Diversity Outreach Speaker Training Meeting Length Is Changing

As mentioned in the Recap of our last meeting, we had a poll regarding our meeting length.

I originally created the 30 minute meeting time thinking that would be plenty, but we always feel so rushed. I proposed extending it to an hour.

We took a poll in the team and the 6 who replied voted 100% in favour of extending it to an hour.

The bi-weekly meetings will now be: 5pm – 6pm UTC
They are still every other Wednesday, and the next one will be in a week from now.

 

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on May 2nd, 2018

https://wordpress.slack.com/archives/C037W5S7X/p1525280405000609

Attendees:

@jillbinder @cguntur @miriamgoldman @meher @Angela Jin @simo70 @kelliwise

@jillbinder

We are going to jump into the priority list today.

https://docs.google.com/spreadsheets/d/1mT6z1xhkhEv5RNstAY097lAQN97dIeS-T35hp36xXRg/edit?usp=sharing

Screenshot: https://wordpress.slack.com/files/U02S5FUKN/FAHAN94AZ/screen_shot_2018-05-02_at_10.04.45_am.png

This is how I coded it:

  • If a result was all blue, meaning everyone voted that it was Urgent I gave it a 7 and the deepest green
  • 6 was normal Urgency voting
  • 5 was only one vote different from Not Urgent
  • 4 was Tie
  • 3 was only one vote different from Urgent
  • 2 was normal Not Urgent
  • and 1 was everyone voted Not Urgent

I haven’t had the chance to look at the order within it,

but I do agree that Work with the WordPress Training team to design and test a “train the trainer” curriculum for training the Meetups to do our workshop (Training WP Meetups to run our workshop) is most important right now.

It is holding up meetups from running the workshop, as many are waiting for our training.

This is something that @laryswan and I are moving ahead on.

I’m wondering about the last item, it was marked as Not Urgent and Not Important. Will people remember to come to the meeting without having the meeting reminders?

@Angela Jin

I think so, especially if they are at the same time every other week. If we have an anomaly, the reminders are helpful

@meher

It is better to have an meeting reminder. It helps people to be ready at that time.

@cguntur

I think it is better to have a reminder. Especially the one hour and 5 min reminders.

@jillbinder

Ok. If even one person wants it, as it’s not a big deal to do, we’ll keep it.

That means nothing is eliminated from the list, as everything else was urgent or important! Looking at the list, does anyone think something should be in a different priority spot?

@cguntur

It looks good to me

@jillbinder

And I think I’ll add another column right now for who is doing what currently while you’re looking it over

Chandrika has some items she’d like to ask if others can take over now and/or in a month from now… I’ll mark her name next to the ones she’s doing now

@miriamgoldman

Nope, all looks good to me.

@meher

Looks good to me as well

@cguntur

The big thing on my list is the meeting recap – anybody willing to take it up?

@miriamgoldman

I would, but I can’t guarantee that I’ll be able to make it each week. Sorry.

@jillbinder

I was thinking the recaps could be less intensive if we mostly copy and paste the whole meeting, and just remove extra things that aren’t necessary.

@cguntur

The next thing is – anybody willing to do the meeting reminders? One reminder an hour before the meeting and another one 5 min before the meeting

@miriamgoldman

I can do that @cguntur. At least 95% of the time, lol

@jillbinder

Awesome! Would you know in advance when you can’t so you can ask if someone else can do it?

@miriamgoldman

Yup, I’d know that morning at the latest, but I could normally give 24 hours notice!

@cguntur

Thank you @miriamgoldman

@jillbinder

Ok, if we agree that the order is about right, I started marking who is currently doing what for the top items.

Questions:

Empowering members of our group to do more (Teamwork)

Any suggestions for how we can do this?

@Angela Jin

This isn’t quite a suggestion, but perhaps can add some perspective? I think my “barrier to entry” is understanding where I can help out. You’ve got this great list of items, but coming in at this point, it seems like there is a lot of historical knowledge that I’m missing out on.

So perhaps a suggestion: could we buddy up on some tasks?

@miriamgoldman

That, and maybe some sort of onboarding for new team members?

@cguntur

Yeah those sound good

@jillbinder

I like the buddying up idea… that might even help me pass items on to other people if we start with buddying.

@Angela Jin

I’ve watched the training videos, and while they’re super helpful, I admit that I like the security of trying this out with someone first before jumping into it on my own

@jillbinder

@miriamgoldman Tell me more about onboarding

@miriamgoldman

Well, like Angela said, there’s a lot of historical background. Perhaps tied in with buddies, giving a history of the team, what has been done thus far, etc.

@jillbinder

@Angela Jin is talking about being on our mini sub team Train the Trainers. That’s a great idea, Angela. @miriamgoldman So far I’ve been giving people a link to read all our meeting recaps… though at this point it might be a lot of reading!

@miriamgoldman

Yeah – maybe a condensed version of past meeting recaps then?

@jillbinder

I can add to our to do list creating a summary, and keeping that summary up to date?

@cguntur

Yeah that’s what I was thinking….

@jillbinder

For what’s on the list right now, if anyone wants to do anything, whether it currently has a name next to it or not, that would be very welcome.

@kelliwise

That would be nice. It is a little weird to jump in

@jillbinder

Would anyone here be willing to buddy up with me for creating the summary?

@Angela Jin

I’d be happy to read a draft summary and ask questions from a newbie perspective. Would that be helpful?

@jillbinder

Yes, definitely. Thanks!

@kelliwise

so, to clarify – the items in red with urgency of 1 are the most important?

@jillbinder

Ah, good question, I went the other way. 7 out of 7 most important, 1 out of 7 least important.

I went with green go and red stop.

@kelliwise

Thanks. I was interpreting it backwards, then.

@jillbinder

I created the 30 minute meeting time at the start thinking that would be plenty, but we always feel so rushed. I’m wondering what people think about having the meeting be an hour.

@cguntur

I think that’ll depend on the agenda. But, going forward, we might need more than 30 min

@jillbinder

Or maybe someone else can create the poll for us! Anyone willing to do this?

@miriamgoldman

I’ll do that.

@jillbinder

Thanks @miriamgoldman!

@jillbinder

We are at the end of the meeting time, but if anyone wants to stay to keep chatting they are welcome. We have a starting point and some great ideas!

https://wordpress.slack.com/archives/C037W5S7X/p1525282385000691

#WPWomenSpeak

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Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Community Team Chat | Thursday, May 3rd 2018

Hey Team!

Our bi-monthly Community Team chat is happening this Thursday, May 3rd 2018. Meeting times are 11:00 UTC and 20:00 UTC in #community-team on Slack – we use the same agenda for both meetings in order to include all time zones.

Agenda

  1. Deputy check-in:
    What have you been doing and how is it going?
  2. P2 posts needing feedback/discussion:
  3. New posts on P2 (no feedback needed, but reading appreciated to be up-to-date!)

Please add any additional items to this agenda by commenting on this post as needed.

#meeting #agenda

Discussion: should Community Self-Training be mandatory?

Hello team!

In the past three years I have been pretty part of different community events and lately I have found that some people involved aren’t very aware of the guidelines we set in our program.

This could happen in a number of cases

  1. WordCamp organisers who are not the lead, so they don’t go through the handbook, because they expect the lead to read it and provide answers
  2. Meetup organisers that joined after the initial orientation, held only with the main organiser from a group
  3. In general, people that are doing awesome work in their local community (Meetups, Contributor Days, Hackatons, etc…) without being aware of the Community team resources
  4. Deputies that were inactive for a while

In the Meetup case (2) I think it might be enough for the team member that went through orientation to give the orientation to the new members every time someone else comes on board.

I wonder if the self-training should be made mandatory for the othe cases.

Pros

Everyone is on the same page

Cons

We don’t have many people grading the quizzes

What do you think?

Deadline to comment is May 18 so we can discuss this during the next two Community chats.

Weekly Updates

Hello to all our Deputies, WordCamp organizers, Meetup wranglers, and WordPress Community builders! You were probably hard at work this weekend. Tell us what you got accomplished in our #weekly-update!

Have you run into a roadblock with the stuff you’re working on? Head over to #community-events or #community-team in Slack and ask for help!

Call for Moderators: WP15 needs your help!

Social media posts with the hashtag #WP15 are being aggregated and displayed on wp15.wordpress.net/live between now and mid-June, yay!!! It’s fun to see people all over the world celebrating the 15th anniversary of WordPress, and it’s great that we’re archiving all this content for posterity and nostalgia. 🙂

Cool!

We think so too! We’d love you to tweet about the 15th anniversary too! Unfortunately, some sexually explicit content has shown up on the hashtag in the past month, so the site is now sending all possible posts to a Pending list, so someone can review each post before it’s published to wp15.wordpress.net.

How can I help?

We need moderators to help us make sure that all the content displayed on the anniversary site relates to WordPress and is appropriate for all audiences.

What do I have to do?

Depending on how many people volunteer, the time commitment is 5-15 minutes per day, every 1-2 days between now and June, to check the Pending list and publish all the tweets/instas/flickrs that relate to the 15th anniversary of WordPress (and don’t have adult content).

Probably the highest volume of posts will come over the weekend of May 27, so ideally volunteers can help on that weekend especially.

Skills requirements: knowing how to publish a Pending post in WordPress and how to distinguish between adult vs general content.

I’m in! How do I sign up?

Comment on this post, and a deputy will contact you, add you to the site, and you can get moderating! 🙂

 

Do you have questions or concerns that weren’t answered above? 🙂 Leave them in a comment below!

 

WordCamp Incubator Program 2018-2019: Roadmap

As it was announced last February, the WordCamp Incubator Program is back in 2018 and we want to thank everyone who has showed interest in participating as a WC Incubator co-lead and/or for hosting the event in their city, we’re very happy to say that we’ve received a lot of applications 🙂

This is going to be the roadmap of the WC Incubator program 2018-2019.

  1. Before Friday, April 27, 2018:
    – Publish the roadmap on this blog
    – Send an answer to the WC Incubator co-lead applicants
    – Set up a call with the co-leads for training them on how to deal with a WC Incubator team
  2. Friday, May 4, 2018:
    – Recruit Incubator co-leads to help review the city applications
    – Finish the first review of all city applications and identify the clear “noes”
  3. Friday, May 11, 2018:
    – Send an email to the rejected city applications
    – Publish the best 10 city candidates on this blog and announce that we’ve got in contact with them already to request more info with May 18th as the deadline to get an answer. Do interviews to the applications that proceeds in the next couple of weeks with the help of the co-leads.
  4. Friday, May 25, 2018
    – Finish reviewing the last 10 candidates and rate them with the help of the WC Incubator co-leads
    – Plan with the co-leads who can participate in the interviews, etc.
  5. Friday, June 1, 2018
    – Publish the list of final cities and co-leads assigned to each of them
  6. Monthly from July until the end of the WC Incubator
    – Do a monthly check-in with the mentors about how’s everything going, getting WC dates, if we’ve got the Meetup applications of those cities received, number of organizers, etc. ask them to add a comment about how their Incubator is going in a monthly p2 post on this site
  7. Friday, February 1, 2019
    – Write down a WC Incubator recap p2 post on this blog with the status of the program, and a request to the respective co-leads of posting a comment with a summary of their Incubators.

#roadmap

WordPress 15th Anniversary date range extension

The 15th Anniversary of WordPress is fast approaching and communities around the world are organising parties to celebrate. These events are being tracked on the central WP15 website where they show up automatically if the event is labelled as a 15th Anniversary party and fits into the required date range. At first that date range was within a week on either side of the anniversary date (27 May), but we have now extended that date all the way back to 1 May for two reasons:

Ramadan

Ramadan, a full month of fasting in the Islamic calendar, starts on 15 May this year. We have heard from a few people that they haven’t wanted to organise a 15th Anniversary party because they wouldn’t be able to do it during Ramadan. Extending the date range for WP15 parties to show up on the site effectively removes that restriction and makes space for more communities to be included in the global celebrations.

Regular meetup days

Many communities are using the regular monthly meetup day as their WP15 celebration. This is a great way to do things of course, but in many cases those dates were outside of our specified date range. With the dates now encompassing the whole month of May, all regular meetup days are included and this will no longer be a problem.

With these updates, we hope to see more communities included in these celebrations!

Want to organise a WP15 event for your local community? Read more about it (and order unique swag for the event) here: https://make.wordpress.org/community/handbook/meetup-organizer/event-formats/wordpress-15th-anniversary-celebrations/