Community Team Event Updates Published

Community team updates were posted in Team Updates.
https://make.wordpress.org/updates/2024/07/16/community-team-event-updates-july-16-2024/

I believe we can improve more on these numbers and the way we post them in the future. (Several comments were received on the draft Google docs, some of which could not be reflected.)
I have set up a GitHub issue for the next release, so if you have suggestions for improvement, please comment.

Thanks to everyone who helped out!
@nao @peiraisotta @_dorsvenabili @webtechpooja @unintended8

#community-team

Community Team July Meeting Recap

Attendance: @peiraissota, @matteoenna, @zinanga, @yogesh, @ciudadanob, @lucas, @patriciabt, @Lidia Marbán, @Devin(she/her), @nukaga, @gmrafi, @chaion07, @nhrrob, @aion, @Muhibul Haque, @alexcu21, @askdesign, @Taco Verdo (Yoast), @sumitsingh

Notes

This recap is a summary of the Community Team monthly meeting. It will cover the discussion points, ideas, and decisions that came up during the meeting. The aim of this recap is to provide a quick overview for those who were unable to attend as well as an overview for everyone. These meetings were based on the Agenda for July and are held in our #community-team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel on Make WordPress.

You can find the meeting chat log here:

Please leave your comments if you have any feedback. 

Additionally, each agenda item discussed may have its own Make post related to its topic with more information and you can add to the discussion directly to that post.

Chat Summary

Here are some discussion points from the meeting.

Reactivating Inactive MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Groups

There are some community members helping with reactivation in some cities like: Karachi, Pakistan, Buenos Aires, Argentina. This month we are reactivating 370 inactive meetup groups around the globe. Also, there are some shared experiences in how to help to tackle challenges on the existing groups.

First time attendees post

The team recently published this post: First time attendees a key measure of success for WordPress events is the percentage of first-time attendees.

WordPress Contributor Mentorship Program Q4 2024

A call for interest has been published here

Addressing overlapping projects

Addressing Overlapping Initiatives and Improving Collaboration Across Teams – An in-person meeting during WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe was convened to address the overlapping initiatives among various WordPress contributor groups and explore ways to enhance collaboration and streamline efforts.

Events Financial summaries


The Events of the Month – March & April 2024 report has been published with the event financial summaries.

Ongoing Discussion needing feedback.

  1. Join the conversation about event sponsorship, and leave feedback about the Proposal for a Unified Sponsorship Initiative before July 10.
  2. Don’t miss the Proposal to integrate Slack workspaces from local WP Communities into Slack Enterprise Grid, and share feedback before July 12.

Meetup organizer newsletter

Meetup Organizer Newsletter: June 2024.

Community team meetings

A doubt was raised by community team members about the number of sessions per meeting. While other teams have only one session per meeting, they asked if the community team should also switch to one session each month instead of our traditional two sessions. 

Some attendees agreed, if the meeting is running asynchronously, one session is ok.

WordCamp Websites SEO 

@Taco Verdo brought a topic to the table:

“Something I’d like to bring to the attention is that our WordCamp websites need love, from an online marketing/SEO perspective. Old WordCamp websites are outranking current/upcoming WordCamps, WordCamp pages shared on social media don’t have proper descriptions/images, and quite a few more issues. Unfortunately, this is not a new problem, but I feel it’s important that we keep repeating the pain.” 

According to some attendees, this is something that requires attention in order to improve SEO in events sites.

Next Meeting

Community Team Meetings are held the first Thursday of every month. There are two meetings to support different time zones. The meetings will take place on #community-team on Slack.

Call for Meeting Facilitators

The Community Team Monthly Meetings happen on the first Thursday of every month. These meetings can be facilitated and run by any member of the community team, and is a great opportunity to engage with the rest of the community and team.

If you are interested in facilitating any of these meetings in the future, please feel free to comment or get in touch with any of the Community Team Reps.


If you wish to add points to discuss, comment on this post or reach out to one of the team reps:@peiraisotta, @Shusei, @leo, or @nukaga

#community-team-meeting, #community-team

Proposal to integrate Slack workspaces from local WP Communities into Slack Enterprise Grid

As part of our ongoing efforts to enhance communication and collaboration among our local WordPress communities, we propose that WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. considers adopting our local communities, currently on free SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. plans, into a consolidated Enterprise Grid plan. More information: An introduction to Slack Enterprise Grid and Guide to the Enterprise Grid admin dashboard.

In alignment with @Matt Mullenweg’s proposal at the State of the WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress. https://wordpress.tv/tag/state-of-the-word/. 2023, where he suggested adopting a few polyglot channels by saying about free Slack spaces for local communities: “you shouldn’t need to do that”, this initiative to transition to an Enterprise Grid could be seen as an extension of that vision. By consolidating our Slack workspaces, we not only enhance our ability to support multilingual communication but also significantly broaden the scope for cross-community interactions. This proactive step would further integrate diverse voices and expertise into our global WordPress community, supporting our collective growth. 

It follows a post in December 2023 by @tobifjellner on the Polyglots P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. How can we best handle local channels in WordPress global Slack? and a comment by @mkismy suggesting the Enterprise Grid. It was also mentioned in a Community Team meeting in May 2024, suggesting this proposal. It also follows the pause in the transition to Matrix, see the related post by @akirk.

It’s important to note that many of our local WordPress communities currently operate on free Slack plans. The list of known communication platforms for local communication can be seen here: Local Slack Teams.

These communities, which are pivotal in promoting WordPress and offering support at a local level, are indeed especially important for Polyglots but not only: Support, Community event organization and many more conversations happen in those Slack workspaces. Local communities face significant limitations in terms of message history and integration capabilities under the free plan model, with access to the conversations limited to 90 days. As Slack moves towards deleting older than 1 year historical data for free accounts, our community’s valuable discussions and resources risk being lost. Transitioning to an Enterprise Grid plan would safeguard our archives and enhance our operational capacities, ensuring that every local community has the tools they need to thrive.

Key Benefits of Moving to Slack Enterprise Grid:

  1. Data Continuity and Access: By migrating to Enterprise Grid, we can ensure that all historical data — including messages, files, and customizations — is preserved. This is critical as Slack’s upcoming policy change will delete older than 1-year history for free workspaces starting 26 August​ 2024.
  2. Enhanced Security and Compliance: Enterprise Grid offers advanced security features, compliance settings, and administrative capabilities that are not available in free Slack plans. These include SAML-based single sign-on, and comprehensive user and channel management​.
  3. Improved Collaboration Across Workspaces: Enterprise Grid allows for better integration across different workspaces. This is especially beneficial for communities that are segmented by region or interest group, facilitating smoother communication and resource sharing across the entire network​. 

Implementation Considerations:

  • Timeline: The transition should ideally be completed before 25 August 2024 to avoid any disruption caused by the deletion of message history for free plans. However, we understand that this deadline is short and even if it is not feasible in that timeframe, this proposal is still valid, with the workspaces recovery of 1 year of historical conversations.
  • Community Feedback and Support: It is crucial to involve community leaders and members, as well as free local Slack “owners”, in this transition process to ensure their needs and concerns are addressed.
  • User accounts: Address the concern of user accounts as people might already have accounts in several of those Slack workspaces. See with Slack if some sort of consolidation and merging user accounts are possible without losing user history in all the workspaces they belong to.
  • This change would hugely benefit the communication within the community, but it doesn’t solve all problems. For example, Slack refuses users and domains linked to certain locations, like Iran, Russia, etc.
  • Slack being a third-party proprietary application, we need to take into consideration these concerns, and talk with them about data ownership: Slack’s use of traditional machine learning models. If we move to an open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. solution at a later date, with this proposal we will at least have consolidated the existing Slack workspaces.

Call to Action:

Let’s consider this proposal and provide feedback on the feasibility of this transition, and if this is possible before 25 August 2024, in the comments below before July 12, 2024 for collaborative decision-making. 

This proposal has been written by @patricia70 and reviewed by @markhowellsmead, @mazzomaz, @mielbu and @tobifjellner

The draft was submitted for feedback to other community members as well, with participation/OK from:
@estelaris, @francescodicandia, @kcristiano, @mkismy, @nilovelez, @nukaga, @sippis, @zzap

+make.wordpress.org/polyglots/

#community-management, #community-team, #international-communities, #proposal

Events of the Month – March & April 2024

In an effort to provide some real-time information for event organizers and the community alike, Central is sharing monthly financial summaries for all the events of the prior month + any events from prior months that had not paid all invoices or submitted transparency reports by the month following their event. Below are links to the prior reports that have been shared:

February 2024

January 2024 

November & December 2023

October 2023

September 2023

Updates on WordCamps Held Before March with Open Budgets
WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Manila (November 11, 2023)
Final Tickets Sold: 289
Approved Attendee Total: 230 
Budget Notes*: Transparency Report reviewed and budget closed.
Final cost 492,728 PHPPHP PHP (recursive acronym for PHP: Hypertext Preprocessor) is a widely-used open source general-purpose scripting language that is especially suited for web development and can be embedded into HTML. http://php.net/manual/en/intro-whatis.php./ $8,869 USD and cost per person/per day of 1,705 PHP/ $31 USD.
Event closed with a contribution to Global Sponsorship funds of approximately 60,119 PHP/ $1,082 USD. 
Open Items – Finances: No open items
WordCamp Udaipur (December 2, 2023)
Final Tickets Sold: 300
Approved Attendee Total: 350
Budget Notes*: Transparency Report reviewed and budget closed.
Final cost 694,577 INR/ $8,335 USD and cost per person/per day of 2,315 INR/ $28 USD.
Event closed with a contribution to Global Sponsorship funds of approximately 23,220 INR/ $279 USD. 
Open Items – Finances: The surplus funds were sent to WC Pune 2024 to assist with final payments for their event.
WordCamp Ahmedabad (December 9, 2023)
Final Tickets Sold: 1051
Approved Attendee Total: 800 
Budget Notes*: Transparency Report received, reviewed, and follow up questions sent.
Open Items – Finances: Still awaiting answers from the organizers. A follow up check in was sent June 5, 2024. The last communication was April 17, 2024.
WordCamp Nepal (Jan 12 – 13)
Final Tickets Sold: 859
Approved Attendee Total: 800 
Budget Notes*: Transparency Report received and reviewed. All open questions answered.
Final cost 4,090,902 NPR/ $30,682 USD and cost per person/per day of 2,381 INR/ $18 USD.
Currently, the event reflects a contribution to Global Sponsorship funds of approximately 870,493 NPR/ $6,529 USD. 
Open Items – Finances: Still Awaiting final notes regarding the amount of 1 additional government subsidy in order to close the report.
WordCamp Zaragoza (Jan 19 – 20)
Final Tickets Sold: 260
Approved Attendee Total: 225 
Budget Notes*: Budget closed.
Final cost 19,283 EUR/ $21,019 USD and cost per person/per day of 37 EUR/ $40 USD.
Event closed with a contribution to Global Sponsorship funds of approximately 5,753 EUR/ $6,271 USD. 
Open Items – Finances: No open items
Kerala Photo Festival (Online) (Feb 3-10)
Final Tickets Sold: N/A (333 tickets were claimed for participation)
Approved Attendee Total:  N/A
Budget Notes*: Budget closed
Final cost $1,125 USD 
Event closed with a contribution to Global Sponsorship funds of approximately $123 USD 
Open Items – Finances: No open items
WordCamp Kansai (Feb 23-24)
Final Tickets Sold: 264
Approved Attendee Total: 260
Budget Notes*: Transparency Report reviewed and budget closed
Final cost 2,441,951 JPY/ $15,873 USD and cost per person/ per day of 4,609 JPY/ $30 USD
Event closed with a contribution to Global Sponsorship funds of approximately 126,963 JPY/ $825 USD 
Open Items – Finances: The surplus funds were returned to WPCSWordPress Community Support WordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. for use in future events.
WordCamp and Events Held in March
Women’s WP Day, San José, Costa Rica (March 8)
Final Tickets Sold: 147
Approved Attendee Total: 120
Budget Notes*: Budget closed
Final cost $7,436 USD and cost per person/ per day of $50 USD
Event closed on budget. 
Open Items – Finances: No open items
Switzerland Community Day (March 23)
Final Tickets Sold: 55
Approved Attendee Total: 60
Budget Notes*: Budget closed
Final cost 4,813 EUR/ $5,247 USD and cost per person/ per day of 87 EUR/ $94 USD
Event closed with a contribution to Global Sponsorship funds of approximately 1,357 EUR/ $1,479 USD 
Open Items – Finances: No open items
WordCamp Torrelodones (March 23 – 24)
Final Tickets Sold: 225
Approved Attendee Total: 250
Budget Notes*: Budget closed
Final cost 28,234 EUR/ $30,763 USD and cost per person/ per day of 62 EUR/ $67 USD
Event closed with additional Global Sponsorship funds used of approximately 2,811 EUR/ $3,052 USD 
Open Items – Finances: No open items
WordCamp and Events Held in April
WordCamp Vienna (April 5 – 6)
Final Tickets Sold: 371
Approved Attendee Total: 355
Budget Notes*: Budget still open
Open Items – Finances: Payments still to be made for Audio/Visual, Food & Beverage, Signage, Speaker Events, and Venue.
WordCamp Chiclana (April 5 – 6)
Final Tickets Sold: 195
Approved Attendee Total: 200
Budget Notes*: Budget closed
Final cost 21,544 EUR/ $23,477 USD and cost per person/ per day of 54 EUR/ $59 USD
Event closed with additional Global Sponsorship funds used of approximately 1,566 EUR/ $1,701 USD 
Open Items – Finances: No open items
Masaka Education Showcase (April 6)
Final Tickets Sold: 60
Approved Attendee Total: 100
Budget Notes*: Transparency Report reviewed and open questions were sent on May 15, 2024. Still awaiting a reply.
Open Items – Finances: Still finalizing transparency report
WordCamp Gliwice (April 13 – 14)
Final Tickets Sold: 212
Approved Attendee Total: 262B
udget Notes*: Transparency report reviewed and budget closed
Final cost 113,430 PLN/ $28,358 USD and cost per person/ per day of 232 PLN/ $58 USD
Event closed with a contribution to Global Sponsorship funds of approximately 5,429 PLN/ $1,357 USD 
Open Items – Finances: No open items
WordCamp Bilbao (April 20 – 21)
Final Tickets Sold: 182
Approved Attendee Total: 250
Budget Notes*: Budget closed
Final cost 22,033 EUR/ $24,016 USD and cost per person/ per day of 59 EUR/ $65 USD
Event closed with additional Global Sponsorship funds used of approximately 1,310 EUR/ $1,428 USD 
Open Items – Finances: No open items
WordCamp Leipzig (April 20)
Final Tickets Sold: 65
Approved Attendee Total: 90
Budget Notes*: Budget still open
Open Items – Finances: No expenses paid for this event yet. Awaiting requests for Audio/Visual, Food & Bev, Signage, and Venue.
YouthCamp Kozhikode (April 27 – 28)
Final Tickets Sold: 123
Approved Attendee Total: 175
Budget Notes*: Still awaiting Transparency Report. Budget still open
Open Items – Finances: An email was sent requesting the report on May 15, 2024. No response has been received yet.

Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.

The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any net income at year end, we strive to hold events where income is equal to expenses.

Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCS) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report. 

Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here
#community-team, #wordcamps, #events-of-the-month

#community-team, #events-of-the-month, #wordcamps

WCEU 2024 Contributor Day: What to do?

WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2024 is one month ahead and the Community Team would love to have as many contributors joining as possible. WCEUWCEU WordCamp Europe. The European flagship WordCamp event. is one of the flagship events held in a year along with WordCamp Asia and WordCamp US. During this time, we would love to welcome team members to get together, contribute, collaborate, onboard new members, and maybe come up with new ideas for the future. Several members including some of the Community Team Reps will be present at the event and we will have few facilitators to get through the day. 

Let’s all enjoy WCEU 2024 Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. together and make the most of our time to work on the team’s goals.

Here are some topics that could be discussed during the day.

Topic Examples

  • What would you like to see the community team accomplish at WCEU this year?
  • What topics do you think we should focus on?
  • What goals would be impactful to our day spent collaborating together?
  • How can we improve the Handbook for the Community Team?
  • New MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook./WP Event Orientations / Vetting
  • WP Event budget reviews
  • Training for Meetup/WordCamp Organizers
  • Training for current Event/Program Supporters

Can’t attend in person?

Join the conversations that happen all year long in the Make Community SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. It’s simple to join and allows you to connect to all of the Make WordPress contributor teams!

We will try our best to have the #community-team channel running during the day, but we highly recommend you to comment in this post or in the channel about any specific topics we should look into during WCEU.

Your Feedback is Invaluable

The Community Team thrives because of its diverse perspectives and rich discussions. Don’t stop now. Please comment on your ideas below before May 31st, after that, we’ll close the comments, consolidate all ideas and we’ll publish another post with the final plans on June 7th

Thank you!

#community-team, #contributor-day, #wceu

Meetup Organizer Newsletter: April 2024

Welcome to the April 2024 edition of your WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Organizer Newsletter! The newsletter aims to inspire and empower WordPress meetup organizers worldwide to host engaging, impactful meetup events. Do you have ideas for topics to feature in a future edition of the newsletter? Please email your suggestions to support@wordcamp.org. 

Elevate Your MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. With WordPress Playground!

Hosting or planning your next WordPress meetup? Make it unforgettable with WordPress Playground! This innovative tool transforms learning and interaction by allowing you and your attendees to run WordPress directly in your browser. Playground is the ultimate learning, teaching, and testing tool – perfect for demonstrations, hands-on learning, and exploring new WordPress features without the hassle of installations. Dive into WordPress Playground and bring your meetups to life: https://wordpress.org/playground/

Explore WordPress 6.5 Highlights

WordPress 6.5 “Regina” was recently released! This major releaseMajor Release A set of releases or versions having the same major version number may be collectively referred to as “X.Y” -- for example version 5.2.x to refer to versions 5.2, 5.2.1, and all other versions in the 5.2. (five dot two dot) branch of that software. Major Releases often are the introduction of new major features and functionality. brings exciting features like the new Font Library, enhanced drag-and-drop functionality, and over 110 performance updates, making the Post Editor and Site Editor 2x faster than before. Notable improvements include AVIF image support, 65 accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) enhancements, and developer-friendly features like the Interactivity APIAPI An API or Application Programming Interface is a software intermediary that allows programs to interact with each other and share data in limited, clearly defined ways.. With contributions from 700 individuals across 57 countries, including 150 first-time contributors, WordPress 6.5 reflects a global effort to empower users with a smoother, more efficient experience. Following closely, the maintenance and security release of WordPress 6.5.2 addresses crucial bug fixes and security enhancements, ensuring the WordPress experience remains top-notch.

How Your Meetup Can Explore WordPress 6.5 Together

  1. Group Learning Sessions: Kick off with the WordPress 6.5 video tutorial on Learn WordPress. Then, dive into WordPress Playground for a live, interactive exploration of 6.5’s new features.
  1. Interactive Workshops: Host workshops focused on 6.5’s innovations, like creating custom fonts with the new Font Library.
  2. Show and Tell: Inspire your community by showcasing real-world applications of 6.5 features. Encourage members to share their projects and learn from each other.

Share Your Feedback with Meetup.com

Earlier this year, Meetup.com was acquired by Bending Spoons, an Italian-based tech company with an ambitious vision for Meetup’s future. Bending Spoons acquired Meetup because they believe in the mission to foster human connections. Over the next few years, this new parent company intends to invest nearly $50 million to improve the product and grow membership. In particular, the team plans to improve event discoverability and reduce the friction for organizers to create events and engage with their communities.

Meetup.com would love to hear from the WordPress community! To do so, they created a dedicated form to collect your feedback. Please use it to share how they can improve the Meetup platform. Read more on the WordPress Community Team blog.

Harness WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2024 for your Meetup Group!

WordCamp Europe 2024 has unveiled its schedule and speaker lineup! From talks on WordPress’s future to hands-on workshops, there’s something for everyone. WordCamp Europe talks are live-streamed and recorded, so you can bring together your meetup group to watch and discuss the sessions. It’s the next best thing to being there!

Celebrating Success: WordPress Contributor Mentorship Program

The WordPress Contributor Mentorship Program’s second cohort has just wrapped up, boasting 52 mentees guided by 28 mentorsEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. over six weeks. A heartfelt congratulations to all mentees – including six recipients of the LGBTQ+Press Empowerment Grant – for their outstanding contributions to WordPress.

Introducing our newest WordPress Meetup groups

Let’s welcome the new Meetup groups recently added to our chapter! Do support them in organizing both local (in-person) and global (online) meetup events, and let’s learn from their experiences and experiments along the way.

  1. Accra, Ghana
  2. Baliuag, Philippines
  3. Onomichi, Hiroshima
  4. Ughelli, Nigeria
  5. Shenzhen, China

Meetups of the Month

This month, we celebrate the WordPress Meetup groups of Cebu (Philippines), Managua (Nicaragua), Sofia (Bulgaria), and Malappuram (India)!

Meetup Organizers, we want to feature you!

We’d love to publish pictures from Meetups all around the world in each newsletter. Do you want your Meetup to be featured? Share 1 picture with the Community team! Rename your picture as “Meetup-name_event-date” and upload it to this folder. The formats supported are jpg and png. Please remember, always ask for permission from your group members before taking the picture and sharing it with us!


A special thank you to our Global Sponsors: Bluehost, GoDaddy, Automattic, WPBeginner, and Woo!


If you have any questions, Community Team Supporters are here to help. Please email us at support@wordcamp.org or join the #community-events Slack channel. Thanks for everything you do to grow and support the WordPress community. Let’s keep sharing knowledge and inspiring each other with our contributions!

See you online soon!

The following people contributed to this edition of the Meetup newsletter: @hellosatya, @juliarosia, @_dorsvenabili @bjmcsherry

#community-team, #meetup-organizer-newsletter, #newsletter

Events of the Month – February 2024

In an effort to provide some real-time information for event organizers and the community alike, Central is sharing monthly financial summaries for all the events of the prior month + any events from prior months that had not paid all invoices or submitted transparency reports by the month following their event. Below are links to the prior reports that have been shared:

January 2024 

November & December 2023

October 2023

September 2023

Updates on WordCamps Held Before February with Open Budgets
WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Tokyo, Japan (Oct 20-22)
Final Tickets Sold: 424
Approved Attendee Total: 400 
Budget Notes*: Transparency Report reviewed and budget closed
Final cost $40,926 USD/ 5,684,195 JPY and cost per person/ per day of $32 USD/ 4,469 JPY.
Event closed with a contribution to Global Sponsorship funds of approximately $403 USD / 56,002 JPY. 

Open Items – Finances: There was a surplus on hand with organizers totaling $6,634 USD/ 921,333 JPY that has since been returned to Central.
WordCamp Manila (November 11)
Final Tickets Sold: 289
Approved Attendee Total: 230 
Budget Notes*: Transparency Report reviewed but awaiting a few answers to open questions

Open Items – Finances: Open questions sent January 10, 2024, with the latest reply on March 8, 2024. Another request for answers was sent March 27, 2024. 
WordCamp Udaipur (December 2)
Final Tickets Sold: 300
Approved Attendee Total: 350
Budget Notes*: Transparency Report reviewed and a few open questions sent to organizers on March 18, 2024. Still awaiting a reply.

Open Items – Finances: Still awaiting answers to questions sent following the review of the transparency report.
WordCamp Ahmedabad (December 9)
Final Tickets Sold: 1051
Approved Attendee Total: 800 
Budget Notes*: Awaiting Final Numbers

Open Items – Finances: Still Awaiting final Transparency Report**. There has been communication with organizers on March 27, 2024, and the team has committed to providing the report by April 1, 2024.
WordCamp Nepal (Jan 12 – 13)
Final Tickets Sold: 859
Approved Attendee Total: 800 
Budget Notes*: Still awaiting Transparency Report submission and final numbers. 

Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication as late as March 26, 2024, to say the information will be submitted as soon as possible.
WordCamp Zaragoza (Jan 19 – 20)
Final Tickets Sold: 260
Approved Attendee Total: 225
Budget Notes*: The budget appears almost complete. The only remaining vendor to be paid appears to be the accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) services.

Open Items – Finances: One more vendor to pay. The budget wranglerWrangler Someone, usually a person part of event organizing team, who looks after certain things like budget or sponsors. and organizing team were emailed on March 21, 2024, to ask about this remaining invoice.
WordCamp and Events Held in February
Kerala Photo Festival (Online) (Feb 3-10)
Final Tickets Sold: N/A (333 tickets were claimed for participation)
Approved Attendee Total:  N/A
Budget Notes*: Prize winnings are still being paid to the winners of the event

Open Items – Finances: All expenses still not paid
WordCamp Phoenix (Feb 9-10)
Final Tickets Sold: 224
Approved Attendee Total: 400
Budget Notes*: Final cost $30,350 USD and cost per person/ per day of $67 USD
Event closed with a contribution to Global Sponsorship funds of approximately $8,784 USD 

Open Items – Finances: No open items
WordCamp Pune (Feb 17)
Final Tickets Sold: 232
Approved Attendee Total: 400
Budget Notes*: Transparency Report submitted and reviewed
Final cost $6,075 USD/ 506,221 INR and cost per person/ per day of $26 USD/ 2,182 INR.
Event closed with a contribution to Global Sponsorship funds of approximately $2,366 USD / 197,166 INR

Open Items – Finances: There are still reimbursements to be made to the organizers, but the costs have been reported in total, so total expenses will not be affected. 
WordCamp Kansai (Feb 23-24)
Final Tickets Sold: 199
Approved Attendee Total: 260
Budget Notes*: Still awaiting Transparency Report submission and final numbers. 

Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication to say the information will be submitted by April 14th.

Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.

The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any net income at year end, we strive to hold events where income is equal to expenses.

Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWordPress Community Support WordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report. 

Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here

#community-team, #wordcamps, #events-of-the-month

#community-team, #events-of-the-month, #wordcamps

Meetup Organizer Newsletter: March 2024

Hi, WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Organizers!

WordCamp Asia in Taipei, Taiwan recently wrapped up, and the energy in the WordPress Community is high! 

Curious to see all WordPress upcoming events worldwide? Check out the WordPress Events site! You can filterFilter Filters are one of the two types of Hooks https://codex.wordpress.org/Plugin_API/Hooks. They provide a way for functions to modify data of other functions. They are the counterpart to Actions. Unlike Actions, filters are meant to work in an isolated manner, and should never have side effects such as affecting global variables and output. by country, month, and event type and connect with the WordPress communities around the world!

News from WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Asia 

WordCamp Asia just concluded with a high note. Check out the highlights here. The next WordCamp Asia 2025 has been announced and will be held in Manila, Philippines. The Call for Organizers is open!

In his Q&A session at WordCamp Asia, Matt Mullenweg (WordPress Co-founder) announced that State Of The WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress. https://wordpress.tv/tag/state-of-the-word/. 2024 will be held in Tokyo, Japan on December 16, 2024. You can view the full recording of Matt’s Q&A session on YouTube.

WordPress 6.5 Coming Soon!

WordPress 6.5 is around the corner! The third Release Candidate (RC3) has been released. Please help test WordPress 6.5 RC3 to ensure that everything in WordPress 6.5 is the best it can be.

Asia Meetup Revival Project

The Community Team has announced a project to revive Meetup Groups in big cities in Asia that are inactive, or help the local WordPress community that are not yet part of the WordPress Meetup Chapter Program to join. Please see the project’s post for more details, and let us know if you’d like to be involved!

MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. of the Month

This month, we celebrate the WordPress Meetup groups of Bengaluru (Bangalore, India), Griñón (Spain), and Satkhira (Bangladesh)!

Introducing our newest WordPress Meetup groups

Let’s welcome the new Meetup groups recently added to our chapter! Do support them in organizing both local (in-person) and global (online) meetup events, and let’s learn from their experiences and experiments along the way.

  1. Chicago WordPress Community Meetup
  2. Fatehpur, Uttar Pradesh, India
  3. Hanoi
  4. Luzern (Lucerne), Switzerland
  5. Porto Alegre, Rio Grande do Sul, Brazil
  6. San Francisco
  7. Santiago de Chile
  8. Seoul
  9. Surat, India

Meetup Organizers, we want to feature you!

We’d love to publish pictures from Meetups all around the world in each newsletter. Do you want your Meetup to be featured? Share 1 picture with the Community team! Rename your picture as “Meetup-name_event-date” and upload it to this folder. The formats supported are jpg and png. Please remember, always ask for permission from your group members before taking the picture and sharing it with us!

Meetup Tip of the Month

The best way to boost discoverability of your Meetup events is by putting relevant keywords in your event’s title and description (for example, “WordPress”). When writing your event description, be concise and specific. Include the same relevant keyword in your event title and at least twice in your description. The more you use a searchable keyword, the easier it will be for members to find your event. 


A special thank you to our Global Sponsors: Bluehost, GoDaddy, Automattic, WPBeginner, and WooCommerce!


If you have any questions, Community Team Program Supporters are here to help. Please email us at support@wordcamp.org or join the #community-events Slack channel. Thanks for everything you do to grow and support the WordPress community—let’s keep sharing knowledge and inspiring each other with our contributions!

See you online soon!

The following people contributed to this edition of the Meetup newsletter: @courtneypk, @hellosatya, and @bjmcsherry.

#community-team, #meetup-organizer-newsletter, #newsletter

Discussion: Are we continuing to use Trello for project planning?

TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. has changed their free plan. It now limits free Workspaces to 10 collaborators. Currently their are about 24 current and former Community Team members associated with the team’s free Workspace.

Trello has informed us that:

  • On April 8, 2024, in free Workspaces at or over the limit, you’ll only be able to share boards with current Workspace collaborators.
  • On May 20, 2024, in free Workspaces over the limit, boards will become view only.

The initial conversation in Slack seemed to indicate that we might be done with Trello and ready to move to GitHubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ for project planning. If so, then we can close our free Trello Workspace.

If we want to continue using Trello, we will need to limit the number of users.

So, the question I need feedback on is:

  1. Should we close Trello and use GitHub?
  2. Should we keep Trello and decide which 10 members have access to it?

    Please reply in the thread by 4 April. 🙂

    #community-team, #tools-discussion

    Proposal: Non-editable Footer for all Event Website Pages

    It has been proposed to a non-editable footer to all Event Website Pages moving forward. This footer would contain two things:

    • the Privacy Policy
    • a link to the new events.wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ website

    It would be displayed on all WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and New Format event sites. If it’s a site that is generated for a Community Team-sponsored event, it would have this footer at the bottom of each page.

    This meets two goals.

    • One, it fills any legal requirements a state or country might have about displaying the Privacy Policy in a way that can’t accidentally be altered by an organizing team.
    • Two, it brings visibility to the new events.wordpress.org website where community member can find more events in their area, or easily apply to organize an in their area.

    As always, feedback is welcomed and encouraged. Please share yours by 20 March, so we can get this footer into development as soon as possible.

    #community-team, #feedback, #tool-updates