Recap of the Diversity Outreach Speaker Training meeting on April 18th, 2018 + Action Needed

Start time stamp in Community-Team Slack – https://wordpress.slack.com/archives/C037W5S7X/p1524067261000457

Attending: @jillbinder @zoonini @cristiano.zanca @larryswanson @simo70 @Mary Job @tinat @meher

Recap

@jillbinder Not too much activity to report on the Meetups. I don’t think we’ve had any more Meetups sign up to run the workshop since our last meeting. The one that has run it in the time since was @simo70 at WordCamp Torino in Italy.

There are many who are waiting for training. Our Train the Trainers team have some training and scheduling things to work out.

I have a new project for our team. Somehow it has happened that behind the scenes, @cguntur and I, the co-leaders of this group, have amassed quite a long to do list. I started getting fearful of the list and doing fewer of the items on it, and I was reminded that the list should be prioritized, and it should not be I who prioritizes it. It really should be the priorities of our group. And so I have put together a google form for us:

https://goo.gl/forms/aHEG4FRqR3ZHbVM33

Basically I would like the end result to be knowing what is “important” and “urgent”, and then in our meeting in 2 weeks we will finalize our priority order based on these.

I’d like to use the time today having us look over the form, ask me questions about anything that’s unclear, etc.

I have each section repeated twice so that there is a section for Urgent and another for Important.

@larryswanson I like accounting for both urgency and importance.  First thought is that rather than a binary choice, maybe offer a continuum. That said, definitely good to make us choose at some point

@jillbinder Good thoughts. Although I think it’s important for prioritizing to make that binary choice.

@tinat Are we voting for both? For example, what we think is urgent and what we think is important (and can not necessarily be both)?

@jillbinder Voting for both separately. Each section is repeated twice — once for urgency and once for importance. If I have typos in there that make it look like you’re voting for urgent vs. important, let me know.

Are there any items that you want more clarification on?

@larryswanson Questions look clear to me.

@jillbinder Just a note that of course you’ll be able to ask anything later, but I might not always be available while you are filling it out. (In which case you could mark those as N/A and come back and edit your answer later.)

I’m looking forward to everyone’s responses on prioritizing the to do list!
https://goo.gl/forms/aHEG4FRqR3ZHbVM33

[Edit: Responses will be due end of day Sunday, Apr 29 so that we have time before the next meeting on Wednesday, May 2 to work with it.]

 

@tinat and @meher pointed out that the meeting was an hour earlier than they thought it would be. @jillbinder takes responsibility for confusing the time. We are staying with 5pm UTC from now on, so the rest of the meetings until the Fall will be at 1pm in New York time (rather than today’s which was at noon in New York time).

End time stamp in Community-Team Slack – https://wordpress.slack.com/archives/C037W5S7X/p1524069138000033

#WPWomenSpeak

Community Team Chat | Thursday, 19 April 2018

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, 19 April 2018. Meeting times are 11:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

  1. Deputy check-in:
    What have you been doing and how is it going?
  2. WordPress 15th Anniversary:
    We’re heading towards the 15th anniversary of WordPress and plans are coming along well. Reminder about the announcement post and the central site is live at wp15.wordpress.net.
  3. P2 posts needing review/feedback:

Please add any additional items to this agenda by commenting on this post as needed.

#meeting #agenda

Meetup Organiser Newsletter: 16 April 2018

Over the last few months we have started sending regular newsletters out to WordPress meetup organisers all around the world. In order to share this content and news with more people, we will be posting the newsletters to this blog as well!

Howdy WordPress meetup organizers!

Welcome to another meetup organizer newsletter full of news, information and inspiration. In this edition we’re looking at some upcoming activity in the WordPress project, as well as providing a dose of inspiration for organizers all over the world from one of our local communities.

Newsletter contents:

  • Upgrading PHP
  • WordPress 15th Anniversary
  • Featured Meetup Event Format
  • Quarterly Community Events Report

Help your community upgrade PHP for their websites

The next WordPress release (v4.9.6) is going to include a clear prompt to all users about upgrading the version of PHP on which their website runs. You can find out some of the technical information about this update in the core ticket: https://core.trac.wordpress.org/ticket/41191. It will point users to the an information page here: https://wordpress.org/support/upgrade-php/.

Once this prompt is live, it’s likely that a lot of users will be asking questions about what it all means and many will need help with running the PHP upgrade. This is where you, as community organizers, can really support the members of your community be assisting them with the upgrade process.

A great way to do this, is to host a PHP Upgrade Help Desk event where you work with people in your community to find out what version of PHP they’re running and help them to upgrade if they are not running a secure version. There is now a ‘PHP Upgrade Help Desk’ event template on Meetup.com so you can easily set the event up with a few clicks. This is also a great opportunity to educate members of your community on website and server security, so maybe spend some time at the meetup talking about related security topics.

Celebrate the 15th Anniversary of WordPress

In our last newsletter, we spoke about the WordPress 15th Anniversary that is coming up on May 27 — read about our plans for this as a community here: https://make.wordpress.org/community/2018/03/21/wordpress-15th-anniversary-parties/.

This date is fast approaching and we’d love to hear more about what you’re planning for your meetup group! We would also love to help you out with some unique swag for the event — check out our handbook page about the event for more info and swag order form: https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/wordpress-15th-anniversary-celebrations/ — swag orders need to be made before April 23.

You can see what other communities are planning for their events, as well as download assets for printing swag locally, on the WP15 website here: https://wp15.wordpress.net/.

Remember to use the #wp15 hashtag so we can keep track of all the events, photos and updates about the celebration in one place!

Featured Meetup Event Format: Ahmedabad Double Header

From time to time we will feature interesting and notable meetup event ideas, formats and topics in this newsletter — you can use these ideas to bring some fresh inspiration for events in your community.

For this edition, we would like to highlight the Ahmedabad meetup group and the format they use to cater to all types of users. Their events feature two separate talks that focus on two entirely different areas of WordPress, each with their own unique focus. Then, to make sure that they enable social time as well, they schedule one talk for the start of the meetup and one talk to take place at the end, with general community time in the middle — that way, everyone gets to hang out together, as well as to take part in the session that most interests them.

You can see an example of this type of event format here: https://www.meetup.com/ahmedabad-wp-meetup/events/247111225/.

Please let us know by emailing support@wordcamp.org if you have suggestions for any interesting meetup event format ideas that you have seen or organized!

2018 Community Progress Report

It has been an exciting year so far with a lot of great events wrapped up already. With that in mind, we thought it would helpful to reflect on how the program has grown in the past three months:

Meetups:
From January through March, 41 meetup groups joined the chapter program, with 5,195 new members joining groups around the world. In something of a milestone achievement, the meetup program reached 600 groups around the world right at the end of March. We now have WordPress meetup groups in 91 countries, all over the world!

WordCamps:
From January through March, 45 WordCamps were approved for planning. 16 are first time WordCamps for their city — those new WordCamps are: Florianópolis, Verona, Karachi, Ogijima, Granada, Turku, Valencia, Saint-Petersburg, Cancún, Puebla, Montclair, Lausanne, Taiwan, Guadalajara, Iloilo and Nice.

Remember, if you think that at least 50 people in your group would be willing to attend an all-day event about WordPress, then you an organise a WordCamp — find out more here: https://make.wordpress.org/community/handbook/wordcamp-organizer/welcome/.

That’s it for now — chat to you next time!

Your friends on the Community Team
make.wordpress.org/community

Recap of the Diversity Outreach Speaker Training meeting on April 4th, 2018

Start time stamp in Community-Team Slack –  https://wordpress.slack.com/archives/C037W5S7X/p1522857578000338

Attending: @jillbinder @cguntur @simo70 @larryswanson @zoonini  @jenswish @torlowski @miriamgoldman

Today’s Agenda

  • Updates on where things are at
  • Promotions
  • Questions / discussions / anything on your mind for the team

Updates on where things are at

There were no workshops run since our last meeting. @jillbinder said we’re at 7 for the year so far and we’re about to have a whole lot more which is awesome. 17 people are waiting to be trained to run it and a handful more are running it without our training. We have 29 who have run it or are planning to run it this year! Assuming they all happen, we will exceed our goal for the year of 27. And we do expect quite a few more to want to run it as well. We’re doing great!

@jillbinder recorded a train the trainer video with the goal of creating something that the Train the Trainers team (a mini group within our group) and Jill will be able to use to run trainings easily. It was the hybrid version which is running through an overview of the material and doing a little bit of some of the exercises so they get a feeling of doing it.

Getting through 5 modules in 1h 20 min feels a bit rushed, but the 2 meetups Jill did it with who are planning on running it soon seemed happy and seemed confident to be able to run it.

Some of them on the Train The Trainers team found it hard to follow because it was too much in a short time. So they are planning on working through some improvements to it. Particularly the length of time it takes to run it, as 1 hour and 20 min is long. We want it to be an hour if we can.

@Jillbinder also has the completed slides in time for that training. Even though there were some issues with the slides, the ones getting trained seemed content with it. All 5 modules are in one set of slides so that they can be run in any order. I think we’re keeping those slides, and @larryswanson is also planning on creating some “most common configurations” of the modules that people can grab and use.

The last time Jill ran the training she only did 1 module and the folks who did that version have been running only that module. In this training she showed all 5 modules and this new group seemed really excited to run all 5 modules in 4 hours like it was done in Vancouver.

Promotions & Questions / discussions / anything on your mind for the team

@miriamgoldman is planning to run the workshop in Ottawa sometime soon.

We are promoting the form on this page – http://tiny.cc/wpwomenspeak to let people know about these and to sign up to let us know that they are running them and/or that they would like training to run them. When someone is promoting, they can use material from that link & promote that link and use the hashtag #WPWomenSpeak

@torlowski said she is working on planning the WCPGH 18 currently. She said they had about 1/2 female speakers last year, but would love to see some diversity which is awesome.

As a note to everyone, particularly those running this for a WordCamp, ideally people in the workshop have the chance to practice at meetups first and then apply for WordCamp. Though we know that isn’t always possible, and it’s totally ok if they go straight from this to applying for WordCamp.

End time stamp in Community-Team Slack –

https://wordpress.slack.com/archives/C037W5S7X/p1522859469000574

#WPWomenSpeak

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

X-post: Invitation to translate the WordPress 15th Anniversary website

X-post from +make.wordpress.org/polyglots: Invitation to translate the WordPress 15th Anniversary website

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

WordCamp Nordic Proposal

With the advent of regional WordCamps like Europe and US, we have had many discussions about the possibility of holding other regional WordCamps. One of the regions that has often been mentioned in these discussions is the Nordic region – comprising of Denmark, Finland, Iceland, Norway and Sweden. After many years of talking about this as a possibility, a team got together at the WordCamp Oslo contributor day to make a formal, structured proposal for this event to see if they could turn it into a reality.

You can view the full proposal here: https://docs.google.com/document/d/1QsRFmapjfKIKcroAmJun9ibrgUweHcE0HIYa0bAg4Ds/edit?usp=sharing

Now that we have this proposal and the team has done some real work in establishing a concrete vision for how this event would work, it’s time to have a discussion about this as a community. With that in mind, please have a thorough read through the proposal and then comment on this post with your thoughts. We would like to know if you think this is a good idea or not, and if you feel it is a realistic goal for the WordPress communities in the Nordic region to work towards.

While you read the proposal and think about your comments, please bear this excerpt from the WordCamp Organizer Handbook in mind:

The goal of a Regional WordCamp is to celebrate, represent, and grow local WordPress communities in the affected region. A primary goal for the WordPress Global Community Team is to help support the creation and growth of  WordPress meetup groups and annual WordCamps in as many cities as possible in the world. Regional WordCamps work toward that goal by connecting people who weren’t already active in their local WordPress community and inspiring attendees to start communities in their hometowns.

Growing local WordPress communities in the Nordic region must be the ultimate goal here, so that’s a good idea to keep at the forefront of your mind while thinking about this.

The deadline for this discussion is Friday, 27 April – at that stage we will summarise the comments and move forward with the best decision based on what we have discussed.

Call for WordCamp Mentors!

Last year 127 WordCamps took place all around the world! Thanks in large part to a rapidly growing WordPress meetup program we’re on track for even more WordCamps in 2018.

As the program continues to grow we need to find new ways to give WordCamp organizers the support they need to make these events great. With that in mind we’re hoping to grow the number of community members supporting WordCamps by scaling up our WordCamp Mentorship program.

Are you an experienced WordCamp lead organizer or former lead organizer? Are you looking for a way to continue or further your support of folks in the WordPress community and help improve the WordCamp experience for organizers and attendees? Do you have 2-3 hours a month to share with WordCamp organizers?

If so we sure could use your help as a WordCamp mentor!

Requirements to be a mentor:

  • You’ve been the lead organizer of a WordCamp from application through completion of the event in the last 5 years.
  • You have 2-3 hours available per month per event you’re actively mentoring

Requirements of a mentor:

  • Meet bi-weekly with your assigned organizer to advise them, remind them about things organizers frequently forget, and to keep them on track in planning.
  • Be the organizing team’s connection to WordCamp Central.
  • Post about your mentorship check-ins on weekly Make/Community updates post.

If this all sounds like something you’re ready, willing, and able to take on then let’s get you started in three easy steps:

  1. Complete the mentor self-training (should take 30-60 minutes): https://community-self-training.mystagingwebsite.com/course/wordcamp-mentor-training/
  2. Fill out the Mentor Application contact form at the bottom of the WordCamp Mentorship handbook page: https://make.wordpress.org/community/handbook/community-deputy/wordcamp-program-basics/mentoring-wordcamps/
  3. We’ll reach out to you to let you know when the next mentor orientation calls are being held so you can sign up for the time that works best for you!

If you know someone who’d be a great WordCamp mentor please send them our way! Have any questions, please let us know in the comments.

#deputies, #mentorship, #wordcamp

Community Team Chat Agenda | Thursday, 5 April 2018

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, 5 April 2018. Meeting times are 11:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

  1. Deputy check-in:
    What have you been doing and how is it going?
  2. WordPress 15th Anniversary Plans:
    We want to support the community in celebrating the 15th anniversary of WordPress, so we have some resources to assist with that – see the announcement post and handbook page. Let’s use this time in the meeting to clarify any questions so all of us are on the same page when community members ask about it.
  3. P2 posts needing review/feedback:

Please add any additional items to this agenda by commenting on this post as needed.

#meeting #agenda