Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

The Sponsor Wrangler’s Cheatsheet

There are multiple places in the Handbook about Sponsors, but not a single place to look up all the pieces involved handling Sponsor matters at a WordCamp. Here is the cheatsheet. 

Parking lot:

Request for comments

Being part of the Sponsor team of WCUS I have so much to learn.  People smarter than me can fill in the blanks. Looking forward to your comments, oh wise WordCamp organizers and mentors:-)

  • What is still missing from this list? Where did I miss a handbook page to link?
  • Provided I haven’t overlooked handbook pages, do we need handbook pages for the line items without a link? 
  • Any thoughts on the parking lot items?  

PS: I am aware, that I am setting myself up for being the one updating the handbook, after we review suggestions in the comments. And that’s ok. 

WordCamp Incubator 2018 Update Thread: July edition

Wondering what’s going on with WordCamp incubators in Montevideo (Uruguay) and Kota Kinabalu (Malaysia)?

Here’s where @remediosgraphic and @emanuel_blagonic will post their updates for July 🙂

#incubator #wordcamps

Info For New Members To The Diversity Outreach Speaker Training Team

Creating this post to have everything in one easy link that I can share as we get new members.

Purpose of this team:

Call for Volunteers: Diversity Outreach Speaker Training

What we’ve done so far and where we’re going:

Diversity Speaker Outreach Training Group Onboarding / Summary

Current focus for main team members:

Run the workshop! In person or online. Let us know if you’d like training.

Please let us know if you run it. We keep track of where it’s been run for our own info, to report to the WordPress community, and for our annual stats.

Bi-weekly Meetings

We meet 2nd and 4th Wednesdays at 5pm UTC in the main WordPress Slack #community-team channel. Usually it’s 30 min and we allow for up to 60 min as needed.


Out in the world and on the Community blog, for now we use the hashtag #WPWomenSpeak

Promoting our work

We send out this link to the world to explain to folks what we’re doing and have them express interest in running the workshop and/or receiving training from us. Please help spread the word!


Recap of the Diversity Outreach Speaker Training meeting on July 25, 2018

Attending: @jillbinder, @laryswan, @angelina, @miriamgoldman, @cguntur



  • Reports
  • Where we’re headed + encouraging folks to participate
  • Open discussion time


I have been swamped with client work for the last several group meeting cycles, and so I haven’t been pushing things forward too much myself. That is lightening up and I’m going to have more time. (I think! I do hope. 🙂 )

So between it being summer and having less focus, we’ve had fewer signups and trainings run. But! We have momentum and they are still happening, even without focus.

1 new “wants training” sign up since the last meeting
And as far as I know, one group ran it since the last meeting: @kelliwise ran it for WP Campus was in St. Louis over Zoom

Working on train-the-trainer training lesson plan.

Status quo here. Doing the reminders, going through my deputy training, reviewing training modules, and prepping for WordCamp Montreal

Working on connecting with WC Seattle to get a speaker training session going with Larry. (btw, thanks @laryswan for responding to Maria! and thanks to Jill for the connection 🙂 )

That is fantastic, @angelasjin and @laryswan. I’m excited to see you both run a live training.
You’re both key train the trainers (Larry currently and Angela is working up to it) and I think doing a live training will be really helpful for both.

I’ll get there soon enough. 😉

Yay @miriamgoldman! I know you’re planning on running it in the Fall, so if you have interest in running train the trainers (well, before or after, but it’s easier after) you’re welcome to.

There are a couple of items on my plate that I hope to get back to soon:

  • The email for following up after Meetups have run the training. I still need to do some big picture thinking on it before finalizing that email
  • The blog post on how to create a diverse WordCamp speaker roster. More people are asking for it, too.
    I have a longer list, and those two are at the top of my list. 🙂

Next item: Where we’re headed + encouraging folks to participate

I’m looking forward to more folks on the team running train the trainers! @laryswan and I have a vision of them happening frequently, because with many trainers each one won’t have a huge commitment.

In the current incarnation it is mostly running a pre-recorded video that I made. That eases our bandwidth for running them.

The effort is really just a few words before and after, encouraging people to follow along the exercises with the recording, and answering questions or getting back to them later after asking the team for answers.

We’ve been running them on Zoom so far so that we can run them for folks all over the world at once. But it’s not attached to being that format.

We are also making it easier for all: @laryswan is doing up an official Training team lesson plan for it. So you’ll be able to just grab it, read the script, and do it.

We will want to improve that training, and particularly that video, but first things first. 🙂

I can run some train the trainers after August 15th

Wonderful, @cguntur! Thank you. 🙂
Is that when you’ll be back from your travels?

No I came back yesterday evening. I am still catching up on my work and dealing with jet lag. School opens on August 15th. So, I will have more time.

I will take care of HelpScout until then.

You’ve been doing so great with HelpScout, including during your sometimes chaotic travel times. Including letting me know when you weren’t sure if you’d have connection so we made sure to cover it. I really appreciate how reliable you are with this.

I think those who are on the call today are already motivated and have worked out what they need to be running trainings,

but I did want to put the question out there to you and to folks reading the recap later:

Are you willing to run a training? Why or why not? What is in the way and how can we help you?

I’m ready and excited 🙂

Yup, same. Just need to carve out the time to do what I need to do.

I think time is probably my biggest challenge as well. (not in a negative way, just trying to juggle life! 🙂 )

I am pretty sure that will be my biggest challenge as well

On a personal note, I won’t have as much time as anticipated, with WordCamp Montreal in mid-August, and a dance competition the last weekend of August. Things will clear up in September, and I can go full steam ahead.

Got it, @miriamgoldman. Thanks for letting me know.

I should have time generally speaking, including during the summer, but my schedule tends to fill up quickly. As long as I can schedule events in advance, I should be available 🙂

Ok, that’s good to know, @angelasjin. We can make sure that trainings that you run are planned out in advance.
Even better: you can make sure that your trainings are planned out in advance. 😉

Oh yes, another report:

I believe we only have 10 in our HelpScout queue who are waiting for training!
Larry and I ploughed through many of them in a big push previously. 😉
And the signups over the summer have been trickling in.

I think folks are gearing up for training in late summer and the fall, so we should really think about running another one or two soon.

If I run it, then I hope that folks who are interested in training but who want to watch are able to attend.

If anyone feels ready and has the time, or maybe wants to be the lead in running it and just have Larry or I watch and jump in as needed, that is another great option.

And remember that it’s mostly running the video. The words needed from us are minimal.

Most of it would be the Q&A that comes up during and after, likely.

A request: Please mark down what the questions (and your answers) are so we can add them to the Knowledge Base that @webrite is putting together for us.

Do we have a shared calendar for when these are being run? Just curious
might be helpful for folks who want to watch

Ah! We do not yet. We have so far just been scheduling them one-off each time with a doodle poll.

Seconding that

That would be a great idea, esp when we’re doing them more regularly.
@angelasjin would you be willing to create a calendar for us?

Sure! Do folks like Google calendar?

Works for me 🙂

If everyone could DM me their email address, I’ll set that up and add everyone

We can put a link to it on http://tiny.cc/wpwomenspeak

Ah, @angelasjin were you thinking it would be just for us or also for the Meetups to view?
It might be nice for them to see when trainings are scheduled, if that’s doable. What do you think?

We could do both. I’ll play around with the settings and let you know, but I’m pretty sure you can make it a public calendar where only certain people have access to edit

That would be ideal, I think.


Alright, I’m calling this meeting to a close. We can always chat about anything else after the meeting here or privately.
Thanks everyone!


New Contributor Day Fields for WordCamps

Many WordCamps around the world run Contributor Days alongside their WordCamps, but aside from a general note alongside the WordCamp listing we have never had a way of formally tracking Contributor Days and how often they’re held.

That’s all changing now as we have brand new fields in the WordCamp listing for Contributor Day info! As a lead organiser you will now see a new box in your WordCamp listing that looks like this:

After ticking the checkbox, the box opens up like this:

From there you can fill in all of the relevant and available information regarding your Contributor Day. Even if you are not running a full day for contributions, but rather holding it as a single session or separate track, please use these fields as well – the idea is that we can use it to track when WordCamps are holding Contributor Days and gather some useful data from that.

If you would like some more information about running a Contributor Day, you can read through the documentation about it.

WordPress Meetup Organizer Newsletter: July 2018

An earlier iteration of this newsletter was posted by mistake — the only differences were in the headers, which were converted to more of a “call to action” on each line before the newsletter was sent. I’ve also corrected the title of the post, but not the URL, since I don’t want to break the links that subscribers received by email.

Howdy WordPress meetup organizers!

Welcome to another meetup organizer newsletter full of news, information and inspiration for your local meetup.

Newsletter contents:

  • Organize a first WordCamp
  • Get more speakers for your events
  • Try a new meetup event format
  • Try the new Gutenberg editing experience
  • Check out the Q2 community events report

Organize a first WordCamp

You’ve organized some great meetups and your local community is happy, active, and looking for a new project. Have you considered organizing a WordCamp?

While some WordCamps attract hundreds of attendees, they all started off as smaller events created by enthusiastic fans of WordPress. We encourage all new WordCamp organizers to start small: if your group is meeting regularly, and you think that at least 50 people in your group would be willing to attend an all-day event about WordPress, consider organizing a WordCamp!! WordCamps are a fun way to build your local WordPress community. It’s also a great opportunity to learn about how people in your community use WordPress!

You can read lots more about being a WordCamp Organizer in the organizer handook: https://make.wordpress.org/community/handbook/wordcamp-organizer/welcome/.

Get more speakers for your events

Struggling to find speakers for community events? If you’d like to recruit more women (and other people from groups that are underrepresented in tech) to speak at meetups and WordCamps, organizing a Diversity Outreach Speaker Training workshop is just the thing: https://make.wordpress.org/training/speaker-training

Every single community that has organized this workshop — all over the world! — has experienced a significant increase in the number of speakers who identify as women at their events.

Interested? Let us know here: https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/diversity-speaker-training-workshop/

Try a new meetup event format

From time to time we will feature interesting and notable meetup event ideas, formats and topics in this newsletter — you can use these ideas to bring some fresh inspiration for events in your community.

For this edition, we are highlighting the Perth meetup group, who combined their WP15 celebration with a dedicated Help Desk. While all attendees celebrated the WordPress anniversary, they were also able to give or get assistance with websites! The Perth group found that this format also enabled people who prefer not to speak in front of a whole room to contribute comfortably. Sometimes called Happiness Bars, Help Desks are great resources for all WordPress users at WordCamps as well, and they naturally make for engaging meetup events!

You can see an example of this type of event format here: https://www.meetup.com/WordPress-Perth/events/249901706/.

Please let us know by emailing support@wordcamp.org if you have examples for an interesting meetup event format ideas that you have seen or organized!

Try the new Gutenberg editing experience

You may have heard about the new way to WordPress at a meetup event or WordCamp. The Gutenberg project is an entirely new way to create, edit, and customize content in WordPress — and it’s coming very soon!. Check out the latest update from Tammie Lister regarding Gutenberg’s progress and current timeline.

Additionally, check out these great talks on WordPress.tv!

Want to try Gutenberg yourself? Test it out, or install it on your own site. Afterwards, please provide your feedback to help Gutenberg (and WordPress) get better!

Check out the Q2 community events report

2018 continues to be a great year with a lot of exceptional events wrapped up already. Continuing our update from Q1, here’s how the program has grown in the past three months:


From April through June, 51 meetup groups joined the chapter program, with 8,940 new members joining groups around the world. The meetup program reached 619 groups around the world. We now have WordPress meetup groups in 92 countries, all over the world!


From April through June, 37 WordCamps were held, and 41 WordCamps were approved for planning. Eleven of those WordCamps in-planning are the first in their city! They’re in Cáceres, Spain; Islamabad, Pakistan; Lille, France; Nordic; Mombasa, Kenya; Rockford, IL, USA; Pokhara, Nepal; Thessaloniki, Greece; Cali, Colombia; Biratnagar, Nepal; Bulawayo, Zimbabwe.

That’s it for now — until next time!

– Your friends on the Global Community Team

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Changes to access to WordCamp budgets

Today we made a small change to the budget tools on WordCamp sites to allow more user account types to have access. Several people had requested this change so that more organizers and volunteers for a WordCamp could be involved in financial discussions without having to give everyone admin accounts.

Before, all of the budget tools were limited to users with the Administrator role on a WordCamp site. Now, the Author and Editor roles will also have access, though with some restrictions. They can:

  • View the preliminary and working budgets, but not save changes or submit for review.
  • Create sponsor invoices, reimbursement requests, and vendor payment requests, but not view/change items of these types that were created by other users.

No changes were made to the Administator level of access.

If you have questions or concerns about this change, comment here or post to the meta-wordcamp channel in Slack.

Community Team Chat Agenda | Thursday, 19 July 2018

Our bi-monthly Community Team chat is happening this Thursday, 19 July 2018. Meeting times are Thursday, 19 July 2018 at 11:00 UTC and Thursday, XXXXXXXXX 2018 at 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.


  1. Deputy check-in:
    What have you been doing and how is it going?
  2. Input for the July meetup organiser newsletter:
    We’re putting together the month’s meetup organiser newsletter and looking for input on things to include, specifically we would like to highlight an interesting/different/new meetup event format that one of our groups is doing, so please bring your ideas and suggestions.
  3. P2 posts needing review/feedback:

Please add any additional items to this agenda by commenting on this post as needed.

#meeting #agenda