Proposal: Pilot program to test GatherPress on the WordPress.org network as a Meetup alternative

Introduction

We propose a pilot program to test GatherPress, a community-developed pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party, within interested and active WordPress meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups. This initiative stems from our community’s need for an innovative event management tool tailored to the unique demands of WordPress event organizers and participants.

The pilot program would be held in real-world conditions with WordPress Meetup groups.

We have expressed commitments to a trial run from New Jersey and Nashville groups in the USA, French-speaking groups in Switzerland, and potential interest from groups in Spain, Japan as well as from learn.wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/.

Overview of GatherPress

GatherPress, led by @mauteri and @hrmervin, is a plugin designed with functionalities akin to Meetup.com, but specifically crafted for the WordPress community by members of the WordPress community. It is the result of the WordPress community’s desire for new event management tools that meet the diverse needs of event organizers and members. 

You can find more information on the website and on GitHub.

Documentation pages, including a demo video, are available on the website.

We welcome everyone to comment here, to test GatherPress (also for accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility)) or join the GatherPress weekly huddles, SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel or even the team.

Summary of Value Proposition

GatherPress

✅ Members and Attendance data lives on your website and database. Community Organizers define privacy policies, selectively publish attendees lists, gather additional data from attendees, etc.

✅ Democratized access to data and functionality, as WordPress is customizable

Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL.: free, and scaled with WordPress

Meetup and Commercial Apps

❌ Data Ownership, Data Integrity, Data Privacy

❌ Control of Roadmap, Enhancements, and Integrations

❌ Cost and Scale

❌ Control UXUX UX is an acronym for User Experience - the way the user uses the UI. Think ‘what they are doing’ and less about how they do it. and accessibility

Pilot Program Objectives

Real-World Testing

The pilot aims to test GatherPress in a live environment, providing practical insights into its functionality and user experience feedback.

Community engagement

Engage with the participating meetup groups from the international community. 

Feedback & Analysis

Collect feedback from both organizers and participants throughout the course of their use of GatherPress during the trial.

Analyse suggestions, feedback, and bug reports to refine the application into its next version(s).

Reports

Periodic summary posts on how the program is working for the whole community to know about it.

Future Planning

Following the completion of the trial, set the public roadmap of functionality and integrations to be released. Ultimately, the objective of GatherPress is to potentially replace Meetup.com as the centerpoint of the WordPress Community Events and Dashboard WidgetWidget A WordPress Widget is a small block that performs a specific function. You can add these widgets in sidebars also known as widget-ready areas on your web page. WordPress widgets were originally created to provide a simple and easy-to-use way of giving design and structure control of the WordPress theme to the user. source data. 

Benefits of the Proposal

1. Community-centric development

This pilot and this project, empowers the WordPress community by directly leading the development process of a tool designed by and for the community at large.

A major challenge of the community is influence over the roadmap of commercially available tools, to build features and functionality needed by organizers, participants, and users with accessibility needs. 

2. Enhanced Event Management

GatherPress promises to offer a more integrated and seamless event management experience within the WordPress ecosystem. Among our goals are to allow community organizers to gather data from attendees unique to each hosted event as needed. Additional capabilities are present for triggering additional reminders, customized waitlist workflows, and selectively publishing attendees lists. The GatherPress plugin is built to be extendable and configurable. Companion plugins will be able to seamlessly integrate with the coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. plugin. GatherPress will also be built to leverage features of other community-based plugins (like BuddyPress).

3. Cost-Effectiveness

This project has the potential to reduce the community’s reliance on external platforms like Meetup.com. The estimated cost savings of leveraging our own application is approx $ 215,000 USD per year, coupled with the full control over event management tools and ownership of our community’s data. WPCSWPCS The collection of PHP_CodeSniffer rules (sniffs) used to format and validate PHP code developed for WordPress according to the WordPress Coding Standards. May also be an acronym referring to the Accessibility, PHP, JavaScript, CSS, HTML, etc. coding standards as published in the WordPress Coding Standards Handbook. pays Meetup.com $24.50 per group per month (inclusive of a 30% discount). There were 734 groups as of October of 2023.

4. Use-Case Specific Testing

An example of how this testing can grant case-by-case capabilities includes Localization (translated language). By opening the pilot program to groups from various countries, we ensure that the tool is adaptable and functional in a multilingual context, essential for the diverse WordPress community. Furthermore, communities will benefit from the open source nature of the application, enabling customization of RSVP and onboarding workflows.

5. Data Liberation

The WordPress Open Source community is indeed large, and our data is valuable, as is the privacy. GatherPress hosted by WordPress community proper, will enable organizers and leadership to 1) own the community’s data, and 2) make it selectively available for analysis. Insights learned from our community at large, will inform growth opportunities and strategic initiatives into the future. Today, WordPress operates the Data Liberation project, enabling users of commercial tools to migrate into a WordPress experience. You can learn more about the Data Liberation project at: https://wordpress.org/data-liberation/.

6. Meetup.com Importer

One of the first companion plugins the GatherPress team is currently working on is the ability to import meetup.com data to a GatherPress-powered WordPress site. This will make the transition from meetup.com to GatherPress as seamless as possible and simplify managing both as a group transitions from one platform to another.

Next steps

The ideal setup for the pilot is to run GatherPress on a multisiteMultisite Multisite is a WordPress feature which allows users to create a network of sites on a single WordPress installation. Available since WordPress version 3.0, Multisite is a continuation of WPMU or WordPress Multiuser project. WordPress MultiUser project was discontinued and its features were included into WordPress core.https://codex.wordpress.org/Create_A_Network. within the wordpress.org network, in collaboration with # metaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress.-wordcampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more., # community-events, # meta, and # learn. This approach ensures seamless integration and alignment with the existing WordPress infrastructure, potentially allowing other meetup groups to join and already be in the definitive environment if the pilot program is successful. 

Alongside this trial, meetup groups should continue to leverage Meetup.com in parallel to GatherPress.

Timeframe

We are prepared to commence immediately and suggest a minimum of a 6 month duration to meet our pilot’s objectives.

Conclusion

This pilot program presents a unique opportunity to shape the future of event management in the WordPress community. By leveraging the collective knowledge and experience of our meetup groups, we can ensure that GatherPress evolves into a tool that truly resonates with the needs and expectations of our global community.


This proposal has been written by @patricia70 and @hrmervin and reviewed by @mauteri.

Suggestions, edition and additional information (thank you): @annebovelett, @devinmaeztri, @harishanker, @harmonyromo, @iandunn, @isvictorious, @javiercasares, @kcristiano, @nao, @peiraisotta, @unintended8, @_dorsvenabili

The draft was submitted for feedback to other community members as well, the above list only includes the persons who commented.

#meetups, #community-management, #community-events, #community-team, #learn, #meta, #meta-wordcamp

Recap of the Contributor Working Group’s Mentorship Chat on May 23rd 2024

Agenda: https://make.wordpress.org/community/2024/05/16/contributor-working-group-chat-agenda-may-23rd-0700-utc-apac-emea-and-1600-utc-amer/

Meeting links (SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.): APAC/EMEA, AMER

Host (EMEA): @harishanker
Host (AMER): @peiraisotta
Notes: @harishanker

In Attendance:
APAC/EMEA @harishanker (host) + @coachbirgit @coachbirgit @devmuhib @hellosatya @javiercasares @josepmoran @KafleG @kirasong @lighthouse79 @lumiblog @matteoenna @meher @nao @nilovelez @oglekler @oneal @patricia70 @poena @rcreators @sumitsingh @unintended8 @yoga1103 + async @tobifjellner @josepmoran @estelaris @nhrrob @courane01

AMER: @peiraisotta (host) + @adityakane @chaion07 @colorful-tones @courane01 @gusaus @matteoenna @nhrrob @rogermedia @tobifjellner @tekNorah

Notes

Brainstorming/Planning Cohort #3 of the Mentorship Program

We spent some time planning the third cohort of the WordPress contributor mentorship program. Participants agreed to maintain the six-week duration but also suggested extending it to seven weeks, dedicating the first week for introductions and onboarding. There was a consensus to keep the cohort size at 40 mentees paired with 20 mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., but with a backup list of mentors to handle emergencies or increased applications. Clear and visible documentation for mentors was emphasized, as current public resources on mentorship are lacking. Ideas like integrating mentees into multiple teams to showcase cross-team collaboration, creating a dedicated onboarding channel in Slack, and organizing an online WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. for mentorship were discussed. Leveraging existing programs like do_action hackathons and bridging with the Training Guide program for onboarding new contributors were also brought up in this discussion.

We decided to focus on enhancing clarity, structure, and support for both mentors and mentees. Participants stressed the importance of setting clear individual project goals and maintaining general program goals to measure success. Improving mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.-mentee communication and avoiding the initial loss of momentum were highlighted as key areas for refinement. Additionally, ideas for integrating initiatives like Hacktoberfest and WP Translation Day to enhance contributions were explored. Overall, the discussions aimed at creating a more effective and engaging mentorship experience, ensuring sustainable mentor participation, and providing a comprehensive support system for new contributors.

Based on the discussion, we arrived at a broad set of dates for the next cohort which are as follows:

  • June – July 2024: We finalize the structure for the next cohort
  • August – September 2024: Call for mentees/mentors goes out, we select mentors + mentees, and announce them.
  • October-November 2024: Mentorship Program.

It was highlighted that the mentorship program should avoid coinciding with major events like WCUSWCUS WordCamp US. The US flagship WordCamp event. to ensure that mentors are not overly occupied. Adjustments may be needed to align with the WordPress 6.7 release cycle, aiming to start the program after major events to maximize participation and focus. For further details, refer to the 2024 Major Release Timing Proposal.

We also asked our group members informally on whether anyone would like to join the next cohort as facilitators. @rcreators @nilovelez @javiercasares @patricia70 @kirasong @estelaris and @josepmoran have volunteered to join the next cohort.

We are going to start working on building the next cohort as per this plan, and will try to create an MVPMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia plan for the next cohort with the goal of creating a strong foundation and structure for the program as early as possible.

On-demand Mentorship

In our last chat, @tobifjellner shared an excellent idea around “on-demand mentorship”, where we create a pool of mentors who are available to support new contributors, so that new contributors coming in can get mentorship whenever they want. We discussed this idea quite a bit in this month’s chat.

@tobifjellner elaborated on this idea in the discussion. Essentially, the idea involves creating a dedicated Slack channel for onboarding, supplemented by an email sequence to help new contributors become familiar with the WordPress project. This channel could serve as a general onboarding space, with specific teams building on this process for their own needs. Additionally, the idea of mentorship content living on Learn WordPress, coupled with available time slots for Q&A sessions, was proposed to offer flexible support. The goal is to bridge the periodic cohorts with continuous, ongoing mentorship, ensuring new contributors receive guidance whenever needed.

Participants also discussed having a structured approach where mentors can support mentees asynchronously and provide guidance while encouraging them to connect with their primary mentors. This would ensure mentees receive timely assistance without undermining their mentor-mentee relationships. Creating a pool of available mentors and setting up weekly sessions for bug scrubs were suggested to maintain engagement and address specific questions. Furthermore, integrating the on-demand mentorship with existing programs like do_action hackathons and leveraging university partnerships for project-based contributions were considered valuable for expanding outreach and sustaining the mentorship program. We also pointed to discussions on different forms of mentorship in the WordPress Contributor Working Group Tracker.

On-demand mentorship was identified as an idea with great potential – and our group will continue to discuss the idea with hopes of creating a structure and launching it after the next mentorship cohort concludes.

Five for the Future Documentation Updates and Discussions

Additionally, in our chat, we highlighted a set of important ongoing discussions related to Five for the Future and the WordPress Contributor Experience.

Open Floor

#wpcontributors, #contributor-working-group, #meeting-notes, #mentorship-chat, #mentorship-chat-recap, #mentorship-program, #sustainability

Remembering Kim Parsell

Matt has approved the proposal for a travel scholarship to WCSF (or it’s new equivalent once that’s announced) in Kim’s memory. Here are the details:

  • It will be a scholarship for a woman contributor with financial need who has never attended the event before.
  • It will be limited to WCSF’s replacement event rather than available for any WC.
  • When we announce travel scholarships for the event, this specific memorial scholarship will be mentioned in the post.
  • It will cover the ticket cost, flight, and lodging.
  • We will award one per year.
  • It will be funded by the Foundation.
  • It will be awarded by the community team (or whatever people within the project are overseeing travel scholarships that year) to the recipient 3 months in advance of the event.

I’ll try to pre-empt a couple of anticipated questions. 🙂

Why just WCSF (WCUSWCUS WordCamp US. The US flagship WordCamp event.)?
WCSF specifically was hugely important to Kim. A bunch of people have posted about how much being at WCSF this past year meant to her (especially being there when Matt mentioned her during State of the WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress. https://wordpress.tv/tag/state-of-the-word/.), so it makes sense to choose the event that had that big impact so recently before her passing. Also, making it open to more events would mean a bigger need for logistical oversight, and we want to keep it pretty easy to manage. The assumption is that it will live within a broader travel scholarship program that can be worked on this year (SF was a test of the idea, but not intended to be the only WC that would offer assistance in the future if it worked well, which we haven’t yet worked out).

Why only a woman contributor?
Kim and I talked several times about getting more women involved, and she said that she did feel at times that some areas of WP were dominated by men that made it tough to find a place/voice for women, especially older women. I thought about making it even more Kim-specific and making for women over 40 or something, but realistically I was afraid we might not have enough people in that narrow a demographic to be able to award it each year. Related: we need to be a great place for older women to contribute!

Why is there a financial need component?
Kim had never been able to attend until this year, and she talked about how amazing it was for her to be here, and that without the travel program it wouldn’t have been possible. Kim and I also talked quite a bit about the employablility of core contributorsCore Contributors Core contributors are those who have worked on a release of WordPress, by creating the functions or finding and patching bugs. These contributions are done through Trac. https://core.trac.wordpress.org. vs. support/docs/community/etc — many of you know she was unemployed around that time — and how the areas that tended to attract more women volunteers weren’t necessarily tied to high-paying careers like “the whiz-bang kids that work on coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress.,” as she once referred to them. 🙂 So making this scholarship especially for someone without a fancy tech salary to count on seemed like a good nod.

Why only someone who’s never been before?
Again, as a Kim memorial, we wanted this to be very Kim-specific, and that first-time experience is what we want to provide someone in her memory.

@siobhan: Do you want to mention this/link to it on the docs team blog rather than me re-posting?

#kim-parsell, #travel-scholarships, #wordcamps

WordPress Contributor Mentorship Program Q4 2024: Call for Interest

We are excited to announce an early interest form for the Q4 2024 WordPress Contributor Mentorship Program Cohort! This program connects seasoned WordPress experts with newcomers, offering a fantastic opportunity for mentees to gain hands-on experience contributing to WordPress, while mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. share their expertise and improve their leadership skills. Learn more about our July 2023 Pilot, and our February 2024 cohort.

Following the success of our last cohort, we have received significant interest from community members worldwide about the program at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2024. Therefore, we are opening an early call for interest for participants in our next cohort, planned for October-November 2024. Interested participants can pre-register now.

Join as a Mentee

Whether you are new to WordPress or looking to enhance your skills, this program offers a unique opportunity to learn from experienced contributors. Receive personalized guidance, develop your skills, and network within the WordPress community.
Never contributed before?
You’re STRONGLY invited to apply! 

Join as a MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.

If you have experience in WordPress development, design, community engagement, or any other WordPress-related area and wish to guide new contributors, this is your chance to make a significant impact. Through mentoring, give back to the community, enhance your leadership skills, and connect with emerging contributors.

Please note: This is not the official mentor/mentee call form. The formal mentor/mentee selection process will open in August 2024. We typically receive many applications for our mentorship program, and by pre-registering now, you increase your chances of being selected.

Call for Interest Deadline: July 15, 2024

Please fill out the form by July 15th, 2024, 23:59 UTC.

Details of the Q4 2024 Mentorship Program

Like the February 2024 cohort, this cohort will also focus on project-based mentorship. Mentees will have the chance to work on projects related to their area of contribution. The cohort will work closely with the WordPress 6.7 release, giving participants an insider view of the process.

Application Process & Cohort Timeline

  • June 2024: Mentee Interest Form opens
  • June – July 2024: Next cohort structure finalized, and program announced
  • August – September 2024: Mentees/mentors are selected and announced
  • October-November 2024: Mentorship Program.

I hope many of you participate in this exciting journey of learning and collaboration! Please comment on this post if you have any questions.

#contributor-working-group #wpcontributors, #mentorship-program #mentorship-cohort-november-2024 #mentorship #contributor-mentorship

+make.wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org//project/ +make.wordpress.org/updates/

Proposal to Update Our Event Venue Policy

The WordPress community’s commitment to creating welcoming, inclusive, and accessible events is unwavering. By periodically revisiting our policies and adapting to the evolving needs of our community, we can ensure the continued vibrancy and success of the WordPress events program. In this spirit, I propose we revisit our venue selection policy, specifically regarding the use of venues with religious affiliations.

Currently, our policy restricts the use of venues with any religious affiliation, a guideline initially set with the best intentions to ensure WordPress events are inclusive and welcoming for all attendees — a principle of unequivocal importance. However, this policy inadvertently limits event organizers’ access to various affordable and accessible venues. This challenge is particularly pronounced in regions where the costs associated with venue rentals have surged in recent years. Notably, many universities that could serve as ideal venues are off-limits due to their religious affiliations, despite being open and welcoming to all individuals, events, and groups.

Proposed Policy Update

I propose that we refine our venue selection policy to permit the use of venues owned by institutions with religious affiliations, provided these venues are not used for religious worship and maintain a policy of openness to hosting events for all, without discrimination. This adjustment aims to broaden the pool of potential venues available to organizers, thereby strengthening our community by ensuring our events remain accessible and inclusive, without compromising our coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. values.

What Do You Think?

Your feedback is invaluable. Please share your thoughts in the comments below, considering the following questions:

  • Based on your experience, how do you perceive this change will impact the WordPress events program?
  • Are there additional considerations we should be mindful of?

Please share your thoughts in the comments below by Monday, 3 June.

Next Steps

After 3 June, the Community Team will carefully review and synthesize your collective feedback to guide us in making an informed decision about the proposed policy update.

Thanks to @_dorsvenabili @kcristiano and @courtneypk for their review and feedback on this post.

Community Team Training #11: Using the Translate Live tool

We are excited to invite you to attend our upcoming Zoom Training Session scheduled as follows:

TitleCommunity Team Training 11: Using Translate Live tool
Date09 November 2023 
Time & RSVP2023/11/09 12:00 UTC (1 Hour) 
Open toAll community members
LocationZoom Video Conference

Training Brief

Uncover the potential of the “Translate Live” tool, ideal for presenting at your local meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. to engage and onboard new translators for your native language. If you’re organizing a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more., consider introducing this tool during your Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/..

Related Links

Translation Live Playground:
https://translate.wordpress.org/projects/wp-plugins/friends/dev/de/default/playground/

Related article:
https://make.wordpress.org/polyglots/2023/05/08/translate-live-updates-to-the-translation-playground/

Presenter

Alex Kirk
Automattic sponsors Alex Kirk to contribute 40 hours per week to the following teams: MetaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. and Polyglots.

RSVP

Please RSVP, so you will receive an invitation in your email that will include the Zoom link. If you have any questions, feel free to email to support@wordcamp.org

RSVP: 2023/11/09 12:00 UTC (1 Hour)

REGISTER HERE: https://us06web.zoom.us/meeting/register/tZUqdu2trTkqGNODi9kRpPgI11eK5yvOinTz#/registration

#community-team, #polyglots

Community Team Meeting Agenda for 6 – June – 2024

The Community Team chat takes place the first Thursday of every month in the #community-team channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.

This meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: Thursday, 6 June 2024 at 12:00 PM UTC
Americas friendly meeting: Thursday, 6 June 2024 at 21:00 PM UTC

You will find a preliminary agenda for the meeting below. 

If you wish to add points to discuss, comment on this post or reach out to one of the team reps: @peiraisotta, @Shusei, @leo, or @nukaga. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

Check-ins: Program and Event Supporters / Contributors

  • What have you been doing and how is it going? 
  • What did you accomplish after the last meeting? 
  • Are there any blockers? 
  • Can other team members help you in some way?

Highlights to Note

Here are a few things everyone should be aware of.

Open Posts

Check out these new and ongoing discussions needing review, feedback, thoughts and comments.

  • Current challenges of WordPress Events. Shaping the future
    • Events program has seen significant challenges in bringing new users and new attendees in recent years due to many factors. To that end, this conversation aims to examine the events program’s current state and explore what changes could attract fresh users to the WordPress Project. Read carefully and share feedback before June 28, 2024. 
  • Recognizing Contributions and Acknowledging Challenges
    • This conversation is posted on the Sustainability blog to address the challenge of recognizing all contributions across the project.
  • Project Health Dashboards
    • Following the discussion about the contribution recognition challenge, the whole community is invited to share ideas and feedback about what tools we can use to create dashboards for the contribution teams. Please join the conversation and leave feedback before June 17.

Announcements / Newsletters

Open Floor

This is your chance to discuss things that weren’t on the meeting agenda. 

We invite you to use this opportunity to share anything that you want with the team. If you currently have a topic you’d like to discuss, add it to the comments of this post and we will try to update the agenda accordingly.

Hope to see you on Thursday, either in the Asia-Pacific / EMEA (12:00 UTC) or Americas-friendly version (21:00 UTC) of the meeting!

#agenda, #meeting-agenda, #team, #team-chat, #team-meeting

#team-meeting-3, #agenda, #community, #meeting-agenda, #team

do_action Manila – A Recap

We first learned about do_actiondo_action do_action hackathons are community-organised events that are focussed on using WordPress to give deserving charitable organisations their own online presence. Learn more on doaction.org. back in 2017. The idea of a hackathon centred around building WordPress websites for charities was brilliant. But back then we had just started the work of re-building the WordPress community in the Philippines. We felt we needed more experience before tackling a charity event. Fast forward to 2019, after successfully organizing three WordCamps for Manila (and several dozen meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.), we felt our small but dedicated group of volunteers was ready to take on the challenge.

After consultations with Hugh Lashbrooke, we decided to go with a modest target of 4 charity beneficiaries, with teams consisting of 5 to 7 members for each beneficiary. We projected around 50 to 70 total attendees.

As with any event, it all hinges on securing a suitable venue. do_action is unique since it would require a large space to house the teams, and a separate training room for the charity representatives.

The kind people from Canva Manila didn’t really need a lot of convincing. They readily agreed to host our charity event, and also sponsor lunch and snacks for all the attendees. This, I would say, was the biggest factor that helped our event — the support and generosity of our community partners and sponsors. Our friends from Inbytes.dev offered to take care of breakfast for everyone, and the good folks from Pantheon sponsored our modest event shirt tokens. As a result of this outpouring of goodwill, we didn’t have to raise additional funds to cover costs.

The next challenge was recruiting participants. The WordPress community in Manila was still fairly new and small, so getting enough participants to sign up was a challenge. For participant sign-ups, we turned to other tech communities for help, specifically Developers Connect, Philippine Web Designers Organization, and Women Who Code Manila.

It’s worth mentioning that in the Philippines, the different tech communities have a fantastic working relationship. Organizers from different groups regularly meet to share their knowledge, exchange information and collaborate together. We are proud to say that it’s this awesome collaborative environment that has allowed our local tech communities to grow and make a greater impact.

The actual event day itself went relatively smoothly. We did notice that a few of the teams still had difficulty getting their projects finished on time despite being given extra time to prepare in advance. For future hackathons, we’re considering putting more structure towards pre-event work, especially with regards to gathering materials and consultations about design and functionality. This will hopefully help teams plan and execute their projects.

To cap off the day, we had a small program where the teams presented their work along with their partner-charities. One of the more noteworthy work was from Women Who Code – Manila and their partner org Lilak Philippines.

In the end, it was a very productive day full of lessons and lots of community fun. We’re already planning next year’s charity hackathon. Thank you again to all the people who worked tirelessly to help make this event possible. From our WordPress Community mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., Hugh Lashbrooke, to our sponsors, volunteers and participants. This is only our first charity event, we hope to make a greater impact in the future not just in Manila but across the Philippines.

Current challenges of WordPress Events. Shaping the future

In the Big Picture Goals 2024 post, Josepha called on the WordPress community to focus our energy on attracting new users to WordPress. Historically, our MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook., WordCamps, and Flagship WordCamps have been instrumental in bringing in new WordPressers by fostering connections, sharing knowledge, and encouraging them to contribute. However, the Events program has seen significant challenges bringing new users and new attendees in recent years due to many factors. To that end, this conversation aims to examine the events program’s current state and explore what changes attract fresh users to the WordPress Project.

The Current State and Challenges

In recent years, the Community Team has revitalized the events program by encouraging experimentation and fresh event formats through Next Generation WordPress Events. However, the statistics show that while the number of events has increased significantly during our re-engagement project, the number of new attendees has also declined.

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more./WP Events201620172018201920202021202220232024
Num. Events1071261441443419267022*
Unique attendees33,90738,26440,93641,69732,8305,582*11,08822,6376,425*
Tickets sold46,79453,04856,23457,89240,93920,93013,14926,0909,821*
First timerN/AN/AN/AN/AN/AN/AN/A4975*2,576*
*Partial numbers because we started tracking this in the middle of the year, the year has not finished, or due to other technical issues

Meetups201620172018201920202021202220232024
New groups12711811390399357214
New members136,192107,45571,28036,14320,0193,8125,5327,2995,240*
Events hosted3,7034,6775,8945,9614,5073,1783,1233,8891,464*
RSVPs72,043103,915135,524127,502116,04670,85368,97177,24627,824*
*Partial numbers because we started tracking this in the middle of the year, the year has not finished, or due to other technical issues

Adding to this decline in new attendees, the Global Community TeamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps. routinely hears the following from event participants:

  • While innovative events, like WordPress School Day and WordPress Web Challenge, have been held, most WordPress events still follow the same “one size fits all” strategy. The pandemic has altered people’s behaviors about in-person events, attendees want clear purpose and distinction in event formats and types that deliver value towards meeting their goals.
  • Organizer burnout has become increasingly prevalent. Organizing large events is an immense and time-consuming challenge. 
  • Sponsorship for events is increasingly challenging to raise, despite an increasing demand. Also, there needs to be clear value or additional benefit to sponsors.

While this may sound worrisome, never fear! WordPress community members still report enjoying the experience of participating in WordPress events, and there is a strong desire to continue having them. However, change is necessary to sustainably support organizers and sponsors, to meet users where they are, and to ensure that participation in events is purposeful and conducive to achieving personal and collective goals.

Let’s Discuss!

Addressing these challenges will require collective effort and input from the entire WordPress community. Our events program has immense, untapped potential to attract attendees and bolster WordPress’ visibility. Here are a few questions to inspire some thoughts, but feel free to share whatever comes to mind!

  1. What motivated you to attend your first WordPress event? What were you hoping to gain or experience?
  2. If you’ve organized an event in the past couple of years, what relevant feedback have you heard from new to WordPress attendees?
  3. What unique value or benefit do you find at other non-WordPress events that you think could bring value to our WordPress events? (for attendees, organizers, and sponsors)
  4. What type of new event or content do you think would be great for attracting and keeping new WordPress users (of any level) to WordPress events?

We encourage you to discuss and share your thoughts, ideas, and experiences in the comments below before June 28, 2024. Your feedback will be invaluable as we work together to shape a bright future of WordPress events for our global community.

Thanks to @chanthaboune @angelasjin @nao @juliarosia @devinmaeztri @courtneypk @sarahglenn @harmonyromo @peiraisotta @kcristiano @monchomad @unintended8 @samsuresh @nukaga @chaion07 @mpc @patricia70 for helping with this post

#2024-goals, #challenges, #discussion