Report: Inclusion and Diverse Speaker Workshops May 2022

This month, we held two “Organizing Diverse & Inclusive WordPress Events” discussions.

May 2022

Organizing Diverse & Inclusive WordPress Events – Discussions

Facilitator: @jillbinder

To accommodate the WCUSWCUS WordCamp US. The US flagship WordCamp event. organizers, we held short discussions on two different dates (May 10 and 14, 2022) about the videos on Learn WordPress. Also invited: All event organizers, contributors, and the mentorsMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. in the #diverse-speaker-support channel.

Total number who attended both: 21 

From number of cities: 23 (one person represented MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. in 3 cities/countries)

From number of countries: 8 (Bolivia, India, Nigeria, Philippines, The Netherlands, Portugal, Cabo Verde, United States)

Self-reported increase in preparedness to help create more inclusive WordPress event after taking the workshop: 23%

Testimonials

“I grew from the experience of attending the #WPDiversity workshop. What I took away is that we are stronger together when creating diverse spaces. We see each other’s blind spots and through collaboration we can ensure everyone feels included.” – Winstina Hughes, Community Contributor, US

“This session offered new methods to make events even more inclusive. We absolutely loved discovering that simply changing a few phrases may make meetups & wordcamps even more open to more people.” – WP Swings

“I found the Inclusion training for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers inspiring and helpful. If you’re involved in events in any way, I recommend it.” – Jonathan Wold

“Five minutes in, I felt inspired to start trying some of these ideas as we restart in person meetups. No matter your goal, there are so many applicable basics for community building in this workshop that anyone attending can take something away that they can use immediately in their community.” – Cate DeRosia, WCUS 2022 Lead Trio, Grand Rapids, MI

“I have a better understanding of real inclusion resources.” – Mike Straw, WordPress Code WranglerWrangler Someone, usually a person part of event organizing team, who looks after certain things like budget or sponsors., Athens, Ohio

“Every bit of training helps!” – Anon

diverse-speaker-support channel

We have a SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel #diverse-speaker-support in the Make WordPress Slack for:

  • workshopping talks with each other and with mentors
  • finding out about WordPress speaking opportunities from WordPress Meetups and WordCamps
  • getting to know other WordPress speakers and organizers

Number of past #WPDiversity Workshop participants who joined in May 2022: 2 

Wins this month: 2

  • One speaker got accepted to speak
  • One speaker got feedback on her presentation

Thank you

A lot of people contribute to making these workshops successful. Thank you to each and every one!

Upcoming

Love this? Come attend a workshop!

Watch https://make.wordpress.org/community/tag/wpdiversityworkshops/ for our next workshop announcement.

#diversespeakerworkshopsreports, #wpdiversity

Announcement: Team Representative Change for the Community Team in 2022

Earlier this year, @samsuresh and I (@harishanker) were selected as Community Team representatives for 2022. Personally, it has been an exciting opportunity working as the Team Representative for the community team so far – and working with Sam has been nothing short of a joy! Together, we were able to make great progress – we helped finalize the community team goals for the year, we hosted some exciting team chats and trainings, and the team also had a blast at the Contributor day in WCEU.

I am taking a three-month sabbatical from work, starting mid-June. During this time, I will not be available to contribute full time to the community team, as I will be mostly away from the keyboard. I feel that it is unfair that I stay as team repTeam Rep A Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. since I will not be contributing full-time. Hence, I have taken the difficult decision to step down as a team representative. I would also like to thank all our community members for your unconditional support for the community team so far – I will always be grateful to you, for all that you do for our community!

With that said, given our exciting plans for 2022, the team needs still need another representative to support all our exciting plans for the year.

I am excited to announce that Megan Rose (@megabyterose) will be the Community Team representative for the rest of 2022, along with @samsuresh!

Sam and I are excited to welcome Megan – she has done an excellent job supporting the community team over the past year, and we are certain that she will do a fantastic job as a team representative.

Megan Rose

Megan is an Ohio-based web developer and community builder. She is a WordPress Community DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. and the Expert Community Support Lead at Codeable. When not at a computer, Megan enjoys competitive swimming, reading, and spending time with her pets.


What are team reps?

In the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project, each team has one or two (or more!) representatives, abbreviated as “reps”. Team reps are responsible for communicating on behalf of the group to the other contributor groups via weekly updates, as well as occasional chats. 

As a reminder, it is not called “team lead” for a reason. While the people elected as team reps will generally come from the pool of folks that people think of as experienced leaders, the team rep role is designed to change hands regularly.

#team-reps

Recap of the Diverse Speaker Training group (#WPDiversity) AMER/EMEA on June 8, 2022

Attending: @jillbinder, @juliarosia, @katiejrichards, @kcrockett, @onealtr, @santanainniss

Facilitator: @kcrockett

Start: https://wordpress.slack.com/archives/C037W5S7X/p1654707592072139

Summary

1 Check-ins (everyone)

2 First time here

3 Comments, questions, ideas (anyone)

4 Workshops (Speaker & Inclusion) (@jillbinder)

5 APAC (@onealtr)

6 WCEUWCEU WordCamp Europe. The European flagship WordCamp event. (@juliarosia)

7 Diverse Speaker Support channel (@kcrockett, @juliarosia, @jillbinder)

8 Marketing (@santanainniss)

9 DEI plans for WordPress events (@juliarosia)

10 Other Updates + Next week’s meeting facilitator (anyone)


End: https://wordpress.slack.com/archives/C037W5S7X/p1654711167610459

#wpdiversity

X-post: What’s new on LearnWP in May 2022

X-comment from +make.wordpress.org/updates: Comment on What’s new on LearnWP in May 2022

Community Team Meeting Agenda for 2022-06-09

Hello friends! I would like to welcome you to the latest edition of the community team chat, being held on June 09, 2022!

Please note: This week’s community chat is being held a week later, as many of our team members were busy attending or organizing/volunteering at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe 2022 last week. The details have also been updated in the DeputyDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook. calendar.

As you know, the meeting is meant for all contributors on the team and everyone who is interested in taking part in some of the things our team does. Feel free to join us, even if you are not currently active in the team!

You will find a preliminary agenda for the meeting below. If you wish to add points to discuss, comment on this post or reach out to one of the team reps: @harishanker or @samsuresh. It does not need to be a blog post yet, the topic can be discussed during the meeting nevertheless. We use the same agenda for both meetings.

Deputy / MentorMentor Someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. / Contributor check-ins

What have you been doing and how is it going? What did you accomplish after the last meeting? Are there any blockers? Can other team members help you in some way?

Highlights

Incident Response Training

In light of the first version of the code of conduct for the WordPress project, incident response training is now available to anyone interested in learning more about how to take and respond to incident reports. Further, a team is being built, which will help WordPress community when something goes against the new code of conductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia. Please nominate individuals that you think would be a great fit for this team.

Discussions

Feedback Requested: Guidelines for Regional In-person WordCamps

Last month, we simplified guidelines for organizing regional in-person WordCamps. Moving forward, regional WordCamps will not need to go through additional steps (such as writing a proposal), and can directly apply to organize a camp for their region using the regular WordCamp application form. However, regional WordCamp applications will continue to be evaluated on a case-by-case basis by WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook., and can only be organized by communities that have active local communities.

In your mind, what are some guidelines the Community Team can implement to evaluate whether a local community is active, before approving their regional WordCamp? Please share your feedback in the chat!

Blog Posts and Announcements

Team Representative Change for the Community Team

I (@harishanker) am stepping down as the Community Team representative, and @megabyterose has been nominated as the new team representative for the community team for the rest of 2022. Congratulations, Megan!

WordCamp Europe 2022 Contributor Day

Community Team members had a blast at the WordCamp Europe 2022 contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. on June 2, 2022. Together, we did a lot of work together, and were able to offer excellent support to our large team of community members. A recap of the event will be published shortly.

Meetup Organizer Newsletter: May 2022
Don’t miss the WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Newsletter for May 2022. 

Annual Meetup Survey for 2021-2022

Our team is working on launching the annual meetup survey for 2021-2022. Check out the first draft of the survey. Please let the team know if you are available to translate the survey to different languages!

The Community Team Writing Sprint
The Community Team organized a successful writing sprint for #WPDiversity documentation from May 23rd to May 30th!

Updates from the Diverse Speaker Training Group

Open floor

Here is your chance to bring things into discussions that weren’t on the meeting agenda. You can also use this opportunity to share anything that you want with the team. If you have a topic in mind before the meeting, please add it to the comments of this post, we will update the agenda accordingly.

Hope to see you on Thursday, either on Asia-Pacific / EMEA or Americas friendly version of the meeting!

#meeting-agenda, #team-meeting

Recap of the APAC WPDiversity Network Building on May 26, 2022

Attending: @onealtr, @devinmaeztri

Facilitator: @devinmaeztri

Start: https://wordpress.slack.com/archives/C037W5S7X/p1653534021216839 

Summary

1. Check-ins (everyone)

2. First time here

3. Volunteer needed to take notes!

4. WPDiversity at WordPress events in Asia coming up (and completed)

5. Outreach to get more participants of our meeting (@Devin (she/her))

The main intention of starting this meeting is that we want to walk the talk. We want to make WordPress community as diverse and inclusive as possible and we need you to be part of the journey!

We just started the meeting for the APAC region (this is the second meeting) and we name it differently. We also learn from the Diverse Speaker Training group (#WPDiversity) but we want to be flexible and open for adjustments. We are still learning to best run the meeting and get more participants and volunteers to help grow the network.

We also need your help to spread the word so more community members can join the meeting and so we can learn from each other about making the WordPress community in our area more diverse and inclusive.

6. Updates, comments, questions, ideas  (anyone)

https://wordpress.slack.com/archives/C037W5S7X/p1653536739399349

7. Reminder of next meeting and facilitator (anyone) (edited) 

Our next meeting will be Thursday, June 9, 2022, 0300H-0400H UTC.

End: https://wordpress.slack.com/archives/C037W5S7X/p1653537571592829 

#wpdiversity

Recap of the Diverse Speaker Training group (#WPDiversity) AMER/EMEA on May 25, 2022

Attending: @jillbinder, @juliarosia, @katiejrichards, @kimberlylipari, @onealtr, @santanainniss, @wpfangirl

Attended by proxy: @kcrockett

Facilitator: @jillbinder

Start: https://wordpress.slack.com/archives/C037W5S7X/p1653498000677889

Summary

1 Check-ins (everyone)

2 First time here

3 Comments, questions, ideas (anyone)

4 WCEUWCEU WordCamp Europe. The European flagship WordCamp event. (@juliarosia and @devinmaeztri)

@juliarosia: We will ask contributors to translate some simple WPDiversity pages and host an informal roundtable about diversity in the WordPress community and at WordPress events.

5 Diverse Speaker Support channel (@kcrockett, @juliarosia, @jasonways, @jillbinder)

6 Marketing (@jillbinder and @santanainniss)

7 DEI plans for WordPress events (@juliarosia)

@juliarosia: This week’s Writing Sprint is underway! The goal of this sprint is to develop the materials needed to implement this proposal to integrate #WPDiversity into WP event organizing. Anyone is invited to contribute, as described in the post. Want to contribute? Here is a handy document and contributor tracker!

8 APAC (@oneal and @devinmaeztri)

@onealtr:

  • The 1st meeting had 3 attendees, we hope more will be able to participate in the upcoming meetings
  • On May 14 there was a WordPress Mega meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. in Japan where they held a Diversity Speaker Training workshop.
  • We’ll also discuss upcoming WordCamps and meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. in the APAC regions.
  • An update about WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Asia in Bangkok coming up in February 2023

9 Workshops (Speaker & Inclusion) (@jillbinder)

We held an Organize Inclusive WP events discussion on May 10 and 14.

We had 21 attendees in 21 cities in 8 countries (Bolivia, Cabo Verde, India, Nigeria, Philippines, Portugal, The Netherlands, United States). Their self-reported preparedness in creating an inclusive and diverse event went up 23%!

10 Other Updates + Next week’s meeting facilitator (anyone)


End: https://wordpress.slack.com/archives/C037W5S7X/p1653501541053569

#wpdiversity

X-post: Announcement: Incident Response Training

X-comment from +make.wordpress.org/updates: Comment on Announcement: Incident Response Training

2nd biweekly APAC WPDiversity Network Building (May 26, 2022)

We would be honored if you would join us for the biweekly APAC #WPDiversity Network Building. Thursday, May 26, 2022, at 0300H UTC, in the #community-team channel on Make WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..

Agenda:
1. Check-ins
2. First time here
3. Offering attendees to volunteer to help with notetaking
4. WPDiversity at WordPress events
5. Outreach to get more participants in our meeting
6. Updates, comments, questions, ideas
7. Reminder of next meeting and facilitator

We are looking forward to having you all!

Regional In-person WordCamps Going Forward

In March, I kicked off a discussion in this blog on revisiting regional in-person WordCamps. A big thank you to all of you for sharing exciting and diverse perspectives and concerns on regional in-person events. I have attempted to summarize your feedback in the wrap-up comment. The goal of the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. program is to connect WordPress enthusiasts with each other, inspire them to do more with WordPress, and encourage contribution to the WordPress project. Per your feedback, regional WordCamps would help us achieve this goal in 2022. Hence, the Community Team has decided to simplify the guidelines for regional in-person WordCamps. 

Moving forward, regional WordCamps will not need to go through additional steps (such as writing a proposal), and can directly apply to organize a camp for their region using the regular WordCamp application form

Regional WordCamp applications will continue to be evaluated on a case-by-case basis by WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. deputiesDeputy Community Deputies are a team of people all over the world who review WordCamp and Meetup applications, interview lead organizers, and generally keep things moving at WordCamp Central. Find more about deputies in our Community Deputy Handbook..

Importance of Local Communities While Organizing Regional WordCamps

I would like to specifically highlight that ongoing regional WordCamps cannot be held at the cost of local WordPress meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. and local communities. Local communities offer more accessible ways to connect over WordPress, and more supportive pathways to participation in larger, more complex events. If a local community wants to continue organizing regional WordCamps, they should follow these guidelines: 

  • The local meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups that constitute the region should continue to meet regularly and be active (they may continue to meet online).
  • A regional WordCamp will not be a replacement for local WordCamps in a location. We strongly encourage local communities to continue organizing WordCamps. As opposed to traditional multi-day WordCamps, they can organize smaller events that are akin to a meetup-day format, yet benefit from WordCamp benefits such as sponsorship, etc. 
  • Local communities should encourage new volunteers, and continue to add new members to positions of leadership. 
  • If a community wants to organize a local WordCamp, it should have adequate representation from all local meetups and should have a fresh set of organizers. The community should be very strict about two-year term limits for lead organizers. 

Request for Feedback

  • First of all, I would like your feedback on this proposal. I continue to appreciate your honest and direct feedback on this new direction for regional camps.
  • Healthy local communities are important for the success of regional events. As such, WordCamp Central will evaluate the health of local communities when assessing a regional WordCamp application. What metrics can be used to measure the health of a region? We would love to hear from you! I have shared a list of indicators that our team has considered below – but I’m sure I would have missed some important pointers. So I would love your input on any additional metrics that could help measure the health of our communities! The indicators we are currently evaluating include:
    • The number of new (and old) organizers.
    • Diversity in the organizing team (age/gender/ethnicity/sexual orientation, etc).
    • Number and frequency of events held by the local meetup groups within the region.
    • Past WordCamps in the region (if any).

Once again, a big thanks to all of our community members who commented on the original proposal and to all our community members planning regional events to revitalize our vibrant community. 

The following fine folks contributed to this post: @angelasjin @devinmaeztri and @juliarosia

#regional-wordcamps #proposal #announcement