Call for Volunteers: The Diverse Speaker Training Group

Have some extra time and looking for a way to give back to the community? The Diverse Speaker Training group (#WPDiversity) seeks volunteers!

What our team does

Getting speaker applications from people in marginalized or underrepresented groups to do public speaking at WordPress events can be a challenge. That’s why we have a training-based solution that helps us who are from these groups look at what has previously stopped us from speaking, explore how to move past our fears, develop tools for public speaking, and feel motivated.

Pre-COVID-19, we succeeded in helping many WordCamps achieve 50% speaker diversity or more! Now during COVID-19, we have shifted our focus to helping individual speakers directly. Our workshop attendees self-report a public speaking confidence increase of 10-20%!

We’re proud of this important work, and now we need your help with the following roles: 

Meeting Reminder-er

What: Send reminders on the #community-team channel on the WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. when we are holding meetings.

When: Every second and fourth Wednesday of the month, at an hour before our meeting (4pm UTC) and 5 minutes before the meeting (4:55pm UTC).

Why:

  • There are some people who rely on these reminders to attend our meetings. And the more people who attend, the more voices help shape our impact in the WordPress community
  • New people feel encouraged to attend and join the team because of these reminders.

You’re a good fit if: You want to help and want to tackle a smaller, routine task that makes a big impact. As long as the working group can count on you to show up to provide these reminders, this is also an excellent task for someone who is just starting to get involved. 

Workshop Mentors

What: At any of our monthly workshops that you are able to attend, help the facilitator answer questions, give feedback on topics and pitches from participants, answer the facilitator’s group questions to encourage participation from attendees, and start a conversation when there are moments for connection, especially before the workshop begins.

When: We hold workshops on Zoom for an hour a day, three days in a row, once a month. Sometimes we hold two additional open practise sessions of an hour each in another week. The time is usually 5-6pm or 6-7pm UTC. The week of the month is different every time, and we will give you at least a few weeks notice in advance. Workshop mentors are asked to join the Zoom call approximately 10 or 20 min in advance of the workshop start so we can all connect and check-in. Attending all workshops in a month is great, but not required. Just let us know your plans as soon as you can.

Why:

  • We have better quality workshops when there are multiple people answering questions and giving feedback. Plus this is an opportunity for you to connect with members of the WordPress community.
  • Hearing from more voices gives different perspectives and experiences, which is very important for helping more people feel more comfortable with public speaking.

You’re a good fit if: You have a strong desire to bring more diverse voices into WordPress events. You don’t need to be an expert speaker, but you’re willing to share your experience with speaking with others. You understand how important it is to make people feel comfortable on calls and want to chat with everyone to make that happen! Helpful but not required experience would be having participated in the Diverse Speaker Training Workshop yourself. 

Workshop Assistants

What: There are background admin items that need to be attended to during workshops. These include: welcoming latecomers in the text chat, letting the facilitator know if there are questions she missed in the chat, encouraging more participation from attendees by participating when you can, and, if you feel comfortable, starting a conversation when there are moments for connection, especially before the workshop begins.

When: We hold workshops on Zoom for an hour a day, three days in a row, once a month. Sometimes we hold two additional open practise sessions of an hour each in another week. The time is usually 5-6pm or 6-7pm UTC. The week of the month is different every time, and we will give you at least a few weeks notice in advance. Workshop assistants are asked to join the Zoom call approximately 10 or 20 min in advance of the workshop start so we can all connect and check-in. Attending all is great, but not required. Just let us know your plans as soon as you can.

Why:

  • Workshop assistants support the facilitator and mentors as they run the workshop, and help them better connect with attendees by making sure that no questions are missed. When workshop assistants participate in the content, it helps attendees feel more comfortable doing the same! Plus this is an opportunity for you to connect with members of the WordPress community.

You’re a good fit if: You have a strong desire to bring more diverse voices into WordPress events. You don’t need to be familiar with this workshop at all — this is a great volunteer role to get to know the workshop content! 

Learn WordPress Discussion Facilitators

What: Watch the workshop videos in advance (participants will also be asked to watch them in advance). In these sessions, you will be given questions to start a discussion about the material. Please note that you do not need to know much about the material yourself, as watching the video has all the information you need! You’ll schedule and then facilitate a conversation about the recorded workshop.

When: It would be great if you could attend the October 6, October 7 and October 8 discussion groups that I will be leading at 5-6pm UTC. Afterward, we could talk about how it went and if you would like to start being a discussion leader as early as November or early in the new year.

Why: These workshops make a big difference in the community. When more people are speaking up and making their voices heard, the more positive changes can be made . These discussion groups will make the monthly workshops easier to run. Plus, it’s an easy way for you to start speaking in public.

You’re a good fit if: You have a strong desire to bring more diverse voices into WordPress events, and are looking for an excellent way to help increase diversity of speakers at WordPress events in your local community and/or meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area.. You want to start discussions with other individuals also interested in speaking at WordPress events. These discussions are scheduled on your own time, so this is a good option for people who want to set the time for their event. 

Team-members

What: We would love more team-members in the Diverse Speaker Training group. Specific roles are not currently defined, but there will be opportunities for small one-time contributions as well as bigger ongoing roles, as they come up. You are also welcome to suggest creating a new role that inspires you and will assist the team in our mission.

Even being a regular group contributor and giving feedback/opinions on what we are doing is helpful, without taking on any formal roles. :slightly_smiling_face:

When: You can participate as much or as little as you would like. We’d love it if you could attend meetings on the 2nd and 4th Wednesdays of the month at 5-6pm UTC, though it is not required.

Why: Our team is proud to be making a tangible difference in the WordPress Community, and now we need your help. With more people providing their experience and energy, we will continue to do great things together!

You’re a good fit if: You have a strong desire to bring more diverse voices into WordPress events, and you want to help shape how that happens. You do not need to have any prior experience, but a willingness to share ideas, collaborate, and help define and tackle tasks would be amazing. 

Please Note

We need volunteers to help move this important initiative forward. If you have signed up for something, we are relying on you! We understand that things do come up, so if you commit to a task and are unable to complete it or fulfill your role, please tell us as early as possible. The sooner you tell us, the easier it is to make sure your task is covered! 🙂 

To Sign Up

If you have any questions, or if you are ready to volunteer, please comment on this post. 

Alternatively, you can DM @jillbinder on Slack on being a Meeting Reminder-er, Learn WordPress Discussion Facilitator, Team-member, or general questions.

You can DM @Dani Long on Slack for being a Workshop Mentor or Workshop Assistant.

Thank you very much for your time and dedication!

Community Team Chat Agenda | September 17 2020

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 17 September 2020. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, September 17, 2020, 11:00 UTC

Americas friendly: Thursday, September 17, 2020, 20:00 UTC

Deputy/Mentor check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

  • Diverse Speaker Workshops Report, August 2020 – Jillbinder – https://make.wordpress.org/community/2020/09/03/diverse-speaker-workshops-report-august-2020/
  • Meetup organizer newsletter suggestions for September 2020 – Hari Shanker R – https://make.wordpress.org/community/2020/09/03/meetup-organizer-newsletter-suggestions-for-september-2020/
  • Learn WordPress Working Group Kick-off Meeting Agenda | Friday, 4 September 2020 – Hugh Lashbrooke – https://make.wordpress.org/community/2020/09/03/learn-wordpress-working-group-kick-off-meeting-agenda-friday-4-september-2020/
  • Learn WordPress working group kick-off meeting recap – Hugh Lashbrooke – https://make.wordpress.org/community/2020/09/04/learn-wordpress-working-group-kick-off-meeting-recap/
  • Recap of the Diverse Speaker Training group (#WPDiversity) on September 9, 2020 – Jillbinder – https://make.wordpress.org/community/2020/09/09/recap-of-the-diverse-speaker-training-group-wpdiversity-on-september-9-2020/
  • Email newsletter service selection: Announcement and Next steps – Hari Shanker R – https://make.wordpress.org/community/2020/09/10/email-newsletter-service-selection-announcement-and-next-steps/
  • Meetup Organizer Newsletter: September 2020 – Hari Shanker R – https://make.wordpress.org/community/2020/09/14/meetup-organizer-newsletter-september-2020/
  • Contributor Working Group: Call for Volunteers – Christina Workman – https://make.wordpress.org/community/2020/09/14/contributor-working-group-call-for-volunteers/

Highlighted P2 posts

  • Learn WordPress is Live – https://make.wordpress.org/community/2020/08/12/learn-wordpress-is-live/

Please add any additional items to this agenda by commenting on this post as needed.

#community-team, #deputy-chat, #team-chat

Community Team Chat Agenda | August 20 2020

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 20th August 2020. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, August 20, 2020, 11:00 UTC

Americas friendly: Thursday, August 20, 2020, 20:00 UTC

Deputy/Mentor check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

  • Proposal: Managing discussion group signups – Cami Kaos – https://make.wordpress.org/community/2020/08/06/proposal-managing-discussion-group-signups/
  • Diverse Speaker Workshops Report, July 2020 – Jillbinder – https://make.wordpress.org/community/2020/08/06/diverse-speaker-workshops-report-july-2020/
  • Learn WordPress: Project Details and Roadmap – Hugh Lashbrooke – https://make.wordpress.org/community/2020/08/07/learn-wordpress-project-details-and-roadmap/
  • Tuesday Trainings: How to be an excellent discussion group leader – Angela Jin – https://make.wordpress.org/community/2020/08/11/tuesday-trainings-how-to-be-an-excellent-discussion-group-leader/
  • Recap of the Diverse Speaker Training group (#WPDiversity) on August 12, 2020 – Jillbinder – https://make.wordpress.org/community/2020/08/12/recap-of-the-diverse-speaker-training-group-wpdiversity-on-august-12-2020/
  • Meetup Organizer Newsletter: August 2020 – Hari Shanker R – https://make.wordpress.org/community/2020/08/14/meetup-organizer-newsletter-august-2020/
  • Call for Learn WordPress Volunteers (Video/Translation/Discussion Group) – https://make.wordpress.org/community/2020/08/17/xpost-call-for-learn-wordpress-volunteers-video-translation-discussion-group/ – Naoko Takano
  • Discussion: Preparing for a full launch of Learn WordPress – Angela Jin – https://make.wordpress.org/community/2020/08/18/discussion-preparing-for-a-full-launch-of-learn-wordpress/
  • Tuesday Trainings: Get to know your contributor teams – Cami Kaos – https://make.wordpress.org/community/2020/08/18/tuesday-trainings-get-to-know-the-contributor-teams/

Highlighted P2 posts

  • Learn WordPress is Live – Hugh Lashbrooke (Featured Post) – https://make.wordpress.org/community/2020/08/12/learn-wordpress-is-live/

Please add any additional items to this agenda by commenting on this post as needed.

#community-team, #deputy-chat, #meeting-agenda

The Learn WordPress workshop reviewer application is here!

After much brainstorming, reflection, and discussion we’ll be adding non-synchronous workshops to our inspirational and educational content in addition to the online meetups and events we’ve all grown accustomed to over the past several months. This exciting new effort is explained and discussed in greater detail in a recent post.

Later this month we’ll begin releasing new pre-recorded content aimed at educating and engaging both new and longterm WordPress users. While the content itself is sure to be fantastic, it’s just the starting point. Once the workshop content has been made available and community members and users have watched and learned from it, we will launch a discussion group, or series of discussion groups, to greater explore the content of each workshop.

Yesterday I announced the application to submit Learn WordPress workshops. Today I’m excited to share with you the application to be a workshop reviewer.

Workshop reviewers will review applications for workshops in their area of expertise and in the language(s) in which they’re fluent and make recommendations on whether the workshops should be created and shared in the Learn WordPress project.

Continue reading

#community-team, #learn-roadmap, #workshops

Proposal: Dedicated communication place for deputies

For some time I’ve personally have felt that deputies would need another place than #community-team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel to discuss some topics. Mary’s proposal about monthly virtual calls is a great one to create a place for deputies to see each other and share how they are, though it has a slightly different function than I’m proposing here.

To keep it short, my few arguments why deputies would need dedicated channel:

1) We have 51 active deputies and the #community-team channel has over 1 500 members

2) During exceptional situations, like recent COVID-19 response and things caused by that, deputies needed to communicate realtime a lot while working with fast actions to help organisers. And in other hand, deputies stepping in to help with the response work needed to get (at that point) internal instructions. Sharing and creating internal instructions on a channel that has over 1 500 members, means that community members will see an incomplete and in some cases information that is subject to change. This means that #community-team channel is not space place for deputies to draft some posts, changes and guidelines in urgent or controversial situations.

3) Currently, some discussion that is internal for deputies for a reason or another (like how to respond in sudden situations/cases, how to handle this thing we haven’t faced before or issues that are delicate) are hepping in small(ish) deputy DM groups. For transparency this is bad.

4) The dedicated channel could encourage deputies to ask help when they need it during their work.

This is why I’m proposing: creating a new private channel for active deputies. Active deputies would be defined based on this deputy sheet we have.

Yes, the private channel is somewhat against the transparency we as a team and as a project in general cherish. At the same time, it should be remembered that some discussions that could involve all deputies happen in smaller DM groups. Creating a private channel for all deputies would hopefully reduce the need for that kind of DM groups and add transparency amongst deputies.

Also, the CoreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. team has a private channel for some discussions mainly related to releasing new versions, because it’s more convenient to have a smaller channel instead of trying to have the discussion in the public channel where a lot of conversation happens. (Someone who is more familiar with the Core team can correct me if I’m wrong).

And the last argument in favour of the private channel is that we are already good in directing discussion from Slack to P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. when needed, so why we wouldn’t be good on moving some discussion from a private channel to public #community-team if the topic is something that can be discussed publicly.

When pitching this idea to some members of our deputy team, it got objections and a counter-proposal of creating new public channel for this purpose.

Please leave your feedback on the topic and particularly in the following questions:

  1. Should deputies have another place than the #community-team channel to discuss among themselves if needed?
  2. If deputies should have a dedicated channel, should it be private or public?

Leave your feedback on 2020-07-31 latest.

Proposal: Monthly Virtual Video Calls for Deputies

During the just concluded WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe, each team had to organize an onboarding call before the d-day (contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.). We had ours in the Community for an hour, and it was great to be able to put a face to each names we see all the time on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and hear each other.

Hence, we (all present at the community team onboarding call for WCEU2020) propose we host one video call monthly for 20-30 minutes to check on each other and possibly learn something new about the other, or offer support where we can!

Next Steps – Picking a day and time to begin this in July 2020.

We would all like to hear your feedback on this proposal! We feel this would go a long way in bridging the gap and boundaries that exists in our world today! Please share any thoughts you may have including possible date and time of the month this may hold 💥💥

#community-deputies, #community-team, #deputy-chat

Community Team Chat Agenda | 16 April 2020

Hello Team!

Our bi-monthly Community Team chat is happening this Thursday, 16 April 2020. Meeting times are detailed below. We use the same agenda for both meetings in order to include all time zones.

Asia-Pacific / EMEA friendly: Thursday, April 16, 2020, 11:00 UTC

Americas friendly: Thursday, April 16, 2020, 20:00 UTC

Deputy/Mentor check-in

What have you been doing and how is it going?

P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. posts needing review/feedback

Highlighted P2 posts

Please add any additional items to this agenda by commenting on this post as needed.

#community-team, #meeting-agenda

WordCamp and Meetup application vetting sprint (January 2020)

We currently have a backlog of WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. applications. We would like to request the help of all deputies to help us stay responsive to community members, and to help keep our queues moving forward. To that end, we’ll be holding few vetting sprints 🙂

Each sprint will last for two hours, and we will collectively vet as many WordCamp and Meetup applications in that time as possible. If you are a deputy and would like to coordinate a sprint at another time, then please comment on this post and I’ll add it to the list.

All deputies are welcome and encouraged to join! Please comment on this post if you think you can take part.

What is a Vetting Sprint?

A vetting sprint for WordCamp or Meetup applications is a scheduled session where all available deputies meet together in the #community-team channel in the WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. group. Over the course of the sprint, we will all work on vetting applications and use the Slack channel as a central place to discuss what we’re working on and support each other.

Who can take part?

Any deputies who have access to the WordCamp centralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. listings and/or the Meetup central listings can take part. That means people who have completed the deputy training, signed the deputy agreement and been given access to the dashboard.

If you are a deputy who has been active in the last year, then you should have access to this. If you don’t have access and still want to take part, please comment here or ask in #community-team and we’ll sort out your access.

How Does it Work?

We will be going through the open WordCamp and Meetup applications that still need vetting – you can find WordCamp listings here and Meetup listings here. We also have some handy notes to help you with the vetting process.

As always, deputies can work on these things at any time that suits them, but these dedicated sprints help to provide some direct, focused time for it.

#vetting-sprint

Recap of the Diverse Speaker Training group (#wpdiversity) on Jan. 22, 2020

Summary: We followed up on where team members are at in their individual projects. We started creating a plan for putting together our stats for our 2019 Year End Report. I asked for help with a summary paragraph for the top of our workshop script.

Continue reading

#community-team, #training, #wpdiversity

Application vetting sprint – September 29th

Hi Team! Looks like we have a more than a couple of MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. applications in our vetting queue, so let’s have a vetting sprint! This time during the weekend, on Sunday, so people who are not available to attend normally on weekdays can also contribute 🙂

There is more Meetup applications, so let’s keep our main focus on those.

What is a vetting sprint?

A vetting sprint for Meetup and WordCamp applications is a 1-hour session where all available deputies meet together in the #community-team channel in the WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. group. Over the course of the hour, we will all work on vetting applications and use the Slack channel as a central place to discuss what we’re working on and support each other.

Who can take part?

Any deputies who have access to the Meetup Tracker can take part. That means people who have completed the deputy training, signed the agreement and been given access to the tracker (details about the tracker here).

If you are a deputy who has been active in the last year, then you should have access to the tracker. If you don’t have access and still want to take part, please comment here or pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” @sippis on #community-team and we’ll give the access.

When is this happening?

Currently, we have one planned sprint that is EU timezone suitable. It would be awesome to have a sprint also for the US timezone, so please tell us in #community-team if you can lead that sprint!

All deputies are welcome to join in vetting sprints and do the vetting by themselves at any time!

How does it work?

As explained above, we will meet in the #community-team channel on Slack at the times listed and dive into vetting meetup applications. Here are some handy links that you will need on the day: