Community Team Meeting Agenda for 2021-09-16

The Community Team bi-weekly meeting is happening today. The meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: 2021-09-16 12:00
Americas friendly meeting:
2021-09-16 21:00

Below is a preliminary agenda for the meeting. If you wish to add things you’d like bring to into discussion, comment below or reach out to team reps @sippis or @kcristiano. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. / MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. / Contributor check-ins

What have you been doing and how is it going? What you got accomplished after the last meeting? Are there any blockers? Can other team members help you in some way?

Tuesday Trainings:

Announcements, Invites, and Workshops

Open floor

Opportunity to bring things into discussions that weren’t on the meeting agenda and if anyone has something they would like to share with the team. If you have a topic in mind before the meeting, please add it into the comments of this post.

Hope to see you on Thursday, either on Asia-Pacific / EMEA or Americas friendly version of the meeting!

#agenda, #community-team, #meeting

Tuesday Trainings: How can I recruit organizers for my Meetup or WordCamp?

If there’s a question you’d like to see answered, or a topic you’d like to see discussed, please share it in the comments or email support@wordcamp.org with the subject line “Tuesday Trainings”. Now onto this week’s topic!

Organizing a WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. group or WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. can be a lot of work! If you want to grow and develop your local WordPress community, you will need others around you to help. But how do you find the right people to join your organizing team?

Meetup Organizers

As stated in the Five Good Faith Rules, WordPress chapter meetup groups allow events to be organized by any reliable and trusted member of their community. Reliable and trusted community members:

  • Actively participate in meetup events
  • Help without being asked
  • Are team players — they are constantly around and dependable
  • May be the first to arrive and the last to leave an event
  • May be interested in organizing meetup events around their area of interest and/or expertise in WordPress

Potential quality team members may not always be the loudest, most outgoing person. Keep an eye out for the quiet achievers who are loyal and regular attendees of your meetup events — they could be quietly encouraged to take on an organizing role!

It is expected that all Meetup co-organizers agree with the principles in the same Five Good Faith Rules that you also agreed to when you became an organizer.

WordCamp Organizers

Your WordCamp organizing team should consist of people from your immediate area who want to promote WordPress and help grow the local community. Members of a WordCamp organizing team can come from:

  • Your meetup group’s co-organizers
  • Active members of your local meetup group
  • Businesses that are built on working with WordPress
  • Local bloggers using WordPress

But of course, it is not limited to the above! The most important things to remember while forming your organizing team: Recruit from your local community, and distribute the organizing responsibilities. Too few people handling too many things leads to things getting missed, and/or people getting burned out!

It is expected that all WordCamp organizing team members and volunteers agree with the principles in the Agreement among WordCamp Organizers, Speakers, Sponsors, and Volunteers.

Representing WordPress

Remember that organizers are representing WordPress in an official capacity. When representing WordPress, one is expected to uphold the principles of the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project, including the GPL. This helps protect the user/attendee, who might not realize that by using a non-GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples. pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party or theme, they are giving away the rights that WordPress provides them.

Want to learn more?

Here is some recommended reading:

Questions?

Contact the Community Team, or come join the conversation in the #community-events channel in the Making WP Slack!

Are you a Meetup or WordCamp organizer and have more tips for recruiting an organizing team? Please share your ideas in the comments!

#community-team, #tuesdaytrainings

Tuesday Trainings: What is the WordCamp Mentorship program and how does it work?

If there’s a question you’d like to see answered, or a topic you’d like to see discussed, please share it in the comments or email support@wordcamp.org with the subject line “Tuesday Trainings”. Now onto this week’s topic!

Previously, we learned all about Community Deputies and what they do, which includes mentoring WordCamps. But what exactly is the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. mentorship program, and how does it work?

What is the WordCamp mentorship program?

The WordCamp mentorship program helps make WordCamps easier to plan for organizers, and better for attendees! This is done by providing peer support to folks actively organizing a WordCamp.

Who are the WordCamp MentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.?

WordCamp mentors are Community team deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. who are also experienced WordCamp organizers. You can see the current roster of mentors on the Community Deputies page.

What do WordCamp Mentors do?

WordCamp mentors support other organizers as they plan their WordCamp! Their involvement should be advising on procedure and sharing of knowledge based on the mentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.’s history organizing WordCamps. Note that mentors are not on the WordCamp’s organizing team, so they shouldn’t be doing any actual organizing tasks.

Mentors help a lead organizer keep their team on schedule by checking in every month during the pre-planning process, and typically every 2 weeks during active planning to make sure everything is going as planned.

Mentors are hopefully able to help organizers avoid problems before they become problems. They are expected to check in frequently with their WordCamp(s), and also keep up to date on new tools, developments, and decisions made by the Community Team that impact WordCamp organizers.

How do I get involved with the WordCamp mentorship program?

Any WordCamp organizer with experience and who is in good standing with the WordPress events program can be a WordCamp mentor. To learn more about being a WordCamp Mentor, you can check out the deputy handbook and take the WordCamp mentor self-training course. When you’re ready, go ahead and submit an application!

If you are currently a WordCamp organizer and feel like you would benefit from mentorship, check out the handbook page on mentors, and submit a request for a mentor.

Want to Learn More?

Want to learn even more? Come join our conversations in the #community-events or #community-team channels in the Making WP Slack.

#community-team, #mentors, #mentorship, #tuesdaytrainings

Recap of the Diverse Speaker Training group (#WPDiversity) on August 25, 2021

Attending: @jillbinder @onealtr @katiejrichards @wpfangirl

Start: https://wordpress.slack.com/archives/C037W5S7X/p1629910947391900

We talked about the Allyship workshop last week: the initial stats (very good), things that went well, things that could be improved.

We asked everyone to fill out the follow-up questionnaire.

We asked for volunteers for Friday’s How to Own Your Expertise & Start Speaking at WordPress Events AMER/EMEA workshop (letting attendees in from the wait room, muting people, being model participants, paying attention to the watch party videos which helps attendees pay attention too, and other things that come up as needs during these workshops).

We talked about if there are better solutions for viewing watch parties online, rather than sharing through Zoom, that would still meet all of the needs (full screen, shows the closed captions, watch together because we stop and re-start videos to do exercises together).

Please help us get the word out about Friday’s workshop by sharing this tweet from the Marketing team: https://twitter.com/wordcamp/status/1430480472715538434

If you have thoughts on any of the above, please either reply to this post or share in the #community-team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. (and pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” @jillbinder). Thanks!

End: https://wordpress.slack.com/archives/C037W5S7X/p1629914878448500

#wpdiversity

Proposal: Updating Community Team meetings

Few weeks ago, @kcristiano, @angelasjin and I began discussing our Community Team meetings, and how they could improve to foster more discussions and connections.

The Current Challenge

In short, we believe that there are too many meetings taking place at the moment and the format of those meetings are not catering to the Community Team as well as they could. To give you a hint where the problem lies, here’s a list of current Community Team meetings (not including working groups):

  • Community Team meeting every first and third Thursdays of month. Repeated twice on the same day to cater different time zones. Takes place in #community-team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel. Meeting agenda consists mostly of going through published blog posts about current matters and important discussion.
  • Community Office HoursOffice Hours Defined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. every Monday, Tuesday, Wednesday and Thursday. Takes place in #community-events Slack channel. Opportunity for community members and event organisers to ask everything from community deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook..
  • DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. Office Hours every other week on Thursdays and Fridays. Repeated twice on the same day to cater different time zones. Takes place in Zoom. No agenda, more a space for deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. to talk about their work and related challenges face to face. This is a new thing that started in 2021.

The basic problem appears to be hat there are many meetings, but attendance and engagement is low. These meetings are mostly targeted for community deputies that are deeply involved with the team, and not for event organisers. That feels a bit skewed, as the Community team’s ultimate objective is to work to benefit the greater community.

The Proposal

To make Community Team meetings more interesting, helpful, easier to approach and attend, Angela, Kevin and I would like to propose updating our meetings! Instead of the meetings listed above, the Community Team would move to the following ones:

Community Team meeting

Once a month for anyone currently involved or who wants to get involved in the Community Team. Still repeated twice on the same day to cater time zones and taking place in #community-team Slack channel.

Shorter agenda, more open floor discussion and personal updates from community members. Highlighted blog posts at the end of the meeting instead of being in limelight and taking most of the time. We will encourage discussion in these meetings and link to the discussions on the agenda posts for those who cannot attend to review.

We are also hoping to record minutes for these meetings and post that to the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. as well. A volunteer is needed to take the minutes.  This role can rotate, one need to make a long term commitment (but we’d love it if you did).

Community Local Organiser meeting

Once a month for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. organizers. Repeated twice on the same day to cater time zones. Taking place in #community-events Slack channel.

No formal agenda. The purpose would be to become a place where local community organisers can share how their community is doing, successes and challenges, and learn from each other. Ambition is to bring local community organisers closer to each other as well as the community team, strengthening the connections.

Deputy and MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. Chats

Once a month for all active Deputies and MentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.. Repeated twice on the same day to cater time zones. Taking place in Zoom. No formal agenda. Place for deputies and mentors to share their knowledge with each other and to talk about challenges encountered in our weekly work.

What do you think, would these new meetings make sense? Is there something that should be included in these meetings? Are some meeting types missing from the list?

Please share your thoughts and ideas by 2021-08-23 at latest.

#meetings, #team-chat, #team-meeting

Diverse Speaker Training group (#WPDiversity) Chat Agenda | Wednesday, July 28, 2021

The Diverse Speaker Training group (#WPDiversity) meets the 2nd and 4th Wednesday of the month at 5-6pm UTC. The next meeting is tomorrow. It takes place in the #community-team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

We welcome new volunteers! Come drop in and see if you enjoy what we do.

Agenda

  1. The announcement went out and the new programs are live!
  2. Welcoming any new volunteers who come to the meeting
  3. Join our 2 channels on the WordPress Slack for our 2 new programs: #diverse-speaker-support and #community-events
  4. Our two workshops coming up: Allyship on Thurs, Aug 19th and Diverse Speakers a week later either on Fri, Aug. 27 or Sat, Aug. 28. We would like everyone on the team to have attended at least one Allyship and at least one Diverse Speakers workshop.
  5. Small volunteer ask: Help with on-boarding August Diverse Speaker workshop participants onto #diverse-speaker-support
  6. Small volunteer ask: Reach out to a list of people in our group who have qualified for the Community badge
  7. Small volunteer ask: Reviewing and editing our new Handbook doc describing our new programs
  8. Open discussion

If for any reason you cannot attend the meeting live but still want to be involved, please comment on the post to introduce yourself. Share a bit about your WP background and what area you want to help with.

Please leave a comment of anything else that should be added to the agenda for discussion.

Proposal: how to return to safe in-person WordCamps

DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. that have participated in this post: @_dorsvenabili, @angelasjin, @kcristiano, @sippis, @adityakane, @nao, @monchomad, @mpc, @sunsand187, @andreamiddleton 

Deadline for participating in the discussion: August 20th, 2021


Thank you to everyone who has participated in our many conversations about in-person events. Your input has helped to make the current guidelines for organizing in-person meetups.

This post is a proposal to discuss how the WordPress community can return to in-person WordCamps. Please read it carefully and participate in the comments by answering the questions below, thanks! 🙂

If you don’t want to read all of this post, here’s the tl;dr:

“The WordPress community team is discussing the return to in-person WordCamps, building on current guidelines for meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. (defined in this handbook page and image below) with additional guidelines described in the section below on “Proposal for further discussion”

In-person WordPress events this year so far

  • There are 752 WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups in the chapter program in 109 countries around the globe.
  • Since February 16, in-person WordPress meetups have been held in 3 countries: Taiwan, New Zealand, and Australia using the meetup safety checklist
  • Since the latest guidelines announced on July 9, in-person events have been organized in 6 countries: Russia, US, New Zealand, Uganda, Australia and the Netherlands

The discussion so far

Deputies agree that it seems unrealistic to immediately go back to how WordCamps were in 2019. Resetting expectations for WordCamps may be necessary, as the world has changed significantly. This is a great opportunity to rebuild the program by restarting locally, and then building back up to the levels we had in 2019. Before the pandemic, WordCamps came in different sizes and scales. As a reminder, the Community Team considers the “minimum viable productMinimum Viable Product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia” for a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. to be at least 50 people, in a room, for one day, talking about WordPress.

Additionally, the normal WordCamp application process requires that there be an active local community in place.  As the community has faced many changes this year, Deputies are thinking about how to handle this requirement. One possibility could  be more flexibility with WordCamp applications, allowing communities that had a meetup pre-COVID to host a WordCamp, even if they weren’t as active in the last year, to help build excitement and restart community activity again.

The deputies also agreed that organizers are encouraged to  experiment with format, content, and more! This is an excellent opportunity to innovate on WordCamps.

Proposal for Further Discussion

This is all new territory for the Community Team, and the input from the WordPress community is invaluable. At this time, the team is putting up for discussion a proposal for in-person WordCamps. Here are some ideas for discussion:

  • To organize an in-person WordCamp, the general guidelines would be the same ones approved for in-person meetups (you can read them fully detailed in the handbook’s page: “2021: Returning to in-person meetups”). 
  • Revise the guideline to allow all communities that had an active meetup before the pandemic host an initial WordCamp, even if the community wasn’t as active in the past year, to help re-energize the community. This new guideline would only apply to the first WordCamp back. Brand new communities would be directed to organize meetups instead of a WordCamp right away.
  • Financial: WordCamps in this transition period will need to be prepared to cover 100% of their expenses in order to happen. For greater context, the Global Sponsorship Program 2021 currently doesn’t include WordCamps, and the team currently does not have expectations set for the future of the Global Sponsorship program.
  • Venue: Venue fee should be fully refundable or should be able to be moved to a later date without penalty. 
  • Food: No buffets. If food is provided, it will be in individual portions (like box lunches).
  • Capacity: Limit in-person attendance or seating capacity to allow for physical distancing, or host smaller events in larger spaces, based on your local/regional health guidelines.
  • AccessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility)/inclusion: Sessions should be uploaded to wordpress.tv and to be livestreamed when financially possible.
  • Mandatory registration, so attendees can be contacted in case of exposure.
  • Enable refunds for in-person WordCamp tickets, as many folks attending WordCamps could back out at the last minute due to potential issues. 
  • COVID-19 measures: masks, hand-sanitizer, etc., deferring to the guidance of the relevant local government.
  • Innovation: Organizers can try new event formats, for example: deliver WordCamp content entirely online, followed by an in-person social gathering/activities, outdoors sessions/activities, etc.

Additionally, the deputies proposed creating a standard operation process of handling COVID-related issues to further support organizers.

Please share your feedback!

It would be great to get some feedback on this proposal, specifically in the following areas:

  1. What do you think about the proposal? 
  2. Is there anything that you’re missing or that you’d change? Why?
  3. Are there any ideas listed above that you’d include as guidelines for in-person WordCamps in this transition period?
  4. What could the Community Team do to assist with easier and/or inexpensive WordCamp events?

Deadline: August 20th, 2021
**** Edited on Aug 16, 2021 for adding the deadline above.****

#community-team, #in-person, #proposal, #wordcamps

Announcement and Call for Volunteers: Expanding #WPDiversity to three programs

TL;DR The Diverse Speaker Training group (#WPDiversity) is launching 3 new programs:

  1. Diverse Speaker Workshops
  2. New: Diverse Speaker Support
  3. New: Allyship program

We have great opportunities for volunteers to get involved with all three programs.


Thanks to the hard work of our volunteers, the Diverse Speaker Training group (#WPDiversity) in the WordPress Community Team is growing once again!

This group has been helping WordPress meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCamps attract and develop more diverse speakers since late 2017. In 2020 alone, we quintupled our impact by reaching 71 cities in 17 countries, and participants reported a 20% increase in public speaking confidence! (Check out our impact in our monthly reports.)

With your help, we will expand #WPDiversity to three programs to continue to work towards meeting the shared vision of diversity, equity and inclusion at WordPress events around the world.

We formed these three programs based on the community’s input on “Re-imagining the work of the Diverse Speaker Training group” for 2021.

1. Diverse Speakers Workshops:

Challenge

Often the speaker lineups of our meetups and WordCamps look alike and come from a similar background. There are many other voices that aren’t being heard as much: women, LGBTQIA+ individuals (which include non-binary, trans and genderqueer folk), people of color, people of different physical abilities, neurodivergent people, people who are older, etc.

Since the events of 2020, many meetups also haven’t had the bandwidth or confidence to run our workshops for themselves in their local communities any more. How can the WordPress Community Team support more diverse contributors, organizers, and leaders in WordPress?

The “Diverse Speaker workshops” from the Diversity Speaker Training working group (#WPDiversity) is a “stealthy,” highly effective way. We don’t ask people to be leaders. We bust through their impostor syndrome and help them find topics that people want to hear. Once they take that first step, many go on to do more.

Solution: Program 1 –  Diverse Speaker Workshops

The Diverse Speaker Training working group will continue to run the workshop for the global community directly, which we started doing in response to the pandemic in 2020. Now that the workshops are up on Learn WordPress, it is easier for more people to join our team and run our workshops for the global community.

We also support and encourage meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers to run a live or watch party workshop for your local communities yourselves. We are happy to help you get set up.

“Before taking the workshops, I didn’t have the confidence for public speaking. Thanks to these sessions, I can relax, gather my thoughts, and proceed with my presentation. I would recommend this workshop to people of color in the WordPress ecosystem. You belong here; it’s a no-judgment zone where you can find your authentic voice.”

– TC, Learner Advocate, @codebrother1, USA

“LOVED the #WPDiversity Workshop! It really inspired me to bring this type of content to the WordPress Mexico community and bring more diverse groups into speaking at our Meetups and WordCamps. ¡Muchas gracias!”

– Maryl Gonzalez – Co-Founder / Lead UXUX UX is an acronym for User Experience - the way the user uses the UI. Think ‘what they are doing’ and less about how they do it./UIUI UI is an acronym for User Interface - the layout of the page the user interacts with. Think ‘how are they doing that’ and less about what they are doing. Designer | Scrum/Agile PM – The App Chefs

2. New Diverse Speaker Support program:

Challenge

With the loss of in-person events, the road between Diverse Speaker workshop and public speaking was challenged, as the number of local groups running the workshop to encourage speaking at their own events dwindled. As mindset-shifting and confidence-boosting as our speaker workshops are, the most change happens when someone gets up to speak and has a good experience. We want to help people get on stage as soon as possible.

Solution: Program 2 – Diverse Speaker Support

Our working group is starting up a new SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel, #diverse-speaker-support, to provide continued support for our workshop participants. There will be mentorship, networking, and most importantly, support to apply for speaker spots in meetup and WordCamps!

3. New Allyship program:

Challenge

There were events in 2020 that raised awareness and discussions about global inequality issues and social justice. As a result, our event organizers are more aware of diversity issues, but at the same time, feel nervous about being good allies and creating inclusive events.

Solution: Program 3 – Allyship

Our working group is launching a new Allyship program. We will train our WordPress meetup and WordCamp organizers with the Learn WordPress workshop “Creating A Welcoming and Diverse Space.”

This program will be in quarterly cohorts:

  • Month 1: A private, supportive, hands-on, interactive workshop over Zoom. You will walk away with an action list to start making changes right away.
  • Month 2: Public Slack coaching on #community-events
  • Month 3: Public Slack accountability on #community-events

Once people have gone through one cohort, the WP Community would love it if they continue participating in the Slack coaching and accountability sessions in future quarters. People are also welcome to re-take the workshop at any time as well.

“As an organizer of a large event, we’re overwhelmed with many challenges and often overlook diversity. But building a diverse and inclusive event is at the coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. of what makes an event extraordinary. This workshop helped me understand these benefits while also providing simple concepts that are easy to comprehend and implement step by step.”

—Eric H., New York

“Before I took this workshop, I thought to have done a good job organizing inclusive and welcoming events. Thanks to this session, I realized how far I am from that. This workshop gave me a lot of inspiring ideas to put in place! I would recommend this workshop to anyone looking to achieve more diversity in their events or communities.”

—Alessandro R., Italy

Call for Volunteers

In order to accomplish these ambitious goals this year, the Diverse Speaker Training working group would like to invite you to participate!

Why volunteer with our team?

  • Our work is inspiring and feels good.
  • We make a difference in the community — with tangible results to show it.
  • We are a highly driven group with high impact. We get the right things done.
  • You will learn a lot! You get great experience and training that you can use. Past volunteers have gone on to lead other groups or get job promotions. 🙂
  • We value your ideas and input.

Volunteers

What: Our working group has all kinds of roles, from helping us develop the new programs to maintaining our current program. Workshop trainers, mentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues., translations, marketing, behind-the-scenes admin, and more. We also welcome people to just hang out in our meetings to participate in discussions and be available for small one-time contributions. Specific roles come up organically as we move forward, and you are also welcome to suggest creating a new role that inspires you and will assist the team in our mission.

When: You can participate as much or as little as you would like. We’d love it if you could attend meetings on the 2nd and 4th Wednesdays of the month at 5-6pm UTC. Not required, but very valued.

You’re a good fit if: You have a strong desire to bring more diverse voices into WordPress events, and you want to help shape how that happens. You do not need to have any prior experience, but a willingness to share ideas, collaborate, and help define and tackle tasks would be amazing.

Please Note

Our working group needs volunteers to help move this important initiative forward. If you have signed up for something, we are relying on you! We understand that things do come up, so if you commit to a task and are unable to complete it or fulfill your role, please tell us as early as possible. The sooner you tell us, the easier it is to make sure your task is covered.

Estimated time commitment:

  • Group meetings: 60 minutes every 2nd and 4th Wednesday of the month, 5pm UTC.
  • Attend our Diverse Speaker workshop at least once (est 2 hours).
  • Attend our Allyship workshop at least once (est 2 hours).
  • The rest is up to how much time you would like to give.

If you’d like to take part in this working group, please comment on this post or come and attend our next meeting (2nd and 4th Wednesday of the month, 5-6pm UTC on the #community-team Slack channel). I will then reach out to interested folks. If you have questions, please also feel free to comment on the post. I look forward to working with you and together creating something wonderful!

Thanks to @angelasjin and @evarlese for their feedback on this post!

#highlight

Proposal: A documentation editing sprint for the Community team

I won’t mince words here – several pages in the Make/Community handbook are outdated and need to be updated. With recent changes to our program – especially with the shift to online events, some documents have become redundant. Many other documents that are still relevant, have not been updated to incorporate the latest changes. In this background, our docs could benefit from a structured, pro-active approach to make sure that they stay current and accurate.

To achieve this goal, I propose a documentation editing sprint for the Community team!

What is a documentation editing sprint?

Community contributors and deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. work together to audit, and edit outdated documents in the Community team handbooks and any related documentation pages, so that they provide accurate and up-to-date information for our community members.

What are the documents that we will be editing?

We should audit, review, and edit the following documents in our Community team handbook:

Since the community team actively works on the Learn WordPress project, it would help to review and make changes to the Learn WordPress handbook as well – if we have the bandwidth.

When do we do it?

I propose that we test this out by organizing an initial sprint exactly two weeks later on May 25th – which is also known as the Towel Day (no points for guessing – I’m a Douglas Adams fan! 🙈). If the initial sprint goes well, we can consider organizing multiple sprints throughout the rest of the year. Community members can work on editing the documentation pages at their own convenience throughout the course of the day.

Who can participate/Who edits the docs?

This initiative is open to all! Many Community deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. have edit access to the Make/Community site, they can perhaps edit the documents directly. Other community already members can propose changes in a shared Google doc which can later be merged with the main document.

How do we do it?

It would help to keep track of all the documents and their changes in spreadsheets, or using collaboration tools such as TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing.. Perhaps, before the sprint day, a few deputies can do a pre-event sweep to identify the docs that need to be edited, and encourage contributors to work on those selected documents? Contributors can use a shared Google sheet to update the status of the edits they made and the work they did. We can use the #community-team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel to coordinate the efforts. The efforts can be spread out throughout the day so that folks can work at their own pace.

Following the event, we publish a recap post to share about the changes that were made during the sprint. If it is successful, we can probably repeat the event later and perhaps even consider organizing regular documentation editing sprints (either once per quarter or once every month).

Request for feedback

  • First of all, what do you think about this idea and the proposed format? Is this something the community team should carry out?
  • Do you know of any specific documents from our handbook that need edits? If so, please share them in the comments.
  • The biggest question: How do we track progress – both contributions from individual community members and changes made to the documents?

Please share your feedback by May 20th (Thursday).

#documentation-sprint #community-team

Community Team Meeting agenda for 2021-05-06

The Community Team bi-weekly meeting is happening today. The meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

Asia-Pacific / EMEA friendly meeting: 2021-05-06 12:00
Americas friendly meeting:
2021-05-06 21:00

Below is a preliminary agenda for the meeting. If you wish to add things you’d like bring to into discussion, comment below or reach out to team reps @sippis or @kcristiano. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

Preliminary agenda

DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. / MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. / Contributor check-ins

What have you been doing and how is it going? What you got accomplished after the last meeting? Are there any blockers? Can other team members help you in some way?

Highlights

Youth Working Group
Youth Working Group works together to provide resources to event organizers of kids based events. They are always welcoming new contributors! Join the group in their next meeting on Tuesday, May 11, 2021, at 1400 UTC in #community-team channel.

Contributor Working Group
This group is working towards creating a comprehensive, centralized location for all Contributor information that will help encourage all Contributors and Contributor Event Planners. This group also welcomes all new contributors who want to help! Follow #wpcontributors tag in our blog to hear about upcoming meetings.

Diverse Speaker Training Working Group
This group supports meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and WordPress events to run a workshop that will help increase the number of speaker applications from people from marginalized and underrepresented groups. This group as well is welcoming new contributors. Follow #wpdiversity tag in our blog to hear about upcoming meetings.

New and ongoing discussions

Discussing the path to in-person WordCamps
Throughout the pandemic, the team has maintained the safety and health of the community as the highest priority, and this has not changed. To that end, and knowing that this is a complex discussion, the Community team invites you to share your thoughts on how the WordPress community can safely move back to in-person WordCamps.

Discussion: Companies who run competitive ads against WordPress and apply to sponsor WordCamps
Recently, a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizing team raised a question to Community DeputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. about a potential sponsor’s product, a WordPress derivative, being promoted in competition with WordPress and putting WordPress in an unflattering light. This question naturally prompted some discussion around where our expectations could be clarified to address WordPress derivatives and how they are promoted by sponsors, speakers, and organizers.

Feedback time in this discussion has ended, but we can discuss it in brief if someone has something in mind.

WordCamp Europe plans
WordCamp Europe Online is coming in a month and the team has the opportunity to host some content during the event if we’d like to. Timi will put a more detailed post out there tomorrow, but here are the basics so everyone can start to think of possible ideas for the content.

We can host a workshop or two during the event days if we’d like to, to showcase or help related to our team. We can submit the workshop applications until Friday next week. Another opportunity we’ll have during the WCEUWCEU WordCamp Europe. The European flagship WordCamp event. days is to have a few zoom session, which can be more unformal. For example to help onboard new contributors, have kind of office hoursOffice Hours Defined times when the Global Community Team are in the #community-events Slack channel. If there is anything you would like to discuss – you do not need to inform them in advance.You are very welcome to drop into any of the Community Team Slack channels at any time. hosted by deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. to answer all questions related to events… we can do anything really if we’d like to!

Open floor

Opportunity to bring things into discussions that weren’t on the meeting agenda and if anyone has something they would like to share with the team. If you have a topic in mind before the meeting, please add it into the comments of this post.

Hope to see you on Thursday, either on Asia-Pacific / EMEA or Americas friendly version of the meeting!

#meeting-agenda, #team-chat, #team-meeting