WordPress meetup organizer newsletter: September 2019

Hello WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers!

Welcome to another meetup organizer newsletter full of news, information, and inspiration for your local meetup.

Newsletter contents:

  • Diverse Speaker Training Workshops
  • WordPress Organizer Meetup Roundtable
  • WordPress 5.3 Bug Scrub
  • Reminders

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US – Community Track

This year WordCamp US is holding its first ever community track. This track will feature workshops and interactive presentations designed to include the audience.

Here is what is being covered on the WCUS community track:

Creating A Welcoming And Diverse Space

A workshop to create WordPress events in person or online; on how to create a welcoming and diverse space.

The  group are running a pre WordCamp US workshop on 6th October 2019, online. You can participate in it by looking up more details here

Grow Your Meetup

This workshop will cover some popular ideas around marketing tactics, meetup formats and ideas along with WordCamps to grow your meetup.

Running A Successful Contributor Day

This workshop will cover how to go about running a contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. for WordCamp that has never done it before. It might also be useful for Contributor meetups.

Organizing A WordCamp While Staying Sane

This workshop will explore tools, software and techniques to remove barriers and make running a WordPress meetup easier.

WordPress Organizer Meetup Roundtable

Sometimes Meetup organizers can find themselves stuck  and are looking for inspiration to improve their events.

The WordPress Organizer Meetup Roundtable are great discussions by some very experienced organizers and would be a great resource for meetup organizers.

WordPress 5.3 Bug Scrub

WordPress 5.3 is slated to releaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software. in November. That means bug scrubs will happen weekly all the way up to the final release. You could share this schedule with your meetups to get them involved in participating and contributing to coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress..

Here is the link to the WordPress 5.3 Bug Scrub Schedule.

Reminders

That’s it for now — chat with you next time!

Your friends on the Community Team

make.wordpress.org/community

#newsletter

Weekly updates

Hello to all our Deputies, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers, MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and ask for help!

Community Team Chat Agenda | Thursday, 19 September 2019

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 19 September 2019. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, September 19, 2019, 11:00 UTC

Americas friendly: Thursday, September 19, 2019, 20:00 UTC

Deputy/Mentor check-in

What have you been doing and how is it going? Anything you need help with? Any success or wind to share?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

Proposal: Changes to application workflow for better communication

Our MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. vetting queue might sometimes be a bit long. It causes a delay, sometimes almost a month, between sending the application and deputy vetting it. The long gap between submitting the application and receiving an update might be frustrating for some applicants. Some do also come to #community-events SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel and ask to confirm that their application is received.

Public application report page helps a little with this, but not all applicants know about it. Even if they do, it does not feel like personal contact with Community Team.

I propose the following change to our application workflow, to keep applicants informed and to add a bit more personal touch after sending the application:

  • Create a HelpScout ticket and in that ticket:
  • Send a short warm confirmation that the Community Team has received the application.
  • Keep ticket open and mark it with the tag “application-confirmation.”
  • The application tracker on central.wordcamp.org is updated with a link to the ticket for later communication.

This can be done pragmatically leveraging HelpScout APIAPI An API or Application Programming Interface is a software intermediary that allows programs to interact with each other and share data in limited, clearly defined ways., so manual deputy work is not needed.

After this process has been set up, we could use HelpScout workflows to do different things. For example, send a short message if there hasn’t been any activity for two weeks after the application was received. This message could contain an apology that we have a bit of queue right now and promise that we will vet the application as soon as possible.

Possible advantages for deputies:

  • Deputies can view the queue from HelpScout and not require to visit the application tracker queue to figure out which one to conduct a vetting
  • Easier and trackable way to assign applications to deputies

What do you think, is this a good idea? Do you already imagine how the messaged are phrased? Tell it in the comments! Deadline for comments is 2019-10-04.

Thanks to @adityakane for brainstorming this proposal with me and commenting the draft.

Weekly updates

Hello to all our Deputies, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers, MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and ask for help!

Call for participants: Creating A Welcoming And Diverse Space (Online Workshop on Sun, Oct 6)

WordPress is all about community, and this year WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US is holding its first ever community track.

Allie Nimmons, Aurooba Ahmed, David Wolfpaw, and I, Jill Binder, have been invited to create a workshop for folks who run WordPress events in person or online on how to create a welcoming and diverse space.

In order to make the best workshop that we can on this sensitive and important topic, we are asking for help from you for 2 hours on Sunday, October 6, 12pm-2pm PT / 3pm-5pm ET / 7-9pm UTC. We are going to run our workshop in a live, interactive Zoom call.

What we are looking for:

  • The chance to rehearse our workshop with folks who will actively participate with our interactive exercises.
  • Feedback on what worked,what could be improved, and what felt missing.
  • Suggestions for our diversity and inclusion content.

Workshop description

Creating A Welcoming And Diverse Space

Do you run a WordPress event, but notice only one type of person is attending? You’d love to have more diversity in your group, but folks are either not showing up – or they attend once and don’t come back. What can you do to foster, promote, and support diversity and an inclusive space? This is not just for organizers, but anyone who wants to champion this kind of environment, now or in the future!

In this workshop, we’ll cover 5 topics:

1. Shifting the way you think about diversity;
2. How to attract and foster a diverse community;
3. Creating a welcoming environment, both in person and online;
4. How to encourage more people from diverse backgrounds to step up to be speakers and leaders; and
5. How to be a better ally.

What you’ll get

You will walk away with an action list to start making changes right away.

We will be doing the exercises in a workbook PDF

There will be an opportunity to anonymously ask questions you’ve always wanted to know but have been afraid to ask.

Details

Sunday, Oct 6, 2019
12pm-2pm PT / 3pm-5pm ET / 7-9pm UTC
Zoom link will be provided

To participate

Comment on this post with your WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. handle or other way to contact you and we will send you the Zoom link and material before the workshop.

WCUS

A reminder that this workshop will be at WCUS in St. Louis on Nov. 1, 1-2:45pm. Please tell folks about it and we hope to see you there!

#wpdiversity

Recap of the Diverse Speaker Training group (#wpdiversity) on Sept. 11, 2019

Attending: @jillbinder @miriamgoldman @simo70 @cguntur @bhargavmehta

Start: https://wordpress.slack.com/archives/C037W5S7X/p1568221257287400

Today’s Agenda:

1. Chatting about what you’re working on for the team, how it’s going, any obstacles.

2. Open discussion time!

Reports

What are you working on? How is it going? Do you have any obstacles?

  • Green: on plan. No help needed.
  • Yellow: not on plan but I have a strategy to get there
  • Red: not on plan, no plan to get there, I’m lost!

@angelasjin sent in:
Ran a Train the Trainers and scheduled my next one for November.

@miriamgoldman:

  • Green: Running a training next week, have one individual signed up.
  • Green: Connecting with prospective trainers, am working with Rahul to get him to shadow me in October.
  • Green: Finishing editing our current video and adding additional prompts/cards to make it easier for trainers.
  • Yellow: Cleaning up the trainers script a bit. Just haven’t gotten around to it.
  • I guess a green would be is to verify that all trainers are completing the checklist, and making sure all is done after a training.

@jillbinder:

  • @miriamgoldman Let’s touch base about when you think you’ll be able to do the video and script edits. I think that for my October training I’m going to do the old training way because I’ve got too many workshops I’m working on to also be working on the new training way at this time…!
  • @miriamgoldman Great! I will likely base my training date in October on when the Training material will be available.

@amyjune sent in: She’s working on the content for the BADCamp workshop, and may get our input on the language.

@jillbinder: @amyjune I was going to send you a script to work off of for BADCamp. I’ll touch base with you about that.

@jillbinder

  • Yellow: My workshop for WCUS and the related Building a Diverse Speaker Roster document are both having delays and extra work, but I feel good about getting them back on track.
  • Green: Managing the new mini team leads within our group — who are moving our work very forward — is going well.

@simo70

Next Saturday I’ll be at WordcampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Zurich and one of my slides will explain the project

@cguntur

I am currently working on the resources page for the speaker mentors. Status is yellow – waiting for Jeremy to get back to me with his calendly link and schedule

@bhargavmehta

Yellow: Translations of new documents along side @rahuldsarker. No success yet as I am not able to dedicate time on it.

Open Discussion

@miriamgoldman
Well, I’ve noticed that we haven’t gotten that many requests for training as of late. After cleaning up the dormants, we have only 3 submissions, with one person scheduled to take the training with me on the 25th.

On this topic we discussed:

  • @aurooba‘s marketing plan
  • At some point writing to all the ones who have done the workshop in previous years and who were dormant in the past, and see if we can get more interested. I don’t think folks realize they should put effort into it every year.
  • Bringing it up at WordCamps coming up. @miriamgoldman, @bhargavmehta, and @cguntur volunteered
  • It’s not a big concern as things are slower while we’re improving everything plus the marketing plan is coming

@bhargavmehta talked about feeling more confident in our material to be able to talk about it at his WordCamps. He mentioned that our team’s workshop at the end of October will help.

@jillbinder
On that point, one of the many reasons we want to re-record our Training is because the audio from participants in our current video is not good. So I’m going to ask everyone attending to be on good internet and if you can, be using a headset or microphone for speaking.

@jillbinder and @miriamgoldman talked about starting to delegate some of her items

@jillbinder
For translations, I’m planning on doing some changes to the workshop material, so I should confirm with @bhargavmehta and @rahuldsarker that what is changing is not the parts you are currently getting translated. And if you are, we can copy it before I go change it.

@jillbinder talked about finding a better way to stay in touch with our various team leaders. @miriamgoldman suggested using the bi-weekly meetings and arrange for leaders to check in with me individually once a month separately from the meeting.

@jillbinder
Great – thanks everyone for your active participation, letting me know where things are at, and for all that you do and are going to be doing. You are great folks and I’m honoured to be doing this important work with you.

End: https://wordpress.slack.com/archives/C037W5S7X/p1568224093340000

#wpdiversity

Weekly Updates

Hello to all our Deputies, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers, MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and ask for help!

Meetup organizer newsletter suggestions for September 2019

It’s about that time again, when we start preparing the September 2019 edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter.

If there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, please comment/leave your ideas/suggestions in the comments on this post.

We’ll leave this post open for comments until the 20th of September 2019.

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Thanks!

#meetups-2, #newsletter

X-post: Community team update – 05-09-2019

X-post from +make.wordpress.org/updates: Community team update – 05-09-2019