Community Team Chat Agenda | November 5 2020

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 05 November 2020. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, November 05, 2020, 11:00 UTC

Americas friendly: Thursday, November 05, 2020, 20:00 UTC

Deputy/Mentor check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

  • Call for participants: Diverse Speaker Workshops October & November 2020 – Jillbinder – https://make.wordpress.org/community/2020/10/16/call-for-participants-diverse-speaker-workshops-october-november-2020/
  • Addressing Mailchimp and Newsletter service privacy concerns – Hari Shanker R – https://make.wordpress.org/community/2020/10/19/addressing-mailchimp-and-newsletter-service-privacy-concerns/
  • Meetup Organizer Newsletter: October 2020 – Hari Shanker R – https://make.wordpress.org/community/2020/10/20/meetup-organizer-newsletter-october-2020/
  • WordCamp.org URL Migration Complete – Ian Dunn – https://make.wordpress.org/community/2020/10/27/wordcamp-org-url-migration-complete/
  • Tuesday Trainings: Organizing WordPress Meetups Part 1: Getting Started – Cami Kaos – https://make.wordpress.org/community/2020/10/27/tuesday-trainings-organizing-wordpress-meetups-part-1-getting-started/
  • Recap of the Diverse Speaker Training group (#WPDiversity) on October 28, 2020 – Jillbinder – https://make.wordpress.org/community/2020/10/29/recap-of-the-diverse-speaker-training-group-wpdiversity-on-october-28-2020/
  • Proposal: Event Schema for WordCamp.org – Joost de Valk – https://make.wordpress.org/community/2020/10/30/proposal-event-schema-for-wordcamp-org/
  • Getting more Learn WordPress Discussion Group leaders and attendees – Timi Wahalahti – https://make.wordpress.org/community/2020/10/30/getting-more-learn-wordpress-discussion-group-leaders-and-attendees/
  • Recap of Contributor Working Group Meeting (#WPContributors) for Oct. 21, 2020 – Christina Workman – https://make.wordpress.org/community/2020/10/30/recap-of-contributor-working-group-meeting-wpcontributors-for-oct-21-2020/
  • Proposal follow-up: Dedicated communication place for deputies – forming the guidelines – Timi Wahalahti – https://make.wordpress.org/community/2020/11/02/proposal-follow-up-dedicated-communication-place-for-deputies-forming-the-guidelines/
  • Tuesday Trainings: Organizing WordPress Meetups Part 2: Supporting an Online Meetup – Cami Kaos – https://make.wordpress.org/community/2020/11/03/tuesday-trainings-organizing-wordpress-meetups-part-2-supporting-an-online-meetup/

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#community-deputies, #meeting-agenda, #team-chat

Recap of Contributor Working Group Meeting (#WPContributors) for Oct. 21, 2020

In attendance: @annezazu, @tacoverdo, @daisyo, @webcommsat

Agenda Link: https://make.wordpress.org/community/2020/10/15/contributor-working-group-wpcontributors-agenda-for-wednesday-october-21-2020-1900utc/
Meeting Start: https://wordpress.slack.com/archives/C037W5S7X/p1603306957162400

Sorry for the delay in getting this out!

Check-in and Meeting Schedule

We kicked off the meeting with a quick check in to see how folx are doing.

The new meeting schedule was announced: 1st and 3rd Wednesday of the month at 19:00UTC

Tools Update

Google Drive and TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. have been set up. Please DM @amethystanswers with an email address to send invites to.

Links

Google Drive: https://drive.google.com/drive/u/2/folders/196mfjYP0tAQAHNQ00Wkye8eKFE9Zznap
Trello: https://trello.com/b/TqOKBcxO/contributor-working-group-general-board

Communications

We have a hashtag (also being used by Marketing): #WPContributors
Please use this whenever you post about or for the group on any platform. I’ll include it in all P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts moving forward.
Note: please capitalize the WPC so that the hashtag is accessible for all. Thanks to @webcommsat for pointing this out.

The Marketing Team is available to help us with any communications: messaging, cross-promotion, etc.

Group Chat Recaps

Before the meeting, we started chatting in sub-groups about our varying experiences with contributing. During the meeting, a few people shared their experience. It looks like we have a good variety of experience from different areas within the community, and I know we have some who are starting out fairly fresh. These perspectives will all be useful as we move forward!

Next Steps

Group Leads

Designate someone in each task group to be the Lead. This will be the person who keeps things organized and reports updates in our meetings.

Measurable Goals

Establish goals so we know we are keeping on track and can celebrate our achievements. We can brainstorm, and then keep track, on the Google Doc linked below.

https://docs.google.com/document/d/1Qtkj9hBkQilK2f3PjErIcyvn8Cgax83nEbjrvJXw8Og/edit?usp=sharing

Resources

Start seeking out and documenting resources that are currently available for each task group. In addition to documenting the resources and information that you find, consider including notes on how easy it was to find, if it’s connected to other documentation, etc. Documents have been set up in Google Drive to add to.

Next Meeting

Our next meeting will be Wednesday, Nov 5, 2020 at 19:00 UTC in the #community-team channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..

Community Team Chat Agenda | October 15 2020

Hello Team!

Our bi-monthly Community Team chat is happening today Thursday, 15 October 2020. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, October 15, 2020, 11:00 UTC

Americas friendly: Thursday, October 15, 2020, 20:00 UTC

Deputy/Mentor check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

  • Discussion: Pro/paid Zoom accounts for Online Meetups – Courtney P.K. – https://make.wordpress.org/community/2020/10/04/discussion-pro-paid-zoom-accounts-for-online-meetups/
  • Contributor Working Group Kick-off Meeting Agenda – Christina Workman – https://make.wordpress.org/community/2020/10/05/contributor-working-group-kick-off-meeting-agenda-tuesday-6-october-2020-utc-1900/
  • Recap of Contributor Working Group Kickoff Meeting – Christiana Workman – https://make.wordpress.org/community/2020/10/08/recap-of-contributor-working-group-kickoff-meeting-oct-6-2020/
  • Mistakes were made: Clarifying the Meetup Newsletter selection process – Hari Shanker R – https://make.wordpress.org/community/2020/10/12/mistakes-were-made-clarifying-the-meetup-newsletter-selection-process/
  • Recap of the Diverse Speaker Training group (#WPDiversity) – https://make.wordpress.org/community/2020/10/15/recap-of-the-diverse-speaker-training-group-wpdiversity-on-october-14-2020/
  • Proposal: Community Contributor Badges for Working Group Members – Angela Jin – https://make.wordpress.org/community/2020/10/13/proposal-community-contributor-badges-for-working-group-members/
  • Contributor Working Group (#wpcontributors) Agenda for Wednesday, October 21, 2020 – https://make.wordpress.org/community/2020/10/15/contributor-working-group-wpcontributors-agenda-for-wednesday-october-21-2020-1900utc/
  • Diverse Speaker Workshop in Japanese Report – https://make.wordpress.org/community/2020/10/15/diverse-speaker-workshop-in-japanese-report/

Highlighted P2 posts

  • Learn WordPress is Live – https://make.wordpress.org/community/2020/08/12/learn-wordpress-is-live/

Please add any additional items to this agenda by commenting on this post as needed.

#community-team, #deputy-chat, #meeting-agenda

Contributor Working Group (#wpcontributors) Agenda for Wednesday, October 21, 2020, 19:00UTC

The votes are in! Our next meeting will be Wednesday, October 21, 2020 at 19:00 UTC.

Agenda

  1. Check-in
  2. Meeting Schedule
  3. Tools Update
  4. Recap of Group Chats
  5. Next Steps

Chat with you next week!

#WPContributors

Recap of Contributor Working Group Kickoff Meeting Oct. 6, 2020

In attendance: @amethystanswers, @angelasjin, @chaion07, @annezazu, @adavis3105, @paaljoachim, @daisy, @tara_king, @webcommsat, @matthewfarlymn, @geektutor

Group Responsibilities

It was agreed that we would focus on 2 main areas to begin with:

  • compiling onboarding resources
  • enhancing new contributor experiences

We also acknowledged that there will be lot of coordination with all of the Make Teams throughout our work.

@webcommsat invited us to work alongside efforts that the Marketing Team has already begun.

Roles and Volunteers

The top three priority roles were outlined, requesting volunteers. Leaders of each role will be determined at a later date.

Updating the Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. Handbook

The goal for this task is to have a more robust handbook for those organizing Contributor events. You would be responsible for reviewing the current handbook, ensuring existing information is current and correct, and identifying/creating additional information that would benefit an organizer of a Contributor event, particularly first-time organizers new to this experience. You will likely need to collaborate with many, if not all, other Make Teams.

Volunteers: @adavis3105, @chaion07, @matthewfarlymn, @geektutor

Collecting and documenting best practices from previous Contributor events

The goal of this task is to gather information about what worked well and what can be improved on from past events, and to see how lessons can be learned, shared and acted on. Your role would be to reach out to organizers of past Contributor events (large and small, general and specialized), make recommendations on how processes and documentation might be modified to make for continued successful events.

Volunteers: @daisy, @adavis3105

Discovering ways to improve New Contributor onboarding experiences

The goal of this task is to identify challenges new Contributors face that might prevent them from taking the next step to contributing, and find ways to eliminate or minimize these challenges. Your role will be to reach out to potential and existing contributors for their input and brainstorm ideas to improve existing onboarding practices.

@paaljoachim and @annezazu have been working on some documentation/resources in this area prior to joining the Working Group.

@webcommsat noted that Translation week has just happened and will be another new source of feedback.

@angelasjin noted that diversity and inclusion were mentioned in the comments of our initial Call for Volunteers, and this will be important aspects to consider.

Volunteers: @chaion07, @daisy, @paaljoachim, @annezazu, @geektutor

Additional Suggested Roles

@webcommsat suggested a role to work with the Marketing Team on promoting how materials are presented for accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility)

Next Steps

Platforms

We will use the following platforms/tools to communicate, plan, and organize:

Google Drive and Trello will be set up before the next meeting.

Prep Work

Please spend some time reviewing the existing documentation and resources that are relevant to the roles you have volunteered for.

Next Meeting

We will meet every 2 weeks on the same day/time. Our next meeting will be during the week of Oct. 18.

Please indicate your general availability on the new Doodle poll (Please ignore the dates on the poll and indicate what days/times work best for you in general.)

Poll link: https://doodle.com/poll/6pi9v9ceuqbsef5a

Poll will remain open until Oct 12 and will be posted in the next Agenda by Oct 14.

Important Note

Please know that, like every other volunteer endeavour, we appreciate your time, and your health. If at any point you feel you need to trim back your participation, or step back completely, we support you 100%. All we ask is that you let us know.

#wpcontributors

Contributor Working Group Kick-off Meeting Agenda | Tuesday, 6 October 2020 UTC 19:00

As previously announced, a working group is being formed to create a comprehensive, centralized location for all Contributor information that will help encourage all Contributors and Contributor Event Planners. The responsibilities of this group will include:

  • Compiling onboarding resources
  • Providing guidance with contributor events
    • Mentoring organizers planning a Contributor Event
  • Enhancing new contributor experience
    • Discovering ways to improve New Contributor onboarding experiences
    • Being a point of contact for community members who have questions about contributing or need help taking their first step
  • Coordinating with Make Teams
    • Collaborating with Make Teams to update and expand Contributor information
    • Coordinate with similar efforts from other Teams

The individuals who volunteered for this working group are: @amethystanswers, @annezazu, @ryan, @daisyo, @paaljoachim, @francina, @geektutor, @mysweetcate, @adavis3105, @chaion07, @matthewfarlymn & @christian

Our first meeting will take place on Tuesday, October 6, 2020 at 19:00 UTC in the #community-team channel in the Making WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. group (register for Slack here). The primary purpose of this meeting is for everyone to meet for the first time and to decide what areas each individual will focus on. Here’s an agenda we will follow, but I expect plenty of discussion branching off this:

1. Welcome and introductions
Who’s in the group?

2. Group responsibilities
What are the group responsibilities and what do they each entail?

3. Volunteers for roles
Are there any areas of the group that you would like to focus on?

4. Next steps
What are we going to do next? How will we begin working towards our goals?

5. Next meeting
When will we meet again? What regular schedule would work well?

I hope to see you there!

#wpcontributors

Contributor Working Group: Call for Volunteers

The continued growth and sustainability of WordPress relies on a diverse, continuously growing and evolving community of Contributors. Experienced, long-time contributors; new, eager to learn contributors; and everyone in between, are all key to our community and essential for sparking new ideas, considering different perspectives, preventing burnout, and maintaining a healthy community

At this moment, there is a lot of information already on how to get involved for each Make Team. However it’s not always easy for new Contributors to figure out how they can participate and get started. While there is information available on running a standalone Contributor Event, it can be a challenge for organizers to connect with all the different teams that make WordPress. 

It would serve us well to have a Community-based working group of volunteers dedicated to creating a comprehensive, centralized location for all Contributor information that will help encourage all Contributors and Contributor Event Planners. This group would also partner with other Teams already implementing contribution-related efforts, like Marketing and Training.

The responsibilities of the Working Group would be:

Compiling onboarding resources

Providing guidance with contributor events

  • Mentoring organizers planning a Contributor Event

Enhancing new contributor experience

  • Discovering ways to improve New Contributor onboarding experiences
  • Being a point of contact for community members who have questions about contributing or need help taking their first step

Coordinating with Make Teams

  • Collaborating with Make Teams to update and expand Contributor information
  • Coordinate with similar efforts from other Teams

The Contributor Working group will hold regular meetings in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. to update on progress and participate in real-time discussions around the work being done.

Does this sound like something you would like to be involved in? Please comment below, or send me (@amethystanswers) a direct message on Slack to volunteer. You can also indicate if there is a particular area you would like to focus on. Our goal is to build a well-rounded team.

This initial call for volunteers will remain open until 13:00 UTC on Monday, September 28, 2020.

Edited Sept. 24, 2020 to add:

Wondering if this is the right volunteer opportunity for you? If you have:

  • familiarity with Make Teams
  • a willingness to do outreach in Slack
  • experience organizing WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. or Contributor events
  • a love of helping others find ways to contribute

you might be a great fit! And if you still aren’t sure, or have questions, please message me. I’d love to chat!

#wpcontributors