Community Team Chat Agenda | Thursday, 15 March 2018

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, 15 March 2018 (today). Meeting times are 11:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Note the new time above for the earlier meeting!


  1. Deputy check-in:
    What have you been doing and how is it going?
  2. GPL guidelines for WordCamp involvement:
    Read through this post from @kcristiano and let’s chat about it. Any thoughts need to be left as comments on the post, but a real time chat would be beneficial as well.
  3. P2 posts needing review/feedback:

Please add any additional items to this agenda by commenting on this post as needed.

#meeting #agenda

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Recap of the Diversity Outreach Speaker Training meeting on March 7th, 2018

Start time stamp in Community-Team Slack –

Attending:  @jillbinder @cguntur @zoonini

Today’s Agenda

  • Co-leader!
  • Meetups update
  • Promotions update
  • Train the trainers update
  • Workshop material update
  • Discussions, questions, volunteers, etc.

Co Leader

I am happy to say that I am stepping into the role of the co-leader along with @jillbinder. If anyone else would also like to join our co-leading team, please shoot a message to @jillbinder.

Meetups update

8 Meetups have filled in our form to let us know they are going to run the Diversity Speakers workshop.

Places that have run it so far this year:

São Bernardo do Campo
A private company’s internal team

Places that are about to run it in the next couple of weeks:

São Paulo

Our goal is to run 27 workshops this year, and we are right on track. It looks quite likely we’ll have 7 or 8 in the first three months.

Promotions update

The promotions for our form are going well:

@andreamiddleton sent it out in the brand-new newsletter for Meetups. @miriamgoldman promoted it on Slack for Canada and in Canadian Facebook communities. @jillbinder promoted it in Vancouver Slack and Facebook Canada and @jenswish posted it to WordCamp US Twitter.

It will be awesome if more folks can re-tweet this –

If there have been any other promotions, please let @jillbinder know about that.

Train the trainers update

In the last meeting we were discussing the format for training Meetups to run the workshop…

We now have a new Train the Trainers team who are coming up with a plan.

They are working on some ideas based on the discussions from last time about how to run a hybrid training. It won’t be too long before this finalized as there are a couple of groups who would like to run it fairly soon and would like to be trained.

It will most likely be a recording that we can spread around. Jill will talk to the team to see if they would like to be “participants” in that recording. Having two participants would be ideal and Jill will reach out to the team if she needs people for that recording.

Workshop material update

Jill has been working to finish up the workshop itself and also on how to handle the workshop when it is split into several modules. That helps if people want to run just one part of the workshop or run them consecutively. The handbooks are now up at

The slides are almost ready. They are based on the work that Seattle did when they ran the workshop. Jill is working to refine them.

@sheilagomes has run the workshop twice and is about to do a third. She has her own version of the slides in Portugese (first module only).

Just a reminder of the types of promotions we can do:

  • Writing articles
  • Speaking about it in the Slack groups of countries
  • Speaking about it in Facebook groups
  • Speaking to people about it at WordCamps
  • People who are already doing Diversity work, ask for a mention in their talks or a tweet out to their followers
  • Asking former workshop attendees to write articles about how attending the workshop affected them
  • which posts to YouTube


You can use this hashtag for your promotion tweets: #WPWomenSpeak.

If you want to see all the recaps easily in one place, we’re using that same tag to mark them. So they’re all here:

In Summary:

  • We need more people promoting the workshop
  • We will soon have a recording (likely) for the train the trainers workshop

End meeting time stamp –


WordPress Community Code of Conduct Survey Draft

The Community Code of Conduct team is getting ready to send a survey out to community members about our current code of conduct and about what community spaces should be subject to the code of conduct. This survey will be sent to all meetup organizers, and promoted in other places as well.

You can view a draft of the introductory post about the survey and the survey itself here:

Please let us know if you have any feedback about this survey, either in comments here or in comments in the document. Please submit all feedback by March 16.


WordCamp Volunteer Guidelines relating to GPL

In the comments on this post a point was raised that warrants further discussion:

A person works for a marketplace that sells non-GPL WordPress products. They want to help organize or volunteer at a WordCamp.

When vetting all Volunteers for a WordCamp we use the 100% GPL vetting checklist and the GPL Primer We define Volunteers as organizers, speakers, and volunteers. We have a belief that our events should reflect the core projects beliefs and philosophies, especially with regard to the GPL. Anyone associated with WordCamps in a Volunteer role is our representative. It is important that they reflect the projects values. We look at all Volunteers and review and WordPress derivative products and ensure that they are GPL. If not, we ask them if they can change the license to GPL. If they cannot, they cannot be a Volunteer at a WordCamp.

In the Comments a comment thought was repeated:

link Personally I think I should be judged on my own software, which is all 100% GPL, rather than my choice of employer.


link I think individuals who work at such a marketplace should be able to organize, participate, get involved etc. as long as they are representing themselves and not their company.

My employers do not exist within the WordPress realm so that’s easy for me to write. It just does not come up and when I participate in support at an event, it’s just me.

But if my employer was against opensource (they’re not, I checked), I don’t want my participation to be evaluated on that basis. My involvement as an individual contributor should be an option.



link there are two key things to bear in mind here:

The current rule that requires all WordCamp organisers, speakers, sponsors and volunteers to be 100% GPL compatible, extending to the company that they work for, is one that we cannot currently make an exception for. That’s how it is at the moment and individual exceptions cannot be made right now. Which brings me to the second key point…
While I think I can safely say that we will never change the rule that individuals must be GPL compatible in their personal capacity, there is a valuable discussion to be had with regards to how we handle individuals who are personally compatible, but their employer is not. This is the case that @stephencronin explained above with his employment at Envato. As @kcristiano has stated, this is a discussion better held in a dedicated post and I think it is a discussion that we need to have. I’m not sure what the outcome would be at this stage, but we definitely need to talk about it and make a firm decision that both upholds the principles of the WordPress project and remains as inclusive as possible.

I do agree with @hlashbrooke that we should take a look and decide how to handle individuals who are personally compatible with the GPL license, but work for a Company that is not. We’ll hold this post open until April 3rd for comments. Please chime in with your thoughts.


Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

WordCamp Fundraising Research

@andreamiddleton suggested a Fundraising Working group in her post.   In short, the scope will be:

The scope of this project is to research the methods and practices of organizing teams that have been successful in their fundraising and then report back to the global community team with the results. The team may decide to try to send a survey out to WordCamp organizers, or might decide that interviews would be a more effective way to gather data. Volunteers with experience in successful WordCamp fundraising would be a big asset to this working group. We’ll be reporting which camps ran surpluses and deficits at the end of this year, so the group will be able to target their research.

I would like us to get started on this working group. I am pinging @psykro and @kdrewien as you both expressed interest in the original post. I would also like to ask anyone else that would be interested to indicate so in the comments before March 10th. We can then schedule an initial meeting to get started.

Guidelines for Speaker Thank Yous

We’re often fond of saying that the primary benchmark for WordCamps is the quality of our content, and a large part of our content is our speakers. Even though speakers are WordCamp volunteers, the same as everyone else who works on a WordCamp, it makes sense that the organizers do something special to say thank you.

We have found that speaker dinners and speaker gifts (let’s call them ‘Speaker Thank Yous’) have become commonplace components of the WordCamp model. The origin of the speaker dinner was twofold: to ensure that all speakers were in town and ready to speak, and to thank them.

When setting up WordCamp Budgets, we have one guideline that affects the entire event: Is this a responsible use of funds, and does it benefit the attendees. We’ve never had a rule about what amount you can or should spend on speaker thank yous, and that has led to vast differences in how WordCamps acknowledge and thank their speakers. There is some concern that this sometimes large discrepancy in spending on speaker thank yous from event to event causes more competition than collaboration. Financially, that competition can have further reaching consequences than might, at first, be apparent.

With that in mind we’d like to propose a practical guideline for how much is appropriate to spend on speaker gifts, and also what is appropriate to gift to speakers.

Deciding the amount to spend is not about how much can we spend, the question is how much should we spend. Even if the Camp has funds available, and that camp can afford to spend $100 on a speaker gift, there are programmatic considerations to be made here. What do we mean by that? WordCamps that are able to charge higher amounts for sponsorship and raise more sponsorship funds may be able to afford more for Speaker Thank Yous than camps that cannot. There are many valid reasons for certain camps to raise more money from sponsorships. The only venue available for the Camp may be super expensive, or have a caterer that must be used thereby charging a king’s ransom for a box lunch. A concern at the WordCamp Program level, is that Camps having larger Sponsorship Goals for discretionary items rather than event necessities could be taking sponsorship money from others. While we have increased the total number of unique sponsors over the years, we must recognize that sponsors are not a bottomless pit, and each sponsor will have a budget they can spend on all camps. So, if WordCamp Camelot raises a ton of money and can afford to buy custom leather bomber jackets for their speakers not only could it be taking money from the smaller, less financially stable WordCamp Knottingham event. It’s also setting a precedent with speaker gifts that other, smaller or more financially responsible events can’t meet.

While we’re looking at what we should spend on a speaker gift, we should also have a discussion of what makes an appropriate speaker gift. We don’t want to suggest a list of items that should be forbidden, instead suggest that we keep in mind the inclusive and family friendly attitude of WordCamps when selecting a gift. We would therefore discourage gifts with a gender bias, items that directly correlate to drinking or smoking, and anything that would encourage illegal activities.

WordCamps are intended to be welcoming, low-cost events accessible to and appropriate for everyone who loves WordPress. With that in mind, we ask that organizers are transparent with their spending, and that they keep budgets lean, focusing their spending on what will benefit attendees most instead, of competing to see who can do the coolest thing. We are not proposing a hard monetary limit, that would be arbitrary (due to price differences and world currencies a limit is not practical). A good practice to follow would be that if the Speaker gift exceeds the price of a one day ticket, this should be reviewed by the organizing team, and discussed with your mentor and at your budget review.

How do you feel about the guideline of the per day ticket price for speaker gifts? Are there any concerns or ideas you’d like to express? Please share in the comments.

Community Team Chat | Thursday, 1 March 2018

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, 1 March 2018. Meeting times are 08:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

This site has enjoyed a lot of activity in the last few weeks, yay! There’s a lot we *could* talk about, but a few topics that folks have raised specifically for discussion, so this agenda will focus on those. As always, if you’d like to suggest a topic, please do so in the comments below!


  1. Deputy check-in:
    What have you been doing and how is it going?
  2. Calls for volunteers:
  3. Proposals for discussion:
  4. In Case You Missed It (ICYMI):

Please add any additional items to this agenda by commenting on this post as needed.

#meeting #agenda

WordCamps in 2017

This post summarizes the WordCamp program for 2017. WordCamps in 2016 was also recently posted if you’d like to take a look!

In 2017, over 41,000 WordPress enthusiasts came together at 128 different WordCamps to spend a day or three talking about WordPress, the free and open source software that now powers 29% of the internet!

WordCamps were held in 48 different countries in 2017, with events in 6 continents: Africa, Asia, Australia/Oceania, Europe, North America, and South America.

As you can see in the chart below, the number of WordCamps continues to steadily increase.

2017 2016 2015 2014 2013
Total number of WordCamps
Year-over-year growth
WordCamps in the US
Year-over-year growth
WordCamps outside the US
Year-over-year growth
Total number of unique speakers
Year-over-year growth
Total number of unique sessions
Year-over-year growth
Total number of unique sponsors
Year-over-year growth
Total number of WordCamp tickets sold
(rounded to the nearest 500)
Year-over-year growth
over 41,500
over 32,500
over 21,000
over 20,000
over 19,000

Detailed data and information for 2017 is below if you choose to read more!

Continue reading