Request for feedback: Review for the dedicated deputy communication channel

After the discussion on my proposal about a dedicated communication place for deputies, we agreed to experiment with a private #community-deputies channel in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. In the discussion, we also agreed to do a public review after three and six months to see how the channel has worked and decide its continuation. The channel was created in December, so it’s time for the first review.

The purpose of the channel is to be a safe place for all deputies to discuss sensitive and private aspects of our work, get peer-support when needed and ask second opinions for event applications. It’s not meant for discussions that could take place in public forums like this blog, #community-team or #community-events channel.

Guidelines for the channel are:

  • As we all are busy and have an abundance of unread notifications, please avoid irrelevant chatter.
  • Help to create a safe and welcoming space for all deputies. Be empathetic and help answer questions when you can!
  • If you feel that the discussion should take place in a public forum, say it and help to move the discussion to the #community-team channel or Community Team blog.
  • Any decision making that will affect the broader community will be made in public. Help others be aware of when they might be making a decision that should happen after public discussion.

As this year has continued being really strange, I think we really can’t use many numeric metrics while reviewing the channel. That’s why I’d like us to have an open, free form, discussion. Here are some questions to help start that discussion:

  1. Has there been discussion about topics that should have been taken place in public forums instead?
  2. Have you got help with some issue in the channel, which you’d normally handled by yourself or asked help from another deputy in a private message?
  3. Has the channel helped you feel more connected to the team?
  4. In general, what is your feeling about the discussion that has taken place on the channel?
  5. Should we continue to keep using a private deputy channel?

Active deputies, please share your thoughts and raise new important questions to the discussion. This is also an open invitation for all community members to ask questions about the channel, which could help us with the review.

Discussion is open until 2021-03-29. If the result of the review looks like there’s no justification for private working space for deputies, the channel will be shut off at the beginning of April. In case the experiment continues, we will do another public review in three months.

Thanks to @angelasjin, @andreamiddleton and @kcristiano who helped with this post.

#slack

Proposal Update: Decision making checklist for safe, in-person meetups

Feb 4, 2021 Update: The date to give feedback on this post has been extended by one week! Please share your feedback by February 12.

Following the proposal earlier this month around a decision making checklist for safe, in-person meetups, there was additional conversation and questions about how an organizer would use the checklist. To help everyone better understand the process as currently envisioned, I’ve done my best to describe it below, incorporating some additional, excellent ideas that were shared. Before moving forward on this, I invite everyone to read through this process, and to share your feedback. 

A quick note: until this process is implemented, all WordCamps and Meetups are expected to be held online.The Community team knows that it is still very unsafe to meet in person in many areas. The goal of this process is to help meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers assess the risk of hosting an in-person event, in the hopes that some areas that have more effectively contained COVID (like New Zealand and Taiwan) can be supported in hosting in-person meetups.

The process as currently envisioned would look like this for a meetup organizer: 

  1. Review the resources. Meetup organizers would reference some new (to be created) handbook pages in the Meetup Organizer Handbook. These new pages will include: 
    • The checklist to determine whether organizers can proceed, with caution, in organizing an in-person event.
    • Links to frequently referenced health authority data, to help organizers determine positivity rates, basic reproduction number, etc. 
    • Templates to help meetup organizers, such as language for requesting info for contract tracing, expected behavior and safety protocols, etc. 
    • Reporting mechanism that allows organizers and community members to report to Community deputies if they need support or see any safety concerns or broken protocols. 
  2. Use the checklist. The Meetup organizer uses the checklist (put together based off of feedback from the previous proposal), which is a CrowdSignal form embedded in the handbook page. The form will only recommend moving forward with an in-person meetup if organizers are able to answer yes to all questions. Organizers can use the handbook page with links to health authority data, or use local resources, to help fill in the checklist.
    • The checklist recommends “no”. If the checklist says “no”, organizers are expected to follow this recommendation. At this point, they can close out the survey without submitting. If they would like to provide the Community team with feedback on the form, or share what health authority references they used, they do have that option.
    • The checklist recommends “yes, proceed with caution”. If the organizer gets the recommendation that they can proceed with an in-person meetup, they will be required to submit the form, which also asks for: 
      • Agreement to the recommendations and guidelines provided.
      • Organizer name, Meetup URLURL A specific web address of a website or web page on the Internet, such as a website’s URL www.wordpress.org, health authority references

Although organizers do not need to wait for further approval from the Community team, submitting the form is mandatory for organizers who want to organize in-person meetups. 

  1. Organize the in-person meetup. If the organizers proceed with an in person event, they can use templates in the meetup description to explain safety protocols or measures to their meetup participants. Some examples might include expected behaviors (wearing a mask, agreeing to share contact information for contact tracing, etc), or that the meetup may move online or be cancelled if local situations change. 
  2. Reporting back to Community Deputies. If something unexpected happens, the Community team would like to know immediately. Organizers and meetup attendees can reach us in a number of ways: by pinging deputies in the #community-events channel, or emailing support@wordcamp.org. Community members can report concerns or ask questions, specifically around in-person meetups, using a new, dedicated handbook page. 

Community Team deputies will be responsible for directing meetup organizers to these resources, answering questions as they come up, and broadly, to help all meetups follow these guidelines. 

Feedback requested

Please share your thoughts on this proposal update by Friday, February 12, 2021. Specifically, it would be helpful to hear:

  • Are the steps or checks missing in this process? 
  • Do you have any questions about the process?
  • What happens if organizers or attendees don’t follow these guidelines?

Thank you all for your patience and thoughtful feedback in creating this process. This is a hard, hard topic with no precedent we can refer to, so I am grateful that this considerate community is tackling this together. 

Kudos to @sippis, @andreamiddleton, @evarlese, @jenniferswisher for helping to write this post!

#meetups

Getting more Learn WordPress Discussion Group leaders and attendees

Learn WordPress is getting closer to its full launch and more workshops are being published, worked on and planned. One essential idea with workshops are discussion groups, that are a great way to share thoughts and ideas between others that have watched the recorded workshop.

Discussion groups can be held via Zoom or in #community-events SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel by original workshop presenter(s) or anyone who wants to be a discussion group leader. Virtually anyone interested in leading a discussion group on any of the workshops on the site is welcome to do so.

To make the most out of workshops and discussion groups, it would be great to have at least two discussion groups per each workshop. These discussion groups can happen anytime and even after the workshop has been published already months ago – it’s up to the discussion group leaders interest.

Currently, discussion groups are a bit hidden in the Learn WordPress platform. I’m proposing the following additions in order to raise awareness about discussion groups happening and more attendees and discussion group leaders:

1. Add “Upcoming discussion groups” section between “Recent workshops” and workshop idea submission CTA on the front page.

This new section would list three next upcoming discussion groups and link to the meetup.com page where all upcoming discussion groups are listed. This way also older workshops get some attention on the front page if new discussions groups for those are scheduled.

We already have code to get meetups from meetup.com, so it shouldn’t be a big job to get scheduled discussion groups from there as well. Of course, it needs some dev time, but I’m sure it will be worth it.

2. Add “Interested in running a discussion group?” CTA next to current “Have an Idea for a Workshop?“ CTA on the front page.

I’d like to have many discussion group leaders, so running those won’t fall into the responsibility of a workshop presenter(s) and a small group of an active group of Learn WP deputies. With this new CTA in place, we make it more visible that virtually anyone can run a discussion group if they find a workshop they’re really interested in and there’s no scheduled discussion group for that workshop.

Quick mockup showing how upcoming discussion groups and new CTA could be places on the front page.

3. Add details about discussion groups in workshop pages.

Currently, the page of a single workshop only has a button “Join a Discussion Group” which is a bit vague. We should add a small blurb on top of the button explaining what is a discussion group. Below the button could be a small text, much like the CoC notice, saying that if there’s no scheduled discussion group for this workshop, apply to be a discussion group leader to run one.

4. Create a new “Be a Discussion Group leader” page

As you might notice, two previous proposals contain a link to a page that doesn’t exist at this time on Learn WP platform. We should create a new page where it is explained what discussion group is, what it means to be a discussion group leader and how to apply. Currently, this information exists only in this make/community posts.

Tracking all the upcoming discussion groups and keeping an eye that each workshop has at least two groups

It would be nice to have at least two discussion groups for each workshop. These can happen anytime after the workshop has been published, even months later.

To keep track of upcoming discussion groups, we’ll use meetup.com where all scheduled discussion groups are being added.

In parallel to public listing on scheduled groups, I suggest that we create a new Google sheet with each workshop listed on it. In the sheet we can track if;

  • Zoom discussion group has been scheduled/held
  • Slack discussion group has been scheduled/held
  • Additional discussion groups have been scheduled/held

It would fall mostly under my lap, as I promised to manage discussion groups, but everyone who schedules a new discussion group in meetup.com should update this sheet.

With this sheet, we can track if a workshop hasn’t had any discussion groups and we can reach out to our discussion group leaders and workshop presenter(s) (not too) regularly asking whether they would like to schedule one. In future, the list of workshops needing a discussion group leader, could be added to the new “Be a Discussion Group leader” in Learn WP platform.

What do you think? Thoughts, ideas, comments, questions? How we could attract more discussion group leaders and attendees in your opinion? Please share your feedback before 2020-11-09.

#discussion, #discussion-groups, #learn, #learn-wordpress, #learn-roadmap

Tuesday Trainings: Thoughts on WordCamp Mentorship

The WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Mentorship program is invaluable; the WordCamp gets the experience and thoughts of an experienced WordCamp Organizer and the Mentor always learns something from each WordCamp they work with. The mentoring program can be one of the most rewarding experiences you can have contributing to the Community Team. 

Why do WordCamps Need Mentors?

The WordCamp program changes all the time. Not just in these unprecedented Pandemic Times, but even in ‘normal’ times the program is ever-changing and evolving. WordCamps can benefit from a mentor so they can understand and learn about the latest changes to the program and any exciting new addons that we have added.

WordCamp Mentors are a great sounding board for new ideas. Have a great idea you have never seen at a WordCamp? Run it by your Mentor. Talking (or slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. chatting an idea) will help define it and make it happen.

With a mentor you will have a person to reach out to and help you through the rough times. It’s crunch time and you need an answer right now! Don’t panic – that email you sent to support@wordcamp.org is not being ignored, that slack pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” you dropped into #community-events isn’t being ignored either.  It’s just that those are monitored by volunteers who are focused on everything instead of a single thing. Your WordCamp. Your mentor is your connection to WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each., they’re there to answer your questions and keep you on track in planning.

What should a mentor do?

A mentor acts as your guide to a successful WordCamp. “Guide” is the key word. A good mentor will create a safe space for your team to explore ideas, keep on track in planning, and become innovative without the fear of innovating yourself outside of the expectations for WordCamps. It’s also the mentors job to ensure that the event follows program guidelines, and expectations.

Perhaps most important of all, a mentor listens. Even when you have an idea that seems crazy or out of the box. Even when you want to try something no other WordCamp has tried before.  They listen, talk the idea through, and see what it will take to make it happen. You could be surprised what we can work out when we work together.

If a WordCamp starts having worries about money, the mentor is the first person they’ll go to.  The goal is not to say no, nor to cut expenses, but to be a helpful reviewer of what needs to be done.  Money issues can be solved. The purpose of a WordCamp is to engage people in the WordPress project, provide valuable content to the attendees, and to grow the WP community.   When deciding budgetary issues these are the primary things that should be kept in mind. A mentor can help you do that.  

Mentors never forget that the WoprdCamp Organizers are volunteers and their time is valuable, because mentors are volunteers too. WordCamps don’t pay organizers, volunteers, or speakers. When you look at a budget there’s no labor cost, no speaker fees, no payments to anyone other than vendors. Mentors know this and keep this in mind when tasking their Organizers with additional work to be done. The time an Organizer spends has a cost, even if it does not show up on the budget.

While being available when organizers have urgent questions is a nice benefit of the WordCamp Mentorship relationship, that’s not the important part of how mentorship works. Ideally there aren’t urgent questions because Mentors and Organizers work closely together from the beginning of pre-planning through the execution of the WordCamp. Mentors should schedule regular meetings; regular enough so that there is a comfortable cadence to them, but not so frequently that it feels overbearing or takes up more time than is required. Typically  we recommend meeting every two weeks, but it’s a balancing act.  Be sure to have meetings around key dates:

  • Announcing calls for speakers, sponsors, and volunteers
  • Call for speakers ending
  • Checking during speaker selection process
    • Mentors should keep their thoughts on selection to themselves unless they see a speaker that does not meet the expectations for participation 
  • If an it’s an in-person even offer to let the Organizers talk through their menu with them to ensure dietary requirements are being met   
  • Be available the last two weeks for quick slack chats to help Organizers through the last minute hurdles

What shouldn’t WordCamp Mentors do?

This is not the mentors event. That’s the key thing a mentor should remember at all times. If you would do a task differently, that does not make the way this WordCamp is doing it wrong – it makes it different. Let Organizers do it their own way.

A mentor is not on the Organizing team. Mentors do not decide, they guide.

A mentor does not tell a WordCamp what to do. Mentors will advise a Camp is something they are doing is not allowed (perhaps they are planning T-shirts and want to put sponsor logos on the back and offer only Unisex sizing) by explaining why we have these guidelines. But they don’t tell a WordCamp not to have t-shirts just because they prefer non-sized swag.

A mentor does not do the organizing work. They don’t take on your work or the work of a team member. They’re there in an advisory capacity to help keep you on track in planning and give you a sounding board. Don’t assign them tasks.

Moving Mentorship Forward

As the WordCamp program evolves and changes the need for WordCamp mentors becomes more and more significant. And the need to ensure these mentors are ready and able to handle these changes as they come up is critical. To this end we’re working to update the Mentor Handbook and create a monthly meeting to mentor the mentors. 

If you’re a former WordCamp lead organizer and working on the existing documentation or becoming a mentor for WordCamps is something you’re interested in, let us know how you’d like to be involved in the comments.

Looking for more great training content? 

Check these out!

The WordPress Diverse Speaker Training group (#WPDiversity) has several workshops coming up to help you in your journey to public speaking at online WordPress events, or for WordPress event organizers to support more diverse speakers at the events you are holding:

Saturday, July 11, 1-5pm in Costa Rica time: Empower Women Speakers For your WordPress Events in Latin America
Saturday, July 18, 5-7pm UTC: WordPress Meetups: Hold Your Own Diverse Speaker Workshop
Tuesday, July 28: Who am I to be speaking? & Finding a topic that people would love to hear
Wednesday, July 29: Creating a great pitch
Thursday, July 30: (new!) What if someone asks me a difficult question?

#mentorship, #tuesdaytrainings

Meetup Organizer Newsletter: Online Events Edition

Hello friends,

We are happy to share with you another meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizer newsletter, packed full of information about upcoming online events, along with news, information, and inspiration for your local meetup.

Newsletter contents:

  • New resources for online and in-person events during COVID-19
  • Upcoming Online Events
  • Training Tuesdays
  • Call for Content for the Youth Working Group

New Resources for Online and In-Person Events during COVID-19

The WordPress Community has begun to host online Meetups, and there are guidelines for online do_action charity hackathons. Now, the Community Team has prepared a new set of guidelines for online WordCamps, and for in-person events during COVID-19. 

Online WordCamps – Resources, Tools, and Information

In order to assist organizers with the process of moving their WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. online, and to pave the way for new organizers to get involved, the Community Team has set up some tools, processes, and documentation to make things possible.

We are providing online production and captioning costs associated with any online WordCamp taking place this year will be covered in full without the need for local sponsorship. You will find more information in the documentation about production vendors, as well as what to look out for if you do look for local companies. We’ve updated our guidelines to cover the regional focus of online events and important changes to the budget review and planning processes.

The handbook also includes a code of conduct that has been updated to cater to this new format. There is also some new documentation on effective ways to moderate the chat during a live stream and how you can ensure your event’s chat remains friendly and inviting. We also have a handbook page that shares some excellent ideas about how to acknowledge your online event sponsors, along with some tips for speakers at online events.

The WordCamp schedule has been updated to indicate whether an event is taking place online or not, and we also have tips for WordCamp speakers

In-Person WordCamps

When in-person events are able to resume, those events will follow the guidelines that were already in place, taking note of these additional guidelines for in-person events taking place in 2020. The Global Community Team is planning to keep these guidelines in place until Q4 2020, at which point we’ll revisit and reassess depending on the situation at that time.

Upcoming Online Events

All the upcoming online events from WordPress meetup groups are shown on this page – times will be shown in your local time zone unless otherwise noted. Feel free to participate in any event to see what other meetup groups are doing! For tips on how to organize an online meetup, visit this handbook page

WCUS Call for Speakers and Interactive Office Hours

WordCamp US 2020 will take place online due to the COVID-19 pandemic. The event still runs from October 27-29, 2020, and will be free to anyone who wishes to attend. 

At this time, the Call for Speakers is still open! You can apply to speak on the speaker application site until May 31, 2020 at 11:59 pm CDT (UTC-5). The WCUS programming team is holding an interactive office hours this Saturday, May 16th at 11:00 am CDT (UTC-5) to help prospective speakers learn more about WCUS attendees and brainstorm topics for their talk. This interactive session will be held in the Make WordPress Slack. For more information and to sign up, visit this post. This session will be followed by a second interactive office hours dedicated to helping prospective speakers create and submit their pitch, so follow the blog for the latest info. 

Bonus! The Call for Cities is also open. If your community is interested in hosting WordCamp US in 2021 & 2022, please fill out this application

WordCamp Europe

The biggest WordCamp in Europe is now fully online, including Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.! The event will be on June 4-6, 2020, and you can get the latest updates on their website, or by following #WCEU. Don’t forget to get your free tickets for WordCamp Europe now!

WordCamp Kent Online

On May 30-31, 2020, the northeast Ohio WordPress community will come together online for the first online edition of WordCamp Kent. You can get your free tickets for WordCamp Kent Online now!

Diverse Speaker Workshops and Coaching

The Diverse Speaker Training Group (#WPDiversity) is holding workshops and group coaching sessions in May and June. The workshop series will help dispel some myths about being a speaker, help you find a topic, create a great pitch, and provide tips for public speaking and being on camera. Participants are encouraged to attend all three workshops in the given week (the series will be run in May and again in June). In addition, there will be Group Coaching sessions where participants can get help with anything related to public speaking at WordPress events! These sessions are intended to train speakers who are members of a marginalized or underrepresented group in terms of gender, race, class, sexuality, ability, age, etc. For details on dates and times, and for additional information about these sessions, please read this post. If you are interested in participating, please sign up here.

Highlighted Online Meetup:  

In this section, we try to highlight the experiences shared by meetup organizers, about their experiences while organizing an online event. 

Sam Suresh from the Kuala Lumpur WordPress Meetup group shared his experiences about the first edition of their online event: MCO: WordPress Meetup via Zoom

The meetup draws its title from the Movement Control Order (MCO) issued by the Malaysian Government to enforce a lockdown in the country. This was the first online event organized by the meetup group, and over 50 people attended the live event hosted on Zoom. The event had four speakers who each spoke for 20 minutes, followed by a 10 minute Q&A. The organizers also live-streamed the event using the Facebook Live platform, in order to attain a wider reach. Attendees found the event enjoyable and they are planning to organize more online events in the future!

Would you like to share your experiences with organizing online events? Let us know!

Training Tuesdays

WordPress Community deputies and volunteers are creating a new series of content to share knowledge and help to train organizers and interested community members in a variety of skills, while also adding additional training documentation to our handbooks. The content will come in a variety of formats including blog posts, recorded presentations, discussions, and workshops. Each week on Tuesday a different topic will be highlighted on the WordPress Community Blog here with the #tuesdaytrainings tag. For more information, visit the announcement post. If you’d like to contribute your knowledge for a Tuesday Training, please email support@wordcamp.org 

Call for Content for the Youth Working Group

The Youth Working Group team is looking for individuals to contribute 5-10 minute video or video snippets that cover doing something with WordPress. This could be short instructional screencasts from the WordPress dashboard, or a short tutorial that depicts how one can build something fun and creative using WordPress. If you would like to contribute to the project, please pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” Sandy Edwards (@sunsand187) directly in the Make WordPress Slack. If you do not mind the video being used for WCUS KidsCamp, you can apply to speak here: https://2020.wcus-speakers.org/. If you have any questions, you can get them answered at the Youth Events office hours that happen weekly on Thursdays at 2100 UTC/5 pm EST in the the #community-events channel of the Make WordPress Slack

If you have any questions, Community Team deputies are available to help. Please send an email to support@wordcamp.org or join the #community-events SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel.

Thanks for everything you do to grow the WordPress community, let’s keep sharing knowledge and inspiring our Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. Community! 

We’ll see you online soon!

#newsletter

#meetup-organizer-newsletter

Meetup Organiser Newsletter: Online Events Edition

Hi there folks!

Welcome to another meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organiser newsletter – in this edition we’ll be highlighting some upcoming virtual events and providing you with more info about taking your events online!

Upcoming Online Events

With much of the world either on lockdown or in recommended self-isolation, organizers all over the world are taking their events online. The WordPress community is no exception to this trend as many meetups, WordCamps, and other events in the community are being streamed online for the whole world to enjoy.

WordCamp San Antonio

As WordCamps begin to move online, the first to do so is WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. San Antonio taking place this weekend – March 28-29. You can see the full schedule on their site (all times in the local time zone of UTC-5) and book your free ticket here. Over the next few weeks and months, we’ll start to see many more WordCamps be presented as live streams. If you are an organizer who would like to get started with this for your community, then keep an eye on the Community Team blog as more info about online events will be published very soon.

WPBlockTalk

On Thursday, April 2 a virtual event all about the WordPress blockBlock Block is the abstract term used to describe units of markup that, composed together, form the content or layout of a webpage using the WordPress editor. The idea combines concepts of what in the past may have achieved with shortcodes, custom HTML, and embed discovery into a single consistent API and user experience. editor will be broadcast live. WPBlockTalk includes speakers from all over the world and, after the live event, will be published on WordPress.tv for you to watch (or re-watch) whenever you’d like.

Online Meetups

It’s not only WordCamps and all-day conferences that are streaming online, but local WordPress meetup groups are also doing it too! You can find all the upcoming online events from WordPress meetup groups all over the world on this page – times will be shown in your local time zone unless otherwise noted. 

Resources for Online Events

If you would like to take your meetup online, we have some resources available to help you get started with streaming your expertly-crafted content to the world. First off, we need to note that for the time being, we won’t be approving or paying venue-related costs for meetup groups, even if it is in advance for when you do ultimately start meeting in person again. We don’t know what the situation will be once in-person meetings are possible once more and it is safer to only pay for those venues once we know how it will work.

In order to assist you with bringing your meetup events online, we have put together a page of resources and tips to provide with ideas and software options for this move. Additionally, Meetup.com has published information on how to indicate that your event is taking place online. If you follow their guide then your events will be listed in the online meetup events page that is mentioned above.

During this time, when everyone is connecting virtually with each other, people are joining forces with other local communities that speak the same language. The Global Community Team has removed location limitations and reduced the planning process to a minimum. WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. will provide Crowdcast accounts for these longer online events (more info coming soon!) and they will have free tickets for everyone around the globe to be able to join without any financial limitation.

If your community is interested, you can submit the WordCamp Organizer Application now!

Running Charity Hackathons Online

For the last few years, we have included the do_action Charity Hackathon event series in the WordPress community program, and there are some handy recap posts on the WordPress Foundation site all about how these events have been going. In order to keep these going, we have opened the event format up a bit to allow them to be run online. You can find more information about that in the announcement, and if you would like to organize a do_action event, you can apply for one here.

If you have any questions or concerns, Community Team deputies are available to help. Please send an email to support@wordcamp.org or join the #community-events Slack channel. Please note that our Meetup.com inbox is not monitored, so please don’t reach out by replying directly to this message.

Thanks for everything you do to grow the WordPress community, let’s keep sharing knowledge and inspiring our Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. Community! 

We’ll see you online soon!

Event Cancellation Guidelines and Procedures

Given the unfortunate crisis we find ourselves in with COVID-19 (corona virus) we’ve seen as many WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. cancellations this month as we would ordinarily see in a full calendar year. Being mindful that the question of when to cancel, and what to do if cancellation is required, is on the minds of many organizers I’d like to start collecting some information on and common questions you might have around cancelling/postponing an event so we can add them to the WordCamp Organizers Handbook.

We have some existing documentation on procedures followed for WordPress Community Support which we’ll publish along with an FAQ and other guidelines.

I know @courtneypk and @sippis have a lot to add to this conversation, I invite everyone to chime in as well.

While ordinarily we would wait until a call for feedback has been completed to add an update like this, in this case I hope you all agree we should add this documentation as soon as possible and update as necessary.

Please share feedback and concerns in the comments!

#community-events #wordcamps

2019 Annual WordPress Meetup Organizer Survey

A similar message to this post was sent to all WordPress Chapter MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. Organizers via meetup.com, but we are also sharing below.

If you are a Meetup Organizer, please feel free to share the survey link with your co-organizers.

Hello Meetup Organizers!

It’s time for the annual meetup organizer survey, and we have a bunch of other stuff to tell you about, too! 

Organizer Survey

The annual survey is how we track progress in the meetup program. If your meetup group has multiple organizers, each organizer should fill in the survey, but please decide among your group who will be the main point of contact with WordPress Community Support in 2020 — we ask for that information in the survey. Here’s your organizer survey:

https://wordpressdotorg.survey.fm/2019-annual-meetup-organizer-survey

In order for your feedback to be included in the results, please complete the survey by 15 March, 2020!

Member Survey

We’ve recently shared the annual meetup program survey with all members. We’ve revised the questions and edited it down to a shorter survey that takes less than 3 minutes to complete. It would be great if you could mention it at your next event and encourage people to respond! In the email to members, we’ve reminded them that all meetup group members are encouraged to plan events that interest them so that there are more things happening in each group without the primary organizers having to do more work. If members of your group offer to organize events, we hope you will encourage them and make sure they feel welcome on the organizing team!

Organizing Team

Speaking of the organizing team, it’s time for a round of clean-up on your meetup.com leadership team. If there are any organizers on your team who haven’t planned an event in 2019, please communicate with them about changing their role to Member so that people can see who is active and can help answer questions. 

WordPress Global Community Sponsors for 2019

A big thank you to our 2019 global sponsors! Their generous support keeps the meetup program free for the whole community and helps to make sure ticket prices for WordCamps stay affordable.

  • Jetpack *
  • WooCommerce *
  • Bluehost *
  • Liquid Web
  • GoDaddy *
  • HubSpot *
  • GreenGeeks
  • DreamHost

* These sponsors support WordPress events worldwide.

Meetup Sponsorship

  •  If a venue is donating space, it is appropriate to list them as the venue sponsor.
  • It is not appropriate to list any company as contributing to the meetup.com dues, since we pay those through the central account.
  • Companies providing refreshments or financial support to cover the cost of refreshments are appropriate to thank, but should be recognized on an even level with their support. Paying for snacks all year? SidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. recognition is great. One-time sponsor? Leaving them listed as a sponsor all year doesn’t quite match; it’s better to thank them in the event listing for the event they are sponsoring.
  • Organizers of the meetup group and its events are volunteers, and should not be listing their businesses as sponsors unless they are providing a venue or financial support/refreshments like an outside company. 

Venue Rental Costs

We encourage organizers to get free or donated space, but if your venue charges a fee, you can submit a request for payment, which we will review and let you know if that is something we can help cover. Keep in mind that the guideline for cost is about $5 USD per person. Venue rental costs are paid from the central budget. If you’d like to submit a payment request, you can do so here by completing the Meetup Venue Approval Request form.

Event Host Designation

This is a small thing, but sometimes meetup organizers set the “WordPress” user as the event host for their meetup events. Please set the event organizer as the event host — when WordPress is the event host, people try to ask us questions about the event that we can’t answer.

Community Team Blog and SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.

Meetup organizers are considered part of the community team at WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/. If you don’t stop by the community team’s blog often, please drop by every once in a while! In addition, if you haven’t joined the WordPress Slack instance, you can do so at https://chat.wordpress.org. The #community-events channel in Slack is where meetup and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers can chat with each other, ask questions of Community Team deputies, ask for community feedback, etc. 

Thank you for your efforts in 2019, and here’s to an even better 2020!
–The WordPress Global Community Team

#meetups, #survey

Program Wide Payment and Contract Intermission — December 21-29

With most of the Automattic sponsored staff members of the Global Community, who routinely handle WPCSWordPress Coding Standards A collection of PHP_CodeSniffer rules (sniffs) to validate code developed for WordPress. It ensures code quality and adherence to coding conventions, especially the official standards for WordPress Core. banking, and many deputies offline to celebrate end of year holidays we’ll be pausing our payments programs Saturday December 21 through Sunday December 29.

During this time we’ll halt WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. vendor payments, reimbursements, sponsor invoicing, sponsor payment attribution, and contract review and approval. If you’ll need to pay for goods or services during that time please submit all requests no later than 9am Pacific Friday, December 20, 2019.

Payments submitted leading up to the payment intermission may have additional delays from year end postal, bank, and business closures so expect additional processing time.

Payment requests submitted after that time will not likely be processed until Monday, December 30, 2019. Sponsor invoices paid December 21-29 won’t be marked paid until after December 30. Contracts will not be reviewed and approved until the following week.

Some deputies, mentors, and community members will still be available by email at support@wordcamp.org or on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. in the #community-events channel but response times are expected to be slow.

Additional note: Our banking is done through US accounts and all US banks will be closed Wednesday, January 1, 2020. No payments will be processed that day.

Normal vendor payment and sponsorship attributions scheduled will resume Monday, December 30 2019 though it may take through the end of the week to get fully caught up.

If you have any concerns or question please let us know as soon as possible!

#payments #afk #wordcamps #meetups-2

How to contribute to the Global Community Team

These are some of the different options for getting involved with the WordPress Global Community Team 🙂

1) The best way to start is by organizing Meetups and/or WordCamps in your city. If you feel like you can represent WordPress, follow the code of conduct for WordPress events, and follow the five good-faith rules for WordPress meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers, then you can apply to join the program: 

  1. a) Check if there is a WordPress Meetup group in your city – if there is one, join it, attend the events, and step up by either helping the organizers or becoming an organizer yourself!
  2. b) Check if there is a WordCamp in your area – you can attend, apply to speak, volunteer, sponsor and/or help organize your local WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.!
  3. c) If there is not an existing WordPress Meetup group (or if there is an inactive group) in your town/city and you want to start one, you can apply here – you’ll receive a reply within a couple of weeks.

2) If you already have experience organizing a successful WordCamp and have an availability of 2-3 hours a month, you can apply to become a WordCamp mentor here: – you’ll receive a reply within a couple of weeks.

3) If you have had at least 1 year of experience as a Meetup organizer and/or have been a WordCamp lead organizer, you are familiar with the WordPress Open Source project and philosophy, you have at least 2-3 hours a week available for contributing, and you accept our Code of Conduct, you can apply to become a Community Deputy. We are a team of community-minded people around the world who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.. You can apply to join the Global Community Team as a deputy here – you’ll receive a reply within a couple of weeks.

Note: if you have any additional questions, join us in the #community-events channel of Make WordPress Slack, we’ll be happy to help you there!

#contributors