WordCamp.org 4:00 am on October 22, 2018
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Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Mel Choyce 11:47 pm on October 19, 2018  

WordCamp Block: Speakers

Following up on my first post, I’ve put together some simple, static prototypes of the Speakers block. 

Add Individual Speakers

InVision Prototype.

Have you ever wanted to easily announce a keynote speaker, or showcase your latest round of speaker selections in a post? This block will allow you to showcase specific speakers.

Note, this prototype does not include settings — it focuses on the flow of adding individual speakers. 

Add Entire Speaker List

InVision Prototype.

Sometimes you just need a list of all of your speakers. This prototype explores that flow, along with the optional settings you can use to customize its design.

This prototype does include settings! Please play around.

Once you have a chance to explore, I’d love to know:

  • Would you use this block for your WordCamp?
  • Does this seem to give you more options, or less options, than working with the shortcode?
  • Keeping in mind this is a static prototype, did everything work as you expected? Did anything not work as you expected? Did you find anything confusing?
  • Do you feel like this block is missing anything?
  • Anything else?

Thanks again for all of your feedback 🙂 

+make.wordpress.org/design

Andrea Middleton 10:41 pm on October 19, 2018
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WordPress meetup organizer newsletter: October 2018

Howdy WordPress meetup organizers!

Welcome to another meetup organizer newsletter full of news, information and inspiration for your local meetup.

Newsletter contents:

  • Preparing for WordPress 5.0
  • Diversity Outreach Speaker Training for Meetups
  • WordCamp Viewing Parties

Preparing for WordPress 5.0

Earlier this month, the schedule for rolling out WordPress 5.0 (including Gutenberg – the new block editor) was announced: https://make.wordpress.org/core/2018/10/03/proposed-wordpress-5-0-scope-and-schedule/

This puts the release date for WordPress 5.0 less than a month away, on November 19, 2018. With that in mind, this is a great time to talk to your meetup group about Gutenberg, WordPress 5.0, and what people can expect from it all.

As meetup organizers, you are uniquely positioned to help guide your community through what is promising to be a very significant core update. To help prepare your community, share some Gutenberg resources with them, organise a meetup where you demo and discuss the new editor, or gather your community for a work-along so you can learn about the new editor together.

If you discover a bug or have a suggestion for improvement, please log an issue here: https://github.com/WordPress/gutenberg/issues/

Diversity Outreach Speaker Training for Meetups

We know of 15 Meetups or WordCamps who have run the workshop for getting new speakers to step up, particularly women and other underrepresented groups, in 2018.

We are pretty sure there are more groups out there which have run this training, so if you haven’t been in contact with us, please let us know at: speaker-training@wordcamp.org

Have you not yet run a workshop, but you’re interested in doing so? The workshop information is here: http://diversespeakers.info/

Would you like help from us to run it? We are holding a training on Saturday, October 27.

Write to us to sign up for this or find out about future training sessions here: http://tiny.cc/wpwomenspeak

Event Format Spotlight: WordCamp Viewing Party

Many WordCamps stream their content live all over the world, making it a great opportunity to get your local community together to watch it. If you can’t travel to a WordCamp, then the live stream is a great way to share in the content of the event along with other local WordPress enthusiasts.

The basic requirements for hosting a live stream party are an internet connection and a computer. To help you out we have created an event template on meetup.com titled “WordCamp Live Stream Party” — you can use that to create and schedule your event for any WordCamp. Additionally, if you need to rent a venue for a WordCamp viewing party, you can apply for financial assistance by making a Meetup Venue Approval Request.

The next WordCamp that will live streaming their content is WordCamp US coming up on November 7-9. WordCamp US includes Matt Mullenweg’s annual State of the Word address, which is always a treat! Stay tuned to their website for live stream details as they are announced: https://2018.us.wordcamp.org/

That’s it for now — chat to you next time!

– Your friends on the Community Team

make.wordpress.org/community

#newsletter

Ian Dunn 11:51 pm on October 17, 2018
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X-post: WordCamp Bug Scrub – October 24th

X-post from +make.wordpress.org/meta: WordCamp Bug Scrub – October 24th

Francesca Marano 9:57 am on October 16, 2018  

Community Team Chat Agenda | Thursday, 18 October 2018

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 20 September 2018. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pac / EMEA friendly Thursday, October 18, 2018, 11:00 UTC

Americas friendly Thursday, October 18, 2018, 20:00 UTC

Agenda

  1. Deputy check-in:
    What have you been doing and how is it going?
  2. P2 posts needing review/feedback:
  3. Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

WordCamp.org 4:00 am on October 15, 2018
Tags:   

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Andrea Middleton 12:40 am on October 12, 2018
Tags:   

Call for Volunteers: 2019 Global Sponsorship Working Group

Do you love looking at spreadsheets, balance sheets, PNLs, and budget projections? Do you really know your way around a sponsorship deck? If the answer to either (or both!) of these questions is, “YES!” then you might be interested in joining the 2019 global sponsorship working group.

The WordPress Global Sponsorship Program (born in 2013 as the Multi-Event Sponsorship Program), provides financial support to WordPress community events around the world. It’s time to analyze the program yet again and come up with a proposal for the 2019 edition.

We’d like to post a proposal for the 2018 Global Sponsorship Program no later than November 7, hoping to be able to send it to sponsors by November 14. I’d like to gather a group of 5-7 people to work on this short project. @kcristiano and I will be two of the people in the group, so we’re looking for an additional 3-5 volunteers.

Time commitment: 2-4 hours of independent program analysis time plus two 1-hour video conference meetings, all between October 22-Nov 2.

Experience required: accounting experience with organizations with an annual gross income of $4M and over AND/OR experience analyzing/reviewing multiple sponsorship decks per year. WordCamp fundraising experience is also strongly preferred.

If you have skills/experience and the interest/time, please comment on this post! We’ll announce the working group members by October 17, and I’ll reach out on October 19 to group members to schedule the two video meetings. #global-sponsorship

Mel Choyce 9:17 pm on October 10, 2018  

Converting WordCamp Shortcodes to Gutenberg Blocks

With the imminent release of Gutenberg, the Meta WordCamp team is planning to convert the WordCamp shortcodes into blocks, starting with:

  • Speakers
  • Organizers
  • Sponsors
  • Sessions
  • Schedule

The remaining shortcodes (CampTix Tickets, CampTix Attendees, Tagregator, and WordPress.tv Videos) can be converted in a second round some time in the future.

This is a good opportunity to review how the community is currently using the shortcodes, and explore ways to improve the lives of WordCamp organizers.

I have a couple questions for any organizers who have worked on building out their Camp sites with this shortcodes:

  • I want your immediate, gut reaction: what do you hate about setting up these shortcodes? Is there something that always trips you up?
  • Do you do anything to customize the shortcode output, like wrapping it in your own HTML or restyling elements on the front-end?
  • Are there any “hacks” you always do, like using :before or :after to add styles or content to something (for example, adding track labels to your schedule, or adding the time a session slot ends)?
  • Do you use the shortcodes outside of their intended pages (for example, listing your speakers on a “Speakers” page and sessions on a “Sessions” page)? How do you use them?
  • Has your WordCamp site done anything you’d consider unique with the shortcodes?
  • Is there something you expect some of these shortcodes to support, that they currently do not?
  • Anything else we should consider?

Note: the current plan is that shortcodes will still be available for use after Gutenberg is released, though they won’t be updated with new features.

Francesca Marano 8:00 am on October 10, 2018  

WordCamp US 2018 – Community Team Plans

Hi Team!

We have 60 days before Contributor Day at WordCamp US happens, I’d say it’s time for plans!

And since we couldn’t really do much at WordCamp Europe, due to the lack of wi-fi, I suggest we reuse the plans we had for June 😉

We also need to decide who is going to lead the table and coordinate with @aaroncampbell

Ideas for experienced contributors

  • run a real-time mentorship training for any experienced WordCamp organisers who want to be trained as mentors. See:
  • making process diagrams for processes described in our handbooks
  • organising the Trello board
    • Brainstorm with other teams that are using Trello: how they got started, how do they encourage its use, etc…
  • work on documentation from our “needs documentation” list
  • run a real-time deputy training discussion group for anyone who’s interested in becoming a deputy and has finished the deputy training quizzes. See:
  • application vetting sprint. See:

Ideas for less experienced contributors

  • search through meetup.com event titles and list suggestions for interesting/unusual meetup event formats/topics that could be recommended in future meetup organiser newsletters
  • summarise 2017 accomplishments
  • summarise proposed 2018 goals, check if someone is actively working on them and add them to Trello.
  • adding email templates for responding to life-threatening allergy and a11y needs notifications to the handbooks. See comments in this post for reference. Ping Attendee Services Team from WCEU for help
  • translate the replies in HelpScout to different languages (cross team effort with Polyglots)

Things that probably will not happen but if they do it would be great! 

  • Either publish something about the team structure and the decision making process or kill it forever (since without doing anything formal we changed completely the way we operate in the past 12 months I am inclined to kill it, but might be worth to have one final brief discussion for closure)

Have more ideas? Please add them to the comments and before the event I will put everything in a nice list so we can work through it during Contributor Day!

Jennifer Swisher 2:33 pm on October 9, 2018  

Bulk Ticket Purchasing

Recently, one of our WCUS sponsors purchased several tickets, I’m assuming they’re for some sort of contest. All of the tickets were purchased using the same name, address, email, etc. I don’t think there’s any issue with a sponsor purchasing this many tickets, but it could potentially put an attendee at risk.

As we all know, on the ticket form there is an option for life-threatening allergies. If the ticket has already been purchased, the attendee is editing a ticket that already exists. This means that if they have an allergy we need to know about, we may not get notified.

While the odds are low that someone with an allergy/a11y need will get one of these tickets, they could. How can we eliminate this risk, while still ensuring that sponsors can purchase additional tickets for their promotions?