Proposal: adding vaccination status to the in-person meetup safety checklist

Thank you to everyone who contributed to the in-person event safety checklist and associated resources! These have been hugely helpful in assisting local organizers to plan for these events where possible, while making sure they plan safe WordPress events.

When we created that checklist, COVID-19 vaccine rollout was still in very early stages, and the checklist did not account for vaccines. Vaccination efforts are still being rolled out across the world and many people do not have access to vaccines yet, but progress has reached a point where it seems wise to start incorporating it into the checklist, where possible.

Proposal:

The team proposes to apply the following guideline to the in-person event safety checklist for WordPress chapter meetups:

In places that don’t currently pass the checklist (or during time periods that a place doesn’t pass)…

but COVID vaccines are freely available…

if local public health authorities say it’s acceptable for fully-vaccinated people to gather in person

then those people should be able to meet in person, through their local WordPress meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. group.

If this were added to the meetup guidelines, it would mean that in places that do not meet the safety expectations in the checklist, in-person events should be organized for fully-vaccinated people only, at this stage. That being said, it isn’t practical (and, in some places, legal) to ask organizers to check the vaccination status of individuals. Therefore, I suggest we ask groups to use the honor system, trusting that people will only attend these events if they have been vaccinated.

Organizers would need to clearly explain to attendees that they should only attend if they are willing to accept the risk that — despite the intent of the meetup — someone might attend who is not fully vaccinated. If someone is not comfortable attending in-person meetups with this level of risk, then they should keep attending online meetups until conditions change. 

Local organisers could try inexpensive ways to live-stream their events, or otherwise incorporate an online component. Local organizers should invite community members to keep holding online meetups, as an alternative to in-person meetups.

Discuss!

It would be great to get some feedback on this idea, specifically in the following areas:

  1. Do you think it’s reasonable to allow fully-vaccinated people to hold in-person WordPress meetups, where allowed by public health authorities?
  2. Do you think the proposal as outlined will be effective? Why or why not?
  3. If this proposal were to move ahead, should we request that organizers take any additional safety measures for in-person meetings of fully-vaccinated people (ie, holding those meetings outside, or providing masks and hand-sanitizer, limiting attendance)? 
  4. What could the Community Team do to assist with easy and/or inexpensive live-streaming of meetup events?

Let’s keep discussion open for two weeks. I’ll close comments on May 27!

Thank you to @hlashbrooke, @rmarks, @angelasjin, @harishankar, @jenniferswisher, and @kcristiano for their insight and feedback on this proposal!

Call for ideas: WordCamp Europe 2021 Community Team content

WordCamp Europe Online 2021 is coming soon! The event takes place 7-9 June and all Make teams have the opportunity to host some content during the event if we’d like to.

Workshops
We can apply to host a workshop or two in one of the main tracks during the event. There’s no automatically guaranteed spot in the schedule for us, all workshop applications are vetted by the content team but given a slightly higher priority.

The workshop(s) can be almost anything our team would like to host, the only restraint is that the topic needs to be related somehow to the things our team does. This can be for example traditional onboarding for new meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers, thought it would be nice to come up with something that targets a larger audience.

Please share your ideas, thoughts and short preliminary workshop descriptions in the comments! Also mention if you would be willing to be one of the co-hosts in the workshop(s)

Unformal networking sessions
Another way how we can be part of the WCEU program is by hosting one or two unformal video chat sessions (in Zoom or a similar platform provided by WCEU). These will be during the main event days and can be almost anything we would like to do. For example, hosting a live Community office hours to answer all questions related to WordPress events or discussion about do_action events.

Please share your ideas and thoughts in the comments!

The deadline for workshop submissions is Friday 14 May, so please share your ideas on Thursday latest! Sorry for the short notice and time to reactReact React is a JavaScript library that makes it easy to reason about, construct, and maintain stateless and stateful user interfaces. https://reactjs.org/..

#wceu, #wceu-contributorday

Community Deputy Office Hours

The 2021 Community Team goals included improving communication within the Community Team and increasing training and support for deputies. Towards those goals, the team will be hosting weekly “Deputy Office Hours” for Community Team Deputies over Zoom. Three, weekly hours have been selected to cover different schedules and timezones:

These office hours are open to all active deputies, both experienced and new. This time is intended for deputies who handle everything from email triage in HelpScout, to vetting and responding to WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. applications, or even helping organizers vet for GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples.. Bring all your questions on deputy tasks and get training, hear feedback from other deputies, and level up your experience as a community deputy! These calls are entirely optional and not formal in any way, and all deputies are invited to attend, even if only to listen in.

Office hours will start on Thursday, May 20th, and a Zoom invite will be shared in the private deputy channel prior to the chat. At this time, these office hours are limited to active Community Deputies only, to provide a safe space for us to discuss potentially sensitive aspects of our work, and to provide greater psychological safety for deputy learning. Deputies will continue to make decisions in collaboration with the broader community on this P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/..

Not a deputy but want to learn more?

Great! The deputy team warmly welcomes more people. To learn more about what is involved, check out the deputy handbook. You can also find us in the #community-team channel (if you don’t have an account already, sign-up for one here: https://make.wordpress.org/chat/). When you are ready to apply, fill out the deputy application.

Weekly Updates

Hello to all our Deputies, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers, MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and ask for help!

Discussing the path to in-person WordCamps

NOTE: At this time, all WordPress events are online, with the exception of MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. communities that meet the requirements of the checklist. This is a discussion only, so that the Community Team can be informed in making future proposals around WordCamps.  

Earlier this year, the Community Team created guidelines to help meetups move back to in-person events. Since then, in-person WordPress meetups have been held in Taiwan, New Zealand, and Australia. 

Community deputies have received a few inquiries about moving back to in-person WordCamps. Throughout the pandemic, the team has maintained the safety and health of the community as the highest priority, and this has not changed. To that end, and knowing that this is a complex discussion, the Community team invites you to share your thoughts on how the WordPress community can safely move back to in-person WordCamps. 

Recalling our December 2020 conversation on how to return to safe in-person events, a few ideas still seem applicable to start:

  • Mandatory masks
  • Restrictions on the length of events
  • Limits on number of attendees
  • Recommending a lower percentage for venue capacity (for example, suggesting a cap of 50% of a venue’s total capacity)
  • Maintaining advanced or additional safety guidelines around food or drink (for example, avoiding anything communal and asking that all food be consumed in certain areas)
  • Mandatory registration, so attendees can be contacted in case of exposure 

Some new ideas or suggestions could include:

  • Only allowing for WordCamps in communities that also pass the in-person meetup decision checklist
  • Limiting to local attendees only
  • Limiting to local speakers only
  • Recommending that only vaccinated attendees attend
  • Accommodating hybrid events (in-person and livestreamed)

Please share your thoughts

Please respond in the comments with your thoughts by Monday, May 10, 2021, keeping in mind that the team is exploring what a first possible in-person WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. would look like, and that as vaccines are more broadly distributed and case counts reduce, the team will continue to reexamine safety measures. 

  1. As an attendee, what measures would help you feel safe at a WordCamp?
  2. If you are an organizer, how can the Community Team support you in the return to in-person events?

A final note

I’m going to get a little more personal here: returning to in-person WordCamps is going to be an emotional experience that is going to affect everyone differently. The WordPress community has a big range of introverts to extroverts, and we’ve gone through major changes to how we interact with each other. For all that I want to hug everyone, it also is strange and a bit frightening to think about all that human contact after a year-and-then-some of this pandemic. Supporting organizers in bringing back WordCamps in a way that acknowledges and accommodates all our excitement and fears, as well as our love of WordPress, is a worthy goal.  

Kudos to @tacoverdo, @sunsand187, @jenniferswisher, @_dorsvenabili, @andreamiddleton, @kcristiano, @rmarks, @sippis, @adityakane, @kdrewien, @harishanker, @hlashbrooke for helping to write this post!

Meetup organizer newsletter suggestions for September 2019

It’s about that time again, when we start preparing the September 2019 edition of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers newsletter.

If there are any topics you’d recommend we include, or any interesting meetup event formats you think are worth highlighting, please comment/leave your ideas/suggestions in the comments on this post.

We’ll leave this post open for comments until the 20th of September 2019.

The newsletter typically spotlights:

  • an interesting event format that organizers might want to try out
  • news about global community team projects
  • news about the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project

Thanks!

#meetups-2, #newsletter

Proposal: Adding topic-based meetup groups as part of the Meetup chapter program

The purpose of this post is to discuss proposed changes to the WordPress Meetup Chapter Program

WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. Chapter program is part of the overall WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project. Meetups are an opportunity for people who love and value WordPress to get together to learn from and connect with each other. As of today, there are 745 meetup groups with approximately 460,351 members under the chapter program. 

A group is not required to be in the WordPress chapter program to host WordPress meetups. However, if a meetup is in the chapter program, it has some benefits which include Meetup account dues being covered by WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each., and events being displayed in the WordPress dashboard, among others.

Background

Typically, WordPress Meetups are locally-organized groups that get together for face-to-face events on at least a monthly basis. The WordPress Meetup Chapter program requires that a meetup be hosted for a city or a specified location. It is also expected that meetups be in-person events attended by local community members.

However as COVID-19 pandemic changed the world, changes were made to the events program to allow for online Meetups. Today most meetup groups are running online events and it has become a new norm. 

The Learn WordPress Meetup Group

Recently, the Training and Community teams launched the Learn WordPress project which focuses on Group Discussions, Workshops and Lessons. 

The Learn WordPress project has its own Meetup.com Group to host the group discussions. This new meetup group is a break from how WordPress meetups are historically held, and have led to some new, exciting meetup group ideas.  

Proposed changes: Allow non city-based meetup groups to the chapter program

Recently, the Community team received two applications to start a meetup group globally for a specific topic that is not tied to any city. The purpose of this post is to discuss whether or not to allow a non city-based Meetup under the Chapter Program. 

As the pandemic affected face to face events and online events have become the new norm, meetups that are topic-based could be an alternative way to move forward. 

A topic-based meetup group could;

  • Allow organizers to start Meetup groups based on topics such as SEO, Hosting, etc. (Excluding brand based groups such as WooCommerce, Divi, etc. However you can host such meetups outside the chapter program)
  • Be a global meetup group rather than a city-based one
  • Focus on only one niche / topic / be a Focus group
  • Allow multiple organizers globally to organize events in the same group
  • Allow multilingual events for the same group (TBC)

Also such topic-based global meetup groups can co-exist with city-based meetups even after the pandemic is over.  

Things to consider

If topic-based meetup groups are allowed, the following changes might be required; 

  • Meetup Application form need to be amended
  • Meetup handbooks require updating with new guidelines
  • Require some workaround at meetup.com as it requires a city for each meetup
  • Changes in the events widgetWidget A WordPress Widget is a small block that performs a specific function. You can add these widgets in sidebars also known as widget-ready areas on your web page. WordPress widgets were originally created to provide a simple and easy-to-use way of giving design and structure control of the WordPress theme to the user. to display online event timing correctly across the globe.
  • How many topic-based meetup groups can the Events API support?  Should the Events APIAPI An API or Application Programming Interface is a software intermediary that allows programs to interact with each other and share data in limited, clearly defined ways. handle each topic-based meetup group equally? 
  • How do city-based and topic-based meetups coexist?

Request for Feedback

Please leave a comment sharing your thoughts on including topic-based meetup groups in addition to the existing city-based meetup groups. The discussion will be open until 2021-04-27. 

Thanks to @nao @camikaos @angelasjin and to all other deputies helped to put together this post.

Tuesday Trainings: How can I keep my meetups interesting and fun?

This year we’ve changed the format of Tuesday Trainings to better get directly at the issues that seem to be on the minds of folks in our community. How are we doing that? Great question. We’re either seeking to answer commonly asked questions or address commonly heard complaints, concerns, and confusions.

If there’s a question you’d like to see answered or a topic you’d like to see discussed, please share it in the comments or email me at support@wordcamp.org with the subject line Tuesday Trainings. Now onto this week’s topic.

How can I keep my meetups interesting and fun?

Well that is the question, isn’t it. Even when things were “normal” and we were able to meet in-person organizers were already asking this question. Now that most of us are entering a second year of pandemic prompted online meetups this question is more relevant than ever.

And to this question, for once, I have a simple answer! I believe the saying goes something like, “Variety is the spice of life.”

Try a new format!

There’s practically an endless list of possible formats to choose from. Some tried and true, some never before thought of. I obviously can’t share ones no one has yet thought of, but if you haven’t already, try these alternate meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. formats. They work in-person as well as online!

Update Parties
Interviews
Blog-a-longs
Forums Friday (answer questions in the forums)
Help Desks
Social Hours
Discussion Groups
Contributor Events

Those are just a few. I’d love for you to share in comments what other formats have worked for your community!

But wait, there’s more.

Try a new time

Many meetups are pretty set in their ways when it comes to when they meet. There are two ways to look at that. The consistency can provide an easy way for Meetup members to know when and where they’re meeting and avoid other scheduling conflicts. But I guarantee you that the time you’re meeting doesn’t work for everyone who would like to attend. Try changing up the time, the day of the week, and when we’re back to in-person meetups where you host the event. Whether it’s because of their work, their family, or other life priorities sometimes people aren’t able to make your schedule their schedule.

Make it accessible

If you’re meeting online, make sure you’re using a platform that is accessible and don’t be afraid to welcome would-be attendees to let you know what accommodations you can make so they can attend and get the most out of the event.

When you’re looking at venues, make sure that they are accessible to everyone. If there are separate entrances, elevators, or bathrooms for people in mobility devices or unable to use stairs let people know in advance how to access those areas. 

Be open to feedback

Ask your community members what they would like to experience in your meetups. Who knows, they might have a great idea to share or even be your next co-organizer.

What else is there?

I’m sure you all have some great tips and tricks to make Meetups interesting and fun. I’d love to read them, and I’m sure others would too. Please share in the comments!

#tuesdaytrainings

Weekly Updates

Hello to all our Deputies, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers, MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and ask for help!

Discussion: Companies who run competitive ads against WordPress and apply to sponsor WordCamps

Recently, a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizing team raised a question to Community Deputies about a potential sponsor’s product, a WordPress derivative, being promoted in competition with WordPress and putting WordPress in an unflattering light. This question naturally prompted some discussion around where our expectations could be clarified to address WordPress derivatives and how they are promoted by sponsors, speakers, and organizers.

A WordPress derivative can be defined as any software that is built on top of WordPress – this primarily consists of plugins, themes and distributions.

Existing Expectations

The Community Team asks that everyone associated with a WordCamp in an official capacity — organizer, speaker, sponsor, or volunteer — uphold the principles of the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project, including the GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples.. This helps protect users/attendees, who might not realize that by using a non-GPL pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party or theme, they are giving away the rights that WordPress provides them.

Additionally it is important to ensure that this community remains safe, inclusive and welcoming. To ensure that these values are reflected in WordPress events, the WordPress Community team has long stood by the following expectations for individuals and companies who want to be a part of the WordPress events program as found in the WordCamp Organizer Handbook:

  • No discrimination on the basis of economic or social status, race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, marital status, age, or disability.
  • No incitement to violence or promotion of hate
  • No spammers
  • No jerks
  • Respect the WordPress trademark.
  • Embrace the WordPress license; If distributing WordPress-derivative works (themes, plugins, WP distros), any person or business officially associated with WordCamp should give their users the same freedoms that WordPress itself provides: 100% GPL or compatible, the same guidelines we follow on WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/. ***Note: this is one step above simple compliance, which requires PHPPHP PHP (recursive acronym for PHP: Hypertext Preprocessor) is a widely-used open source general-purpose scripting language that is especially suited for web development and can be embedded into HTML. http://php.net/manual/en/intro-whatis.php. code to be GPL / compatible but allows proprietary licenses for JavaScriptJavaScript JavaScript or JS is an object-oriented computer programming language commonly used to create interactive effects within web browsers. WordPress makes extensive use of JS for a better user experience. While PHP is executed on the server, JS executes within a user’s browser. https://www.javascript.com/., CSSCSS CSS is an acronym for cascading style sheets. This is what controls the design or look and feel of a site., and images. 100% GPL or compatible is required for promotion at WordCamps when WordPress-derivative works are involved, the same guidelines we follow on WordPress.org.***
  • Don’t promote companies or people that violate the trademark or distribute WordPress derivative works which aren’t 100% GPL compatible.

This brings us to our two questions!

In the comments, please share your thoughts on the following questions to help make decisions on how to move forward on this topic.

Should the WordCamp and meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. programs accept sponsors, speakers and organizers who engage in competitive marketing against WordPress?

How should competitive advertising be defined in the WordPress space?

This discussion will remain open and ongoing until April 29, 2021. At that time we will close comments and summarize the discussion for final review. 

Thank you to @sippis @angelasjin @andreamiddleton and @hlashbrooke for their contributions to this post