Global Community Sponsorship — For Event Organizers

tl;dr: Merge 2017 Global Community Sponsors for your event’s region into your local sponsorship levels, with Gold = top level, Silver = second from the top, and Bronze = third from the top; double check that you’ve listed the correct sponsors for your region. Reach out to Global Community Sponsors at the Gold level to offer booth or table space if that will be an option at your WordCamp.

What is the Global Community Sponsorship program? What is the Global Community Sponsorship program?

Some companies want to support every official WordPress event in the world or in a certain region. To help facilitate this, WordCamp Central administrates the Global Community Sponsorship Program: we bill the sponsors a certain amount every quarter and then distribute the funds based on the financial needs of each meetup, WordCamp, or other official WordPress community event.

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Who are the Global Community Sponsors for 2017? Who are the Global Community Sponsors for 2017?

As of January 31, 2017, the following Global Community sponsors have signed sponsorship contracts and paid.

Western region (The Americas):

Jetpack  —  Gold
WooCommerce  —  Gold
Bluehost  —  Gold
BoldGrid — Gold
GoDaddy  —  Silver
WPML  —  Bronze
Dreamhost — Bronze
SiteLock — Bronze

 

Eastern region (Europe, Africa, and Asia Pacific):

Jetpack  —  Gold
WooCommerce  —  Gold
GoDaddy —  Silver
WPML  —  Bronze
Bluehost  —  Bronze

In your budget document, you will see on the Sponsors tab a list of Community Sponsors for your WordCamp’s region. They are also listed in order of contribution level so you can easily see how they correlate to the sponsorship levels you’ve decided on locally. When your Community Sponsorship grant is decided in your budget review, we’ll add that amount to the sponsors tab as well for your quick reference.

Here is a sample budget that contains another list of all the global community sponsors for all the regions (on the Sponsors tab): https://docs.google.com/spreadsheets/d/1DKQvoME0hwj4qIt3a6PfU2dpHM-ebxeK-isVXvWqRic/edit?usp=sharing

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How are we expected to acknowledge Global Community Sponsors? How are we expected to acknowledge Global Community Sponsors?

Below you’ll find a description of the acknowledgement packages for each level. If you have questions about this, ask in the #events channel in wordpress.slack.com. Every sponsor for WordCamps needs to follow the sponsor rules described below.

Gold Sponsorship is the highest level in the Global Community Sponsor program. Gold sponsors should be acknowledged with your top-tier local sponsors and afforded the same benefits. If you are providing booths or tables at your WordCamp, please reach out to the contact listed in your budget (or in the notification email we’ll send you when your event is published to the official schedule) and offer table/booth space to your Gold level global sponsors as well.

Gold Global Sponsorship Package Gold Global Sponsorship Package

  1. Name, large logo, and company description/blurb on all WordCamp websites in the region
  2. Acknowledgment on sponsor page on WordCamp Central, including coupon code
  3. Acknowledgment in one program-wide email to all WordPress chapter account meetups/user groups
  4. Coupon code in your sponsor description, posted to all meetups and WordCamps in the region (subject to approval)
  5. A blog post written by the sponsoring company posted to the WordCamp site (subject to approval)
  6. Table at WordCamps for meeting attendees if space is available*
  7. Dedicated tweet announcing your sponsorship from the official Twitter account for each WordCamp you sponsor
  8. Inclusion in the Thank You To Our Sponsors blog post on each WordCamp you sponsor
  9. Three swag items added to each WordCamp’s “swag table,” if available (subject to approval)
  10. Four free tickets to each WordCamp you sponsor, reserved for your company representatives**

Silver Sponsorship is the second highest level in the Global Community Sponsor program. Silver global sponsors should be acknowledged with your second-tier local sponsors and afforded the same benefits.

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Silver Global Sponsorship Package Silver Global Sponsorship Package

  1. Name, medium logo, and company description/blurb on WordCamp websites in the region
  2. Acknowledgment on sponsor page on WordCamp Central
  3. Acknowledgment in one program-wide email to all WordPress chapter account meetups/user groups
  4. Dedicated tweet announcing your sponsorship from the official Twitter account for each WordCamp you sponsor
  5. Inclusion in the Thank You To Our Sponsors blog post on each WordCamp you sponsor
  6. A sticker and postcard added to each WordCamp’s “swag table,” if available (subject to approval)
  7. Two free tickets to each WordCamp you sponsor, reserved for your company representatives**
  8. Silver sponsors can “upgrade” to a higher local sponsorship level for 5 camps per year (per region) by requesting an invoice for the difference between the local top and second-from-the-top WordCamp sponsorship levels to be able to acknowledged as a Gold sponsor (if spaces are available), up to 6 weeks before the WordCamp is held.

Bronze Sponsorship is the third highest level in the Global Community Sponsor program. Bronze global sponsors should be acknowledged with your third-tier level local sponsors and afforded the same benefits.

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Bronze Global Sponsorship Package Bronze Global Sponsorship Package

  1. Name, small logo, and company description/blurb on WordCamp websites in the region
  2. Acknowledgment on sponsor page on WordCamp Central
  3. Acknowledgment in a program-wide email to all WordPress chapter account meetups/user groups
  4. Inclusion in the Thank You To Our Sponsors blog post on each WordCamp you sponsor
  5. A sticker or postcard added to each WordCamp’s “swag table,” if available (subject to approval)
  6. Bronze sponsors can “upgrade” to a higher local sponsorship level for 5 camps per year (per region) by requesting an invoice for the difference between the desired local level and the Bronze/third local WordCamp sponsorship levels to be able to acknowledged as a Gold or Silver sponsor (if spaces are available), up to 6 weeks before the WordCamp is held.

*Not all WordCamp venues will have space to provide tables to sponsors, but if your venue has enough space to accommodate sponsor tables, then community sponsors will be offered exhibition space. In your notification email, you’ll be informed whether or not a WordCamp’s venue has exhibition space so the sponsor can request a table right away.

**Reserved tickets will return to the general ticket pool if they are not claimed one month before WordCamp. Reserved tickets should not be used for ticket giveaways; these are only for the sponsors’ company representatives who wish to attend the event. Number of reserved tickets will vary based on the size of the event and capacity of the venue.

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Different rules for sponsor materials in 2016: Different rules for sponsor materials in 2016:

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Rules for sponsor materials: Rules for sponsor materials:

1. Sponsor may provide:

  • The sponsor’s name and logo
  • Slogans that are an established part of the sponsor’s image
  • The sponsor’s brands and trade names
  • Sponsor contact information (such as telephone numbers, email addresses, and URLs)
  • Factual (value-neutral) displays of actual products
  • Displays or handout materials (such as brochures) with factual, non-comparative descriptions or listings of products or services
  • Price information, or other indications of savings or value, if factual and provable
  • Inducements to purchase or use the Sponsor’s products or services, for example by providing coupons or discount purchase codes (subject to approval)
  • Calls to action, such as “visit this site for details”, “call now for a special offer”, “join our league of savings”, etc.
2. Sponsors may not provide:

  • Promotional or marketing material containing superlative messages or unprovable claims about the Sponsor, its products or services, such as “the first name in WordPress hosting”, “the easiest way to launch your site”, or “the best e-commerce plugin”
  • Claims that WordPress, WordPress Foundation and subsidiaries or related entities, meetup organizers, WordCamps, or WordCamp organizers endorse or favor a Sponsor or its products or services (such as “certified WordPress training” or “WordCamp’s favorite plugin”)
3. Sponsors agree that the WordPress Foundation, any subsidiary or related entity of the Foundation, and WordCamp organizers have the right to request and review sponsor materials in advance of an event, to require changes to any materials in advance, and to require that any materials that do not meet the  expectations above be taken down or that any practices that do not meet the expectations above be discontinued during a WordCamp or event. The restrictions above also apply to material placed on any self-serve swag tables reserved for sponsor use.
4. All sponsors are expected to support the WordPress project and its principles, including:

  • No discrimination on the basis of economic or social status, race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, marital status, age, or disability.
  • No incitement to violence or promotion of hate
  • No spammers
  • No jerks
  • Respect the WordPress trademark.
  • Embrace the WordPress license; If distributing WordPress-derivative works (themes, plugins, WP distros), any person or business officially associated with WordCamp should give their users the same freedoms that WordPress itself provides: 100% GPL or compatible, the same guidelines we follow on WordPress.org.
  • Don’t promote companies or people that violate the trademark or distribute WordPress derivative works which aren’t 100% GPL compatible.
5. Sponsorship is in no way connected to the opportunity to speak at an official WordPress event and does not alter the WordPress or WordCamp trademark usage policy found at http://wordpressfoundation.org/. The WordPress Foundation and any subsidiary or related entity of the Foundation reserve the right to modify the requirements and expectations above at any time by providing written notice to the sponsor.

Tip: Here is a quiz on this article. Read quizzes page if you have any questions about quizzes and how to navigate them.