Meetup Vetting Sprint

Hello fellow deputies!
November was a really good month for Meetup applications. So yay! But also we have a bit of a backlog 😉
What do you say if we do a Vetting Sprint? It could be also a chance to refresh our memory on the tagging system we use in Support Press and the Meetup Spreadsheet.

I propose to do it on Thursday, December 15 at 7 pm UTC.

Of course, if you have time before that date it would be great if you could go and vet some applications (and then join us next Thursday just for fun 😍 )
Who’s in?

Handbook Page: WordCamp Marketing/Ticket Sales Tips

Getting the word out about your WordCamp can be a lot of effort. But the more people know about an event, the more tickets are sold and the more people have the chance to learn about WordPress.

Every organizing team has little tricks that worked for them, and I’d like to gather all these ideas and add them as a page in the handbook.

In the comments below, share how your team raised awareness, minimized attrition, or otherwise helped get people to your WordPress event!

WordCamp Status Weekly Report (December 1st to December 7th)

Hello, Community Team! This is a report of all the WordCamp applications that we’ve seen work on this week (from December 1st to December 7th).

We saw 20 WordCamps with activity this week. If you’re organizing a WordCamp that isn’t on the list, but you’re still working hard, drop a comment in the weekly update post so we know you’re still okay!

1)  4 new applications that need vetting

  • WordCamp Bethlehem, Pennsylvania
  • WordCamp Birmingham, Alabama
  • WordCamp Cyberjaya, Malaysia
  • WordCamp Wilmington, North Carolina

2) 3 applications that were declined

  • WordCamp Australia
  • WordCamp Jakarta
  • WordCamp Mumbai

3) 5 applicants that need an orientation/interview

  • WordCamp Washington, DC
  • WordCamp Buea, Southwest Region, Cameroon
  • WordCamp Lahore
  • WordCamp Sacramento
  • WordCamp Seattle

4) 4 WordCamps moved to pre-planning (sent agreement and signed, site created, templates, etc.)

  • WordCamp Montreal
  • WordCamp Ubud
  • WordCamp Kochi
  • WordCamp Waukesha, Wisconsin

5) 2 WordCamps that need a budget review

  • WordCamp Lancaster, Pennsylvania
  • WordCamp Torino

6) 0 WordCamps (with approved budget) awaiting contracts

7) 0 WordCamps that need a signed contract

8) 0 WordCamps waiting on Central Listing information

9) 1 WordCamp published to the schedule

  • WordCamp London

10) 2 WordCamps needing debriefs

  • WordCamp US
  • WordCamp Barcelona

If you have questions (or your WordCamp is missing) let us know in the comments!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Community Team Chat rescheduled for next Thursday!

Since so many of the Community Team will be either on the road or in the air this Thursday, we’ve decided to move our monthly meeting to next week at the same time (19:00 UTC in #community-team in WordPress.org Slack). See you then!

#team-chat

WCUS Contributor Day – Community Documentation

Hi All,

Two things:

  1. At WCUS, a small team of us will be updating the Community Team’s handbooks and documentation. If you have any suggestions or content to add to any of the handbooks, please add a link to the comments of this post so we can make sure we review and add it all into the right parts.

    It would also be cool to see people on the day at the contributor day to help out update the handbooks.

  2. A bunch of Community team people are flying into Philly early including myself. If anyone would like to hang out and do some community stuff like handbooks and ticket sprinting to get out support tickets down, please also let me know in the comments below and I’ll try and find us a place where we can hang together for the day.

Have a good day!

 

 

 

Contributor Night – An experiment in Torino, Italy

The Meetup Torino began having monthly meetings in May 2015. In the Summer of 2016 we started thinking about having a second night dedicated to contributing to WordPress.

Some members have been attending steadily every month so we brainstormed ideas for meetings that would allow us to learn, work, and give back together.

After WordCamp Milano I really wanted to keep the momentum: people love Contributor Days and are usually enthusiastic when they discover they can contribute at different levels, so I expressed my interest in organising a new event called Contributor Night. The other organisers thought it was a great idea so I went and scheduled our first meeting for November 11.

The Goals

Learn about

  • Open source
  • WordPress.org as an open source project
  • Make, its teams, its procedures.

Work on

Different Make teams, based on personal preferences and interests.

Nurture

We are lucky the have some very active members of a few Make teams in Italy and ideally we would like to have Italian leads at Contributor Days. Being more active in a particular team is the first step. Getting in touch with seasoned contributors is crucial to gain the confidence to become leads: this is a way to know that you have a support system to ask questions if you have any doubt.

Document

On WordPress.tv we couldn’t find intro videos to teams that leads usually give at Contributor Days. These are brief workshops that make it easier to get started than just reading the handbook by yourself. One of the organisers of the Torino Meetup, Oleg Belousov (@xtraboy), contributes actively and continuously to the WordPress.tv team and he has a setup ready to record all our sessions, so we thought that we could invite leads to Torino, record their sessions and make them available for everyone.

Contributor Night #1 – Core Team

In the past 12 months Italy had 3 Contributor Days and some of us participated in other Contributor Days around the world. We spoke with John Blackbourn (@johnbillion), one of the Core Developers, a few times about our idea to have these meetings and recording them, he gave us positive feedback so we invited him to be our first guest. He delivers Intro to Core sessions that cover the basics of how the project works, what are the teams and then goes into contributing to core.

Evening program

  • Intro to Core
  • Setting up people with VVV
  • Learn/Work (depending on your level of knowledge)
  • Questions
  • Networking

Attendees

We had 15 people: approximately 50% were WordPress professionals curious about the project and wanted to know more, 50% were WordPress developers that potentially could start contribute to core.

4 people were very active: submitted patch, reported bugs.

Even people that did not actively work on core gave us very positive feedback about the evening: seeing how things work and be able to ask questions to an expert in person got people interested and excited about contributing.

What didn’t work so well

  1. We don’t know how the Meetup group is composed. We don’t know if we are mainly developers, designers, bloggers so maybe starting with core sounded a bit intimidating even though we wrote some “reassuring” copy. This is a a larger issue that we have to address in the long-term and we are planning a survey for 2017 to create a better event calendar for everyone.
  2. We planned this 10 days before the event: it didn’t leave much time to promote it properly.
  3. In the same week there were 3 WordPress events: regular Meetup, Contributor Night, Global Translation Day. For some of us this is a dream come true, almost a week long WordCamp, for others it was maybe too much. The jury is still out on this, cause so far only 2 persons publicly expressed this concern on a 680 people group: this brings us back to #1.
  4. Some people didn’t understand what VVV is and couldn’t make it work on their computers. Maybe we needed to give more information about it before the event. Just pointing people to a tutorial is not enough: it will help with the installation but it doesn’t give “the big picture”.

What worked very well

  1. The team lead: there is no doubt that John is an expert and he is able to deliver very effective presentations, that take in consideration also language barriers and different skills levels.
  2. The “show, don’t tell” approach that we all love at Contributor Days.
  3. The small number of participants: it was easier to learn but also network. The regular meetups are very big and being few people, with a relaxed atmosphere, a bit of food, jazz in the background made the evening very pleasant for everyone.
  4. Having other experienced contributors in the room: Cristiano Zanca (@cristianozanca) helped a lot with VVV installation and explained some things that got a bit lost in translation 😉

What’s next

In December we will have only the regular evening, cause everyone is very busy with end of year celebrations and obligations 😉

In January we will start with a more structured calendar:

  • We will alternate technical and non technical teams
  • We will ask more leads to come to Torino: we are thankful to agencies that sponsor their employees time. For some teams we have Italian leads, where we don’t, we will reach out to bigger companies and hopefully this will also inspire some local attendees to become more involved and ultimately become leads.

We will document this experiment:

  • On the Community blog, we feel that this could help other Meetups organising events.
  • On WordPress.tv (we will also ping the different teams to tell them that there are “Intro” videos that they can add to their handbooks if they want).

Takeways and Thanks

  • Yes to more active evenings! We can potentially all make WordPress, seeing how it works makes the whole process friendlier.
  • Yes to understand who is in your Meetup group. This will help with the communication and the event organisation.
  • Thanks to John Blackbourn from coming to Torino to help us kickstart this new chapter of our Meetup activities.
  • Thanks to Human Made and Toolbox Coworking for respectively sponsoring John’s trip and the venue.

Hello to all our Deputies WordCamp organizers Meetup…

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

WordCamp Talks Beta

I’m happy to announce that the Beta of the WordCamp Talks plugin is on GitHub and ready for testing, feedback, feature requests and PRs! \o/

https://github.com/imath/wordcamp-talks/releases/tag/1.0.0-beta1

This first step in the process forked the WP Idea Stream plugin and integrated the WordCamp-specific features previously grouped in an external file.

Reminder: our goal is to create a plugin for WordCamp sites that manages talk submissions and selections (similar to OpenCFP), integrating seamlessly with the existing Speaker post type (on the to do list).

Ref : https://make.wordpress.org/community/2016/05/11/wp-idea-stream-for-the-wordcamp-admin-toolbox/

All credit for current efforts goes to @imath, I’m just the messenger 🙂

#speakers, #toolkit, #wordcamps

Hello to all our Deputies WordCamp organizers Meetup…

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!