Weekly Updates

Hello to all our Deputies, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers, MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and ask for help!

Tuesday Trainings: Tips for managing an online meetup

Even though many of our contributions to the WordPress community take place online, shifting our meetups to a virtual format brings its own fair share of changes, challenges, and adaptations. For many of us, connecting virtually may be a new experience full of new tools and new ways of communicating.

As part of our Tuesday Training series, we’re sharing some tips and tricks to help MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers create an accessible and friendly place when connecting with their community online. For additional resources, we also highly recommend checking out the Virtual Events Handbook, as well.

Password protect and manage who can get in.

First things first: part of creating a community space is ensuring that the space is safe and inclusive for everyone. Many of us are using Zoom for our meetups, though any virtual meeting tool may bring with it its own risks and challenges for keeping our virtual spaces in line with the expectations of our Online Code of Conduct.

To help protect fellow organizers and participants, check out the Zoom security settings page. You may want to:

  • Keep the hangout link private until 15 minutes or so prior to the beginning of your event.
  • Password protect or require approval for admittance. This ensures that everyone joining is part of the community, rather than spammers taking advantage of a situation.
  • Set expectations in your meetup invite so that attendees know what to expect in regard to their admission. 

Leave space for a check-in.

One of the best parts of meeting in person is the networking and connections that come about from being in a shared space with a shared interest. Just because we’re meeting virtually, that doesn’t mean we have to lose that experience!

When planning for your meetup, aim to leave some time at the beginning and the end for a check-in with folks. You can even offer to meet up a few minutes – 15 to 30 minutes – before the event itself starts so that those interested have time for a networking or social opportunity. Leaving the opportunity for some free-form conversation can help to strengthen and maintain our bonds, even if we’re meeting from our respective living rooms.

Share expectations at the beginning. 

Just as we would introduce new members to expectations and “how things work” at the beginning of an in-person meetup, the same applies to online meetings, too. In fact, it may be even more applicable as your events become more accessible to a wider-variety of people who may or may not have experience with the WordPress community.

Before diving into your presentation, consider taking a few moments to introduce yourself, the group, the code of conduct, and what will be expected during the night’s event. In particular, it can be useful to let attendees know if there will be breakout sessions, activities, or exercises, so they can prepare themselves. 

Leverage tools provided by the software you’re using.

It can feel less personal to participate and present to a virtual audience. It’s hard to replace that in-person feedback that comes from eye contact, body language, and quick chats after your talk. However, when planning out your meetup, look for ways in which you can make your hangout interactive.

For example, Zoom has features like breakout rooms (for small group conversations), surveys, and Q&As for some real-time contributions from participants. Likewise, rather than relying on chat for participants to ask questions, welcome video questions beforehand or invite participants to unmute and ask their questions out loud. If you want to get really creative, you can explore setting up games in Kahoot!, engaging attendees in sli.do, and exploring YouTube Live comments for real-time participation.

Be respectful of time – and distractions.

Doing things online can come with unexpected challenges. Your bandwidth suddenly drops. Another call goes over time. Partners and kids forget about that meeting you told them about. In other words, life happens – and at home, we may have even fewer boundaries between our WordPress selves and home selves.

As an organizer, keep this in mind when planning your meeting. If you’re doing breakout rooms, maybe it’s best to stick with three participants, rather than a one-on-one check-in, so there’s a buffer if someone has to suddenly drop offline. Allow for multiple avenues of participation, such as video, chat, or submitting questions prior to the event. Understand that folks might disappear or come in and out at times, and set any expectations accordingly. 

Don’t underestimate the power of a social hangout.

If in doubt, don’t overthink it. If you’re planning a meetup and no clear topic presents itself, consider simply hosting a “Coffee Break” or social hour. It’s also a great time to experiment! Just having an opportunity to casually check-in with one another, chat, and, quite literally, hang out can help maintain and boost the connections between your members – even while we can’t see each other in person.

Above all, it can help to see online meetups as an opportunity. Those who might not normally be able to attend may have more flexibility without the commute to your meetup space. With new members, you may see new volunteers to speak, or even organize, events in the future. By creating a safe space where members can continue to learn, bond, and connect with one another, we can continue to keep our local communities strong!

Looking for more great Trainings?

@jillbinder has some great content coming up soon!

Meetups: Would you like to have more diverse representation in the speakers at your online (and when it’s available again, in-person) meetup events? On July 18, we will teach you how to facilitate the workshop that gives your underrepresented community members the motivation, confidence, and tools we need to start: tiny.cc/wpdiversity 

#tuesdaytrainings

Diverse Speaker Workshops Report – June 2020

The Diverse Speaker Training group (#WPDiversity) normally trains WordPress meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers how to hold their own Diverse Speaker workshop in order to increase how many speaker applications they get from people from marginalized and underrepresented groups.

During the pandemic, the team is delivering the workshop to the global WordPress community online ourselves.

Each month, we are reporting at the tag #DiverseSpeakerWorkshopsReports how these workshops are going.

June’s events consisted of a three-part workshop, one hour each day, three days in a row, followed by two Zoom group coaching sessions the following week.

Number who attended: 6
From number of cities: 5
From number of countries: 4 (Canada, India, UK, US)

Number who attended all 3 sessions: 1
Number who attended 2 sessions: 2

Increase in public speaking confidence after taking a workshop: 20%

July workshops & group coaching

The dates and sign-up link for July will be announced soon. Please comment here or pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” @jillbinder on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. with your interest.

#diversespeakerworkshopsreports, #wpdiversity

Tuesday Trainings: De-escalating conflict in text communication

Why de-escalate?

Open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. offers some unusual challenges to conflict resolution and de-escalation. You are required to have complex and sometimes acrimonious conversations in public in a place where those conversations will be immortalized, for as long as the archive lasts.

This long memory of our interactions means that responsible, ethical communication is very important —  you don’t get to just go back and undo something that you wrote in anger, desperation, or anguish. So it is particularly important for leaders in an open source project to respond to conflict wisely.  To do this, you must be aware of how you are reacting to accusation a complaint or a problem, so that you can respond in an intentional and a strategic way.

Do not fall into the bad habit of thinking that conflict is “a bug” in open source software development. Quite the contrary: public disagreement and differences of opinion are major advantages in the work of building software that can power so much of the web. The wider variety of opposing opinions we can collect and review, the more resilient and field-tested our decisions.

The focus of this article is identifying some rubrics and tools that can help you respond more effectively when disagreeing in a highly visible sphere, by de-escalating conflict to a level that does not interfere with contributors’ ability to collaborate.

Anatomy of an argument

What causes conflict? It’s worth reviewing the anatomy of an argument from Dan Dana’s book Managing Differences. Here’s what makes up an argument.

  1. triggering event
  2. perception of threat
  3. defensive anger
  4. acting out
  5. repetition

This happens to you too, when you are engaged in an argument (different from a debate, which lacks of anger). But of course not all arguments or conflicts are created equal; some are more severe. It’s helpful to identify what makes conflicts more or less intense and some of the ways they can rise or fall in intensity.

The intensity of that cycle really depends. It can also be useful to identify a “severity” rubric, to decide how and when it’s necessary or beneficial to engage or respond.

Conflict Severity Levels

Level 1: Differences — two parties disagree but feel no discomfort (your relationship is secure but you like different musicians, sports teams, activities, operating systems)

Level 2: Misunderstanding — What is understood by one party is different from what is understood by another party (miscommunication and/or disappointment on a level that makes you question your assessment of the other person)

Level 3: Disagreement — two parties see something differently, regardless of how well they understand the other’s position, and feel discomfort that the other party disagrees. Can result in a reassessment of the relationship’s future.

Level 4: Discord — conflict that causes difficulties in the relationship of the involved parties, even outside of the original conflict. Relationship is strained, may not recover.

Level 5: Polarization — conflict characterized by severe negative emotions and behavior with little or no hope for/interest in reconciliation. Relationship is actively hostile or estranged. Signs of polarization might include: recruitment/picking sides, refusal to engage in constructive behaviors (ie, perspective taking, creating solutions, reaching out), and a high volume of effort committed to defending a position or making a case.

Escalating and de-escalating elements

Certain elements can push a conflict up or down the scale of intensity.

Escalating elements:

  • making it personal (“you’re the kind of person who,” “designers never understand,” “well if you have low standards then….”)
  • discomfort with the other’s conflicting opinion (especially if the person has more positional authority)
  • level of perceived risk or serious consequences associated with the issue
  • noticing a trend or pattern in the other party’s behavior/opinions
  • quick-paced interaction

De-escalating elements:

  • identification of common ground
  • willingness to embrace differences
  • focus on the issue, not the people
  • focus on interests, not positions
  • efforts to understand all sides
  • slow-paced interaction

In WordPress, we can use de-escalating tactics and proactive relationship-building (online and at events) to help us keep conflict severity to a Level 3 or below.

Communication environments

Communication environments will also affect your ability to de-escalate or resolve a conflict, so let’s make explicit where and in what environment you can more easily de-escalate. These are listed in order of difficulty to de-escalate, with the most difficult at the top:

  • public complaining blog post/“exposé”
  • public complaining on social media/SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.
  • open discussion with the WP public
  • private group discussion (email/DM)
  • private 1:1 discussion (email, DM)
  • anticipated conflict

Also, as you can see, the best place to deescalate is before we start talking, or before the conflict goes public. If you know something is going to be controversial or conflict-causing, get in front of it by making a strategy and doing some pre-communicating with known stakeholders.

That said, any text-based discussion is not private on the internet. Anything you write to someone in the WordPress community, with very few exceptions, should be something you’re ok with being posted on a public website. Get good at complete and contextualized sentences, and use them.

Steps when responding to conflict:

Compose yourself:

  • What am I feeling (in my body)?
  • What am I thinking? (What’s the perceived threat?)
  • (If not calm) How can I calm down?

Calming Reminders:
(especially for survivors of trauma) You are safe and not in danger.
• Feedback is better than indifference.
• Lack of dissent = monoculture = obsolescence.
• We’re making software, not saving lives.
• You don’t have to win this argument.

Analyze/Empathize:

Why did they take the time to write this? What emotion fueled them? Where are they coming from? What is this person’s goal? What do we have in common? What do I admire about them?

Contextualize:

What people in our program are affected by this conflict and/or agree with this person? How widespread is this opinion or conflict? What is the root cause of this disagreement?

Strategize:

What’s the desired outcome? (what do we want to happen, that isn’t happening right now) Is it necessary to respond at all; will a response make things better? If so, who can respond most effectively, and should you activate a group or a single point of response? What are the risks associated with your response, and how can you mitigate them?

Mobilize:

Recruit your team, if you need one. Share the analysis and strategy with them, if you have not already. Draft a response that reflects your strategy. Ask for help in reviewing the draft if it’s not coming easy, or if you’re still having trouble staying calm.

Additional response advice:

  1. Don’t lie or misrepresent the facts; it will damage your credibility and the risks outweigh the rewards.
  2. Do intervene in a discussion when civility, fairness, or safety are threatened, or a relevant fact is mis-stated.
  3. Avoid “you” statements; use “we” — including the other person for rapport-building — “someone” if that rapport-building sounds trite.
  4. The goal is not to win an argument; the goal is to understand the other person’s perspective.
  5. Zoom out until you find common ground, and then proceed from there. See if you can find one thing in the comment you agree with, and open with that.
  6. Be nice for no reason — it elevates the tone of the discussion. Thank people for the time they’ve spent thinking through a comment or reply.
  7. In text interactions, especially in async conversations, you only really get one or two chances at eliciting more information without also giving information, before your info seeking sounds false or deceptive. Try to express interest in the information without literally asking questions (asking lots of questions can start to seem like interrogation rather than interest).
  8. Cut off specious arguments by redirecting attention elsewhere: “That reminds me of…” “This discussion has me wondering about XYZ-tangentially related topic.”
  9. Try to limit the length of a comment response to (maximum) double the length of the other party’s comment. “Drowning” people in information comes across as condescending or aggressive. If you have to write that much text in an interaction, ask yourself if you’re really trying to gain understanding, or if you’ve accidentally started trying to win the argument.
  10. If you can have a direct conversation with someone, on video or in person, start with active listening.
  11. When you are in a position of low privilege, speak up. When you are in a position of high privilege (which you are, if you are in leadership), listen up.*

Bibliography

Conflict Communication: A New Paradigm in Conscious Communication by Rory Miller

Becoming a Conflict Competent Leader: How You and Your Organization Can Manage Conflict Effectively by Craig E. Runde and Tim A. Flanagan

Everything Is Workable: A Zen Approach to Conflict Resolution by Diane Musho Hamilton

Changing the Conversation: The 17 Principles of Conflict Resolution by Dana Caspersen

#tuesdaytrainings

Meetup Organizer Newsletter: June 2020

Hello friends,

We are happy to share with you another edition of our meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizer newsletter, packed full of updates from past and upcoming WordPress events, as well as news, information, and inspiration for your local meetup.

Newsletter contents:

  • Online Event Updates
  • Upcoming Online Events
  • An opportunity to highlight your Meetup Group
  • Tuesday Trainings

Online Event Updates

WordCamp Europe Online 2020 
Following the success of WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Spain online, WordCamp Europe was held fully online from June 4 to 6. The event had a record 8,600 sign-ups from people belonging to 138 countries, along with 2,500 sign-ups for the contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.. WCEU Online also had 33 sponsors and 40 sponsors, along with a Q&A with Matt Mullenweg. You can find the videos of the event in WordPress.tv by following the link, or you can catch the live stream recording of the entire event from the WP Europe YouTube Channel.

do_action Japan
The first online do_action event – do_action Japan was held from May 16 – 17. About 70 Japanese WordPress community members and 9 non-profit organizations came together to do the event, which was also the first do_action event in Japan. The team made use of free tools such as SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/., Gmail, Google Forms/Sheets/Docs/Slides, as well as Figma for design, and Zoom for calls to plan the event. You can read more about the event in its recap in the Make/Community blog

WordCamp Kent online
On May 30-31, 2020, the Northeast Ohio WordPress community came together online for the first online edition of WordCamp Kent. The event had over 1400 attendees from all across the world, along with 21 speakers and 10 sponsors! For those who missed the event, videos of the event will soon be available on WordPress.tv! 

Featured Online Meetup: 
The WordPress Pune meetup (Pune, Maharashtra, India) is planning a weekly online meetup series called the: “WordPress Community Check-in Meetup”. The event is planned as a casual check-in for all attendees, and the idea is to mitigate the struggles faced by community members due to the lack of social interaction due to COVID-19. The first edition of the event – is scheduled for Friday, June 12th at 5:00 PM IST, and will subsequently be held every Friday.

Upcoming Online Events

While many people in the community miss the camaraderie of in-person events — that are currently on a pause due to COVID-19 — online events enable people to attend Meetups and WordCamps all across the world. In fact, we encourage you to attend online meetups and WordCamps, as it offers an unmatched learning experience! You can find out about all upcoming events here: https://make.wordpress.org/community/events/online/

If your local community is interested in learning about a certain topic, and if you are unable to find local speakers, feel free to reach out to external speakers. Other organizers have been able to  successfully recruit a speaker they found on a WordCamp speaker list, for their online meetup.

If you are holding a meetup online, please use the tag #OnlineWPMeetup so that the WordPress Marketing team can find you and bring you some communications and marketing support.

Here are some highlighted WordPress events and workshops coming soon:

  • WordCamp Denver 2020
    The WordPress Community of Denver, CO is coming up with the first edition of their Online WordCamp on June 26-27. The organizers promise a fun, informative, stress-free virtual conference for beginners, developers, and everyone in-between. The event will have 30-40 minute talks, fun activities, workshop-style sessions, Q&A panels, and more on a variety of WordPress topics, among others. Tickets for WordCamp Denver are free. Get yours now!
  • Diversity Speaker Training
    The Diverse Speaker Training group (#WPDiversity) has two kinds of workshops to highlight. As many tech events are moving to an online model, the Diverse Speaker Training group (#WPDiversity) would like to help your community members from marginalized and underrepresented groups share their knowledge at your virtual meetups and WordCamps. Even if you are not holding your events online yourself at this time, your members could be speaking at virtual events in other communities, and be excited to speak at yours once your events are on again.
    1. We are holding workshops for the members of your community from marginalized and underrepresented groups: 
      https://make.wordpress.org/community/tag/WPDiversityWorkshops
      Next series: Late July (dates TBD). It will be announced at the link.
    2. We are holding facilitator trainings so you can learn how to run the workshop for your community: https://tiny.cc/wpdiversity
      Next training: July 18 at 5-7pm UTC. For this one and other dates, please fill out this form.

Opportunities to highlight your Meetup Group

We have two opportunities for you to highlight your local meetup group, as well as your events!

  1. Showcase your Meetup group in the Meetup.com blog
    Meetup.com would like to highlight one of our groups, to inspire other community organizers, and also to recognize the work that WordPress volunteers do. Would you like to have your local Meetup group featured in the Meetup.com blog? Did your group host a unique event that you’d like to share to inspire other community organizers? Send us an email to support@wordcamp.org with a brief description of your Meetup group, as well as any pictures of your meetups. We will review your suggestions and select some to  pass them along to Meetup.com. You have until June 30th, 2020, 23:59 UTC to send us your suggestions! 
  2. Feature your Online Meetups in our newsletter
    In an effort to highlight the hard work done by meetup organizers across the world, we will be sharing stories about online events from local meetup groups. Would you like to highlight recent online events from your local meetup group in our monthly newsletter? We will publish a call for content post for the next edition of the newsletter in the first week of July. Please comment on the post when it is up, or just send us an email to support@wordcamp.org to share about events in your local meetup group.

Tuesday Trainings

We started Tuesday Trainings (#tuesdaytrainings) last month as a way to share knowledge and help to train organizers and interested community members in a variety of skills, while also adding additional training documentation to our handbooks. Each week on Tuesday a different topic will be highlighted on the WordPress Community Blog. The content will come in a variety of formats including blog posts, recorded presentations, discussions, and workshops. You can find links to the latest Tuesday training posts below: 

Upcoming Tuesday Training Alert

On Tuesday, the 16th of June, the Community Team is planning a live 1 hour workshop on conflict de-escalation, by one of our long-time Community Deputies, Andrea Middleton. The session will offer a better understanding of conflict and how it intensifies, plus a step-by-step guide for responding strategically to de-escalate conflict in text communication. The workshop will happen over video chat at 9am PST (4pm UTC). If you’d like to be a part of the online event please respond in comments of this post. You can expect a calendar invite and an email reminder on Monday with more information on joining the call.

If you’d like to contribute your knowledge for a Tuesday Training, please email us at support@wordcamp.org 

If you have any questions, Community Team deputies are available to help. Please send an email to support@wordcamp.org or join the #community-events Slack channel. Thanks for everything you do to grow the WordPress community, let’s keep sharing knowledge and inspiring our Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. Community! 

We’ll see you online soon!
#newsletter

Tuesday Trainings: Tips for designing an online WordCamp

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe concluded successfully this past weekend. This being an online flagship WordCamp of larger scale and reach, the WCEU design team, which included Estela, Roberto and myself, wanted to share our lessons learned. We compiled the following collection of notes and tips curated during the event to share as a starting point to help those focusing on design during an online event. Let’s dive right in!

The experience

Creating an online event is very different from a physical one. What will be the experience for those attending falls down to the website, the streams, networking rooms (if you have them) and social media. This means considering even small details, such as what music can enhance the experience. WCEU ended up having an original music piece created and that truly helped make the event feel more unique and crafted.

Your event’s website becomes far more important as it moves online. A physical WordCamp will see the focus shift for design to the space itself. Think about the different sizes of screens and the fact that now your design will be in someone’s living room, perhaps on their TV. Many will be watching whilst viewing or interacting on their tablets.

TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing.

Having a way to clearly report the myriad of tasks that will stack up is crucial to functioning. This team used Trello. After a few iterations, the team settled into using columns for:

  • Information: a column to collect all useful links.
  • Inbox: anything not sorted. This was triaged during the weekly meetings and a few times a week by the team.
  • This month: anything that was to do as a focus during the months leading up to the event.
  • Coming up: tasks that were in the future but for the event.
  • Not this year: this column was made once the event moved from physical to online, to keep record of everything for next year.
  • Icebox: ideas and inspiration not added for any year yet.
  • Done: everything once completed goes there.


Labels were used for specific roles within the design team, for example, visual or website and team lead to get decisions. As time progressed other teams were asked to follow the following format for adding a card:

  • Put it in the ‘Inbox’ column.
  • Where possible state deadlines and priority to enable focusing.

Before the event

  • Prepare slide decks before the event and share using Google slides. This way everyone can work on them and you can easily create a template for any team to use.
  • Test slides with the software to avoid duplication of frames, for example, double logos.
  • Make clear to speakers, sponsors, and even your organizing team, the ideal sizes of images and limits to the size of files. You likely will have to make multiple versions if using a combination of YouTube and SteamYard for example.
  • If you need music, YouTube has a free streaming library you can use.
  • Consider virtual swag for the event. This can be something people can then print out themselves. Personally, I would love to see this carry on for future, in-person events as it really offers options. Remember to also provide source files as this opens up where someone can get virtual swag printed.
  • Consider if your branding needs to adapt for digital screens when moving from a physical to online event.
  • Add a track link to each speaker slot so people can easily know where to go.

During the event

  • The event site is going to be a major focus of your attendees, speakers, sponsors, volunteers, and organizers. Be ready to update things. This is a big difference from a physical event.
  • Communicate with your teammates in advance to understand who will be around to help, and what roles and responsibilities are during the event. Share with each other when you are taking a break or watching a talk.
  • The first few hours will be intense, so prioritise tasks and focus.
  • Note each task in your team’s SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel. It’s strongly encouraged to have one on Slack (or another platform) to coordinate. Share when someone is owning a task so that you can easily support each other.
  • Designate one team member as the point of contact for all teams, so the others can focus on tasks.
  • Find out how many attendees are impacted by any request that comes in during the event, this helps to prioritise tasks and helps the team to move forward intentionally.
  • There is a chance that once all the bumps are smoothed out on day one, your second day will be calmer, so this may be a better day to watch talks or to work on last-minute adjustments to closing remark slides.
  • Video calls are great to focus work during the event, text works but to speed process hop on a video and share screens to just get it done.

So, those are the tips! We hope this helps as you design your own online event. If you have additional tips, thoughts, or any feedback to share based on your experience designing for an online WordCamp, we invite you to share that in the comments.

#tuesdaytrainings

Youth Event Working Group Chat/Office Hours June 11, 2020

In light of everything going on with COVID-19 and needing to move events to a remote status. We are changing our Youth Events Working Group meetings to be Office Hours. This is so that anyone can come to #community-events channel and ask any questions about how to help the kids at home during this time.

If you want to start a virtual meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area., get resources for your own family or just talk about things kids can do safely online our group is here to support it.

This will happen weekly on Thursdays at 2100UTC/5pm EST.

If anyone wants to help with more International Friendly times please reach out and let either @camikaos or myself (@sunsand187) know.

Starting in July we will resume our regular working group meeting in addition to these office hours. For more information on joining the working group check out this link: https://make.wordpress.org/community/2019/01/14/call-for-volunteers-kids-events-working-group/

#kids-events, #youth-events

Community Team Chat Agenda | June 4 2020

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, June 4 2020. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, June 4, 2020, 12:00 PM GMT+1

Americas friendly: Thursday, June 4, 2020, 09:00 PM GMT+1

Deputy/Mentor check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizer newsletter suggestions for June 2020 – Hari Shanker R
https://make.wordpress.org/community/2020/06/02/meetup-organizer-newsletter-suggestions-for-june-2020/

Tuesday Trainings: The power of working as a team – Angela Jin
https://make.wordpress.org/community/2020/06/02/tuesday-trainings-the-power-of-working-as-a-team/

Diverse Speaker Workshops Reports – April & May 2020 – Jillbinder
https://make.wordpress.org/community/2020/06/02/diverse-speaker-workshops-reports-april-may-2020/

Recap of the Diverse Speaker Training group (#WPDiversity) on May 27, 2020 – Jillbinder
https://make.wordpress.org/community/2020/05/28/recap-of-the-diverse-speaker-training-group-wpdiversity-on-may-27-2020/

Tuesday Trainings: Practising Open Communication – Hugh Lashbrooke
https://make.wordpress.org/community/2020/05/26/tuesday-trainings-practising-open-communication/

Schedule BlockBlock Block is the abstract term used to describe units of markup that, composed together, form the content or layout of a webpage using the WordPress editor. The idea combines concepts of what in the past may have achieved with shortcodes, custom HTML, and embed discovery into a single consistent API and user experience. Available for BetaBeta A pre-release of software that is given out to a large group of users to trial under real conditions. Beta versions have gone through alpha testing in-house and are generally fairly close in look, feel and function to the final product; however, design changes often occur as part of the process. Testing – Ian Dunn
https://make.wordpress.org/community/2020/05/22/schedule-block-available-for-beta-testing/

Feedback request for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Organizers: How do you use your WordCamp email address? – Hari Shanker R
https://make.wordpress.org/community/2020/05/22/feedback-request-for-wordcamp-organizers-how-do-you-use-your-wordcamp-email-address/

Schedule for contributing with the Community Team at WCEU Contributor day posted by Cami – https://make.wordpress.org/community/2020/06/03/contributing-with-the-community-team-at-wceu-contributor-day/

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#meeting-agenda, #team-chat

Tuesday Trainings: The power of working as a team

Teamwork is an integral part of the WordPress Community. We couldn’t build the WordPress Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. Project without excellent collaboration! As a WordPress community organizer, you are encouraged to bring on as many fellow co-organizers and volunteers as possible to help organize a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. or a meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area.. There are a number of excellent reasons for this. So for today’s Training Tuesday, let’s dive into the power of working as a team, and the hallmarks of healthy collaboration. 

Aligned teams have similar values

To be clear, this doesn’t mean you always have to agree with each other. It just means that you have some anchoring, shared values that guide your work as a team. Having a shared objective is a sturdy foundation for any team, and allows you to bring on board more people who share your enthusiasm for WordPress. The goal of all WordPress community events is to connect WordPress enthusiasts to each other, to inspire people to do more with WordPress, and to empower people to contribute to WordPress. These goals draw people to our events, and is a powerful shared vision for community organizers to mobilize around! 

Collaborative teams amplify each others brain power

Community organizing requires lots of decision making and planning. A strong team will have multiple perspectives, making for more intriguing and thoughtful brainstorming. By building on each other’s ideas, finding that winning idea is more readily possible! Collaborative teams are also able to help each other prioritize and plan to make exceptional ideas a reality. 

Teammates empower each other

Not only can you rely on each others’ skills, but it’s also so much easier to pick up new skills when you have considerate teammates to partner with! Working with each other allows us to more quickly grow and learn by virtue of participation and partnership. Plus, if we have new ideas, having a supportive team makes it much easier to go boldly forward. 

Strong teams are flexible and adaptable

When a team’s progress is reliant on one or a few individuals, the community is at risk. A lot of responsibility is placed on those individuals, putting them at higher risk for burnout. Should anything happen to these individuals, the whole team may find themselves stuck or stalled. 

Conversely, strong teams that practice regular collaboration and knowledge sharing will be more prepared to face any situation together, be it organizing a WordCamp or facing a transition in leadership. For instance, if an organizer needs to suddenly step away due to an emergency, another team member would be able to step in and cover those tasks. 

Diverse teams have extended reach and depth

When it comes to growing your team, think about how inclusive and diverse you are across gender, culture, age, etc. With more organizers and volunteers with different experiences and backgrounds, you’ll be able to leverage each other’s unique perspectives, not to mention skill sets, to tackle any situation. Diverse teams have an easier time growing naturally as well, as your community will be able to more readily see themselves reflected in the team. This diversity can also be immensely helpful when it comes to vetting speakers for your meetup or WordCamp. For example, perhaps you don’t have very much experience when it comes to accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) standards, but a teammate has lots of experience with that. They are sure to know someone who could give that talk well.

In addition, larger teams naturally have a wider network available to them. When it comes to reaching out to your community, whether it be for sponsors, speakers, or more volunteers, it will be that much easier to do so with a vast network! 

Resilient teams thrive on transparency and delegation

If you are put into a team or committee lead position but never had any experience in leading a team of people, keep three things in mind: be transparent, delegate often, and trust others. By following these principles, you lead by example and foster a culture of collaboration.

For example, try to document and share all the knowledge so everyone can follow along. Hold conversations in public channels as much as possible. Don’t hoard tasks – remember that you, as a lead, are there to facilitate the collaboration of the team members. Creating psychological safety within a team is key to success, and opening up and trusting each other are essential ingredients towards that.

What do you think? What is your favorite part of working with your WordPress organizing team? 

#tuesdaytrainings

Diverse Speaker Workshops Reports – April & May 2020

The Diverse Speaker Training group (#WPDiversity) normally trains WordPress meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers how to hold their own Diverse Speaker workshop in order to increase how many speaker applications they get from people from marginalized and underrepresented groups.

During the pandemic, the team is delivering the workshop to the global WordPress community online ourselves.

Each month, we will report at the tag #DiverseSpeakerWorkshopsReports how these workshops are going. Here is a report on the first two sets of workshops.

These consisted of a three-part workshop, one hour each day, three days in a row, followed by two Zoom group coaching sessions in another week.

April 2020

Number who attended: 26
From number of cities: 21
From number of countries: 6 (Bulgaria, Costa Rica, India, Italy, Nigeria, USA)

Number who attended all 3 sessions: 5
Number who attended 2 sessions: 8

Increase in public speaking confidence after taking a workshop: 34%

Testimonials

”I would recommend this workshop to anyone who is looking for how to materialize their ideas and become a great WordPress speaker!”
—Ericka Barboza, Computer Engineer, San Jose, Costa Rica

”Before I took this workshop I was uncertain about the things I needed for presenting; such as choosing a topic, technical requirements for presenting via video and writing a proposal to speak. Thanks to this session, I am feel better about presenting online. I would recommend this workshop to anyone who is looking to achieve confidence about presenting online.”
—Barbara Bastian, Newbie to WordPress, Monroe, Georgia

”Thanks to this session, I can motivate myself to do an online conference, I feel safer to have a guide to follow to carry out this type of conference. Thank you!”
—Ericka Barboza, Computer Engineer, San Jose, Costa Rica

”Before I took this workshop, I was concerned about my ability to speak calmly and confidently in public. Thanks to this session, I have added new methods of slowing my speech, making eye contact, and calming my nerves. I would recommend this workshop to anyone who is looking to achieve greater public speaking outcomes.”
—Alisha Brown, Small Business Owner, Atlanta, GA

May 2020

Number who attended: 11
From number of cities: 11
From number of countries: 3 (Canada, Ukraine, USA)

Number who attended all 3 sessions: 6
Number who attended 2 sessions: 3

Increase in public speaking confidence after taking a workshop: 21%

Testimonials

“Before I took this workshop, I was unable to generate many talk ideas. Thanks to this session, I am able to see more ways to present my own experiences as solutions to the difficulties that other people may be encountering. I would recommend this workshop to anyone who is looking to achieve a better-creativity state of mind for thinking up topics in a short time.”
—Sabrina Zeidan, WordPress lover, Kyiv, Ukraine

June workshops & group coaching

If you identify as someone from a marginalized or represented group, please sign up for our next set of workshops and group coachings June 9-11, June 16, and June 18 here: https://www.eventbrite.com/e/wordpress-diverse-speaker-workshops-and-coaching-in-may-june-tickets-105466180184

July workshops & group coaching

The dates for July will be announced soon. When they are, you will be able to use the same eventbrite link to sign up.

#diversespeakerworkshopsreports