Recap of the Diverse Speaker Training group (#wpdiversity) on Oct. 9, 2019

Attending: @jillbinder @miriamgoldman @cguntur @amyjune @aurooba

Start: https://wordpress.slack.com/archives/C037W5S7X/p1570640492005100

Agenda:

  1. Reports
  2. Collecting data for WCUS
  3. Speaker roster doc ready & starting marketing
  4. WCUS contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.
  5. Open discussion!

Reports

What are you working on? How is it going? Do you have any obstacles?

  • Green: On plan. No help needed.
  • Yellow: Not on plan but I have a strategy to get there
  • Red: Not on plan, no plan to get there, I’m lost!

@miriamgoldman
I’m green on the following: Running a training next Wednesday, working with @angelasjin on a specialized Train the Deputies training in late November, and finishing up the trainer onboarding doc.

@jillbinder: To add to @miriamgoldman’s report:
She and I have started brainstorming and now implementing how to delegate items from her task list. One of these major items is communicating and following through with the meetups through all the stages of their process in Helpscout.
Thank you @cguntur for stepping into the role! Now titled: MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. Care Specialist.

@cguntur
I am Red on Resources page for the speaker mentor program. I pinged Jeremy again this week, but haven’t heard back from him.

(We discussed next actions)

I just got started with the meeup care stuff. Will get more done in the next couple of weeks probably

@amyjune
I finished my plan to present at BADCamp. I am planning on working with some of the folks in the Drupal space to take the training to other regional camps (I’ll be in florida in Feb and Chicago in March)

@aurooba
Marketing
Apologies for my absence here for a while. Things got a little crazy in my personal life and it took a while to sort it out and reintroduce all my commitments in a way that wasn’t overwhelming.

We have the beginnings of a marketing plan created: https://docs.google.com/document/d/1Wlv75QpVVkMqJrpw8M18nya4_iWGMOHUpzfPvM_U954/edit

We have the go-ahead from the Marketing Team to start creating assets for each item in the plan. A few folks from the Marketing Team have volunteered to help out and if we can get some skeletons and drafts ready, they can be edited and more thoroughly refined during Contributor Day at WCUS at the Marketing Table.

I’ll be meeting with Andrea and Jill again soon to get final thoughts before we start creating things, so we should have a finalized plan with timelines by the end of next week, hopefully. At that time, I’ll have a targetted list that people can pick and choose from to help out with if they wish.

@jillbinder: @aurooba So glad you’re back, and that is amazing work on marketing!
Also I’m glad to hear we may have items for Contrib day. I started thinking a little bit and couldn’t come up with anything. I’m adding that to the agenda.

2. Collecting data for WCUS.

Each year we collect our stats together for a few weeks before WCUS just in case Matt can use them in his State of the WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress. https://wordpress.tv/tag/state-of-the-word/. post.
Not to mention being able to tell the story of our success.

Quick stats as of today:
Our team was on hold until I think it was May, so it’s actually half a year of stats.
So considering that it’s half a year and we’ve been in improvement mode rather than growing mode, things are looking pretty good.

We’ve been in contact on Helpscout with 22 meetups so far this year.
We’ve trained 17 of them. That’s 77%! Higher rate than last year. Our improvements are working!

To our knowledge, 3 have run it. Probably more have…

Milan, Italy
Torino, Italy
Vancouver, Canada

Oakland, California, USA is about to run it

An immediate goal for us will be to record all that we know who have run it.

Specifically since December 1, 2018, the last State of the Word. Oh yeah,… I don’t think I counted those in the stats. I’ll update that today.

Request:
Do you know other Meetups in WordPress who have run it since December 1, 2018 ?
SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. me or @cguntur to add it to our Tracker.

If you already have access to our Tracker spreadsheet, you can go ahead and add it.

@cguntur The first thing for you in the Meetup Care role will be to follow up with those who have been trained and who haven’t run it yet, last year and this year, to see if they ran it this year. We can talk more about that later.

@cguntur: @jillbinder I was thinking the same thing as I read your messages

@jillbinder
Soon we will have a better process for knowing who ran it. People will get the speaker resource page, which includes the mentorship program, in exchange for their feedback form telling us how their workshop went.
(New feedback form creation is on my list.)

Or maybe just for telling us that they ran it…… I don’t want to miss out on knowing who ran it just because they didn’t want to do the questionnaire… Will think on this. (Open to thoughts, too.)

@aurooba: Maybe having a questionnaire that has the first question – did you run the workshop?, and then the option to either just submit or do a more detailed questionnaire.

3. Speaker roster doc ready & starting marketing

A thing I started working on last year, and thought I could finish quickly 2-3 months ago, and am grateful that it’s now been looked over by folks with different backgrounds than Andrea and I (and the one person in the community who gave feedback when I posted it to the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. last year),
and so has taken a whole bunch of my bandwidth in the last few months ! but is very worth it,
our “How To Build A Diverse Speaker Roster” doc is now ready for the Make WordPress Community Handbook.

Hooray!!

And luckily, being the internet, we can always keep refining it as needed.

It wound up being especially important to finish as much of the content for our WCUS workshop is coming from it. So my awesome WCUS workshop team and I have been working on the workshop material and that document concurrently.

I’m really proud of both of these things!

The doc is now in the hands of @courtneypk to put into 2 docs on the handbook.
She’s incorporating the new info from it into the “make inclusive spaces” existing doc,
and creating a new one for the Speaker Roster doc.

This is tied into our marketing as I was waiting for it to be finished before putting info about our workshop into the Meetup and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. handbooks, so that that doc could be included at the same time.
It’s a big deal and I can’t wait to show it to you (again) !

I’ll also be asking you to tweet it out once it’s up.

Sidenote: Our WordCamp US workshop content on creating a welcoming and diverse space is an amazing pair with the speaker content. It’s no use inviting speakers if they’re not feeling welcome. And attendees are more likely to want to contribute in ways such as speaking if they’re feeling more welcome.
Andrea’s team is going to make our content available in the future for WP communities to self-study.

Also, we did a public practise of it on the weekend and it went really well. People had big aha’s during the workshop.

4. Let’s start thinking about how we can use the WCUS Contributor day.

I think only @aurooba and I will be there from our team
(@angelasjin will be there too but will be very busy being one of the main orgs of the event)
but we’ll have access to other keen folk who want to help out.

@aurooba had some marketing ideas for that time.

@aurooba: Yes! I’ll know more after the meeting with you and Andrea

@jillbinder: For now, just a request to all to start thinking about it.

By then I should have the new training complete, so it might even be something we can give to Polyglots for translating……. (cc @rahuldsarker and @bhargavmehta — I know you won’t be at WCUS but just good info to know about in Translation team)

I’ll also have the workshop recorded that I’m doing with you Oct 26 & 27, so maybe having someone cut those down into the modules.

@miriamgoldman: I may not be physically there at WCUS, but I will make myself available on Slack that day if anyone is interested in my subteam!

@jillbinder: On that note — it would be great if someone who is attending could grab timestamps of the start of each new module.
It’ll make more sense for me to ask about timestamp taking in our next meeting just before that weekend.

5. Five minutes left for Open Discussion

Anything on your mind relating to our team that you’d like to bring up?

@miriamgoldman: Happy to see how amazing things are going!

@cguntur: I won’t be there at WCUS, but am happy to help remotely if you need

@jillbinder: Thanks so much for attending today and for your engaged participation. It feels so good to have an active and forward-thinking team.

End: https://wordpress.slack.com/archives/C037W5S7X/p1570644057069300

Next Actions

  1. Do you know other Meetups in WordPress who have run it since December 1, 2018 ? Slack me or @cguntur to add it to our Tracker.
  2. Jill set meeting with Andrea and Aurooba
  3. Jill talk to Chandrika about collecting who has run the workshop
  4. In the next meeting, Jill ask someone to mark times of the start of modules of our end of October workshop for video editing later

#wpdiversity

Recap of the Diverse Speaker Training group (#wpdiversity) on Sept. 25, 2019

Attending: @jillbinder @miriamgoldman @cguntur @rahuldsarker @amyjune

Start: https://wordpress.slack.com/archives/C037W5S7X/p1569430835146600

Agenda:

  1. Chatting about what you’re working on for the team, how it’s going, any obstacles, with colours:
     – Green: on plan. No help needed.
     – Yellow: not on plan but I have a strategy to get there
     – Red: not on plan, no plan to get there, I’m lost!
  2. Talking about starting monthly check-ins with our mini-teams leads (@aurooba @bhargavmehta@cguntur @miriamgoldman@rahuldsarker) (as well as everyone who is doing items for our team)
  3. New ongoing role needed to be filled. Needs title. Someone who loves connections, people, communication, transformation, and data!
  4. Invitation to our practise WCUS workshop on Oct 6 on Creating A Welcoming And Diverse Space for your online or in person community.
  5. Reminder headphones, mic, and good internet needed for our internal, recorded training Oct 26 & 27.
  6. Open discussion

1. Reports!

Chatting about what you’re working on for the team, how it’s going, any obstacles, with colours:
 – Green: on plan. No help needed.
 – Yellow: not on plan but I have a strategy to get there
 – Red: not on plan, no plan to get there, I’m lost!

@rahuldsarker
I had a brief conversation with the team about translation.

@cguntur
I am still waiting for Jeremy to get back to me. He said he will be back by the end of September (end of this week I think). I am going to pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” him over the weekend or Monday to get his details for the speaker mentor program. @jillbinder I have to add his info to the resources page before I can send it over for your review after I have his info.

@miriamgoldman
Green: Finished video edit and Google Doc with more prompts
Green: Training later today, I have one individual
Green: Checklist written out analog for the train the trainers process, need to put it digitally
Green: Keeping an eye out on Helpscout every day or second day
Green: We’ll be discussing the communications role that will help myself and others later on in the meeting

@amyjune
Waiting for assets from @jillbinder for BADcamp training and will be reviewing with Tara before camp

2. Monthly Check-Ins

I love our team so much. I love the direct, tangible, huge impact we are already making and are continuing to make, in WordPress and beyond. 

The items that you’re each doing are an important contribution to our focus at present: improving our current processes and scaling up to reach more meetups. So that it’s easier for us, for them, and we can make an even bigger difference!

Also, one of the benefits of volunteering in the WordPress space is getting to try new skills, make mistakes, and grow. It’s a safe place for this.

Gosh knows how much I have grown in this space. It’s literally where a few of us tried out the workshop concept, from there I started public speaking more, doing more workshops, am growing my skills in leadership, and now am doing this work full-time.

There is so much opportunity.

With that in mind, I’d love to create an environment on our team where we say we’re going to do something and we stay in communication about how it’s going.

It’s an amazing way to grow and learn, and also with increased accountability fewer things will fall through the cracks. People can jump in, we can help each other figure out solutions to obstacles, we can jump in and help each other, etc.

So what I’d like to start doing is hearing from team leads what they think they and their teams can realistically accomplish over the next month (a whole skill in itself that I’m always practising!) and then how it went.

I’m liking the colour system a lot! I just want to give it a little more structure and accountability.

  1. At the start of a month, I’d like to hear from everyone their next month’s tasks.
    Choose things that forward your projects and our team’s mission, and put these in the month in TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing..
    Feel free to request help from me or our team. If you don’t, I will assume you’ve got it!
    Let me know when you’ve done so so I can review and make sure we’re all using our precious time to the best use.
    I’m a big believer in high impact tasks that have an impact on our goals, and I can help you with this!
  2. I’m going to start asking team leads if they can try to attend at least one of our team meetings a month. (The meeting that we’re in now.)
    I’d like myself and the team to hear from you your report on how your month’s Trello items are going and anything else that’s come up.
    If you can’t attend in a month, it’s ok! You can let me know how you’re doing in another way, like:
  • Comment on our P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/.
  • Direct SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. message with me
  • Request a Zoom meeting with me
  • Other?

    If you communicate it with the team, that gives everyone the chance to celebrate, help you with obstacles, and maybe even jump in to help. We’re all in this together!

    I’ll check in with each team lead to see if this is doable for you, and if it isn’t, we can talk about what we can do differently for your specific case. cc @aurooba @bhargavmehta @cguntur @miriamgoldman @rahuldsarker

    You can also let me know if you prefer more or less guidance/contact. I know different people have different preferences for management styles. (Monthly is my personal preference!)

This is part of my own leadership growth. Learning to balance working on my items and helping you do your best and learn and grow with your items, while we all continue our amazing forward trajectory with our team’s high successes.

3. A new, ongoing role!

It is great for someone who has a few hours a week for the role. Honestly it’ll be very minimal for the next few months until we’ve finished more processes and also scaled up to reach more meetups, and then it will be busier. It may even next year be so busy that you could be leading a mini team to cover it… So lots of opportunity for growth in this one!

It needs a title… more on that in a moment.

First, it’s great for someone who loves connections, people, communication, transformation, and data!

On our Train the Trainers team, we want someone who will care for the meetups who reach out to us, from beginning to end. From first contact to when (in the future) we have follow-up questionnaires.

It would be checking Helpscout a few times a week, communicating with the meetups who contact us, make sure no one falls through the cracks, make sure they feel well cared for. Make sure that we are tracking them properly in our spreadsheet.

You get to witness their community’s transformation!

My first idea for title was Communications Manager, but that means something else.

Connections something
Happiness something (haha)

@miriamgoldman and I are reaching out first to our team to see if anyone wants to jump at the chance, and if no one does, it’s no problem. We’ll do a call-out for it on the Make Community P2.

@miriamgoldman
I’ll be providing help to anyone who wants to take on this role – you’ll be helping me out as I’m growing my own team!

@jillbinder 
Also, if anyone loves this role and wishes they could do it instead of their current role, we can talk about that too!

@cguntur
Since I check HelpScout everyday, I can definitely do this. Currently, the other stuff I am working on does not need much of my time. I might need some help later though….

@jillbinder
@cguntur That would be amazing! Let’s set up a time for you, @miriamgoldman, and I to talk more.
Once it becomes too much, we can talk about you leading the team of people who do it, or some other strategy we come up with at the time based on your situation and wants. If you still want it after we chat. Let’s have the exploratory convo first. 

4. Invitation to my WCUS workshop team’s practise workshop on Oct 6.

Many of us were drawn to the #WPDiversity team because you wanted to help your own community. So I think many of you will be very interested in this workshop!

Creating A Welcoming And Diverse Space for your online or in person community.

Speakers is just one piece of the puzzle. We are going to talk about that and 4 other elements:

Mindset
Community
Space
Allyship

It’ll be hands-on and interactive. You’ll walk away with items you can start implementing right away.

You’ll also be helping us out. We are looking for:

  • The chance to rehearse our workshop with folks who will actively participate with our interactive exercises.
  • Feedback on what worked,what could be improved, and what felt missing.
  • Suggestions for our diversity and inclusion content.

More info and sign up here:

@miriamgoldman
I’ll be travelling back from WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Rochester with Matt Graham and Shanta, so I’m not sure how good our connection will be, and where along the road we’ll be. (I have a 7PM train to connect to in Oshawa that night!) But, I think we said we’d try, but be audio only.

@jillbinder
Trying is great, @miriamgoldman! Can you sign up on the page with your maybe?
Best if you’ll be able to download our workbook ahead of time and at least one person in the car is able to read that…. but it’s still helpful to us even if you can’t do the exercises, just giving us people to practise with and maybe feedback on content.

@cguntur
I can also try… not sure if I can make it

5. Reminder of our team’s training of our workshop material Oct 26 & 27.

We are going to be recording it for our new Train the Trainers material. In the last recording, the participants were hard to hear. So please:

  • Wear headphones
  • Use a microphone or headset if you can
  • Be on good wifi

5. Open Discussion

Anything on your mind relating to our team that you’d like to bring up?

@miriamgoldman
Nope. Like I said, next weekend I’m at WordCamp Rochester, and while I won’t have time in my presentation, I’ll try and bring up our team at the afterparty/speaker dinner and stuff.
And same with WordCamp Niagara two weeks after that.

@jillbinder Sounds good — thanks for promoting us where you can, @miriamgoldman!
(I also have a suggestion for where to fit it in quickly in a presentation…. @cguntur and I have been talking about this for her presentation that has nothing to do with our team….. Let me know if you’d like to hear that.)

@jillbinder
We have another promotion article on WP Tavern. @pollyplummer interviewed me about the work our team does, the WCUS workshop coming up, and my thoughts on the European PHPPHP PHP (recursive acronym for PHP: Hypertext Preprocessor) is a widely-used open source general-purpose scripting language that is especially suited for web development and can be embedded into HTML. http://php.net/manual/en/intro-whatis.php. Conference cancelation….!

@jillbinder
Thank you for everything you’re doing and going to be doing, and thank you in advance for doing the tweaks to our team’s communication strategy! 

End: https://wordpress.slack.com/archives/C037W5S7X/p1569434691214600

Call for participants: Creating A Welcoming And Diverse Space (Online Workshop on Sun, Oct 6)

WordPress is all about community, and this year WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US is holding its first ever community track.

Allie Nimmons, Aurooba Ahmed, David Wolfpaw, and I, Jill Binder, have been invited to create a workshop for folks who run WordPress events in person or online on how to create a welcoming and diverse space.

In order to make the best workshop that we can on this sensitive and important topic, we are asking for help from you for 2 hours on Sunday, October 6, 12pm-2pm PT / 3pm-5pm ET / 7-9pm UTC. We are going to run our workshop in a live, interactive Zoom call.

What we are looking for:

  • The chance to rehearse our workshop with folks who will actively participate with our interactive exercises.
  • Feedback on what worked,what could be improved, and what felt missing.
  • Suggestions for our diversity and inclusion content.

Workshop description

Creating A Welcoming And Diverse Space

Do you run a WordPress event, but notice only one type of person is attending? You’d love to have more diversity in your group, but folks are either not showing up – or they attend once and don’t come back. What can you do to foster, promote, and support diversity and an inclusive space? This is not just for organizers, but anyone who wants to champion this kind of environment, now or in the future!

In this workshop, we’ll cover 5 topics:

1. Shifting the way you think about diversity;
2. How to attract and foster a diverse community;
3. Creating a welcoming environment, both in person and online;
4. How to encourage more people from diverse backgrounds to step up to be speakers and leaders; and
5. How to be a better ally.

What you’ll get

You will walk away with an action list to start making changes right away.

We will be doing the exercises in a workbook PDF

There will be an opportunity to anonymously ask questions you’ve always wanted to know but have been afraid to ask.

Details

Sunday, Oct 6, 2019
12pm-2pm PT / 3pm-5pm ET / 7-9pm UTC
Zoom link will be provided

To participate

Comment on this post with your WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. handle or other way to contact you and we will send you the Zoom link and material before the workshop.

WCUS

A reminder that this workshop will be at WCUS in St. Louis on Nov. 1, 1-2:45pm. Please tell folks about it and we hope to see you there!

#wpdiversity

Recap of the Diverse Speaker Training group (#wpdiversity) on Sept. 11, 2019

Attending: @jillbinder @miriamgoldman @simo70 @cguntur @bhargavmehta

Start: https://wordpress.slack.com/archives/C037W5S7X/p1568221257287400

Today’s Agenda:

1. Chatting about what you’re working on for the team, how it’s going, any obstacles.

2. Open discussion time!

Reports

What are you working on? How is it going? Do you have any obstacles?

  • Green: on plan. No help needed.
  • Yellow: not on plan but I have a strategy to get there
  • Red: not on plan, no plan to get there, I’m lost!

@angelasjin sent in:
Ran a Train the Trainers and scheduled my next one for November.

@miriamgoldman:

  • Green: Running a training next week, have one individual signed up.
  • Green: Connecting with prospective trainers, am working with Rahul to get him to shadow me in October.
  • Green: Finishing editing our current video and adding additional prompts/cards to make it easier for trainers.
  • Yellow: Cleaning up the trainers script a bit. Just haven’t gotten around to it.
  • I guess a green would be is to verify that all trainers are completing the checklist, and making sure all is done after a training.

@jillbinder:

  • @miriamgoldman Let’s touch base about when you think you’ll be able to do the video and script edits. I think that for my October training I’m going to do the old training way because I’ve got too many workshops I’m working on to also be working on the new training way at this time…!
  • @miriamgoldman Great! I will likely base my training date in October on when the Training material will be available.

@amyjune sent in: She’s working on the content for the BADCamp workshop, and may get our input on the language.

@jillbinder: @amyjune I was going to send you a script to work off of for BADCamp. I’ll touch base with you about that.

@jillbinder

  • Yellow: My workshop for WCUS and the related Building a Diverse Speaker Roster document are both having delays and extra work, but I feel good about getting them back on track.
  • Green: Managing the new mini team leads within our group — who are moving our work very forward — is going well.

@simo70

Next Saturday I’ll be at WordcampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Zurich and one of my slides will explain the project

@cguntur

I am currently working on the resources page for the speaker mentors. Status is yellow – waiting for Jeremy to get back to me with his calendly link and schedule

@bhargavmehta

Yellow: Translations of new documents along side @rahuldsarker. No success yet as I am not able to dedicate time on it.

Open Discussion

@miriamgoldman
Well, I’ve noticed that we haven’t gotten that many requests for training as of late. After cleaning up the dormants, we have only 3 submissions, with one person scheduled to take the training with me on the 25th.

On this topic we discussed:

  • @aurooba‘s marketing plan
  • At some point writing to all the ones who have done the workshop in previous years and who were dormant in the past, and see if we can get more interested. I don’t think folks realize they should put effort into it every year.
  • Bringing it up at WordCamps coming up. @miriamgoldman, @bhargavmehta, and @cguntur volunteered
  • It’s not a big concern as things are slower while we’re improving everything plus the marketing plan is coming

@bhargavmehta talked about feeling more confident in our material to be able to talk about it at his WordCamps. He mentioned that our team’s workshop at the end of October will help.

@jillbinder
On that point, one of the many reasons we want to re-record our Training is because the audio from participants in our current video is not good. So I’m going to ask everyone attending to be on good internet and if you can, be using a headset or microphone for speaking.

@jillbinder and @miriamgoldman talked about starting to delegate some of her items

@jillbinder
For translations, I’m planning on doing some changes to the workshop material, so I should confirm with @bhargavmehta and @rahuldsarker that what is changing is not the parts you are currently getting translated. And if you are, we can copy it before I go change it.

@jillbinder talked about finding a better way to stay in touch with our various team leaders. @miriamgoldman suggested using the bi-weekly meetings and arrange for leaders to check in with me individually once a month separately from the meeting.

@jillbinder
Great – thanks everyone for your active participation, letting me know where things are at, and for all that you do and are going to be doing. You are great folks and I’m honoured to be doing this important work with you.

End: https://wordpress.slack.com/archives/C037W5S7X/p1568224093340000

#wpdiversity

Recap of the Diverse Speaker Training group (#wpdiversity) on Aug 28, 2019

Attending: @jillbinder @cguntur @miriamgoldman @rahuldsarker

Start: https://wordpress.slack.com/archives/C037W5S7X/p1567011603003800

Agenda

1. Reports of what you’re working on, with colours:
   – Green: on plan. No help needed.
   – Yellow: not on plan but I have a strategy to get there
   – Red: not on plan, no plan to get there, I’m lost!
2. Our two workshops, Sat, Oct 26 and Sun, Oct 27, both at
10am PT / 1pm ET / 5pm UTC
for 2.5 hours.
3. Mention in the media recently
4. What I’m working on

Reports

What are you working on? How is it going? Do you have any obstacles?

  • Green: on plan. No help needed.
  • Yellow: not on plan but I have a strategy to get there
  • Red: not on plan, no plan to get there, I’m lost!

@cguntur (working on our Speaker Mentorship program)
I am currently working on contacting Jeremy and getting the resources page ready

I am on yellow. I contacted Jeremy about the speaker mentor and about his availability. I haven’t heard back from him.

Yellow on the resources page as well. I will probably have it ready by Monday.

@miriamgoldman (leading our Train the Trainers, running trainings, editing our video, and more)

Green: Held a training last week, went well, got more interactions. Also am editing our current video to streamline what we have.

Yellow: Following up with prospective trainers – I got hit by the busy train at work and just haven’t had the time to do this. Following Labour Day things will be better.

Green: Adding some new prompts to our Trainer script – will be sharing with Jill and Angela once ready.

@rahuldsarker (Translations team, running a small test of a translation in Bengali)
Communities with the local translation team for Bengali translation for the training materials.

@angelasjin (Train the Trainer)
I handled a few HS emails, and have a training scheduled for next week, but again, so takers so far!

Our two workshops, Sat, Oct 26 and Sun, Oct 27

Just a reminder that I’m running the full workshop for our team so that everyone can understand what we’re doing plus I’m recording it to use for future Trainings.

Sat, Oct 26 and Sun, Oct 27
10am PT / 1pm ET / 5pm UTC
for 2.5 hours.

Mention in the media recently

We got a mention from @pollyplummer regarding the PHPPHP PHP (recursive acronym for PHP: Hypertext Preprocessor) is a widely-used open source general-purpose scripting language that is especially suited for web development and can be embedded into HTML. http://php.net/manual/en/intro-whatis.php. Central Europe Conference Cancelation:
https://wptavern.com/php-central-europe-conference-canceled-due-to-lack-of-speaker-diversity
Thank you, Sarah!

What I’m working on

I have only been working 3 days since our last meeting, thanks to having a vacation. (I recommend those!)

In that time I’ve been focusing entirely on our Building A Diverse Speaker Roster document and working on the diversity WCUS Workshop. (Both of those items are related to each other.)

Thanks for being here and thanks for all you’re doing!

End: https://wordpress.slack.com/archives/C037W5S7X/p1567013563038800

#wpdiversity

WordPress meetup organizer newsletter: August 2019

Hello WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers!

Welcome to another meetup organizer newsletter full of news, information, and inspiration for your local meetup.

Newsletter contents:

  • Diverse Speaker Training Workshops
  • Organizer Best Practices: How to address panic
  • New event format from the Perth WordPress Meetup
  • Reminders

Diverse Speaker Training Workshops

As organizers, have you ever had challenges getting women and people from other underrepresented groups in tech to speak at your meetups and WordCamps?

Check out the Diversity Outreach Speaker Training workshop (#wpdiversity): https://make.wordpress.org/training/speaker-training

Check out their new Intro video (2 min) that explains what this workshop is all about!

This is now up on their page, along with:

  • A new description
  • Updated results
  • The new four step process for meetups to take to run the workshop

Check it out here: http://tiny.cc/wpdiversity

Upcoming training timings:
– Sept 4 at 11am-1pm UTC

Sign up at http://tiny.cc/wpdiversity

Organizer Best Practices: How to address panic

As an organizer of community events, you might run into situations when you need to address panic. This post on the WordPress Community blog, looks at important ways to recognize stressed behaviours and 4 steps to address panic.

There are also listed ways to get in touch with the WordPress Global Community Team, who are very likely to have through their combined experience, would be able to help you in the best ways possible.

This is part of the on-going Organizer Best Practices series of discussions on the WordPress Community team blog.

New event format from Perth WordPress Meetup

The Perth (Western Australia) meetup decided to change up the format of their regular meetup, and they have had some great feedback about it.

Based on the feedback they received, they found members who were developers found some talks not technical enough, and for members who were users they were sometimes too technical.

So for every topic they organizer a meetup around they added a second talk. Their format now is

– Technical Talk
– Networking
– User Talk
– Q & A with ‘the panel’

This is also a great example of using feedback from attendees to iterate on meetup formats.

Reminders

That’s it for now — chat with you next time!

Your friends on the Community Team

make.wordpress.org/community

#newsletter #meetup

Recap of the Diverse Speaker Training group (#wpdiversity) on Aug 14, 2019

Attending: @jillbinder @cguntur @miriamgoldman @rahuldsarker @bhargavmehta @amyjune

Start: https://wordpress.slack.com/archives/C037W5S7X/p1565802035435000

Agenda:

1. Reports of what you’re working on, with colours:
    – Green: on plan. No help needed.
    – Yellow: not on plan but I have a strategy to get there
    – Red: not on plan, no plan to get there, I’m lost!
2. Our upcoming team’s workshop
3. Our new Train the Trainers process ( https://tiny.cc/wpdiversity )
4. We want more Trainers
5. Other (things I’ve missed, open discussion, questions, etc.)

Reports

What are you working on? How is it going?

Green: on plan. No help needed.
Yellow: not on plan but I have a strategy to get there
Red: not on plan, no plan to get there, I’m lost!

@miriamgoldman
I’m full green – been working with Jill and Angela to streamline and improve the Train the Trainers process, and am running a training next Tuesday.

@amyjune
Green: And the WS has been approved for BADCAMPas a 1/2 day training. So, I am taking the train the trainers next week. Tara will be leading the WS at BADCamp

@cguntur
Full green – Contacting Jeremy about the speaker mentor and also getting the resources page done.

@angelasjin
I had a training scheduled (but no attendees), scheduled another training for September, responding to emails in the HS queue with info on upcoming trainings.

Our upcoming team’s workshop

I would love for everyone on our team to take our workshop so that you know the material better and can help our team more, as well as I would like to record it to use for our future Train The Trainers videos.

We’ll hold it in September or October. There will be 2 parts on two different days. We will choose both dates by which 2 best times closest to each other work.

If you haven’t already, please select every date you can attend in our doodle poll.

https://doodle.com/poll/9pzswbymtn3keiku

If a date can work but needs to be at a slightly different time, please let me know. It was tricky with the timezones!

Deadline: Monday, Aug 19 @ 9am PT.

Our new Train the Trainers process

I walked us all through the new process as described on https://tiny.cc/wpdiversity. (https://wordpress.slack.com/archives/C037W5S7X/p1565803153455400)

We want more Trainers

We currently have 2 and a half (sometimes me) Trainers, and we would like to start on-boarding more.

Miriam and I will be writing up a proper blog post call-out. In the meantime I described what is needed and the time commitment off the top of my head. (https://wordpress.slack.com/archives/C037W5S7X/p1565804219472500)

@rahuldsarker, @bhargavmehta, & @amyjune are all still interested in becoming Trainers.

If anyone else is interested, please reach out to @miriamgoldman or I.

Other – Questions, comments, anything else relating to our team?

I will be co-creating and co-leading a workshop at WCUS in the Community track with @allienimmons and @aurooba: “Creating A Welcome And Diverse Space”. !

Who in our group will be attending WCUS?

End: https://wordpress.slack.com/archives/C037W5S7X/p1565805761499600

#wpdiversity

Recap of the Diverse Speaker Training group (#wpdiversity) on July 24, 2019

Attending: @jillbinder @miriamgoldman @bhargavmehta @rahuldsarker @cguntur @angelasjin

Start: https://wordpress.slack.com/archives/C037W5S7X/p1563987722014400

Agenda:

  • Reports of what you’re working on, with colours
    • green: on plan. No help needed.
    • yellow: not on plan but I have a strategy to get there
    • red: not on plan, no plan to get there, I’m lost!
  • The future Train the Trainers Meetups “Ideal” life cycle that we are working towards
  • Our new “What is this workshop” intro video!
  • Other things I’m working on

Reports

What are you working on? How is it going? Do you have any obstacles?
Green / yellow / red?

@miriamgoldman
Green: Running a Train the Trainers in about 4 hours! I have two attendees. I also have one scheduled for August 21st.

Yellow: Organizing a meeting with existing and prospective trainers. This is yellow due to time!

Green: Working with Jill on some Train the Trainer processes.

@angelasjin
I’m green/yellow. Scheduled my first training in a some time for August, and I want to make sure I’m fully prepped for that, especially since we have a new process and it’s been some time since I’ve done one.

@jillbinder Good to know about the yellow flag! To note, currently there’s only one change to the process, which is calendly.

Are you good with prepping on your own or will you want some refresher info?
Also, of note, we have a new new pre- and post- Training checklist, to make sure you have:
https://docs.google.com/document/d/19QDg7aRzKOJUMLPcW7JzB5YsfHn86xmzakKhLN8b22g/edit?usp=sharing

@angelasjin I think I’m good, but refresher info is always welcome, thank you!

@bhargavmehta
Red: No task in hand, Had one but messed with it. So lost right now.

@jillbinder Is that something you’d like to talk through with the group now or with me privately another time soon?

@bhargavmehta  Sure will talk to you in private

Future Train the Trainers Meetups “Ideal” life cycle

Jill showed the new vision mapped out for the “ideal” meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. life cycle, including all of the changes that we’ve all talked about.

https://drive.google.com/file/d/1X6djOPCi8XQIl58e0ar51VAM2jWdnLsb/view?usp=sharing

We talked through some of the upcoming changes.

I’ll leave it with folks to look over and let me know if you’ve got any more comments/questions/feedback.

Our new “What is this workshop” intro video!

We want to have a “What is this workshop” video on http://tiny.cc/wpdiversity so that organizers watch that video before signing up for a training, and then that those coming to the Training will be pre-screened and we’ll be using our Trainers’ time effectively.

I repurposed my business video, cut out everything that was not directly about our project, and put on a “sign up here” slide.

I showed the video in the Training I ran for 4 people last week, and they said it made what we do very clear and they were really inspired and excited to learn how to run the workshop. I feel like that was good validation to move ahead with using the video.

http://diversein.tech/wp-content/uploads/2019/07/CallOutToMeetups.mp4

(Aiming to have it hosted on wordpress.tv rather than my own site,… mine is just a placeholder until we have that.)

Love to hear what you think after you’ve watched!

Other things I’m working on

1. Working on getting our Calendly Pro system set up so that Trainees have automated reminders, an easy way to change or cancel their training, and have less bandwidth on our trainers.

It’s close to being done. Just a few more tweaks to it I think.

We had our first training with it last week, and 100% showed up!!

We are having our second training with it later this aft with @miriamgoldman.

2. The “How to Build a Diverse Speaker Roster” document that I was working on last year is back on top of my to do list. We want to have it up on the Meetups organizer info page within about 2 weeks, along with info and a link to our workshop.

3. I was approached by a prolific speaker who asked if he could be a speaker mentor, and that has started @andreamiddleton and I thinking about how our group could provide that service. I have asked @cguntur to be the one to coordinate our future speaker mentor pool with speakers who are interested.

This is also a great way for allies to pitch in to help our group. (In addition to doing other behind-the-scenes tasks.)

We envision it to be things like “look over this proposal” or “rehearse the talk over webcam and get feedback.”

4. I’m rewriting our tiny.cc/wpdiversity page!
With updated info and the start of our new processes.

5. I’ll be recorded on a podcast next week put on by @Micah called “Hello, WP!” They want to start putting more focus on diversity in WordPress, so ours will be the first one to be recorded on that, I believe.

I want to start bringing on other folks besides myself who have great stories about what happened when they took the workshop, or they spoke, or they put on the workshop and great things happened… Either as a guest with me or in future also could be instead of me, so it’s not just my voice out there talking about what we do.

My first co-interviwee will be @cguntur next week. I thought of Chandrika first as she has a personal journey that is related directly to being new in WordPress (which is the focus of this podcast in general) and then benefiting from her local “women in wordpress” group at the time, plus taking our workshop. And now she does a lot of organizing and leadership!

If you’re interested in being on podcasts, web shows, articles, etc. as well, please dm me to let me know.
I’ll also be reaching out to more folks in the future to ask as well.

Next actions:

  1. @miriamgoldman and @angelasjin doing Training refresher
  2. @bhargavmehta and @jillbinder are having a private chat
  3. All: comments/questions/feedback on the future “ideal” meetups life cycle
    https://drive.google.com/file/d/1X6djOPCi8XQIl58e0ar51VAM2jWdnLsb/view?usp=sharing
  4. Let me know what you think of the 2-minute “what is this workshop” video after you’ve watched it: http://diversein.tech/wp-content/uploads/2019/07/CallOutToMeetups.mp4

End: https://wordpress.slack.com/archives/C037W5S7X/p1563991240083900

#wpdiversity

Diversity Outreach Speaker Training Working Group Chat Agenda | July 24, 2019

New and curious team members welcome. This is what we do:
https://make.wordpress.org/community/2017/11/13/call-for-volunteers-diversity-outreach-speaker-training/
(Only now it’s all diversity, not just women.)

Agenda:

  1. Reports of what you’re working on, with colors
        – green: on plan. No help needed.
        – yellow: not on plan but I have a strategy to get there
        – red: not on plan, no plan to get there, I’m lost!
  2. The new Train the Trainers Meetups life cycle that we are working towards.

https://drive.google.com/file/d/1X6djOPCi8XQIl58e0ar51VAM2jWdnLsb/view?usp=sharing

Problems that we’re working on solving with this new life cycle:

  • Not many were showing up to trainings.
  • Not many ran the workshop after receiving training.
  • Not many filled out the follow-up questionnaire.
  • We have no way current of collecting stories to show the community the impact of the work and to help more meetups want to run it.

Goals we are striving towards:

  • 80+% of meetups show up to trainings.
  • 80+% of meetups run the workshop.
  • 100% give us their stats and at least one great story.

3. Our new 2-minute “What is this workshop” intro video! (Temporarily stored here: http://diversein.tech/wp-content/uploads/2019/07/CallOutToMeetups.mp4)

4. Other things I’m working on

5. Open discussion

See you tomorrow (July 24) at 5pm UTC / 1pm ET in the Make WordPress Community-Team Slack channel.

#wpdiversity

WordPress meetup organizer newsletter: July 2019

Hello WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers!

Welcome to another meetup organizer newsletter full of news, information, and inspiration for your local meetup.

Newsletter contents:

  • Diverse Speaker Training Workshops
  • Call for volunteers: Handbook Working Group
  • WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. for Publishers: Viewing Party
  • Reminders

Diverse Speaker Training Workshops

“I found the workshop incredibly helpful. I was feeling quite unsure about my upcoming WordPress meetup talk. I have honed in the topic and brainstormed a dozen other topics for the future!”

 – Vancouver workshop participant

As organizers, have you ever had challenges getting women and people from other underrepresented groups in tech to speak at your meetups and WordCamps? Check out the Diversity Outreach Speaker Training workshop (#wpdiversity): https://make.wordpress.org/training/speaker-training

Sign up to run the workshop here: http://tiny.cc/wpdiversity

Upcoming training timings:

– Wednesday, July 24 at 9pm-11pm UTC
– Thursday, Aug 8 at 9am-11am UTC
– Wednesday, Aug 21 at 9pm-11pm UTC

Diverse Speaker Training Workshops

“I found the workshop incredibly helpful. I was feeling quite unsure about my upcoming WordPress meetup talk. I have honed in the topic and brainstormed a dozen other topics for the future!”

 – Vancouver workshop participant

As organizers, have you ever had challenges getting women and people from other underrepresented groups in tech to speak at your meetups and WordCamps? Check out the Diversity Outreach Speaker Training workshop (#wpdiversity): https://make.wordpress.org/training/speaker-training

Sign up to run the workshop here: http://tiny.cc/wpdiversity

Upcoming training timings:

 – Wednesday, July 24 at 9pm-11pm UTC

 – Thursday, Aug 8 at 9am-11am UTC

 – Wednesday, Aug 21 at 9pm-11pm UTC

Call for volunteers: Handbook Working Group

As a meetup organizer, you might be aware of our helpful handbooks which provide a lot of information about the meetup program. There is currently a call for volunteers for the handbook working group

The goal of the group is to facilitate an audit and rework part of the content/information architecture to make them more useful than ever, and plan for future growth.

As meetup organizers if you are interested in volunteering for this project, go ahead and read up more info at this link.

WordCamp for Publishers: Viewing Party

Many WordCamps stream their content live all over the world, making it a great opportunity to get your local community together to watch it.

If you can’t travel to a WordCamp, then the live stream is a great way to share in the content of the event along with other local WordPress enthusiasts.

WordCamp for Publishers: Columbus is a community-organized event bringing together folks who use WordPress to manage publications, big or small. 

This event will empower participants by coaching them on best practices, and encourage collaboration in building open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. tools for publishers.

WordCamp for Publishers is working on a live stream for the day which will be available at https://2019-columbus.publishers.wordcamp.org/livestream/

Reminders

That’s it for now — chat with you next time!

Your friends on the Community Team
make.wordpress.org/community

#newsletter #meetups