Community Team Meeting Agenda for 2021-08-05

The Community Team bi-weekly meeting is happening this week. The meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: 2021-07-15 12:00
Americas friendly meeting:
2021-07-15 21:00

Below is a preliminary agenda for the meeting. If you wish to add things you’d like bring to into discussion, comment below or reach out to team reps @sippis or @kcristiano. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. / MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. / Contributor check-ins

What have you been doing and how is it going? What you got accomplished after the last meeting? Are there any blockers? Can other team members help you in some way

Tuesday Trainings:

Announcement, Invite, and Document Sprint

Diversity WG Updates

Proposals:

Open floor

Opportunity to bring things into discussions that weren’t on the meeting agenda and if anyone has something they would like to share with the team. If you have a topic in mind before the meeting, please add it into the comments of this post.

Hope to see you on Thursday, either on Asia-Pacific / EMEA or Americas friendly version of the meeting!

#team-meeting

Tuesday Trainings: If you deviate, communicate!

If there’s a question you’d like to see answered or a topic you’d like to see discussed, please share it in the comments or email support@wordcamp.org with the subject line Tuesday Trainings. Now onto this week’s topic.

This week’s question: What if I can’t follow through as expected?

I was talking with a colleague the other day about experiences we’ve had with people who couldn’t get done what they said they’d be able to get done in the amount of time they gave themself to do it. Not quite failing to do the thing, but certainly not doing a task in the timeline or manner that was expressed. Sometimes I can’t get something done when I say I will. Sometimes I just can’t get something done. And if my life experience has taught me anything, I’m not the only one.

And of course that can be frustrating for all involved, but there is a way to make it better. I just never had a catchy little phrase for it until I was talking with this colleague who is also a softball umpire. She said something in our conversation that I will never forget. One phrase that rang so true with me that I’m adding it to “I don’t know, but let’s find out” in its level of importance, simplicity, and usefulness. Today, I share her wisdom with you.

If you deviate, communicate.

It’s a simple statement. It’s an even simpler plan. If something isn’t going as expected, let someone involved  know. If you can’t get something done, let the stakeholders know. If you’re going to complete the project but it’s going to be late, let someone know. If something goes off track let someone know. 

We all get it. Sometimes things don’t work out as planned. There is nothing wrong with failure. There is something wrong with not communicating in the face of failure or change. Some folks are afraid to over communicate. I get that. Sometimes far too many words will just stream right out of me and before I know it I’ve said too much. That’s why this phrase resonated so much with me. Maybe it will with you too. 

Wrapping up

I said it before, but let me say it one more time, if you deviate, communicate. If you have tried and true suggestions for the best way to communicate when things go awry I’d love to see them in the comments.

And as always if you have any questions or topics you’d like to see addressed in this space let me know in the comments or by emailing support@wordcamp.org

#tuesdaytrainings

Workshop August 19, 2021: Allyship for WordPress event organizers AMER/EMEA

Our inaugural Allyship workshop for the new Allyship program!
Thursday, August 19, 2021
5 PM – 7PM UTC / 1 PM – 3pm ET / 10 AM – 12 PM PDT

A 2-hour interactive watch party online to learn how to create welcoming and diverse WordPress MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCamps for your WordPress community.

This is not just for organizers, but anyone who wants to champion this kind of environment, now or in the future.

Do you run or attend WordPress events and notice only one type of person is attending? You’d love to see more diversity represented, but people are either not showing up — or they attend once and don’t come back. What can you do to be a good ally to foster, promote, and support diversity and an inclusive space?

We know that you have good intentions and really want to do things “right”, and therefore need a supportive space to talk through sensitive real-life challenges, so this watch party workshop will NOT be recorded.

This workshop was created by Allie Nimmons, Aurooba Ahmed, David Wolfpaw, and Jill Binder for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US 2019.

Read more and sign up now

Testimonials:

Continue reading

#wpdiversity, #wpdiversityworkshops

Recap of the Diverse Speaker Training group (#WPDiversity) on July 28, 2021

Attending: @jillbinder @evarlese @onealtr @katiejrichards @danitto

Start: https://wordpress.slack.com/archives/C037W5S7X/p1627491665326200

Summary and next actions:

We talked about:

  1. The new #WPDiversity programs that we launched this week

  2. Having everyone on the team join our 2 channels on the WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. for our 2 new programs:

    – Diverse Speaker Support program: #diverse-speaker-support
    – Allyship program: #community-events

  3. Our two workshops coming up:

    – Allyship on Thurs, Aug 19th
    – Diverse Speakers a week later either on Fri, Aug. 27, run by @onealtr with help from @volkswagenchick. I will help out in the background.

    All on our team are asked to have attended each workshop at least once, please!

    Next actions:
    @jillbinder is creating the eventbrites and the community post for both workshops
    @evarlese and @angelasjin are inviting meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. to invite their communities to the Diverse Speakers workshop

  4. Small volunteer ask: Help with on-boarding August Diverse Speaker workshop participants onto #diverse-speaker-support:

    – An easy way to communicate how to join the WordPress Slack this on a workshop slide -> We could use help with this, still!
    – Be available to help people troubleshoot getting in -> @danitto volunteered

    Next action: Find someone to help with the first item, and help @danitto get onto Helpscout for the second item

  5. Small volunteer ask: Reach out to a list of people on our team who have qualified for the Community badge -> @katiejrichards volunteered

    Next action: Jill will send her the list of people and the message template

  6. Small volunteer ask: Reviewing and editing our new Handbook doc describing our new programs -> @evarlese and @katiejrichards volunteered. We could use more help, please!

    Next action: @evarlese and @katiejrichards get started looking at the doc. Jill reaches out to ask more people.

  7. Note on translations status:

    – Video captions: Spanish – the first video is complete. Ericka is starting the next video, and looking for 1-2 more people to help out. There are about 2 hours of video content left.
    – Video captions: Portuguese – we are looking for 2-3 people to help with this. There is 4 hours of video content.

End: https://wordpress.slack.com/archives/C037W5S7X/p1627495261381000

#wpdiversity

Diverse Speaker Training group (#WPDiversity) Chat Agenda | Wednesday, July 28, 2021

The Diverse Speaker Training group (#WPDiversity) meets the 2nd and 4th Wednesday of the month at 5-6pm UTC. The next meeting is tomorrow. It takes place in the #community-team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

We welcome new volunteers! Come drop in and see if you enjoy what we do.

Agenda

  1. The announcement went out and the new programs are live!
  2. Welcoming any new volunteers who come to the meeting
  3. Join our 2 channels on the WordPress Slack for our 2 new programs: #diverse-speaker-support and #community-events
  4. Our two workshops coming up: Allyship on Thurs, Aug 19th and Diverse Speakers a week later either on Fri, Aug. 27 or Sat, Aug. 28. We would like everyone on the team to have attended at least one Allyship and at least one Diverse Speakers workshop.
  5. Small volunteer ask: Help with on-boarding August Diverse Speaker workshop participants onto #diverse-speaker-support
  6. Small volunteer ask: Reach out to a list of people in our group who have qualified for the Community badge
  7. Small volunteer ask: Reviewing and editing our new Handbook doc describing our new programs
  8. Open discussion

If for any reason you cannot attend the meeting live but still want to be involved, please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion.

Announcement and Call for Volunteers: Expanding #WPDiversity to three programs

TL;DR The Diverse Speaker Training group (#WPDiversity) is launching 3 new programs:

  1. Diverse Speaker Workshops
  2. New: Diverse Speaker Support
  3. New: Allyship program

We have great opportunities for volunteers to get involved with all three programs.


Thanks to the hard work of our volunteers, the Diverse Speaker Training group (#WPDiversity) in the WordPress Community Team is growing once again!

This group has been helping WordPress meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCamps attract and develop more diverse speakers since late 2017. In 2020 alone, we quintupled our impact by reaching 71 cities in 17 countries, and participants reported a 20% increase in public speaking confidence! (Check out our impact in our monthly reports.)

With your help, we will expand #WPDiversity to three programs to continue to work towards meeting the shared vision of diversity, equity and inclusion at WordPress events around the world.

We formed these three programs based on the community’s input on “Re-imagining the work of the Diverse Speaker Training group” for 2021.

1. Diverse Speakers Workshops:

Challenge

Often the speaker lineups of our meetups and WordCamps look alike and come from a similar background. There are many other voices that aren’t being heard as much: women, LGBTQIA+ individuals (which include non-binary, trans and genderqueer folk), people of color, people of different physical abilities, neurodivergent people, people who are older, etc.

Since the events of 2020, many meetups also haven’t had the bandwidth or confidence to run our workshops for themselves in their local communities any more. How can the WordPress Community Team support more diverse contributors, organizers, and leaders in WordPress?

The “Diverse Speaker workshops” from the Diversity Speaker Training working group (#WPDiversity) is a “stealthy,” highly effective way. We don’t ask people to be leaders. We bust through their impostor syndrome and help them find topics that people want to hear. Once they take that first step, many go on to do more.

Solution: Program 1 –  Diverse Speaker Workshops

The Diverse Speaker Training working group will continue to run the workshop for the global community directly, which we started doing in response to the pandemic in 2020. Now that the workshops are up on Learn WordPress, it is easier for more people to join our team and run our workshops for the global community.

We also support and encourage meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers to run a live or watch party workshop for your local communities yourselves. We are happy to help you get set up.

“Before taking the workshops, I didn’t have the confidence for public speaking. Thanks to these sessions, I can relax, gather my thoughts, and proceed with my presentation. I would recommend this workshop to people of color in the WordPress ecosystem. You belong here; it’s a no-judgment zone where you can find your authentic voice.”

– TC, Learner Advocate, @codebrother1, USA

“LOVED the #WPDiversity Workshop! It really inspired me to bring this type of content to the WordPress Mexico community and bring more diverse groups into speaking at our Meetups and WordCamps. ¡Muchas gracias!”

– Maryl Gonzalez – Co-Founder / Lead UXUX UX is an acronym for User Experience - the way the user uses the UI. Think ‘what they are doing’ and less about how they do it./UIUI UI is an acronym for User Interface - the layout of the page the user interacts with. Think ‘how are they doing that’ and less about what they are doing. Designer | Scrum/Agile PM – The App Chefs

2. New Diverse Speaker Support program:

Challenge

With the loss of in-person events, the road between Diverse Speaker workshop and public speaking was challenged, as the number of local groups running the workshop to encourage speaking at their own events dwindled. As mindset-shifting and confidence-boosting as our speaker workshops are, the most change happens when someone gets up to speak and has a good experience. We want to help people get on stage as soon as possible.

Solution: Program 2 – Diverse Speaker Support

Our working group is starting up a new SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel, #diverse-speaker-support, to provide continued support for our workshop participants. There will be mentorship, networking, and most importantly, support to apply for speaker spots in meetup and WordCamps!

3. New Allyship program:

Challenge

There were events in 2020 that raised awareness and discussions about global inequality issues and social justice. As a result, our event organizers are more aware of diversity issues, but at the same time, feel nervous about being good allies and creating inclusive events.

Solution: Program 3 – Allyship

Our working group is launching a new Allyship program. We will train our WordPress meetup and WordCamp organizers with the Learn WordPress workshop “Creating A Welcoming and Diverse Space.”

This program will be in quarterly cohorts:

  • Month 1: A private, supportive, hands-on, interactive workshop over Zoom. You will walk away with an action list to start making changes right away.
  • Month 2: Public Slack coaching on #community-events
  • Month 3: Public Slack accountability on #community-events

Once people have gone through one cohort, the WP Community would love it if they continue participating in the Slack coaching and accountability sessions in future quarters. People are also welcome to re-take the workshop at any time as well.

“As an organizer of a large event, we’re overwhelmed with many challenges and often overlook diversity. But building a diverse and inclusive event is at the coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. of what makes an event extraordinary. This workshop helped me understand these benefits while also providing simple concepts that are easy to comprehend and implement step by step.”

—Eric H., New York

“Before I took this workshop, I thought to have done a good job organizing inclusive and welcoming events. Thanks to this session, I realized how far I am from that. This workshop gave me a lot of inspiring ideas to put in place! I would recommend this workshop to anyone looking to achieve more diversity in their events or communities.”

—Alessandro R., Italy

Call for Volunteers

In order to accomplish these ambitious goals this year, the Diverse Speaker Training working group would like to invite you to participate!

Why volunteer with our team?

  • Our work is inspiring and feels good.
  • We make a difference in the community — with tangible results to show it.
  • We are a highly driven group with high impact. We get the right things done.
  • You will learn a lot! You get great experience and training that you can use. Past volunteers have gone on to lead other groups or get job promotions. 🙂
  • We value your ideas and input.

Volunteers

What: Our working group has all kinds of roles, from helping us develop the new programs to maintaining our current program. Workshop trainers, mentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., translations, marketing, behind-the-scenes admin, and more. We also welcome people to just hang out in our meetings to participate in discussions and be available for small one-time contributions. Specific roles come up organically as we move forward, and you are also welcome to suggest creating a new role that inspires you and will assist the team in our mission.

When: You can participate as much or as little as you would like. We’d love it if you could attend meetings on the 2nd and 4th Wednesdays of the month at 5-6pm UTC. Not required, but very valued.

You’re a good fit if: You have a strong desire to bring more diverse voices into WordPress events, and you want to help shape how that happens. You do not need to have any prior experience, but a willingness to share ideas, collaborate, and help define and tackle tasks would be amazing.

Please Note

Our working group needs volunteers to help move this important initiative forward. If you have signed up for something, we are relying on you! We understand that things do come up, so if you commit to a task and are unable to complete it or fulfill your role, please tell us as early as possible. The sooner you tell us, the easier it is to make sure your task is covered.

Estimated time commitment:

  • Group meetings: 60 minutes every 2nd and 4th Wednesday of the month, 5pm UTC.
  • Attend our Diverse Speaker workshop at least once (est 2 hours).
  • Attend our Allyship workshop at least once (est 2 hours).
  • The rest is up to how much time you would like to give.

If you’d like to take part in this working group, please comment on this post or come and attend our next meeting (2nd and 4th Wednesday of the month, 5-6pm UTC on the #community-team Slack channel). I will then reach out to interested folks. If you have questions, please also feel free to comment on the post. I look forward to working with you and together creating something wonderful!

Thanks to @angelasjin and @evarlese for their feedback on this post!

#highlight

Join the Community Team for yet another Documentation Editing sprint on August 6

After a successful documentation sprint on May 25 this year, I would like to announce that we are bringing back the Documentation Sprint for Community Team handbooks on August 6  (Friday). All are welcome to contribute to this initiative. This post contains everything you should know about the documentation sprint, along with details on how you can contribute!

What is a documentation editing sprint?

All day on August 6 (Friday), community contributors and deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. work together to audit and edit outdated pages in the Community team handbooks and any related documentation for the Community Team so that they provide accurate and up-to-date information for community members. Check out the original proposal for more details and context.

Please note: This documentation sprint is restricted to the community team handbook pages – we will not be working on the official wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ documentation as part of this sprint. However, if you wish to contribute to the wordpress.org documentation, please reach out to the documentation team (You can pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” them directly in the #docs channel). They could use all the help they can get!

What documents need editing?

All Community team handbook contents need auditing, reviewing, and updating. This includes (but is not limited to): 

Additionally, updating the following handbook pages will have the highest and most immediate impact: 

How do I participate in the documentation sprint?

Anyone can participate in this initiative! The team will keep track of edits in a Google Sheet. Please log all the changes you make in that sheet. The team will also coordinate together in the #community-team channel.

There are a few ways to contribute to the sprint:

  • Triage: Go through the list of documents, make a note of the pages that need updating (as well as the changes that need to be made), and add them to the tracking sheet.
  • Editing: Editing the documentation pages to keep them clear and up-to-date.
  • Adding new content: This could include adding Tuesday Trainings to handbooks, translating existing content to new languages, or updating our documentation to include resources on the new guidelines in-person events. Alternatively, if you feel that a new page on a specific topic needs to be added to the handbook, now would be an excellent time to contribute!

To track changes, copy the handbook contents over to a shared Google document, propose the changes over there, and link the document to the shared Google tracking Sheet.  Deputies will review and merge those changes later. 

Try your best to follow the docs style guide while creating content, as it helps maintain consistency. This is an all-day event, and there is also no time commitment. Try to spend as much time as possible on August 6 editing documents – even if you only have a few minutes. In short, you can contribute at your own pace, as per your convenience and bandwidth.

Every contribution, however small, is valuable!

What’s next, once the event is over? 

Community deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. will review the contributions and merge all the changes that were proposed. The Community team will publish a recap of this initiative requesting feedback from contributors. We also plan to organize regular docs sprints frequently so that our documentation pages stay updated. 

I warmly welcome you all once again to join us in this initiative and to help us improve our documentation. It will go a long way in supporting the WordPress community!

#documentation-sprint

#sprint

Tuesday Trainings: How do I start a WordPress meetup?

This year we’ve changed the format of Tuesday Trainings to better get directly at the issues that seem to be on the minds of folks in our community. How are we doing that? Great question. We’re either seeking to answer commonly asked questions or address commonly heard complaints, concerns, and confusions.

If there’s a question you’d like to see answered or a topic you’d like to see discussed, please share it in the comments or email me at support@wordcamp.org with the subject line Tuesday Trainings. Now onto this week’s topic.

This week’s question: How do I start a WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.?

Over the weekend I had the honor and privilege of speaking at and attending WordCamp Santa Clarita. The talk I gave was about growing the leadership of your meetup, but as with any related topic I wanted to cover the basics too. I didn’t have all the time I would have liked to dedicate to starting a meetup but… I do have the time to do that today!

Because thankfully we have all the info already published and ready to share in the Meetup Organizer Handbook!

It’s not a light read, there’s a lot of information there. If you’re interested in becoming an organizer or are an organizer who hasn’t read it yet I’d still encourage you to explore the entire handbook. 

How do I get started?

Before you apply to organize a meetup in your area, search for a meetup.com group for WordPress events in your area. The Community Team gets nearly as many applications to organize groups where a group already exists as we do for those in areas where one needs to be started. Just because you don’t know it exists, doesn’t mean it isn’t there.

But I want to organize my own group!

Of course you do! I appreciate your enthusiasm and drive. The desire to create a group and a sense of community in your area is admirable and I absolutely think you should do it. And you can make that happen by joining your already existing local WordPress and getting involved.

We don’t want to fragment local communities, we want to help them work together. So if there’s a meetup group in your area and you want to be an organizer join the group. Contribute. Volunteer. Offer to help the organizers. Not everyone realizes this but any trusted member of a WordPress Meetup can organize a meeting. You don’t need to take over what another organizer is already doing, volunteer to take the planning of meetup events that you’re excited about.

This handbook talks a lot about “local” meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.. Does that mean we can gather in person again?

The short answer is that it depends. There is not a clear yes or no answer that will match up with every area, but we do have some new guidelines for communities looking to restart in person meetups. You can read all about that here. If you have any questions about how this applies to your area feel free to comment below or email the community deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. at support@wordcamp.org

Is there anything else I should know?

Yes. There is. Actually there are 5. I never pass up the opportunity to share the 5 good faith rules that apply to all meetups in the WordPress chapter account.

The Five Good Faith Rules 

 

  1. WordPress Meetups are for the benefit of the WordPress community as a whole, not specific businesses or individuals. All actions taken as an event organizer are with the best interest of the community in mind.
  2. Membership in the local Meetup group is open to all who wish to join, regardless of ability, skill, financial status, or any other criteria.
  3. Meetups are volunteer-run with volunteer speakers.
  4. Meetup groups allow events to be organized by any reliable/trusted member of the community.
  5. Meetups are welcoming places where everyone works to foster an accepting environment which is free of discrimination, incitement to violence, promotion of hate, and general jerk-like behavior.

Okay… but it’s also important to know what we ask everyone that organizes WordPress Chapter Meetup to uphold the principles of the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project, including the GPL. This helps protect the user/attendee, who might not realize that by using a non-GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples. pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party or theme, they are giving away the rights that WordPress provides them.

Let’s do this!

Ready to sign up? Complete the application form here

As always if you have any questions, concerns, suggestions, or requests for future Tuesday Training posts leave them in the comments or email me at support@wordcamp.org 

#tuesdaytrainings

Meetup Organizer Newsletter: July 2021

Hello friends,

Welcome to the July 2021 edition of the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Organizer newsletter! We have some exciting announcements for you in this edition – read on to find out more! 

Newsletter contents:

  • New guidelines for returning to in-person meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.
  • Online event updates
  • Tuesday Trainings
  • News from the WordPress world

📣🎪 [Announcement] New guidelines for returning to in-person meetups

The Community Team has announced new guidelines for returning to in-person WordPress events. You can now organize an in-person event if your local public health authority allows in-person events and your region passes the in-person safety checklist. Additionally, if your area does not pass the in-person safety checklist (but if your local public health authorities allow in-person events), you can organize in-person meetup events for fully vaccinated, recently tested negative, or recently recovered folks (in the last 3 months). If your region does not meet these guidelines, please keep organizing online events until the situation improves. Check out our 2021: Returning to in-person meetups handbook for more information.

This image shows a flow chart of the conditions that would support local community organizers holding in-person meetup events. If there are vaccines or testing available to all, then organizers can hold in-person meetups for those who are fully vaccinates, recently tested negative, or recently recovered from COVID-19. If vaccines and testing are not freely available, then online meetups should continue. If the region passes the in-person safety checklist, then in-person meetups for everyone are ok!

That sounds great! How do I organize in-person events for my group?
Does your region meet guidelines in our safety checklist? If not, does your location have vaccinations or testing freely available? If your answer to both questions is “yes,” fill up the safety checklist (you need not wait for a reply from us) and organize an in-person meetup for your group! If not, keep organizing online events until the situation improves in your area.

❤️ Share WordPress 5.8 with your Meetup group

WordPress 5.8 is all set to go out in a few days on July 20th, with RC1, RC2, and RC3 available already! Help us build excitement for the release by organizing an online discussion or sending a simple email to your group on version 5.8!

Looking for some resources on WordPress 5.8?
Check out this blog post on talking points for WordPress 5.8, along with the release field guide and release testing instructions.

Want some inspiration? The following meetup groups have already planned/organized events on WordPress 5.8!

🌍🎪 Online event updates

Reminder: You can attend online WordPress meetups from across the world. Are you looking for a Zoom Pro account to facilitate your online meetup? Community Zoom Pro accounts are available for you – just send us a request through this form!

Upcoming WordPress events 

Check out these upcoming WordCamps:

Past WordPress Events

Catch recordings of these past WordCamps by visiting their websites. 

🛠 Tuesday Trainings

Through Tuesday Trainings (#TuesdayTrainings), the Community Team publishes a different topic on the WordPress Community Blog to help organizers and interested community members learn various skills. Meetup organizers will find our Tuesday Training on: “How can I bring more energy to an online event?” extremely helpful! The post shares some useful tips that organizers can use to make their online events engaging and exciting! Don’t forget to check out our other Tuesday Training posts this month:

🗞 News from the WordPress world


If you have any questions, Community Team deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. are available to help. Please send an email to support@wordcamp.org or join the #community-events SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel. Thanks for everything you do to grow the WordPress community. Let’s keep sharing knowledge and inspiring each other with our contributions! 

We will see you online soon!

#meetup-organizer-newsletter
#newsletter

Community Team Meeting Agenda for 2021-07-15

The Community Team bi-weekly meeting is happening this week. The meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: 2021-07-15 12:00
Americas friendly meeting:
2021-07-15 21:00

Below is a preliminary agenda for the meeting. If you wish to add things you’d like bring to into discussion, comment below or reach out to team reps @sippis or @kcristiano. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. / MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. / Contributor check-ins

What have you been doing and how is it going? What you got accomplished after the last meeting? Are there any blockers? Can other team members help you in some way

Tuesday Trainings:

Updates:

Open floor

Opportunity to bring things into discussions that weren’t on the meeting agenda and if anyone has something they would like to share with the team. If you have a topic in mind before the meeting, please add it into the comments of this post.

Hope to see you on Thursday, either on Asia-Pacific / EMEA or Americas friendly version of the meeting!

#team-meeting