June 12-18 — Limited Availability

With so many volunteers, deputies, and full time staff traveling for and attending WordPress Community Summit and WordCamp Europe there will be limited availability on slack, and email this week. We’ll do our best to keep up but please expect delays.

Vendor payments and reimbursements will continues as scheduled.

#community-team

US Holiday AFK 29 May

Howdy folks! Please note that Monday, 29 May is Memorial Day, which is a federal holiday in the US. This means that US banks are closed, and payments will not be processed that day.

Many US-based members of the Global Community Team will be AFK or with limited availability that day, but many outside the US will still be available! Deputies and mentors will still be hanging around in #community-events on Slack so if you need help, that will be the best place to ask any questions during that time. We’ll be back to our normal schedule on May 30!

#afk

20 UTC Community Chat notes

April 6 2017 20:00 UTC Community Chat edition – notes for those who couldn’t make it.

This is a #recap for those who couldn’t make the Community Chat. Join us in the#community-team channel for real time discussion. Not on Slack yet? Sign up here.

Our agenda based on the morning’s agenda

  • Can and should we increase the frequency of meetings from monthly?
  • Open discussion about WordCamp naming conventions
  • Managing mentors, it would be good to find someone else to manage mentors in the EU/Asian timezone
  • _This was on the agenda, but did not quite get discussed_ Roles & Responsibilities and naming conventions of groups within Community Team – e.g. Who’s WordCamp Central?

Other requests for the agenda that were not reflected in the morning meeting

  • collaborate with the Polyglots on the Rosetta Outreach project.
  • have check-ins on the progress of the 2017 goals.
  • a discussion of whether we still need/want monthly reports
  • changing/modifying the language in the code of conduct to reflect gender expression

Topic 1 – Can and should we increase the frequency of meetings from monthly? – https://wordpress.slack.com/archives/C037W5S7X/p1491509190670362

General consensus was that twice monthly meetings would be good with @miss_jwo pointing out that it would depend on the focus of them and @kcristiano pointing out that we wouldn’t want bi-weekly reports.

@remediosgraphic asked if we would continue with the two separate meetings for different timezones. general consensus was yes.

@chanthaboune moved that we vote on it on the p2 so others have a chance to weigh in.

Topic 2 – Open discussion about WordCamp naming conventions – https://wordpress.slack.com/archives/C037W5S7X/p1491509605805959

The morning session of the chat focused primarily on the URL structure but touched on the city/country debate as well.

@remediosgrphic brought up WordCamp Netherlands but stated that Costa Rica (also a small country) agrees with the city naming convention.

@krcistiano stated the naming convention should be a guideline not a rule, but that country naming would be super hard to justify.

It was discussed that not a small part of the reason for city based WordCamps is to avoid locked in organizers that act as a controlling force in the community.

@slash1andy asked what happens when there are 2 different groups both wanting to organize a country camp

@myinternetscout proposed there should be some threshold before a country WC could be considered. Also asked about State named camps.

@kcristiano asked if we should have a p2 post on this topic to prep for this year’s community summit.

There was a reminder that no binding decisions are made on slack and that this discussion will evolve over the years and be held at Community Summit. For full details of this portion of the conversation see slack link above.

Topic 3 – mentors in the EU/Asian timezones – https://wordpress.slack.com/archives/C037W5S7X/p1491510753180972

We need more of them and we need someone to partner with @brandondove to wrangle them

Mentioned that Cami and Brandon are working with Corey on a tool to make mentoring a bit easier

Brandon brought up that @mayuko volunteered to be mentor wrangler for Asia

Jenny suggested we have one mentor wrangler per region (Americas, Europe, Asia)

Reminder that we’re accepting more awesome deputies

Topic 4 – roles and naming of WordCamp volunteers – https://wordpress.slack.com/archives/C037W5S7X/p1491511424398804

1. We have the Global Community Team which is all volunteers who work on WordCamp/Meetup applications, mentoring, or training.
2. WordCamp Central can mean the community p2 or roughly anyone who has to be on the bank account so they can sign contracts.
The folks who can sign contracts are part of the Global Community Team

A discussion of what “WordCamp Central” and “Central” means to different people. This will take further discussion, clarification, and agreement. And we’ll need to train ourselves and others on how to refer to the team and parts of the team.

And a glossary would be helpful

Additional topics – We didn’t get to additional topics and they will need to be discussed later

Open Q&A –

@kcristano asked about the proposal for changing/modifying the language in the code of conduct to reflect gender expression and whether we’re looking to revamp the CoC or get approval on that minor change.

@chanthaboune answered that we’re looking at that minor change

cami suggested we discuss the change on a p2 or at the Summit where a decision can be made and we can move forward with the update.

in attendance: @chanthaboune @camikaos @nowellvanhoesen @brandondove @yaycheryl @thabotswana @sheriebeth @miss_jwo @kcristiano @remediosgraphic @slash1andy @myinternetscout

You can read the full chat here: https://wordpress.slack.com/archives/C037W5S7X/p1491508769525185

#meetings #recap

February Finance Report

Here’s the monthly update on the payments and income for WordPress community events. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s almost entirely manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!

In the month of February 2017, here’s what came in:

Ticket revenue via PayPal: $68,431.36 USD (1,513 total purchases )
Sponsorship income via wire transfer: $275,539.87 USD
Sponsorship income via check: $46,710.00 USD
Sponsorship income via PayPal: $0.00 USD
Sponsorship income via Stripe: $24,297.35

Total revenue (in USD): $414,978.58

As for invoicing in this period:

We sent 79 invoices to local sponsors.
Of those, 55 invoices have been paid and 24 invoices are still outstanding.

And in this same period, here’s what went out:

Total number of vendor payments/reimbursements: 51

Total payments (in USD): $196,041.29

#finance

WordCamp Status Weekly Report (February 16th to February 22nd)

Hello, Community Team! This is a report of all the WordCamp applications that we’ve seen work on this week (from February 16th to February 22nd).

We saw 29 WordCamps with activity this week out of more than 90 applications total. If you’re organizing a WordCamp that isn’t on the list, but you’re still working hard, drop a comment in the weekly update post so we know you’re still okay!

1) 0 new applications that need vetting

  • Good job, team! Keeping those applications moving!

2) 3 applicants asked to build local community

  • WordCamp Goiânia Goias, Brasil
  • WordCamp Lagos, Nigeria
  • WordCamp Skopje, Macedonia

3) 12 applicants that need an orientation/interview

  • WordCamp Ahmedabad, India
  • WordCamp Bucharest, Romania
  • WordCamp Johannesburg, South Africa
  • WordCamp Manila, Phillipines
  • WordCamp Minneapolis-St. Paul, Minnesota
  • WordCamp Nagpur, India
  • WordCamp Netherlands
  • WordCamp New Delhi, India
  • WordCamp Portland, Oregon
  • WordCamp San Antonio, Texas
  • WordCamp Santander, Spain
  • WordCamp Zagreb, Croatia

4) 2 WordCamps moved to pre-planning (sent agreement and signed, site created, templates, etc.)

  • WordCamp Albuquerque, New Mexico
  • WordCamp Salt Lake City, Utah

5) 1 WordCamp that needs a budget review

  • WordCamp Brisbane, Australia

6) 2 WordCamps (with approved budgets) awaiting contracts

  • WordCamp Boston, Massachusetts
  • WordCamp Portland, Maine

7) 1 WordCamp that needs a signed contract

  • WordCamp for Journalists: Denver (Colorado)

8) 0 WordCamps waiting on Central Listing information

  • Good job, organizers! You got your information to us!

9) 2 WordCamps published to the schedule

  • WordCamp Austin, Texas
  • WordCamp Berlin, Germany
  • WordCamp Bratislava, Slovakia
  • WordCamp Jackson, Michigan
  • WordCamp Tokyo, Japan
  • WordCamp US

10) 0 WordCamps needing debriefs

If you have questions (or your WordCamp is missing) let us know in the comments!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

MicroGrants Program Agenda Feb 21st 2017 meeting

The next meeting on the MicroGrant Program is Tuesday February 21st at 13:00 UTC   Based on the transcript of the Feb 10th meeting, I created the agenda below:

  • Documentation
  • Overview of Grant Application Process
    • Guidelines on amounts
    • Number of grants per meetup at any one time (1)
    • Keep it Simple
    • Quick Approval
    • Trust
  • Goals-Metrics
  • Development
    • Must document the program before coding
    • Form considerations
    • Where does one apply?

Please add any agenda items in the comments @bph @miss_jwo @emanuel_blagonic @ryelle @camikaos

 

Feature request: Sorting in Application…

Feature request: Sorting in Application Status page: ‘Status’ and ‘Milestone’ should follow workflow logic

Hi all,
The application-status page (https://central.wordcamp.org/application-status/) can be sorted by ‘Status’ or ‘Milestone’, but this results in an alphabetical sorting and not a ‘workflow’ sorting.
When ordering by one or the other, the WCs close to be ‘scheduled’ should figure on top because they have a good change of moving on and the ones ‘declined’ or ‘pre-planning’ somewhere lower in the list.

I have opened trac ticket https://meta.trac.wordpress.org/ticket/2502, but I first need approval here.

If you agree with the feature request, I can help in proposing the ‘order’ because a decision will be needed how the order should be. Based on the different possible status and milestones, I can make a proposal.

Let me know !

WordCamp Status Weekly Report (February 9th to February 15th)

Hello, Community Team! This is a report of all the WordCamp applications that we’ve seen work on this week (from February 9th to February 15th).

We saw 24 WordCamps with activity this week out of 84 applications total. If you’re organizing a WordCamp that isn’t on the list, but you’re still working hard, drop a comment in the weekly update post so we know you’re still okay!

1)  4 new applications that need vetting

  • WordCamp San Antonio, Texas, USA
  • WordCamp New Delhi , Delhi , India
  • WordCamp Skopje, Macedonia
  • WordCamp Goiânia Goias Brasil

2) 1 applicant asked to build local community

  • WordCamp Ibadan

3) 5 applicants that need an orientation/interview

  • WordCamp Albuquerque, New Mexico, USA
  • WordCamp Bhopal, Madhya Pradesh
  • WordCamp for Journalists: Denver
  • WordCamp Oklahoma City, OK
  • WordCamp Portland, Oregon, USA

4) 6 WordCamps moved to pre-planning (sent agreement and signed, site created, templates, etc.)

  • WordCamp Porto Alegre, Brasil
  • WordCamp Belgrade
  • WordCamp Athens, Greece
  • WordCamp Birmingham
  • WordCamp Tel Aviv
  • WordCamp Denver, Colorado

5) 1 WordCamp that needs a budget review

  • WordCamp Mexico City

6) 0 WordCamps (with approved budget) awaiting contracts

7) 3 WordCamps that need a signed contract

  • WordCamp Tokyo
  • WordCamp Bratislava
  • WordCamp Sacramento

8) 2 WordCamps waiting on Central Listing information

  • WordCamp Berlin
  • WordCamp Jackson, Michigan, USA

9) 2 WordCamps published to the schedule

  • WordCamp Kansas City
  • WordCamp Colombo

10) 0 WordCamps needing debriefs

If you have questions (or your WordCamp is missing) let us know in the comments!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

CampTix sales through PayPal Weekend Outage

On Saturday we got two separate reports that ticket sales were not working:

https://wordpress.slack.com/archives/community-events/p1486832335002688
https://wordpress.slack.com/archives/meta-wordcamp/p1486836749002279

Sales were disrupted from (roughly) 0100 UTC on Saturday, Feb 11 until 2200 UTC on the same day. If any WordCamp organizer received complaints during that time, sales are back up and you can ask attendees to try their purchases again.
#wordcamp

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!