2018 goals for the global community team: suggestions time!

Here on the global community team, for the past couple of years we’ve started off January by suggesting and discussing what we’d like to accomplish as a group over the next 12 months. (Here are the brainstorming posts for 2017 and 2016.) It’s January again, so let’s start talking about 2018 goals! 🙂

Please consider this an open thread for suggestions about what this team ought to focus on and/or try to accomplish in 2018. Once the group has had time to make suggestions, we’ll recruit someone to summarize all the suggestions (example), and then discuss as a group, to set priorities.

What would do you think the global community team should work on, in 2018?

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Global Community Team Limited Availability Next Week

Hi folks! Please note that the following people on the global community team will have limited availability from January 21 through January 26:
@dorsvenabili
@andreamiddleton
@camikaos
@chanthaboune
@coreymckrill
@courtneypk
@iandunn

Payments and income attribution will continue at their normal schedule but response times in email and slack may be delayed.

Remember that many of the global community team deputies will still be hanging around in #community-events on Slack so if you need help, that will be the best place to ask any questions.

I’d also like to take this opportunity to make a call for deputies to volunteer to cover the following Office Hours shifts in #community-events:

  • Monday January 22 at 22:00 UTC
  • Tuesday January 23 at 9:00 UTC
  • Wednesday January at 24 22:00 UTC
  • ThursdayJanuary 25 at 9:00 UTC

If you can cover one of those shifts please let us know in comments.

We’ll be back to our normal schedule on Monday, January 29!

 

#deputies, #afk

Proposed experiment: allow WordCamp attendees to opt-in to a mailing list to be shared with sponsors

We’re always looking for ways to facilitate our sponsors finding value in supporting WordPress community events, and as the WordCamp program continues to grow, it’s helpful to explore new ways to acknowledge/benefit sponsors.

I’d like to propose we try out offering a new sponsor benefit at a few WordCamps, over the next 4-6 months: including an opt-in box at registration for attendees who want to share their email address with sponsors so that the attendee can receive special deals and discounts from sponsors.

This would be a completely opt-in feature. Common wisdom says that most of our attendees will not opt-in, but I suspect that we might be wrong about that, and I’d love to have some empirical data on this. The wording would need to be carefully phrased, but a first draft might be:

“Would you like us to share your email address with our top-level sponsors, so they can send you special deals or coupon codes? (yes/no checkbox)” Here’s an example:

This idea came up when I was discussing sponsor benefits with the WordCamp Europe team, in my capacity as their mentor. Rather than just trying this out with one event, however, I’d like to propose that we recruit 3-5 WordCamps to run this experiment. Trying out offering this benefit in a variety of WordCamps, with different attendee size and locations, would give us better data to use to decide if we want to add this to the list of standard sponsor benefits that WordCamps typically choose from when they’re building their sponsor packages.

All WordCamp organizing teams that wanted to take part in this experiment would need to commit to following a similar practice, so there’s not too much variation in the implementation:

  1. Use standard wording, translated to local language(s) as appropriate
  2. Limit the benefit to limited level(s) of sponsorship (I think just top-level)
  3. Share email addresses to top-level sponsors at an agreed-upon time-before-WordCamp
  4. Report back to the global community team on this P2 after their WordCamp is over

I propose we run the experiment between now and June 2018, and if the results are positive, then we can add this as one of the benefits that any local WordCamp team can include in a sponsorship package.

If you have feedback, concerns, questions, and suggestions about this idea, please share them in a comment on this post! If you’re on an organizing team that would like to take part in this experiment, please also comment here! 🙂

#experiment, #sponsorship

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Recap of the Diversity Outreach Speaker Training meeting on December 27th, 2017

Start time stamp in Community-Team Slack
https://wordpress.slack.com/archives/C037W5S7X/p1514394162000410

Attending:
@jillbinder @BlogAid @meher

Goals of Today’s Meeting

Reviewing the core messaging that @cguntur and @jillbinder wrote, and talking about moving the plan moving forward long term.

 

Core Message

We are choosing to focus for now on reaching out to meetup organizers to run this training at their local meetups.

The current version of the message for us to send out, with the call to action edited by @blogaid and @meher is:

Have you ever had trouble getting women to speak at your meetups and WordCamps?

We are looking for meet up organizers to run the Diversity Outreach Speaker Training workshop. It is a workshop to help more women want to speak. We will train you and provide the materials.

This workshop has been run in Vancouver, Seattle, Portland, and Montreal. The combination of running this workshop and putting in other related efforts, these cities all had a significant increase in the number of WordCamp speakers who identify as women. In particular, Vancouver has had 50% for 3 years in a row, and this year Seattle had the highest so far, 60%.

Now we are bringing it to Meetups in other cities. We want to hear from you! Let us know if you’re interested in conducting this workshop for your local meetup or any hesitations you have. Please fill in this form.

Along with a form that has some required radio buttons for:

  • “I’m in”
  • “Not now” or “Later”

And a text box for “Anything else you want us to know?” for more open ended responses.

We would contact them a couple of days later.

@blogaid asked where this will be posted. @jillbinder will check with @andreamiddleton. She’s thinking probably using a google form, and doesn’t mind using her google account if that is appropriate. If not, Andrea will be able to tell us which account to use. Likely it will be posted on the community P2. Again, Jill will check with Andrea.

 

Long-Term Plan

Our long-term plan suggestions so far:

  • Reaching out to the meetup organisers from different places
  • WCUS Twitter
  • Possibly WCEU twitter
  • Writing articles (coordinate with marketing for their help)
  • Speaking about it in the Slack groups of countries
  • Speaking about it in Facebook groups
  • Speaking to people about it at WordCamps
  • People who are already doing Diversity work, ask for a mention in their talks or a tweet out to their followers
  • Leveraging the monthly or quarterly email newsletters to chapter meetup organizers that may be starting
  • Asking former workshop attendees to write articles about how attending the workshop affected them
  • WordPress.tv which posts to YouTube. Creating a YouTube playlist.

@jillbinder said that for Twitter we need a shorter message.

@blogaid suggested: “Want to encourage more women speakers at your next WP MeetUp?” along with a link to an article that explains more. The article will include the form. She suggested that if we use Bitly, we can create the shortlink for the article, video, etc and have a better time tracking the spread of the word too, or even have a hashtag to track shares, such as #wpwomenspeaker or #wpwomenspeak.

@blogaid suggested that we activate everyone in our working group to post on their social media accounts when there is a new article, video, etc. We can post the tweet to #community-team for our team to use.

@blogaid belongs to about 40 industry related Facebook groups and says this would be appropriate to post in several of them.

@meher has access to multiple social streams that she can post to.

@jillbinder suggested that we look at the long-term plan in the next meeting (second week of January) with the larger group. For starting in the new year, the first steps can be the easy-to-do items:

  • Contacting meetup organizers directly (If we have access to them. She’ll find out from @andreamiddleton)
  • Tweets out to WCUS and WCEU (@newyorkerlaura has access to WCUS and we can ask WCEU)
  • Writing to Slack and FB country-specific groups. Jill has access to Canada on Facebook and Vancouver on Slack. We can find out who else in our group (or anyone reading this meeting) has access to other places.

 

Other

The next meeting will be second week of January where we look at the plan as a group.

In January @jillbinder will also be holding the second part of the workshop training for those who took it either live with her or watched the recording after. It will be a half hour wrap-up of the work people did on their own after taking or watching the first module with her. Date and time tbd.

 

End meeting time stamp

https://wordpress.slack.com/archives/C037W5S7X/p1514396188000126

Should we change the default WordCamp theme to CampSite 2017?

TL;DR: Would CampSite 2017 be a better default theme than TwentyThirteen? It offers a more recent version of _s, accessibility improvements, and more customization options, but it may not be as easy to use for smaller organizing teams.

Background

Currently, when a new WordCamp site gets created, the TwentyThirteen theme is activated by default.

Earlier in the year, a team of contributors developed a new theme for all camps, called CampSite 2017. It’s based on the latest version of the _s theme, and includes some accessibility and customization improvements.

Feedback during the beta testing period was positive, and the theme has been available to all camps for several months now. So far, 9 camps have chosen to use it: Europe 2018, Jyväskylä 2018, London 2018, Europe 2017, Cologne 2017, Stockholm 2017, Phoenix 2017, Kuala Lumpur 2017, Zagreb 2017.

Recently, @sonjaleix suggested that it could become the new default theme, replacing TwentyThirteen, so I’d like to gather input from everyone about that. Since CampSite 2017 is a blank “starter” theme, we would also add some default styles to the Custom CSS section of the Customizer, so that teams without a designer don’t need to build them from scratch if they don’t want to.

Pros and Cons

These are the benefits and drawbacks, as far as I can tell, but please leave a comment if you see anything I missed:

Pros

  • It’s based on a recent version of the _s theme, which has hundreds of enhancements compared to the version available in the `WordCamp Base` and `WordCamp Base Redux` themes.
  • Includes the accessible menu improvements from the TwentySeventeen theme
  • Adds a ton of widget areas, to make it layout customization much more flexible
  • A “Day Of” template, so that on the day of the event, the site’s home page can easily contain the most useful information for attendees (like directions to the venue, the Code of Conduct, the schedule for that day, the Tagregator stream, etc)

Cons

  • It’s a bit more geared towards the needs of a large camp with experienced designers/developers on the organizing team. In particular:
  • The number of widget areas is great for customization, but could be frustrating to manage for camps that only want a very simple layout
  • It’s a blank “starter” theme, which could confuse some organizers. This would be mitigated by having the default styles that Sonja mentioned in the Meta ticket, but there may be some edge cases or particular workflows that aren’t covered.

Your thoughts

What do you think? Would CampSite 2017 be a better choice for the default theme than TwentyThirteen (or one of the other available themes)?

cc @kau-boy, @coreymckrill

Apply to Host WordCamp US 2019/2020

With WordCamp US entering its second year in Nashville, TN it’s time to start exploring options for the 2019-2020 host city. If you think your hometown would be the perfect place for WordCamp US to call home for two years please start assembling your team and apply!

Applications are open now through 11:59pm PST Friday, February 2, 2018.

For more information or to start your application go to: http://wordcampcentral.polldaddy.com/s/wcus-2019-2020

#wcus, #wordcamps

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!