WordCamp US 2019 – Community Team Plans

We are less than a month away from WordCamp US 2019, which means it’s time to get organised!

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe and WordCamp US are what we consider flagship events and are always a great opportunity for teams to get together, contribute and onboard more people. There are going to be a whole lot of us present and we should take advantage of that and maximize our time together.

Please add in the comments ideas and suggestions for tasks we could work on together while in Saint Louis.

We also need at least two, three Team Leads to coordinate the different activities:

  • Deliver the Team initial presentation
  • Onboard new contributors
  • Help coordinate work during the day
  • Deliver the end of day recap of what was achieved during the day

Please raise your hand in the comments if you are available for this.

Deadline to comment is October 17 so we can discuss this during the next two Community chats: after that date I will summarise in a “squad goals” post (like the one we had last year) and we will go from there!

#contributor-day, #wcus

WordCamp Europe 2019 – Recap of Community Team Activities At Contributor Day + Plans for the Future

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2019 in Berlin was great, thanks to all the people that joined us from all over the world to make WordPress!

Here is what the team worked on:

  1. Reviewing MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. Handbook – Project started, we have a document for it https://docs.google.com/document/d/1BOlBVqXOjtAqtpQmS_h6Khol5YOAVrDvajm43h3FRMU/edit
  2. Looking for links of posts published in the make.wordpress.org/community blog that should be added to the Meetup or WordCamp organizer handbooks. @_dorsvenabili lead this initiative. Links are added here: https://docs.google.com/document/d/1WDOqvOpsV6EgBbGqibxj9-p82QEsNhTDMQz2qhkaf_o/edit
  3. In person meetup orientations done by @angelasjin
  4. Improving the deputy training questions. @sippis is working on this, with @hlashbrooke and other people
  5. How WC organizers and Meetup organizers can do streaming easily: Initiative lead by Abha, from the Marketing team. There is a working document for the handbook https://docs.google.com/document/d/1P5C1meCRzB-uddjkAKn3y0_TI8MGKp0JvCCFSpTbajA/edit
  6. How to revamp the Meetup and WordCamp application form. Sam Suresh is checking with Meta team and working on it. https://docs.google.com/spreadsheets/d/1AXSSZrP78bSjFClfoBj4NWWAqKlXFQSBsEfwAY9QKAE/edit?usp=sharing
  7. Need documentation. Long list of desiderata here https://docs.google.com/spreadsheets/d/1z3UJRaUP6ej45nOijw8U7GcxB7EfHJO9Sa8mGVMVTwQ/edit#gid=0
  8. Vetting: thanks Sam for working on vetting of 5 new Meetups!

Moving Forward with Our Efforts

Contributor Days are productive because of the face to face interaction and the urgency: we want to get things done during the day 😉

How do we keep the momentum going? Folks, I am repeating myself here… but project management is the answer!

We have a Trello board and we don’t really use it. I suggest we discuss it, again, during our next team chat, July 4th.

Hopefully we can find a common procedure that I believe will make us more efficient.

Did I miss something? Add it in the comments, thanks!

#contributor-day, #wceu

WordCamp Europe 2019 – Community Team Goals At Contributor Day

In a previous post we collected ideas for projects we could tackle together during Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2019. Thanks to all the comments we now have a number of tasks.

Here is the list of the tasks: for each one I tried to add the relevant links so we don’t have to waste time looking for them on the day. If there is already someone attached to the task I added their names as well.

Ideas for experienced contributors

Ideas for less experienced contributors

  • @hlashbrooke is available to run a real-time orientation for any new organisers who will be coming on board at the time. Same with WordCamp orientations if there are any folks due for them at that time.
  • @_dorsvenabili proposed to merge marketing team-contributed documentation or blog posts into our handbooks.
  • Review existing documentation: are the flows and procedures clear?
  • Gather all missing Meetup organizer wordpress.org usernames to MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. tracker

See you in Berlin!

#contributor-day, #wceu

Contributor Orientation Tool

An online tool has been created by WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe Organizers to help new contributors take part in building the WordPress platform.

By answering a series of questions, the Contributor Orientation Tool helps you learn about the different teams you can join to contribute.

The tool only takes a few minutes to use and is available on the WordCamp Europe (WCEU) website for those attending Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. on 20 June 2019.

Contributor Orientation Tool
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#contributor-day, #contributor-event

WordCamp Europe 2019 – Community Team Plans

We are less than two months away from WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2019, which means it’s time to get organised!

WordCamp Europe and WordCamp US are what we consider flagship events and are always a great opportunity for teams to get together, contribute and onboard more people. There are going to be a whole lot of us present and we should take advantage of that and maximize our time together.

As we did last year, please add in the comments ideas and suggestions for tasks we could work on together while in Berlin.

I will be available to lead the table: do the initial presentation, take on one macro task of group of people to work during the day but I think there should be at least other two Community Team experienced members that can help with guiding people throughout the day.

Deadline to comment is May 19 so we can discuss this during the next two Community chats: after that date I will summarise in a “squad goals” post (like the one we had last year) and we will go from there!

#wceu, #wceu-contributorday

#contributor-day

WordCamp US 2018 Contributor Day Recap

This year at WCUS Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. we had an incredibly productive day and lots of help from new contributors!

We had quite the ambitious list and we did really good! Here is what we worked on and next steps:

  1. Making process diagrams for processes described in our handbooks – The team started working on an outline for a diagram for sponsorship, next step is collaborating with design. The goal was to make the process of interacting with sponsor easier for organisers and more collaborative with sponsors. It’s my understanding that this is quite a complex project, we definitely need someone to take ownership of this to move forward.
  2. Organising the Trello board. Oh my! We have a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. board with procedures thanks to a great group of new contributors that landed their project management expertise to the project! I will check with them to see if they are done and then I think we can start using it on January and test for 6 months as initially planned.
  3. Review of the deputy training materials. This is also quite a big project and we shall see how to proceed and who has the bandwith to take this on.
  4. Search through meetup.com for interesting/unusual meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event formats/topics that could be recommended in future meetup organiser newsletter – Now there is a whole spreadsheet full of ideas!
  5. Summarise proposed 2018 goals – We have now a spreadsheet. Next step is checking what has been done and what has not been done: good base for our 2019 list of desiderata and goals.
  6. Adding email templates for responding to life-threatening allergy and a11yAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) needs notifications to the handbooks. Here they are! What’s next? How can we automate the first email to the attendee based on their selection?
  7. Last, but definitely not least: WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Tel Aviv sent an application for 2019 🥳

I assume the next few weeks might be a bit slower than usual, with many countries (albeit not all of them) observing Christmas, New Year, etc… So I will add a reminder to myself to check with the people after January 7th to see if they will continue with the tasks and how things are going.

If anyone is interested in working on some of the initiatives you see listed, please leave a comment, so we can move forward in 2019.

Thanks everyone for making WordPress!

#contributor-day, #goals

WCUS 2018 is here! Community Team Plans for Contributor Day

Hi Team!

Here is the list of what we aim to work on at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/., on Sunday, December 9.

Tasks for experienced contributors

  • making process diagrams for processes described in our handbooks@estelaris started working on this at WCEU and she is available to help continue
  • organising the Trello board – @wolfpaw volunteered to take the lead on this
    • Brainstorm with other teams that are using TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing.: how they got started, how do they encourage its use, etc…
  • work on documentation from our “needs documentation” list
  • run a real-time deputy training discussion group for anyone who’s interested in becoming a deputy and has finished the deputy training quizzes. @courtneypk is available to move forward this task. See:
  • application vetting sprint. See:

Tasks for less experienced contributors

  • search through meetup.com event titles and list suggestions for interesting/unusual meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event formats/topics that could be recommended in future meetup organiser newsletters
  • summarise 2017 accomplishments
  • summarise proposed 2018 goals, check if someone is actively working on them and add them to Trello.
  • adding email templates for responding to life-threatening allergy and a11yAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) needs notifications to the handbooks. See comments in this post for reference. @wolfpaw can help with this as well!

Team Facilitators

@francina, @miss_jwo and @kcristiano will be there, plus a number of experienced contributors who will be available to help you and answer to your questions about getting involved with the Community Team.

See you in Nashville!

#contributor-day, #goals

WordCamp US 2018 – Community Team Plans

Hi Team!

We have 60 days before Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US happens, I’d say it’s time for plans!

And since we couldn’t really do much at WordCamp Europe, due to the lack of wi-fi, I suggest we reuse the plans we had for June 😉

We also need to decide who is going to lead the table and coordinate with @aaroncampbell

Ideas for experienced contributors

  • run a real-time mentorship training for any experienced WordCamp organisers who want to be trained as mentors. See:
  • making process diagrams for processes described in our handbooks
  • organising the Trello board
    • Brainstorm with other teams that are using TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing.: how they got started, how do they encourage its use, etc…
  • work on documentation from our “needs documentation” list
  • run a real-time deputy training discussion group for anyone who’s interested in becoming a deputy and has finished the deputy training quizzes. See:
  • application vetting sprint. See:

Ideas for less experienced contributors

  • search through meetup.com event titles and list suggestions for interesting/unusual meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. event formats/topics that could be recommended in future meetup organiser newsletters
  • summarise 2017 accomplishments
  • summarise proposed 2018 goals, check if someone is actively working on them and add them to Trello.
  • adding email templates for responding to life-threatening allergy and a11yAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) needs notifications to the handbooks. See comments in this post for reference. PingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” Attendee Services Team from WCEU for help
  • translate the replies in HelpScout to different languages (cross team effort with Polyglots)

Things that probably will not happen but if they do it would be great! 

  • Either publish something about the team structure and the decision making process or kill it forever (since without doing anything formal we changed completely the way we operate in the past 12 months I am inclined to kill it, but might be worth to have one final brief discussion for closure)

Have more ideas? Please add them to the comments and before the event I will put everything in a nice list so we can work through it during Contributor Day!

#contributor-day, #goals

Call for volunteers: Contributor Drives Document

Hi Team

we have been contacted by Angela Jin, who is putting together some documentation for small scale contributor drive events for individual Make WordPress teams.

The goal is to create a how-to resource which hopefully will make organising contributor drives an easier process for everyone involved .

This documentation will consist of:

  1. A “Contributor Drive Community Team Overview”, which will provide information about your team and the projects available for contributor drives
  2. A general “Contributor Drive Overview” that introduces what contributor drives are and how to organize one.

Feedback from the Community Team is needed to identify projects within the Community Team that are suitable for contributor drives: we should be also able to explain how each project fits into the overall team goals, what steps contributors would need to take to tackle the project, as well as what resources/tools/skills contributors need to do so.

Angela is working on a document and it would be great if someone within the team could lead this effort.

If someone is interested in working on this, please say so in the comments 🙂

Thanks!

#contributor-day, #contributor-meetup, #contributors

Planning for WCEU Contributor Day

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe is hosting a Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. on Thursday, June 15th (info here) — let’s start thinking of projects we can work on while we’re there!

Here are some ideas I had; please don’t take them as settled, because this is just my first brainstorming pass:

I think it might be good to host an in-person meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. orientation as well as (if possible), an in-person deputy training session.

Project ideas for experienced contributors:

  • work on the grants program
  • make a list of “active contributors” or whatever we’re calling the folks who might get the new contributor badge

Project ideas for new contributors who are involved in a local meetup group:

  • community meetup testimonial videos (multi-lingual)
  • meetup best practices list for: running meetings, finding speakers, etc — essentially in which the best practices list might be created by meetup attendees answering a survey with questions like “what topics interest you,” “what were your favorite meetups last year,” “what meeting times/dates are best for you” — essentially our year-end survey, with some additions?

New contributors who are 100% new to community and have no local WP group:

  • attend an in-person meetup organizer orientation
  • compile a list of local diversity in tech groups to help make a resource for local organizers who want to recruit diverse speaker lineups
  • testing the speaker application pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party? maybe?

Like I said, this is totally just a first pass. 🙂 Please please please suggest project/task ideas in the comments below!

#contributor-day #wceu