Community Team Chat Agenda | Thursday, 21 March 2019

Hello Team!

Our bi-monthly Community Team chat is happening today Thursday, 21 March 2019. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, March 21, 2019, 12:00 PM GMT+1

Americas friendly: Thursday, March 21, 2019, 9:00 PM GMT+1

Deputy check-in

What have you been doing and how is it going?

P2 posts needing review/feedback

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#agenda, #meeting, #meeting-agenda

Kids Event Working Group Chat Agenda | Thursday 21 March 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 21 March 2019 at 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Events Slack channel.

Agenda

Come and discuss how you can be involved. We need people to:

  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents
  • Editing – grammar, spell check, and general flow proof readers/editors
  • Testing – People in different communities to try out the ideas and report back on what does and doesn’t work

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion

#kids-events

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Recap of the Diversity Outreach Speaker Training meeting on March 13, 2019

Attending: @jillbinder @angelasjin @bhargavmehta @jamieschmid @cguntur, Meet Makadia, @lidarroy

Start: https://wordpress.slack.com/archives/C037W5S7X/p1552496499224900

As the team knows, I have been on pause in our team while wrapping up the stressful last part of business school and looking for funding so I can continue this team. So today’s meeting will again be short, just reports on if you’ve been doing anything in the group, and open time for discussion/questions.

First I’ll just give a quick recap of what our team is about, for the new folks joining today and lurkers who may be watching.

We help WordPress meetups and WordCamps attract and develop more diverse speakers.

We do this with a hands-on workshop that we have available for everyone in WordPress. We also offer training on the workshop.
It can take anywhere from 1 – 4 hours to run it, depending on how many modules you run and what your time restrictions are.

The 6 countries who ran it last year went from approx 10% of fewer speakers of underrepresented groups to most of them 50% or more!

Reports!

I know that most of us have been doing less while I’ve been on pause, but here is your chance to tell us if you’ve been working on anything, if you’ve got obstacles, etc.

@cguntur
Nothing much to report from my side. HelpScout going well as usual

@jillbinder
Thanks for your great work on that as always, @cguntur!

@jamieschmid
I will be submitting my communication and domain content when I get back from wcmia!

@jillbinder
@miriamgoldman wasn’t able to make it today. I have a report from her:
“I’ve set up Calendly to have one-on-one train the trainer onboarding meetings. I’ve had to postpone today’s due to workload. I also need to schedule a training for morning UTC time, which I’ll schedule soon and follow up with Maria in helpscout.”
She’s speaking about bringing on new trainers to our team to train the meetups on running the workshop.
And the item about Maria is one of the folks in our Helpscout queue who would like a training.
I’ll leave reports open if anyone wants to add anything while we go on to the next section.

Open discussion: Questions, comments, obstacles, anything relating to our group

Meet Makadia
i want to speak in meetup but i don’t know about topic ?
so how can team help me ?

@jillbinder
Great question!

We have a whole workshop that helps you find a topic. Check out our first module here: http://diversespeakers.info/

May I ask what part of the world you live in, Meet?

Meet Makadia
In Ahmedabad , gujarat, India

@jillbinder
Do you think you or anyone in your community might like to run the workshop for your meetup?

@bhargavmehta
Me
Due to lined up meetups I was not able to conduct.
April I have submited summary
Also have requested for One training session to recap the things. @miriamgoldman is planning out time to do that.
We allow to speak in local language you can connect with me or Ronak for more details.

@jillbinder
That sounds great, @bhargavmehta. Let us know if there is any other way we can support you.

@jillbinder
In the meantime, Meet, here is a quick answer:

Thinking back to what you’ve learned in WordPress so far or what you’re going to learn soon, do you have a story to tell? Something you created that you’re proud of? Mistakes you made when you learned how to do something? An interesting way you discovered how to do something? Business or life challenges in the way of doing WordPress? The first time you did something?
@lidarroy, do you have any questions about how our team can help your meetup, about joining our team, or anything else?

Meet Makadia
this questions are help me lots and thanks @jillbinder. Thanks for solving doubts.

@jillbinder
Thanks all for joining today. Get in touch with me for joining the team or any team questions. See you for our next meeting the 4th week of March!

End: https://wordpress.slack.com/archives/C037W5S7X/p1552498261263200

#wpwomenspeak

Kids Event Working Group Chat Agenda | Thursday 14 March 2019

Our next weekly Kids Events Working Group chat is happening this Thursday, 14 March 2019 at 2100 UTC/ 5pm EST. This chat will occur in the Make WordPress Community-Events Slack channel.

Agenda

Come and discuss how you can be involved. We need people to:

  • Writing – arts and crafts documentation, WordPress basics documentation, Parental Resources Documents
  • Editing – grammar, spell check, and general flow proof readers/editors
  • Testing – People in different communities to try out the ideas and report back on what does and doesn’t work

Everyone is welcome. Please attend even if you are not sure how to participate.

If for any reason you can not attend the meeting live but still want to be involved please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion

#kids-events

Kim Parsell Memorial Scholarship for WordCamp US 2019

The WordPress Foundation is once again offering the Kim Parsell Memorial Scholarship, a travel assistance program. Kim was a valued and committed contributor to the WordPress open source project, and this is the WordPress Foundation’s way of honoring her. This scholarship will be awarded to a woman-identifying WordPress contributor who has never attended WordCamp US before, and requires financial assistance to attend.

The Kim Parsell Memorial Scholarship is awarded to one recipient every year, and covers travel to WordCamp US from the recipient’s home city, hotel stay for the duration of the event, and a ticket to WordCamp US.

To be considered, please apply no later than Friday, May 31, 2019 at 12 am Pacific.

For more details, please visit the WordPress Foundation’s About the Kim Parsell Memorial Scholarship page.

Click here to apply for the scholarship.

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Recap of the Diversity Outreach Speaker Training meeting on Feb 27, 2019

Attending: @jillbinder @miriamgoldman @angelasjin @amyjune @webrite @bhargavmehta @cguntur

Start: https://wordpress.slack.com/archives/C037W5S7X/p1551286831221300

As I’ve told folks privately, today’s meeting will likely be shorter because I am doing less on the project this month while I look for funding so I can continue leading this project, as well as I’m launching my business doing this work for more technologies — my business launch night is in a week and there is a lot to do for it.

So our agenda today is short:

  • Reports on what you’ve been working on in our group
  • Open discussion / questions / obstacles / etc.

I will continue to help with anything that is in the way of what you are working on, so please do let me know about that.

I know @jamieschmid and @laryswan will need my help soon to continue working on the Communication Strategy piece.

Reports

@miriamgoldman
I don’t have much to report, as the musical took up my time lately. I’m going to be scheduling a “Train the Trainers” onboarding call soon, and I’m looking as to when I can hold another training. I’m going to do one in the AM UTC one weekend.

@jillbinder
Those will be excellent for us to have. Thanks, @miriamgoldman!

@angelasjin
I don’t have much to report either, just that I did a training last week which went well

@amyjune
I do not have anything to report, as this is a fresh start for me. I’d like more information on the training outreach program (training to be a trainer, hahaha)

Discussion

@jillbinder
Yeah Amy. We can definitely talk about that!

@amyjune
A little background for those who dont know.. I am an open source community ambassador who works in the drupal and wp space… I regularly attend meetups, camps and conferences. I do not have “client” work, community is my focus.

@jillbinder
Amy, that is amazing. I am so honoured that you would like to use some of your community work time with us.

@jillbinder
So we have a workshop that we offer to WordPress meetups to run, that helps women and other underrepresented folks who are feeling stopped by Impostor Syndrome work through that in a hands-on way and come out feeling motivated to do a talk.
We recommend that all members start with leading it in their own city.

We have the material all ready to go.

Just like the process with meetups, you can either just take the material and run it, or you can request training from us.

(A bonus to getting training from us is if you’d like to become a trainer too, you should attend at least one.)
And then we also have a special Onboarding training where you get more of the background info on how to run a Train the Trainers session. I believe that is the piece that @miriamgoldman is talking about. She is now spearheading that process.

@miriamgoldman
Yup, that’s correct @jillbinder.

@amyjune
sounds good. I live in the San Francisco bay area – there are a lot of meetups here.

@jillbinder
Oh that is excellent!
So the first step would be the same as meetups, and then you can see what it is like from their side, which is to fill out our form: https://tiny.cc/wpwomenspeak
(That url will change after Jamie and Larry have helped us with our rebranding exercise. We started with a focus on only folks who identify as women but we’ve widened our scope to all diversity inclusively since.)

@amyjune
yes diversity is broad.
In fact my talk today is about Inclusive Content Strategy
I do have some experience leading trainings, so I might be an easy pupil.

@jillbinder
@amyjune , one of our projects for this year will be to improve our training, so that will be one of the opportunities to help!
I’d love to hear more from you about Inclusive Content Strategy, Amy. It might even be relevant to the rebranding exercise that our Communications team is doing.

@amyjune
I love it!! I can hep where-ever and however.

@jillbinder
And then we usually have a new Trainer co-lead with an established trainer, and then let us know when you feel ready to go on your own.
Currently we run them once (sometimes twice) a month.

As we scale up to reach more meetups, we will increase the frequency.

It’s great to get more Trainers ready now for when we start later in the year.

@jillbinder
The other way to dive in deep fast is to either watch the video of our 2019 kick off or read the recap of it.

@amyjune
I don’t really have a “home” meetup space, I am pretty much in a circle of 8 groups
I can watch the video.

@jillbinder
Last year we were starting everything for the first time and this year we are maintaining and improving – so there is opportunity to take on roles that you’d like to do. (edited)

@amyjune
Now is this the sort of thing we can take to spaces like the Pantheon offices, for example?

@jillbinder
Unofficially outside of this team, absolutely yes.
That is part of what I am doing in my new business, in fact.
And I know there are several companies who did our material within their teams last year.

@amyjune
I am thrilled to get started!!

@jillbinder
Another great thing with the video is I do a recap of what we accomplished last year before getting into the goals and opportunities for this year. ^_^

@jillbinder
Thanks for being here, everyone. See you on the second Wednesday of March!

End: https://wordpress.slack.com/archives/C037W5S7X/p1551288658263900

#wpwomenspeak

Recap of the Kids Event Working Group Kick-Off Chat |Tuesday 19 February 2019

Attending: @melindahelt @ChrisWales @ErickaBarboza

Start: https://wordpress.slack.com/archives/C02RQC7RN/p1550613619091800

We Covered

  1. Working Group Overview
  2. Project Management Information
  3. Documentation Sprints
  4. Next Actions

Working Group Overview

Create a Process for Documentation
Create KidsCamp Documentation
Create Kids Workshop Documentation
Create Kids Club Documentation
Create Volunteer Guides
Create Legal Document Repo
Create Supplies List with Amazon Smile Links (to benefit WordPress Foundation)
Create a Guide for Marketing Kids Events to Schools

The goal is to spend about 12 months creating, documenting and polishing the documents and then creating a repo with the Training Team. That will mean a liaison will be needed as some point as well.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a Trello Board so that we have some jumping off points for anyone to just dive in and start on micro pieces. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

Documentation Sprints

@melindahelt When I was helping with the training team and we were starting lesson plans, we had a master list of plans we needed, and people volunteered to write (and then edit and test) each of those pieces. If someone had a suggestion not on the list, we were very open to that as well, but having the list was easy for a new person to come and review the list an pick something they enjoyed/had knowledge about

Kinda like when someone is dealing with an illness and everyone says “what can I do to help” and… often nothing gets done, but if you say “I need A, B, and C” then people step up

@melindahelt I think it’s important to note that everyone can still be involved if they can’t make the meetings – keeping track of chit chat in this channel between meetings will be difficult, but we can use P2 post (blog posts on the make.wordpress.org site) to keep track of things and communicate

@sunsand187 Yes that is 100% on point. I know not everyone is in the slack channels too. If there is no other thoughts or comments we can wrap up this meeting and reconvene on the 7th :slightly_smiling_face: I will post a recap on the community blog (P2).

End: https://wordpress.slack.com/archives/C02RQC7RN/p1550615448120700

Next Actions

  1. @sunsand187 Will Breakdown documentation Sprints into smaller action items for team members to pick up and claim.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

#kids-events

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!