WordCamp Europe 2019 – Recap of Community Team Activities At Contributor Day + Plans for the Future

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2019 in Berlin was great, thanks to all the people that joined us from all over the world to make WordPress!

Here is what the team worked on:

  1. Reviewing MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. Handbook – Project started, we have a document for it https://docs.google.com/document/d/1BOlBVqXOjtAqtpQmS_h6Khol5YOAVrDvajm43h3FRMU/edit
  2. Looking for links of posts published in the make.wordpress.org/community blog that should be added to the Meetup or WordCamp organizer handbooks. @_dorsvenabili lead this initiative. Links are added here: https://docs.google.com/document/d/1WDOqvOpsV6EgBbGqibxj9-p82QEsNhTDMQz2qhkaf_o/edit
  3. In person meetup orientations done by @angelasjin
  4. Improving the deputy training questions. @sippis is working on this, with @hlashbrooke and other people
  5. How WC organizers and Meetup organizers can do streaming easily: Initiative lead by Abha, from the Marketing team. There is a working document for the handbook https://docs.google.com/document/d/1P5C1meCRzB-uddjkAKn3y0_TI8MGKp0JvCCFSpTbajA/edit
  6. How to revamp the Meetup and WordCamp application form. Sam Suresh is checking with Meta team and working on it. https://docs.google.com/spreadsheets/d/1AXSSZrP78bSjFClfoBj4NWWAqKlXFQSBsEfwAY9QKAE/edit?usp=sharing
  7. Need documentation. Long list of desiderata here https://docs.google.com/spreadsheets/d/1z3UJRaUP6ej45nOijw8U7GcxB7EfHJO9Sa8mGVMVTwQ/edit#gid=0
  8. Vetting: thanks Sam for working on vetting of 5 new Meetups!

Moving Forward with Our Efforts

Contributor Days are productive because of the face to face interaction and the urgency: we want to get things done during the day 😉

How do we keep the momentum going? Folks, I am repeating myself here… but project management is the answer!

We have a Trello board and we don’t really use it. I suggest we discuss it, again, during our next team chat, July 4th.

Hopefully we can find a common procedure that I believe will make us more efficient.

Did I miss something? Add it in the comments, thanks!

#contributor-day, #wceu

WordCamp Europe 2019 – Community Team Goals At Contributor Day

In a previous post we collected ideas for projects we could tackle together during Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2019. Thanks to all the comments we now have a number of tasks.

Here is the list of the tasks: for each one I tried to add the relevant links so we don’t have to waste time looking for them on the day. If there is already someone attached to the task I added their names as well.

Ideas for experienced contributors

Ideas for less experienced contributors

  • @hlashbrooke is available to run a real-time orientation for any new organisers who will be coming on board at the time. Same with WordCamp orientations if there are any folks due for them at that time.
  • @_dorsvenabili proposed to merge marketing team-contributed documentation or blog posts into our handbooks.
  • Review existing documentation: are the flows and procedures clear?
  • Gather all missing Meetup organizer wordpress.org usernames to MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. tracker

See you in Berlin!

#contributor-day, #wceu

WordCamp Europe 2019 – Community Team Plans

We are less than two months away from WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2019, which means it’s time to get organised!

WordCamp Europe and WordCamp US are what we consider flagship events and are always a great opportunity for teams to get together, contribute and onboard more people. There are going to be a whole lot of us present and we should take advantage of that and maximize our time together.

As we did last year, please add in the comments ideas and suggestions for tasks we could work on together while in Berlin.

I will be available to lead the table: do the initial presentation, take on one macro task of group of people to work during the day but I think there should be at least other two Community Team experienced members that can help with guiding people throughout the day.

Deadline to comment is May 19 so we can discuss this during the next two Community chats: after that date I will summarise in a “squad goals” post (like the one we had last year) and we will go from there!

#wceu, #wceu-contributorday

#contributor-day

The Get Involved table at WCEU 2019

Do you love contributing to WordPress? Do you love telling other people about how much you love contributing to WordPress? Would you like those people to start contributing to WordPress themselves? Then do I have the opportunity for you!

tl;dr: Sign up for one or more Community Volunteer shifts at the WCEU 2019 Get Involved table here: https://docs.google.com/spreadsheets/d/1PAts7eeSKYcBgI-NmLMWBj70_utBFjwq5uVXPTxieWE/edit?usp=sharing (note that there are 2 tabs in the sheet – one for each day).

If you’ve been to WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe or US before you’ll be familiar with the Get Involved table – it’s a central location (an actual physical table) where attendees can find out more information about contributing to WordPress. The table is staffed by community volunteers, and we aim to have it staffed by at least one person (but preferably more) from the start of registration to the end of the final session on each day of the WordCamp, not including Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/..

People working at the Get Involved table simply need to be able to explain how WordPress contributions work and help people find a good fit in the project for their particular set of skills.

What we’re looking for here is for community members to sign up for volunteer shifts at the Get Involved tables for WordCamp Europe 2019 in Berlin. We have split up the two conference days up into 1-hour shifts to make things easier and it would be great to have a selection of people from across the project (not just the Community team) involved here.

The schedule and sign-up sheet is here: https://docs.google.com/spreadsheets/d/1PAts7eeSKYcBgI-NmLMWBj70_utBFjwq5uVXPTxieWE/edit?usp=sharing – simply add your name to the white blocks in the “Community Volunteers” columns for any shifts that you would like to take. Note that there are 2 tabs in the sheet – one for each day. You can reference the event schedule to make sure you don’t miss any sessions that you particularly want to attend.

+make.wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org//docs +make.wordpress.org/support +make.wordpress.org/metaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. +make.wordpress.org/updates

#get-involved, #wceu

Recap of the community team efforts at WordCamp Europe Contributor day.

A brief recap of our efforts at #WCEU contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.:

  1. The Diversity Outreach Speaker Training group wrote some documentation and worked on videos with the TV team
  2. We welcomed two new WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. mentors 😉
  3. There was a meeting of the WordCamp Nordic group. If you want to get involved in WordCamp Nordic, please join us in the #community-events channel on WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.
  4. After a first round of online round tables for meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organisers, we started work on putting together a second round.
  5. The team spent time working on documentation that are incomplete or don’t already exist.
  6. We had initial conversations with potential new meetup groups
  7. Thanks to some new community team members, we started working on diagrams for our many processes

 

WordCamp Europe 2018 – Squad Goals

In a previous post we collected ideas for projects we could tackle together diring Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2018. We had a couple of comments and we threw a few ideas around during our most recent chat (recap to be done).

Thanks mainly to @andreamiddleton we have a number of tasks, now we need some “squad” leads. I will pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” some of you in the comments and in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. to see if you are up to leading one of the initiatives.

I will also add a card for each task in the brand new Trello board for the Community Team. The TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. board is a work in project and I just started it, bare with me… we will ask someone from the Marketing Team how they manage theirs so we can get up to speed asap.

Here is the list of the tasks: for each one I tried to add the relevant links so we don’t have to waste time looking for them on the day. If there is already someone attached to the task I added their names as well.

Ideas for experienced contributors

Ideas for less experienced contributors

  • Search through meetup.com event titles for ones that have run the Speaker Training (and/or Diversity Outreach) materials and aren’t in our spreadsheet yet (@tinat@jillbinder)
  • search through meetup.com event titles and list suggestions for interesting/unusual meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event formats/topics that could be recommended in future meetup organizer newsletters
  • test and help write documentation for the personalized schedule tool (@psykro)
  • create a list of groups (sorted geographically) working on diversity and inclusion in tech, as a resource for WordPress groups that want to do diversity outreach
  • summarize 2017 accomplishments (@francina + @bph)
  • summarize proposed 2018 goals, check if someone is actively working on them and add them to Trello.
  • adding email templates for responding to life-threatening allergy and a11yAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) needs notifications to the handbooks. See comments in this post for reference. Work with Attendee Services Team from WCEU
  • write a “How to build a diverse speaker roster” handbook page (@tinat@jillbinder)
  • translate the replies in HelpScout to different languages (cross team effort with Polyglots)
  • Meetup organisers round table. (@bph) Recaps and next steps:

Things that probably will not happen but if they do it would be great!

  • Start a conversation with @chanthaboune about team representatives: expectations, tasks, number of people involved (@francina + @hlashbrooke)
  • Start a conversation with @jennybeaumont about the WordCamp Talks project
  • Either publish something about the team structure and the decision making process or kill it forever (since without doing anything formal we changed completely the way we operate in the past 12 months I am inclined to kill it, but might be worth to have one final brief discussion for closure):@francina + @chanthaboune + @andreamiddleton + @miss_jwo (people that attended the previous discussion at WCUS)
  • Work on the “Community Team – Meet up emails” that was started at WordCamp London. I will ping the people that were present there to see if they are interested in continuing with the task

#wceu, #wceu-contributorday

#goals

WordCamp Europe 2018 – Community Team Plans

Yesterday I was reminded by a nice poem that WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2018 is 50 days away. Woot woot!

😱
The day has yet to come,
but we can already hit the drum.
You may or may not know,
that today marks 50 days until the show.
So, it’s time to plan your stay,
hey, you don’t want to miss the day.
Book the hotels, get your flights,
and get ready to see Belgrade’s lights.
#WCEU pic.twitter.com/dPt8xKNz1i

— WordCamp Europe (@WCEurope) 25 aprile 2018

 

WordCamp Europe and WordCamp US are what we consider flagship events and are always a great opportunity for teams to get together, contribute and onboard more people. There are going to be a whole lot of us present and we should take advantage of that and maximize our time together.

This year, in addition to the Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/., there is a Community Room, which sounds like an amazing opportunity to continue conversations or start new ones in a nice environment. Here is the info we have from the WCEU team:

Jenny

The Community Room will be open all day on both days of the main conference. It is located just off the area where both the Get Involved table and the Happiness bar will be set up, so is the perfect place to take any longer conversations that start there over to. The room will be set up with tables and chairs as well as some more comfy seating. Any Make groups who want to continue work in this space left over from Contrib day can. If you think some paperboards or whiteboards might be useful, let us know, we can probably work something out. Note, like last year, Contrib Day is the day *prior* to the conference. So the Community Room is thought of as carry over from Contrib day as desired. It won’t be a restristed space either – someone who needs to take a work call or shoot off some emails or whatever would be welcome to hang there.

Milana

This room is not “mandatory” for any team, it’s meant to be for people who’d like to continue contributing, or who weren’t able to attend Contributor Day, or haven’t heard of Contributor Day, etc It is mostly to create bridge between conference days and Contributor Day and to generally increase awareness for contributing to the project.

As we did last year, please add in the comments ideas and suggestions for tasks we could work on together while in Belgrade and ideas for the Community Room: again, presence there is not mandatory, so there is no pressure to “staff the table”, but it is definitely a great initiative and we could think of something cool for it as well.

Deadline to comment is May 18 so we can discuss this during the next two Community chats: after that date I will summarise in a post (like the one we had last year) and we will go from there!

#wceu, #wceu-contributorday

Calling European WordPress Communities

Hi, I’m Sabina Ionescu, a member of the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe Communications Team, and we have a project that we’d love your feedback on. Here goes:

Supporting local WordCamps

If you are a local meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area./WordCamp organizer, at some point, you might have faced at least one of these challenges:

  • Not finding enough sponsors for the local meetup
  • Facing challenges for WordCamp fundraising
  • Having trouble attracting WordCamp speakers
  • Not enough WordCamp tickets sold or tickets selling slower than expected

In 2017, the WordCamp Europe Communication team saw the opportunity to support local WordCamps around Europe. The @WCEurope Twitter account was used to promote local WordCamps and send our customized tweets expressing the needs of local WordCamps.


To send out a tweet like the one above required several actions like finding out which are the events of each month, identifying the lead organizer contact details, explaining how WCEU team can help and finally posting the tweet a few weeks before the event.

Identifying Meetup/WordCamp needs

So far, this initiative was well received and the WCEU team plans to continue to show this support as we not only see the value in promoting WordCamps, but also the importance they have on building local European communities.

However, there are 50 countries in Europe with sometimes several WordCamps organized in the same country which makes the process of reaching out to local communities quite difficult to go on like before. That’s why we’ve come up with a proposal for managing this process better, which consists of two simple steps:

1. Collecting local communities details

We’ve prepared a form to collect community data (like Twitter official hashtag, Twitter handle, lead organizer’s name) and keep it for further reference for both #Communications and #Community teams. Please take a look at it and comment below this article with your ideas and suggestions:

2. Getting in touch with the WCEU team

Unlike the form above where we collect info needed for promoting communities (like hashtags, Twitter handles, etc.), we’ve also prepared a way of them to directly get in touch with the WCEU team. This form can be used by organizers or WordCamp mentors to reach out to us. The idea behind this form is to be used when facing a challenge (i.e. “we need to sell more tickets”, “we need two more silver sponsors” etc.).

Next steps

After your feedback, our suggestion is for these two links to go in the community handbooks/WordCamp guides and be included in the emails with the local organizers as well as with the mentors mentoring European WordCamps.
Local meetup/WordCamp details
Get in touch with WordCamp Europe

And that’s basically it! Hope this collective effort builds up into a database of local WordCamps that we’ll be able to use over the coming years to help strengthen WordPress communities across Europe. Also, this initiative could easily be replicated by other major WordCamps to support their closeby events.

We’ve notified @andreamiddleton about this and she mentioned @bph has a similar initiative in mind. Also, anyone who has a suggestion on how we could roll this is welcome to contribute!

#wceu

Finalising topics for the Community Summit

The Community Summit is going to be hosted in Paris just a few days before WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe, on 13 & 14 June 2017. We are at the stage now where all contribution teams are being asked to finalise their topics for the Summit, so that is what I would like to do here. The deadline for final topics is 9 June 2017.

The currently proposed topics for all teams are listed here, and these are the ones for the Community Team:

  1. Global involvement in the Community Team
    • Language barriers
    • Diversity
  2. WordCamps & Money
    • Responsible use of WordCamp funds within the new legal structure
    • Sponsoring volunteers
    • Sponsorship levels
    • Better value for sponsors
    • Cost of swag
  3. Marketing & Engagement
    • Engaging people outside the WordPress bubble
    • More involvement at meetups & WordCamps
    • Going from a strong meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. to a WordCamp
  4. Paying for speaker travel
  5. Regional camps
  6. Improving deputy training
    • Improving training materials
    • Keeping deputies updated
  7. Code of Conduct and harassment reports
    • Training organisers on how to handle harassment reports
    • Reviewing the Code of Conduct to be more inclusive
  8. Supporting other event types
    • Financial and logistical support for different types of events
    • Microgrants tool

What we need to know from the community and our deputies (whether you will be attending the Summit or not), is the following:

1. Which of those topics do you think we could sort out in a SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and/or P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. discussion before the Summit?
2. Are there any additional topics that you feel are important for us to discuss at the Summit?

While answering those questions, please bear the following from the Summit announcement post in mind:

The main purpose of the summit is to move the project forward before and after the event, with the event being a milestone in a larger set of work.

With this main goal in mind, we’ll touch base with all team reps to figure out which of the topics proposed can be handled beforehand, and come up with topics that would be:

1) of importance to the project as a whole
2) would benefit from cross-team collaboration
3) will leave us in a better position than when we started

#community-summit #wceu

Planning for WCEU Contributor Day

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe is hosting a Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. on Thursday, June 15th (info here) — let’s start thinking of projects we can work on while we’re there!

Here are some ideas I had; please don’t take them as settled, because this is just my first brainstorming pass:

I think it might be good to host an in-person meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. orientation as well as (if possible), an in-person deputy training session.

Project ideas for experienced contributors:

  • work on the grants program
  • make a list of “active contributors” or whatever we’re calling the folks who might get the new contributor badge

Project ideas for new contributors who are involved in a local meetup group:

  • community meetup testimonial videos (multi-lingual)
  • meetup best practices list for: running meetings, finding speakers, etc — essentially in which the best practices list might be created by meetup attendees answering a survey with questions like “what topics interest you,” “what were your favorite meetups last year,” “what meeting times/dates are best for you” — essentially our year-end survey, with some additions?

New contributors who are 100% new to community and have no local WP group:

  • attend an in-person meetup organizer orientation
  • compile a list of local diversity in tech groups to help make a resource for local organizers who want to recruit diverse speaker lineups
  • testing the speaker application pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party? maybe?

Like I said, this is totally just a first pass. 🙂 Please please please suggest project/task ideas in the comments below!

#contributor-day #wceu