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I’m very happy to announce that we have identified the locations for the WordCamp Incubator program — and I’m particularly pleased to announce that we’ve been able to select *three* incubator locations, due to the additional of another deputy to the program. Thanks for volunteering, @hlashbrooke! 🙂
The communities which will host a WordCamp Incubator this year will be:
Denpasar, Indonesia — working with Rocio Valdivia
Harare, Zimbabwe — working with Hugh Lashbrooke
Medellín, Columbia — working with Andrea Middleton
The other locations that were short-listed have been encouraged to explore the idea of organizing a local meetup group and/or WordCamp in their communities, and have been promised extra help from mentors (like @adityakane, @savione, and @gounder) if they are interested in giving it a shot. Colombo, Sri Lanka and San Jose, Costa Rica have since applied to organize a WordCamp this year, and we hope to hear from a few more groups on that list! 🙂
A rough outline of how this will go (we think):
Denpasar, Harare, and Medellín will work with their respective deputies to start a monthly WordPress meetup group or add their existing meetup group to the chapter account program. Once the local WordPress user group is meeting regularly, each team will work on finding a venue, setting a date, recruiting speakers, and spreading the word about the upcoming WordCamp. I’m thinking all three of these events will happen in the last quarter of 2016, but that’s flexible based on the preferences and needs of each local community.
Each organizing team will meet with their deputy on a biweekly basis. The deputy will act as a sort of a project manager and mentor for the local team, training them to organize a WordCamp and following up on their progress regularly. Deputies who are mentoring incubator WordCamps will report the progress of their teams on a biweekly Incubator Update thread that I’ll initiate here.
In addition to the extra-extra support we’ll provide to the local team around keeping on schedule and thinking of All The Things, we’ll help them find speakers and sponsors. Our goal will be to feature no more than 3 non-local speakers at each event. As for sponsorship, the global sponsorship grant for these events will cover 100% of the event’s fundraising needs, so that organizers don’t need to spend much time drumming up sponsorship. We’ll accept local sponsors of course, but incubator events won’t be given a local fundraising goal that they need to meet.
As a reminder, the goal for these events is to organize an easily reproducible, one-day, one-track event with about 50-75 attendees. Hopefully by the end of the organizing/incubating experience, members of the local community will feel confident that they can organize an annual WordCamp independently in the years to come.
If you have any question about the incubator locations or our expectations for the program, please ask them in the comments!
Lanyard 100 packs sent: 7
WordCamp OC: 4
WordCamp NEO: 3
Button & sticker 200 packs sent: 2
WordCamp OC: 1
WordCamp NEO: 1
Button & sticker 100 packs sent: 1
Hanoi meetup: 1
If you need anything the best course of action is still to send an email to email@example.com or to ask for help in the #events channel of Making WordPress Slack.
Have a great week!
Here’s that weekly update — biweekly this time because I was on vacation last week — on the payments and income for WordPress community events that we post on Fridays. This report might get more elaborate as we get the time to build more tools around financial reporting (currently it’s quite manual), so if there’s a level of detail we’re not providing that you’d like to see, please mention it in the comments!
Between May 13 and May 19, here’s what came in:
Ticket revenue via PayPal: $16,379.67 USD (total tickets 364)
Sponsorship income via wire transfer: $9,489.88 USD
Sponsorship income via check: $13,524.78 USD
Sponsorship income via PayPal: $4,612.91 USD
Total revenue (in USD):
And in that same period, here’s what went out:
Total number of vendor payments/reimbursements: 21
Total payments (in USD): $37,831.27
Here’s a list of this week’s global sponsorship grants (which are determined at the budget review):
Cologne 1,800 EUR
Sacramento 3,000 USD
Columbus 5,500 USD
As always, if you have any questions, please ask away in the comments!