Global Community Sponsorship — For Event Organizers

tl;dr: Merge the Global Community Sponsors for your event’s region into your local sponsorship levels; double check that you’ve listed the correct sponsors for your region. Reach out to Global Community Sponsors at the top level to offer booth or table space if that will be an option at your WordCamp.

What is the Global Community Sponsorship program? What is the Global Community Sponsorship program?

Some companies want to support every official WordPress event in the world or in a certain region. To help facilitate this, WordCamp Central administrates the Global Community Sponsorship Program: we bill the sponsors a certain amount every quarter and then distribute the funds based on the financial needs of each meetup, WordCamp, or other official WordPress community event.

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Who are the Global Community Sponsors for 2019? Who are the Global Community Sponsors for 2019?

As of January 31, 2019, the following Global Community sponsors have signed sponsorship contracts:

Region A (The Americas):

Region B (Europe, Africa, and Asia):

In your WordCamp dashboard, you will see the sponsors for your WordCamp’s region posted as drafts in the “Sponsors” section. When your Community Sponsorship grant is decided in your budget review, we’ll add that amount to the income section for your quick reference.

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How are we expected to acknowledge Global Community Sponsors? How are we expected to acknowledge Global Community Sponsors?

Below you’ll find a description of the acknowledgement packages for each level. If you have questions about this, ask in the #community-events channel in WordPress.slack.com. Every sponsor for WordCamps needs to follow the sponsor rules described below.

Gold Level Global Sponsorship Package Gold Level Global Sponsorship Package

Gold Level Sponsorship is the highest level in the Global Community Sponsor program. Top level sponsors should be acknowledged with your top-tier local sponsors and afforded the same benefits. If you are providing booths or tables at your WordCamp, please reach out to the contact listed in your budget (or in the notification email we’ll send you when your event is published to the official schedule) and offer table/booth space to your Top Level level global sponsors as well.

  1. Name, logo, and company description on all WordCamp websites in the region
  2. Acknowledgment in one program-wide email to all WordPress chapter account meetups/user groups
  3. Acknowledgment on sponsor page on WordCamp Central
  4. Inclusion in the Thank You To Our Sponsors blog post on each WordCamp you sponsor
  5. Acknowledgement in the footer of the post-event, wrap-up thank you email to attendees
  6. Notification email sent when events in your sponsored region are added to the official schedule
  7. Notification email sent when events in your sponsored region are approved for pre-planning
  8. Include a discount or coupon code for your product or service in your company description, posted to all WordCamps in your region (subject to approval)
  9. Listing, if requested, on official handbook page with resources that meetup and WordCamp organizers can use for new user workshops, charity hackathons, etc.
  10. “Featured” acknowledgement on two meetup organizer newsletters per year (received by 1200+ WordPress community influencers every month)
  11. Table at WordCamps for meeting attendees if space is available*
  12. Acknowledgement in all WordCamp “ticket purchase successful” pages in your region
  13. Three swag items added to each WordCamp’s “swag table,” if available (subject to approval)
  14. Four free tickets to each WordCamp you sponsor, reserved for your company representatives**

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Silver Level Global Sponsorship Package Silver Level Global Sponsorship Package

Silver Level Sponsorship is the second highest level in the Global Community Sponsor program. Second Level global sponsors should be acknowledged with your second-tier local sponsors and afforded the same benefits.

  1. Name, logo, and company description on all WordCamp websites in the region
  2. Acknowledgment in one program-wide email to all WordPress chapter account meetups/user groups
  3. Acknowledgment on sponsor page on WordCamp Central
  4. Inclusion in the Thank You To Our Sponsors blog post on each WordCamp you sponsor
  5. Acknowledgement in the footer of the post-event, wrap-up thank you email to attendees
  6. Notification email sent when events in your sponsored region are added to the official schedule
  7. Notification email sent when events in your sponsored region are approved for pre-planning
  8. Include a discount or coupon code for your product or service in your company description, posted to all WordCamps in your region (subject to approval)
  9. Listing, if requested, on official handbook page with resources that meetup and WordCamp organizers can use for new user workshops, charity hackathons, etc.
  10. Two swag items added to each WordCamp’s “swag table,” if available (subject to approval)
  11. Two free tickets to each WordCamp you sponsor, reserved for your company representatives**
  12. Unlimited upgrades to higher sponsorship level, up to 6 weeks before the event***

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Bronze Level Global Sponsorship Package Bronze Level Global Sponsorship Package

Bronze Level Sponsorship is the third highest level in the Global Community Sponsor program. Third Level global sponsors should be acknowledged with your third-tier level local sponsors and afforded the same benefits.

  1. Name, logo, and company description on all WordCamp websites in the region
  2. Acknowledgment in one program-wide email to all WordPress chapter account meetups/user groups
  3. Acknowledgment on sponsor page on WordCamp Central
  4. Inclusion in the Thank You To Our Sponsors blog post on each WordCamp you sponsor
  5. Acknowledgement in the footer of the post-event, wrap-up thank you email to attendees
  6. Notification email sent when events in your sponsored region are added to the official schedule
  7. Notification email sent when events in your sponsored region are approved for pre-planning
  8. One swag item added to each WordCamp’s “swag table,” if available (subject to approval)
  9. Unlimited upgrades to higher sponsorship level, up to 6 weeks before the event***

*Not all WordCamp venues will have space to provide tables to sponsors, but if the venue has enough space to accommodate sponsor tables, then community sponsors will be offered exhibition space. In your notification email, you’ll be informed whether or not the venue has exhibition space so you can request a table right away.

**Free, reserved tickets will return to the general ticket pool if they are not claimed one month before WordCamp. Tickets reserved for sponsors should not be used for ticket giveaways; these are only for your company representatives who wish to attend the event.

***Silver and Bronze global sponsors can “upgrade” to a higher local sponsorship level on individual WordCamps by requesting and paying an invoice for the difference in expense between the desired local sponsorship level and their global sponsorship level, subject to availability, up to 6 weeks before the date of the WordCamp.

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WordPress Community Event Sponsor Guidelines WordPress Community Event Sponsor Guidelines

1. Sponsor may provide:

  • The sponsor’s name and logo
  • Slogans that are an established part of the sponsor’s image
  • The sponsor’s brands and trade names
  • Sponsor contact information (such as telephone numbers, email addresses, and URLs)
  • Factual (value-neutral) displays of actual products
  • Displays or handout materials (such as brochures) with factual, non-comparative descriptions or listings of products or services
  • Price information, or other indications of savings or value, if factual and provable
  • Inducements to purchase or use the Sponsor’s products or services, for example by providing coupons or discount purchase codes (subject to approval)
  • Calls to action, such as “visit this site for details”, “call now for a special offer”, “join our league of savings”, etc.

2. Sponsors may not provide:

  • Promotional or marketing material containing comparative messages about the Sponsor, its products or services, such as “the first name in WordPress hosting”, “the easiest way to launch your site”, or “the best e-commerce plugin”
  • Claims that WordPress, the WordPress Foundation, WordPress Community Support, meetup organizers, WordCamps, or WordCamp organizers endorse or favor a Sponsor or its products or services (such as “certified WordPress training” or “WordCamp’s favorite plugin”)

3. As a sponsor, please keep in mind that WordCamp is different from other tech/trade shows that you may have attended or sponsored. The focus of WordCamp is on the WordPress open source project and associated community, and as a result, you will notice much less obtrusive sponsor advertising at the event venue, and in the host city. This is intentional, to keep the focus of WordCamp where it belongs: on WordPress.

With this in mind, you agree to limit all of your advertising and promotional materials and activities to your official sponsor booth or table, and to the official branding that’s part of your sponsorship package. Other than that, advertising and promotions aren’t permitted at the WordCamp venue, the official WordCamp hotel, after party locale, and at any other spaces associated with the WordCamp. Additionally, Sponsors should not organize events that conflict or compete with official WordCamp activities, workshops, associated events, and parties. Please keep in mind that a breach of these requirements is a serious matter, and could result in a breach of this Sponsorship Agreement and termination of your Sponsorship. So if you’re unsure about whether a promotional activity you’re considering is allowed, please ask the event organizers before going ahead with it.

With regard to sponsor materials, Sponsors also agree that WordPress Community Support, any subsidiary or related entity of the WordPress Community Support, and WordCamp organizers have the right to request and review sponsor materials in advance of an event, to require changes to any materials in advance, and to require that any materials that do not meet WordCamp standards (as determined by WPCS, or the organizers) be taken down or that any practices that do not meet WordCamp standards be discontinued during a WordCamp or event. This also applies to materials placed on any self-serve swag tables reserved for sponsor use.

4. All sponsors are expected to support the WordPress project and its principles, including:

  • No discrimination on the basis of economic or social status, race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, marital status, age, or disability.
  • No incitement to violence or promotion of hate
  • No spammers
  • No jerks
  • Respect the WordPress trademark.
  • Embrace the WordPress license; If distributing WordPress-derivative works (themes, plugins, WP distros), any person or business officially associated with WordCamp should give their users the same freedoms that WordPress itself provides: 100% GPL or compatible, the same guidelines we follow on WordPress.org.
  • Don’t promote companies or people that violate the trademark or distribute WordPress derivative works which aren’t 100% GPL compatible.

5. Sponsorship is in no way connected to the opportunity to speak at an official WordPress event and does not alter the WordPress or WordCamp trademark usage policy found at http://wordpressfoundation.org/. The WordPress Foundation and any subsidiary or related entity of the Foundation reserve the right to modify the above requirements and expectations at any time by providing written notice to the sponsor.

Tip: Here is a quiz on this article. Read quizzes page if you have any questions about quizzes and how to navigate them.