Weekly Updates

Hello to all our Deputies, WordCampWordCamp A WordCamp is a conference where the WordPress community come together to teach one another what they’ve learned throughout the year and share the joy. https://central.wordcamp.org/about/. organizers, MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and ask for help!

X-post: Feature and maintenance update for WordCamp.org: June 2019 edition

X-post from +make.wordpress.org/meta: Feature and maintenance update for WordCamp.org: June 2019 edition

WordPress meetup organizer newsletter: June 2019

Hello WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers!

Welcome to another meetup organizer newsletter full of news, information, and inspiration for your local meetup.

Newsletter contents:

  • Organizer Best Practices: Photographing your events!
  • The 4 Gets in WordPress Community Organizing
  • WordCampWordCamp A WordCamp is a conference where the WordPress community come together to teach one another what they’ve learned throughout the year and share the joy. https://central.wordcamp.org/about/. US: Call for WordCamp Communities
  • Diverse Speaker Training Workshops
  • Reminders

Organizer best practices: Photographing your events

As community organizers and leaders, one of the few things we tend to overlook is using photography to promote our meetup groups.

For example, a group photo of the meetup is often one of the best ways to personalize your WordPress meetup.com group page. It is also a great way to drive interaction on social media channels towards making  more people aware of your meetup group.

This post on the community team blog, discusses a list of good practices around photographing an event.

This is part of the on-going Organizer Best Practices series of discussions on the WordPress Community team blog.

The 4 Gets in WordPress Community Organizing

The community organizer handbooks have lots of public information about how to organize events, but they do not outline very clearly what volunteers like you can reasonably expect in return for your work.

In this post about the 4 Gets in WordPress Community Organizing, on the community blog, read about what volunteers can expect to get from their work like impact, growth, protection, and training/support.

Also listed are some of the things that community organizers do not get right away.

WordCamp US: Call for WordCamp Communities

What once was called the Community Bazaar is now Community Spotlight! WordCamp US will post highlights of your WordPress communities in a blog post, and on Twitter, Facebook, & Instagram. Community Spotlight is an online showcase of local WordPress communities in order to inspire other communities. Big or small, near or far, WordPress communities are stronger than ever!

For more information and to sign up, please apply here: https://2019.us.wordcamp.org/community-spotlight/

Diverse Speaker Training Workshops

Have you ever had challenges getting women and people from other groups underrepresented in tech to speak at your meetups and WordCamps? Check out the Diversity Outreach Speaker Training workshop: https://make.wordpress.org/training/speaker-training

Write to us to sign up for this or find out about future training sessions here: http://tiny.cc/wpdiversity

To sign up and get more details, either fill out our form and let us know which date you’d would like to attend a training or email the working group at speaker-training@wordcamp.org

Reminders

That’s it for now — chat with you next time!

Your friends on the Community Team

make.wordpress.org/community

#meetups #newsletter

New Global Sponsor joining in July 2019

Announcing an update to the Global Sponsors for WordPress community events for 2019!

In region A (North, Central, and South America), the global sponsors are:

In region B (Europe, Africa, and Asia), the global sponsors are:

Full details on the 2019 Global Sponsorship program and packages can be found here.

The Global Sponsor information for event organizers page in the handbook has been updated, and we’ll also be adding a list of resources that Global Sponsors are providing to event organizers.

In the coming days, a group of volunteers will be updating all WordCampWordCamp A WordCamp is a conference where the WordPress community come together to teach one another what they’ve learned throughout the year and share the joy. https://central.wordcamp.org/about/. sites to reflect the current list. We will reach out to organizers to notify you of the changes to your site and any updates you need to make.

Many thanks to all the sponsors that support the WordPress community programs!

#global-sponsors

X-post: HelpHub & Handbooks Localisation

X-comment from +make.wordpress.org/meta: Comment on HelpHub & Handbooks Localisation

Community Team Chat Agenda | Thursday, 20 June 2019

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 20 June 2019. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Note that WordCampWordCamp A WordCamp is a conference where the WordPress community come together to teach one another what they’ve learned throughout the year and share the joy. https://central.wordcamp.org/about/. Europe is happening this week and the earlier timed chat is taking place during Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.. With that in mind, some of the usual contributors might not be present in the meeting, or maybe everyone who is working at the Community table at Contributor Day will attend the meeting – it depends how the day goes.

Asia-Pacific / EMEA friendly: Thursday, June 20, 2019, 11:00 UTC

Americas friendly: Thursday, June 20, 2019, 20:00 UTC

Deputy check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

Recap of the Kids Event Working Group Checkin Chat | Thursday 13 June 2019

Attending: @sunsand187 @michelebutcherjones @melindahelt @camikaos

Start: https://wordpress.slack.com/archives/C037W5S7X/p1560456137308000

We Covered

  1. Updates from volunteers.
  2. Discuss June and July Goals
  3. Discuss next steps.

Updates from Volunteers

Michele: Still working on the Illinois papers, getting CPR/1A recertification, and compiling all my info to Sandy.

Sandy: Finalized Boston’s Liability waiver and working through creating a handbook.

June Goal: Research Sprint

We should work as team to discover the laws that different states/countries have surrounding hosting one day kids events. As well as, the laws surrounding waivers for kids events as well.

This will help expedite camp planning for all camps around the world (eventually).

An example would be that in Florida a very specific liability waiver is needed with specific language. Thank you to @RianKinney, Esq. for digging that up for us.

While that specific waiver is needed for Florida, the need for a waiver could be looked at as an overarching need for ALL camps with kids programs. It would be good for us all to take a region near us so that we can dive into what those laws look like and formulate a general plan that would cover the bulk of those laws. This could include the need for background checks, waivers, first aid certifications, etc.

Here is a spreadsheet for all of our findings:

https://docs.google.com/spreadsheets/d/1xky1PbUQD99IZj9wpgmPdfkCqXBrpDveArc9nFpBZpY/edit?usp=sharing

If you want to help here please sign up on the second tab to take a region.

Project Management Information

So I know a lot of people expressed interest but not everyone made it to todays meeting. I am sure more people will be getting involved over time. I did create a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Board so that we have some jumping off points for anyone to just dive in and start on micro pieces.https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning

End: https://wordpress.slack.com/archives/C037W5S7X/p1560457413323800

Next Actions

  1. @sunsand187 Will Document process for a new camp to vet state laws and requirements. And create the handbook structure. As well as, create spreadsheet.
  2. Team, Look over Trello and this post to stay up to date and provide feedback. https://trello.com/invite/b/GryYJ7P9/0a44a78f320c0eb04013fa193b0663ce/wordpress-kids-events-planning
  3. @michelebutcher-jones is working on state laws for Indiana, Illinois, Kentucky and Missouri

Next Meeting is Thursday, 27 June 2019, 2000 UTC/ 4pm EST. This chat will occur in the Make WordPress Community-Team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

#kids-events

X-post: Next WordCamp.org ticket scrub on June 20th, 2019

X-post from +make.wordpress.org/meta: Next WordCamp.org ticket scrub on June 20th, 2019

WordCamp Europe 2019 – Community Team Goals At Contributor Day

In a previous post we collected ideas for projects we could tackle together during Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. at WordCampWordCamp A WordCamp is a conference where the WordPress community come together to teach one another what they’ve learned throughout the year and share the joy. https://central.wordcamp.org/about/. Europe 2019. Thanks to all the comments we now have a number of tasks.

Here is the list of the tasks: for each one I tried to add the relevant links so we don’t have to waste time looking for them on the day. If there is already someone attached to the task I added their names as well.

Ideas for experienced contributors

Ideas for less experienced contributors

  • @hlashbrooke is available to run a real-time orientation for any new organisers who will be coming on board at the time. Same with WordCamp orientations if there are any folks due for them at that time.
  • @_dorsvenabili proposed to merge marketing team-contributed documentation or blog posts into our handbooks.
  • Review existing documentation: are the flows and procedures clear?
  • Gather all missing Meetup organizer wordpress.org usernames to MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. tracker

See you in Berlin!

Deputy Discussions: Raising Concerns and Resolving Issues

We have more deputies on the Global Community Team than ever before, which is so fantastic! And of course, when any group welcomes new members, people start to notice where behavior and communication norms were assumed, rather than explained.

In this post I’ll outline some of the communication paths within the Deputy group that may have only been assumed in the past. Hopefully this will help deputies feel confident when addressing problems that might arise during their work with local community organizers or other deputies.

They say “when you see something, say something…” but to whom? And how?

There’s a lot of work being done on the Global Community Team, and no wonder — there are more WordPress meetups and WordCamps than ever! Luckily, we’ve got more and more deputies involved to help train and support community organizers.

We’re all human, though, and we all make mistakes. Plus, community admin work includes a number of subjective decisions. If you notice that another deputy missed a possible issue when vetting an application, or you happen to notice a community grant is surprisingly low, etc., don’t just shrug and keep on going — check in!  Here’s how:

First, check in directly with the person who did the work. On this team, we strive to ask questions first, in an effort to understand why something happened in a certain way. (This is a great way to find out if your assumptions are correct! Sometimes they’re not!)

Once you’ve gathered additional context, if you think someone made a mistake — or you disagree with their decision — remember to deliver that feedback courteously. Critical feedback is shared with the intent to help your teammate avoid making a mistake again in the future, and should be carefully phrased to avoid hurt feelings.

I encourage everyone on this team to follow a call-in approach, rather than a call-out approach. Over the years, I’ve found it’s more effective to give my fellow contributors a chance to answer questions and correct mistakes by communicating directly and cooperatively.

Whenever possible, avoid the call-out approach with members of the local communities that you’re advising/supporting. If you’ve approached a local community organizer to raise a concern and your feedback didn’t have the result you expected, it’s not appropriate to complain about (or to) the organizer(s) in a public space. Your best next step is to ask another deputy for help in conveying your message more effectively or strategizing another approach.

I checked in with someone, and we just don’t agree. Now what?

We’re a big team! People take on this deputy role because they are passionate about the way WordPress community is built. Lots of strong opinions around can lead to differences of opinion, and that’s okay.

If you have a difference of opinion with another deputy that you haven’t been able to work through directly with that person, the next step is to reach out to another member of the team for advice and feedback. If you’re part of a deputy mentorship group, reach out to your mentor and get their opinion. If you don’t agree with your mentor, here are other highly experienced deputies you can contact for advice, a second opinion, or to raise a concern with:

@francina, @hlashbrooke, @kcristiano, @camikaos, @bph, @_dorsvenabili, @andreamiddleton

I just don’t like the decision that the team has agreed on. What should I do?

Pretty much everyone on the global community team, including me, disagrees with a few team practices or past decisions. If you’re really struggling with a situation and don’t feel that you’re getting anywhere after talking to other deputies — including multiple people on the above list — then… you’re probably pretty upset, and having a hard time. At this point, it’s time for a few reminders, and then a few questions.

Reminders:

  1. This isn’t emergency work.
  2. No one is perfect.
  3. It’s hard for any one person to know all our expectations and best practices.
  4. Everyone is trying to do what’s best for WordPress (even when we don’t agree on what that is).  

And those questions:

  1. Does the outcome of this decision have an effect on the well-being of participants? And will the outcome be noticeable to attendees in particular?
  2. What is my ultimate goal?
  3. Is there a fundamental conflict between my personal values or goals, and the expectations for my contributor role?
  4. Can I “disagree and commit” here, or do I need to step away from this role*? (Is this issue/problem so important to me that I can’t continue to work cooperatively on this team because of this decision?)  

*It’s always ok to take a break from contributor work for a short or long time, for any reason. If you need to step away from a role in which a lot of people depend on you, for any reason other than an emergency, please give the team as much notice as possible so your responsibilities can be handed off gracefully.  

Feedback

What do you think?

  1. Did I accurately describe the way people on this team aspire to communicate about and resolve conflicts or concerns, or did I miss something?
  2. Are there any steps or expectations here that you think are confusing, unnecessary, or unwise?

#deputies