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Community Team Meeting Agenda for 03 – July -2025

The Community Team chat takes place on the first Thursday of every month in the #community-team channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..  This month it will be on 3rd July 2025.

This meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: Thursday, 03 July 2025 at 12:00 PM UTC

America’s friendly meeting: Thursday, 03 July 2025 at 21:00 PM UTC

You will find a preliminary agenda for the meeting below. 

If you wish to add points to discuss, comment on this post or reach out to one of the team reps: @adityakane, @Arthur, @Shusei, or @webtechpooja. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

Call for meeting host and notetaker
If anyone is available to host this month’s or next month’s Community Team meetings and/or write the recap notes, please reach out to one of the team reps: @adityakane, @Arthur, @Shusei, or @webtechpooja.

Check-ins: Program and Event Supporters / Contributors

  • What have you been doing, and how is it going? 
  • What did you accomplish after the last meeting? 
  • Are there any blockers? 
  • Can other team members help you in some way?

Highlights to Note

Here are a few things everyone should be aware of.

Open Posts

Check out these new and ongoing discussions needing review, feedback, thoughts and comments.

Announcements / Newsletters

Open Floor

This is your chance to discuss things that weren’t on the meeting agenda. 

We invite you to use this opportunity to share anything that you want with the team. If you currently have a topic you’d like to discuss, add it to the comments of this post and we will try to update the agenda accordingly.

Hope to see you on Thursday, either in the Asia-Pacific / EMEA (12:00 UTC) or Americas-friendly version (21:00 UTC) of the meeting!

#agenda, #meeting-agenda, #team, #team-chat, #team-meeting

X-post: A Little (Late) Spring Cleaning

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X-post: Online monthly Docs Team Contributor Day July 22, 2025

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The Incident Response Team is looking for new members

We’re expanding the Incident Response Team (IRT) and are looking for new contributors to join us.

The mission of the IRT is to provide a clear channel for community members to report and address incidents that may violate the WordPress Community Code of Conduct, ensuring a safe and respectful environment for all participants.

If you’re committed to fostering a respectful community and have experience in community moderation, conflict resolution, or DEIB practices, we’d love to hear from you.

You can also open the application form using the following link: https://wordpressdotorg.survey.fm/wordpress-incident-response-team-%E2%80%93-application-form
Applications will remain open until July 6, 2025.

Selected members will receive dedicated training and onboarding.

To create more opportunities for involvement and bring in fresh perspectives over time, we’re also planning to introduce a rotation system. So if now isn’t the right time or you’re not selected, there will be more chances to join in the future.

If you have any questions, feel free to leave a comment or reach out to any of the current members: @katiejrichards, @kcristiano, @aaroncampbell, @devinmaeztri, @adityakane, @harishanker, @4thhubbard, @piyopiyofox, @_dorsvenabili, @peiraisotta, @sippis, @unintended8, @webtechpooja.

Thank you for helping us strengthen our community!

Props to the IRT members who reviewed this post.

X-post: Five for the Future WCEU25 Chat

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Proposal: Prioritizing CampTix Improvements for a Better Organizer and Attendee Experience

This topic was raised during the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2025 Q&A session, where I highlighted the growing limitations of the CampTix pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party. In response, Matt Mullenweg expressed support for exploring improvements to the tool and encouraged us to take steps toward making CampTix more effective for WordCamp organizers and attendees.

Overview

CampTix is the official WordCamp ticketing plugin used for events across the WordPress ecosystem, including WordCamp Europe (WCEUWCEU WordCamp Europe. The European flagship WordCamp event.). While it has served the community for years, its capabilities have not kept pace with the evolving needs of organizers or the scale of flagship events. As a long-time organizer involved in WCEU for over 9 years, I believe it’s time to prioritize improvements to CampTix to ensure it remains a reliable, central tool not just a payment gateway. Yes we use it mainly as a payment gateway.

This proposal aims to:

  • Raise awareness of the current limitations of CampTix.
  • Highlight use cases and pain points shared by many event teams.
  • Suggest practical short-term wins and long-term improvements.
  • Open a conversation around how we can collaboratively move the project forward.

What Is CampTix?

CampTix is a WordPress plugin designed to handle ticketing for WordCamp events. It enables attendees to purchase tickets, organizers to collect information, and teams to manage event registration and invoicing. It is released as open-source software. 

Documentation:


Why This Matters

CampTix is a coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. part of the WordCamp infrastructure, but its current feature set and development support are limiting its usefulness:

  • Many flagship and small WordCamps have turned to third-party tools (e.g., Eventora, Tito, Eventbrite) for attendee management, while using CampTix only for payments.
  • Organizers rely on manual spreadsheets, custom workflows, and one-off hacks to manage data that could and should be part of CampTix.
  • Features like visa letters, check-in tools, reports, and attendee role management are either missing, hard to use, or entirely externalized.
  • Data Protection: Currently anyone with Administrator access to a WordCamp website has the ability to download all ticket information which includes (but not limited to) names, nationalities, email addresses and confidential items such as dietary requirements, allergies and any custom fields added to the registration form.
    This CSV file can be downloaded anytime from current and previous WordCamp editions where users are still listed as Administrators, and could therefore breach privacy regulations (such as GDPR, CCPA).

We are missing a huge opportunity to improve efficiency, consistency, and data quality across events.


Common Challenges for Organizers

These are challenges echoed by many organizing teams over the years:

  • Visa Letters: No built-in option; handled manually or through third-party tools.
  • Reporting: No way to generate comprehensive reports during or after the event (e.g., demographics, ticket types, attendance breakdown, swag/T-Shirt sizing, catering requirements).
  • Attendee Management: Limited options for updating or assigning roles, checking in, filtering by ticket types, or seeing complete user history.
  • Shortcodes: Cannot filterFilter Filters are one of the two types of Hooks https://codex.wordpress.org/Plugin_API/Hooks. They provide a way for functions to modify data of other functions. They are the counterpart to Actions. Unlike Actions, filters are meant to work in an isolated manner, and should never have side effects such as affecting global variables and output. specific ticket types for events like Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/., Social Dinner, or Workshops.
  • Bulk Ticket Issues: Bugs when multiple tickets are purchased under one order but need to be edited individually.
  • Data In/Out: Poor integration with WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ accounts and no real data liberation. Tickets require a WordPress.org login, but the system doesn’t leverage or connect that data usefully.
  • Partial Refunds: Currently only full refunds are possible where a user purchases more than one ticket, resulting in having to re-purchase tickets again – this is a poor customer experience.
  • Payments: A number of additional gateways have been added as ‘standalone plugins’ to support various payment providers (countries where Stripe or PayPal is not common or supported), and most of these individual plugins are no longer maintained.

Why We Should Act Now

The plugin has no roadmap, active maintainer, or visible plan for growth. Yet CampTix remains a required component for WordCamps. If left stagnant, more events will abandon it entirely, fragmenting the ecosystem and increasing the workload for volunteers.

This is not a complaint, it’s a call to action.


Proposal

1. Short-Term Improvements (“Quick Wins”)

  • Add Visa Letter generation, similar to how invoices are generated.
  • Fix known bugs with bulk tickets and editing tickets associated with unknown email addresses.
  • Extend shortcodes to allow filtering by ticket type (Contributor Day, Social Dinner, etc.).

2. Long-Term Improvements (Roadmap)

  • Partial Refunds: Allow for per-ticket or percentage-based refunds.
  • Data Liberation & APIAPI An API or Application Programming Interface is a software intermediary that allows programs to interact with each other and share data in limited, clearly defined ways. Access: Create an open, privacy-conscious method to import/export data for organizers.
  • WordPress.org Integration: Bidirectional sync with WordPress.org profiles (attendee history, contributor badges, etc.).
  • Better Reporting Tools: Dynamic reports that don’t require exporting to spreadsheets.
  • Organizer Sandbox Environment: Provide a sandbox/demo version of CampTix for testing and training.
  • Modular Roles: Assign roles (attendee, speaker, sponsor) from within CampTix, with better UXUX UX is an acronym for User Experience - the way the user uses the UI. Think ‘what they are doing’ and less about how they do it..
  • Better Permissions for Organisers: Only Administrators can edit specific areas (e.g. budget) but are automatically given access to all functions (speakers, sponsors etc) which is not appropriate for their role.
  • Improved API: Enable external tools and dashboards to interact with CampTix programmatically.

How We Can Make Progress

We understand that resources are limited and that there is currently no dedicated maintainer for CampTix. However, that should not blockBlock Block is the abstract term used to describe units of markup that, composed together, form the content or layout of a webpage using the WordPress editor. The idea combines concepts of what in the past may have achieved with shortcodes, custom HTML, and embed discovery into a single consistent API and user experience. community contribution.

Here are some suggested approaches:

  1. Appoint a Dedicated Maintainer or Gatekeeper
    • Someone with access to review PRs and deployDeploy Launching code from a local development environment to the production web server, so that it's available to visitors. updates.
  2. Open Access to Contributors
    • Provide a sandbox or mirror repository for the community to submit improvements, roadmaps, and test features.
  3. Form a Community Working Group
    • Contributors from different WordCamps (WCEU, WCUSWCUS WordCamp US. The US flagship WordCamp event., WCAsia, local camps) can collaborate to identify and prioritize improvements.
    • Opportunity to have a specific dedicated table at Contributor Days at flagship events to proceed with further developments, onboard new contributors, etc
  4. Transparent Roadmap
    • Use GitHubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ Projects or a Make blog post series to share upcoming changes, bugs, and ideas.

Closing Thoughts

CampTix deserves more attention not only because it’s central to WordCamp organization, but because it reflects how we as a community build tools for ourselves.

Let’s invest in it.

I am personally committed to:

  • Contributing to development and testing.
  • Engaging other organizers to identify priorities.
  • Helping build a roadmap with the Community Team.

Let’s stop reinventing the wheel for every WordCamp. Let’s make CampTix better together.

New Handbook Page for WordPress Campus Connect

A new WordPress Campus Connect handbook page has been updated with information about the event for event organizers and supports. As a reminder, The WordPress Campus Connect initiative is a community program aimed at supporting the next generation of WordPress users and developers by offering valuable, free, and easily accessible learning opportunities for all.

Since the official announcement in May, the community has successfully hosted two WordPress Campus Connect events (see WordPress Campus Connect Ribera del Duero 2025), and there are four more events in the planning stages for this year.

Program Managers and Event Supporters, please be aware that these events will follow the WordCamp process. Additionally, we are offering group mentoring for organizers in the #campusconnect channel in the WordPress.org Slack, so kindly direct anyone in need of mentorship to this channel.

What’s next for WordPress Campus Connect?

  • We are currently conducting a poll for a new logo!
  • Once the logo is selected, we will develop branded template assets for organizers, including:
    • Presentation Slides
    • Participation Certificates
    • WordPress Campus Connect theme for events and student site

Furthermore, an update to the WordPress Campus Connect handbook page for WordPress Student Clubs is underway. The WordPress Campus Connect Organizer form has been updated with the question, Would you like to create a WordPress student club site? to prepare for these requests.

We always welcome your feedback and suggestions as this program evolves. Please feel free to share your thoughts either in the comments below or on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..

🌍 WCEU 2025 Contributor Day: Community Team Recap

The Community Team had a vibrant and productive Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2025! Over 50 contributors stopped by our tables throughout the day, sharing ideas, asking questions, and pushing forward the global WordPress community.

As outlined in our Contributor Day agenda, we focused on welcoming new organizers, unblocking ongoing projects, and brainstorming future events. To make the most of everyone’s interests and experience, we split into two main tables:

  • Rocío Valdivia (@_dorsvenabili) led a group focused on MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and new community organizers. Discussions ranged from how to restart inactive groups to how to bring in fresh faces and create a welcoming environment for first-time attendees.
  • Juan Hernando (@unintended8) coordinated the table focused on WordCamps and other larger-scale events. Conversations touched on common challenges like finding speakers and sponsors, engaging new audiences, and delivering value to everyone.

We also discussed Campus Connect, a new initiative designed to reach future community members where they are, on campus, and how this could help unlock growth in new regions.

Some highlights from the day:

  • Interest was expressed in organizing a 🇸🇮 WordCamp Slovenia in Ljubljana
  • Interest was expressed in organizing a 🇪🇪 WordCamp Estonia in Tallinn
  • Proposal to host a hackathon-style event in 🇩🇪 Leipzig, Germany
  • Budget reviewed and approved for 🇮🇳 WordCamp Bengaluru
  • Budget also reviewed and approved for the 📸 Summer Photo Contest event
  • Websites launched for 🇪🇸 WordCamp Galicia and 🇮🇹 WordCamp Pisa
  • Interest in running a Campus Connect event in 🇪🇸 Málaga, Spain
  • New MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. group proposals from 🇦🇺 Australia, 🇩🇪 Germany, 🇵🇱 Poland, and 🇹🇭 Thailand
  • Application submitted for a 🛍️ WordPress Day for eCommerce 2025 in 🇵🇹 Porto
  • Proposal sent for 🇵🇹 WordCamp Portugal 2026 in Porto

It was a great day of collaboration, inspiration, and real progress. Thank you to everyone who joined us, your energy and ideas are what keep this global community thriving.

To capture the spirit of the day, here are some photos from our tables and the amazing contributors who joined us. From deep discussions to spontaneous smiles, these moments show what makes the WordPress community so special.

(1) Photo by Chris Clarke (2) Photo by Chris Clarke (3) Photo by Chris Clarke (4) Photo by Marc Wieland (5) Photo by Paco Marchante (6) Photo by Marc Wieland (7) Family photo by Nilo Vélez (8) Photo by Thanh Nguyen. All photos from the official WCEUWCEU WordCamp Europe. The European flagship WordCamp event. Flickr account, check all the images from the Contributor Day morning and afternoon.

#contributor-day, #wceu

Community Team Meeting Agenda for 12 – June -2025

The Community Team chat takes place on the first Thursday of every month in the #community-team channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..  This month it will be the second Thursday of the month, ie. 12th June 2025.

This meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: Thursday, 12 June 2025 at 12:00 PM UTC

America’s friendly meeting: Thursday, 12 June 2024 at 21:00 PM UTC

You will find a preliminary agenda for the meeting below. 

If you wish to add points to discuss, comment on this post or reach out to one of the team reps: @adityakane, @Arthur, @Shusei, or @webtechpooja. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

Call for meeting host and notetaker
If anyone is available to host this month’s or next month’s Community Team meetings and/or write the recap notes, please reach out to one of the team reps: @adityakane, @Arthur, @Shusei, or @webtechpooja.

Check-ins: Program and Event Supporters / Contributors

  • What have you been doing, and how is it going? 
  • What did you accomplish after the last meeting? 
  • Are there any blockers? 
  • Can other team members help you in some way?

Highlights to Note

Here are a few things everyone should be aware of.

Open Posts

Check out these new and ongoing discussions needing review, feedback, thoughts and comments.

Announcements / Newsletters

Open Floor

This is your chance to discuss things that weren’t on the meeting agenda. 

We invite you to use this opportunity to share anything that you want with the team. If you currently have a topic you’d like to discuss, add it to the comments of this post and we will try to update the agenda accordingly.

Hope to see you on Thursday, either in the Asia-Pacific / EMEA (12:00 UTC) or Americas-friendly version (21:00 UTC) of the meeting!

#agenda, #meeting-agenda, #team, #team-chat, #team-meeting

Vote for the new WordPress Campus Connect logo!

January 19th edit: The winning logo was B!

With the call for designers closed, it is now time to vote on your favorite logo for WordPress Campus Connect. Thank you again to the three designers who raised their hands to the challenge.

You can vote on your favorite (max 3) through the following poll:

Please submit your vote by Wednesday, June 18th.

The winning logo will be revealed the following day.