How to contribute to the Global Community Team

These are some of the different options for getting involved with the WordPress Global Community Team 🙂

1) The best way to start is by organizing Meetups and/or WordCamps in your city. If you feel like you can represent WordPress, follow the code of conduct for WordPress events, and follow the five good-faith rules for WordPress meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers, then you can apply to join the program: 

  1. a) Check if there is a WordPress Meetup group in your city – if there is one, join it, attend the events, and step up by either helping the organizers or becoming an organizer yourself!
  2. b) Check if there is a WordCamp in your area – you can attend, apply to speak, volunteer, sponsor and/or help organize your local WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.!
  3. c) If there is not an existing WordPress Meetup group (or if there is an inactive group) in your town/city and you want to start one, you can apply here – you’ll receive a reply within a couple of weeks.

2) If you already have experience organizing a successful WordCamp and have an availability of 2-3 hours a month, you can apply to become a WordCamp mentor here: – you’ll receive a reply within a couple of weeks.

3) If you have had at least 1 year of experience as a Meetup organizer and/or have been a WordCamp lead organizer, you are familiar with the WordPress Open Source project and philosophy, you have at least 2-3 hours a week available for contributing, and you accept our Code of Conduct, you can apply to become a Community Deputy. We are a team of community-minded people around the world who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.. You can apply to join the Global Community Team as a deputy here – you’ll receive a reply within a couple of weeks.

Note: if you have any additional questions, join us in the #community-events channel of Make WordPress Slack, we’ll be happy to help you there!

#contributors

Proposal: Changes to application workflow for better communication

Our MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. vetting queue might sometimes be a bit long. It causes a delay, sometimes almost a month, between sending the application and deputy vetting it. The long gap between submitting the application and receiving an update might be frustrating for some applicants. Some do also come to #community-events SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel and ask to confirm that their application is received.

Public application report page helps a little with this, but not all applicants know about it. Even if they do, it does not feel like personal contact with Community Team.

I propose the following change to our application workflow, to keep applicants informed and to add a bit more personal touch after sending the application:

  • Create a HelpScout ticket and in that ticket:
  • Send a short warm confirmation that the Community Team has received the application.
  • Keep ticket open and mark it with the tag “application-confirmation.”
  • The application tracker on central.wordcamp.org is updated with a link to the ticket for later communication.

This can be done pragmatically leveraging HelpScout APIAPI An API or Application Programming Interface is a software intermediary that allows programs to interact with each other and share data in limited, clearly defined ways., so manual deputy work is not needed.

After this process has been set up, we could use HelpScout workflows to do different things. For example, send a short message if there hasn’t been any activity for two weeks after the application was received. This message could contain an apology that we have a bit of queue right now and promise that we will vet the application as soon as possible.

Possible advantages for deputies:

  • Deputies can view the queue from HelpScout and not require to visit the application tracker queue to figure out which one to conduct a vetting
  • Easier and trackable way to assign applications to deputies

What do you think, is this a good idea? Do you already imagine how the messaged are phrased? Tell it in the comments! Deadline for comments is 2019-10-04.

Thanks to @adityakane for brainstorming this proposal with me and commenting the draft.

Advisory for wire transfers to Canada

If you are organizing or mentoring a camp in Canada, please take the below advisory into consideration when submitting vendor payments or reimbursements:

For Canadian clients paying U.S. Dollar Wires to beneficiary bank Toronto Dominion Bank (TD Bank) , the only valid SWIFT BIC code for beneficiary bank is TDOMCATTTOR. Any other BIC will be rejected by TD Bank and the wire will need to be recalled less correspondent bank fees. Please call your payees to confirm beneficiary bank details to avoid delays.

If you have any questions about this, please contact the Global Community Team, or ask in the in the #community-events channel in the WordPress.org Slack.

Feedback needed:

Should this advisory be added to the organizer handbook, in the sections about Vendor Payments and Reimbursements?

#payments, #wordcamps

Organizer Best Practices: How to address panic

Organizing community events is fun, but not always relaxing. Every WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizer has experienced the atmospheric shift on their team, from casual and breezy at the beginning… to focused and pressured as the event date approaches. When mentoring organizers, I find myself frequently sharing techniques that can help lead a team through the “storm” of those last few months of WordCamp organizing (or really, any storm at all) — so I thought it might be helpful to document that information in our team blog. Here we go!

Recognize “stressed” behaviors

Many of the people on your team will respond to “the event is just around the corner!” stress with a tendency toward one of the following:

  1. Panic
  2. Withdraw/go silent
  3. Lose flexibility/get combative

In this month’s edition of the Organizer Best Practices series, we’ll talk about that first stress response: panic. Next month, I’ll share some ways to reactivate organizers who have withdrawn or stopped communicating; and then in October, we’ll talk through what to do when a previously relaxed or easy-going person suddenly becomes argumentative or inflexible. 

Addressing panic

WordCamp organizers generally dream big and take risks, which is how our events stay fresh and keep innovating. Yay! Combining those behaviors with hard deadlines and actual money… can lead to some scary moments, though! If you see someone (or your whole team — it’s contagious) start to panic, you’re not lost, but you need to act fast.

  1. Stay calm. You can’t help the team make rational decisions if you’re also panicking. Your job as a leader is to keep your cool so that other people can, too. It’s totally OK to say, “OK, I don’t want to panic right now, so I’m going to ask some questions/think this through/ask someone for help.”
  2. Analyze the risks. What are we afraid might happen? How likely is that outcome? What is the worst that could happen, and what’s the best that could happen? This activity also allows you to contextualize the situation. Very few conference organizing “disasters” end in physical harm, loss of life, or even long-term consequences.
  3. Gather data. You make your best decisions when you have all the facts. When you come to the end of the risk analysis process, you will probably have collected at least one or two “I don’t know”s. Get as much information as you can, before the team has to act. If it takes a while to get the information you need, and you don’t have to make a decision right away, that’s a feature — not a bug. Slowing down will usually result in calming down.
  4. Identify your options. This is best done after you’ve gathered all the data, but you can identify some “if… then” options while you’re waiting for answers to questions. Rarely are you restricted to one possible option — even if your list of options includes things you absolutely don’t want to do, include those “definite no”s in your list. Knowing what you have the power to do (cancel the event), even if you choose not to (please don’t, I bet we can find a solution), is empowering and will bring people out of their fearful mindset. 

Help your team build their skills

In your work as a leader, try not to swoop in and solve people’s panic for them. Once you think you’ve got a handle on this process, try to bring your team with you through the steps as well, so this can start to come more easily to everyone. That way, if you’re not around for some reason, another organizer can spot the signs of panic in other people and help!

Connect with the Global Community Team

Remember that this team has a huge group of experienced community leaders and event organizers. It is very rare for a WordCamp team to run into a situation that no other WordCamp organizer has faced in the past, so don’t be ashamed or shy — ask for advice or help!

There are office hours in the #community-events channel in the WordPress.org Slack 4 days a week, but lots of organizers hang out in that channel ready to help (we really love to help). You can also reach out via this contact form, or ask your mentor for help. 

Ideas

Do you have any tips for addressing panic or keeping calm in an emergency? Share them in a comment on this post! 

#organizer-best-practices

Program Payment Intermission — September 10-17

The Automattic sponsored staff members of the Global Community Team, who routinely handle WPCS banking, will be at a company offsite September 10-17. During this time we’ll halt WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. vendor payments, reimbursements, and sponsor payment attribution. If you’ll need to pay for goods or services in mid-September, please submit all requests no later than 9am Pacific Friday, September 6, 2019. Payment requests submitted after that time will not likely be processed until Wednesday, September 18, 2019. Sponsor invoices paid September 10-17 won’t be marked paid until September 18.

If you have an urgent payment request that must be handled that week, but did not submit your request prior to September 6, please reach out to @kcristiano. He can be found on slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. “kcristiano”.

Deputies, mentors, and community members will still be available by email at support@wordcamp.org or on Slack in the #community-events channel.

Normal vendor payment and sponsorship attributions scheduled will resume Wednesday, September 18, 2019 though it may take us a day or two to get fully caught up.

#payments #afk #wordcamps #meetups-2

Announcement: guidelines for using Trello

TL;DR: The Community Team is great at managing daily operations but sometimes we lose the “big picture” and things fall between the cracks. Enter Project Management!

The topic of project management has surfaced a few times in the past couple of years.
During Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US 2018 a group of people (Christina Workman – @amethystanswers, Dean Burton – @burtondean, Javier Ontiveros – @javo01, Ken Mick – @kengmick, Ray Mitchell – @raym, Stacey CC DePolo) worked on a first proposal for a workflow and in the past few days @sippis and I reviewed it.

After a bit of back and forth and some trial and error, we are ready to start using the Trello board for the Community Team!

Project Management through TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing.

Trello is a free project management tool based on kanban boards. In its simplest form you have three columns with three status: To Do, Doing, and Done.

Each team that uses kanban boards usually comes up with different ways of leveraging them, including some very complex use cases.
We tried to keep it simple enough to be easy to use for as many people as possible, but customised it to the team’s needs.

Why Trello: a SWOT Analysis

Strengths
1) Tool
– Free
– User friendly
– Mobile apps
– Browser based
2) Processes
The Community Team is busy busy busy. Sometimes we get so busy with the daily stuff (vetting, orientations, invoicing, payments, etc…) that we don’t keep an eye on the bigger picture. Trello will help us do that.
– Team work
– Work progress
– Multiple projects under the same roof (working groups can add a board)
Weakness
1) Tool
– Browser based – you can’t use it when you are offline like Google Docs and then sync when you have a connection
– Limited in terms of functionality if you are a professional project manager
2) Processes
– People need to be added to the boards to be able to edit, comment, etc…
– New tool to learn
Opportunities
1) Tool
– Add-ons to make the worflow even more efficient
2) Processes
– It allows new contributors to pick a project and join the team that is working on it without being a deputy
– It allows existing contributors that have been out of the loopLoop The Loop is PHP code used by WordPress to display posts. Using The Loop, WordPress processes each post to be displayed on the current page, and formats it according to how it matches specified criteria within The Loop tags. Any HTML or PHP code in the Loop will be processed on each post. https://codex.wordpress.org/The_Loop. to go back to working actively on projects
Threats
1) Tool
– Not open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL., might disappear into the void
– Might become a fully paid tool in the future.
There is nothing pointing that any of the above will happen, but you never know…
2) Processes
– Change can be met with resistance
– Not enough buy-in from senior members of the team
– Logging activity in Trello rather than on the team blog adds another level of complexity to deputy reporting

After doing this SWOT analysis it looks like it’s a good idea to try it for real. Especially since we are aware of the threats we can self-correct over time 😉

Suggestions for a smoother adoption

Define the scope

Trello is not for daily activities (vetting, orientations, payments, invoicing, mediation, quizzes, etc…) nor for Community Organisers to organise their events.

Trello is for:

  • time and scope defined projects
  • one or more people working on it

Working Groups are a great example, because they are very focused and need all the members to be updated, whether they are present during the biweekly chats or not.

Commit to the experiment

From now to December 31st, we kindly ask you to give Trello a proper chance. It means that if you are working on anything Community related you should use our public board to keep track of the project so everyone can be informed and join.

Make it part of our team chats

We should introduce the board at our meetings as the tool we use to work on projects.

This is an example how the Marketing team does it, and it’s a great way to reinforce how useful Trello is for everyone:

Right click on your mouse, Open in New Tab, so you can actually read what it says 🙂

Trial Period

We will use Trello until the end of the year. If by December 31st 2019 we see that this tool has actually slowed down projects or became a roadblock for new contributors, we will discontinue it.

What does success look like?

  • Everything that is non daily operation is documented in the Trello board.
  • We keep the board updated (even by moving projects into the Backlog column) so people that haven’t been active for a while or are looking for a way to contribute to Community can pick up a task and go with it.
  • Every proposal that we post in the blog and is met with enthusiasm is turned into a project card in Trello so we know that something happened after we said “What a great idea!”
  • 100% buy-in from all the Community Team
  • 100% buy-in from new contributors that understand that this is part of the on-boarding.

Next steps and call for feedback

To ensure adoption we need these processes to be clear, understandable, and useful.

  1. Please check the guidelines in the Column “👇👇👇 START HERE 👇👇👇”. Do they make sense? Do you think it’s a good workflow to start with?
  2. Explore the projects in the “To Do” and “In Progress” columns. Do they make sense when you see them in action?
  3. Add your project, no matter how simple or complex it might be. Ask in #community-events or #community-team to be added to the board (an unfortunate feature if the software). You need a Trello account to join.
  4. How do you think we should integrate the board in our meetings?

Thank you for reading all of this!

#guidelines

Discussion: continuity of Community Office Hours

Office hours are usually quite quiet, people ask their questions when it’s convenient for them and deputies forgot to open or close those (regardless of the bot we have to remind us). There is almost always deputy to answer questions or if there isn’t, the question will be caught up later when some deputy sees it.

So, I’d like to question if community hours are really needed and propose their retirement. In exchange there are few things we could do to encourage people to ask questions freely.

During the last community team meetings, few good ideas were conducted from the discussion:

  • replace the office hours sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. and welcome box text with something more general about #community-events channel and encouraging to ask questions at all times
  • having a random empathy bot that reminds #community-team that we should post something encouraging to #community-events if the channel has been quiet for some time

Some concerns were also raised:

  • some people are waiting for the office hours before asking their questions
  • we don’t want to loose a human touch so having a bot in #community-events opening/closing office hours, sending random reminder messages or auto-replying is not an option
  • we need to be very clear that people can ask their questions any time, but know that they may not get an immediate answer

Please share your thoughts about retiring office hours or ideas on how to evolve those! Comments will close 10.4., please leave your comment before that.

#discussion, #office-hours

Recap of the Diversity Outreach Speaker Training meeting on Feb 13, 2019

Attending: @jillbinder @miriamgoldman @angelasjin @sheilagomes @simo70

Start: https://wordpress.slack.com/archives/C037W5S7X/p1550077276028600

We Covered:

  1. Reports
  2. TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. for project management
  3. Things we decided in our Train the Trainers call on the weekend to try out
  4. Helping you run the workshop in your own city – questions? obstacles?
  5. Helping a newbie meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area.
  6. This month’s newsletter article
  7. Next actions

Reports:

What are you working on? How is it going? Do you have any obstacles?

@miriamgoldman
I am working on writing out my story, and also planning an onboarding meeting for train the trainers. Obstacle is time.

@jillbinder
The story is lower priority than everything else. It’s a nice to have when you are ready and have the time. So for now I’m happy for you to focus on your other items for us.

@jillbinder
I am currently focusing mostly on picture items:

  • Smoothing out our communication and project management
  • Smoothing out our Meetups life cycle for Train the Trainers

@angelasjin
A little HS triage, working with Jill on Calendly after this meeting, Obstacle is also time.

@jillbinder
@jamieschmid sent in a report that Larry and she have had a few review sessions for the communications plan and she is doing the final revision to discuss with me soon.

@angelasjin
That’s awesome! Looking forward to hearing more about that plan. I think it’ll be really helpful for this group

@sheilagomes
I’ve finished the translation of the first part of the material, and will just give it a final review, but will deliver today.

@jillbinder
I’m looking forward to that. I am planning on being in touch with the Training team in their meeting hopefully tomorrow to find out where our translations should live.

@simo70
I’m starting Italian translation on the first lesson (thanks to @sheilagomes)

@jillbinder
To help our team smooth out the edges and create something sustainable and scaleable, we have now formed sub teams. The Translations team is off to a strong start. Great work!

@jamieschmid and @laryswan are working on the (to be named) Communications team(?). They will be ready to present us with exercise(s) soon for our foundation, especially the name of our group, our hashtag, and some of our internal vocabulary.

Trello for Project Management

Speaking of sub teams, you may be wondering how to see what the teams are and what everyone is working on….

There was frustration using the placeholder spreadsheet I had created for our project/team tracker, so I have now put our stuff into the much-requested Trello.

It is another experiment. Much like the rest of the WP community, I believe in trying things quickly and iterating quickly.

I feel better about it being our new placeholder (and possibly permanent solution, seeing how it goes) as now it’ll be easier to scan, folks can update on the threads how it is going, and you’ll get email notifications.

https://trello.com/b/xnIFkJo0/diversity-outreach-speaking-training-project-tracker

As always, I am always very open to feedback. We want to create a system that is easy for all so that it becomes invisible and we focus on the great impact we are having.

Any initial thoughts on the new format?

Each column is a team or subteam.

The spreadsheet had a line for every little task, but now the tasks are bunched into their bigger project.

Each card follows a template with the metaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. info that I thought was most important:

  • What
  • Why
  • Deliverable
  • By when

The two items that I didn’t include from the spreadsheet were Road Blocks (obstacles) and KPI on each individual task.

They were starting to seem like clutter to me.

Hopefully people will communicate their obstacles as they come up.

@angelasjin
I like that for now. If I remember correctly, you can assign cards to people, but they don’t disappear from the main list. That way you have the individuals working on each item without having to type it out, right?

@jillbinder
Yes we can assign cards to people, which I have gone ahead and done. And yes, they don’t disappear like they do in HelpScout, so everyone sees everything. You can just view your own if you wish to, but that is not the default.

@angelasjin
Excellent!

@sheilagomes
Looks good! And it can even be integrated with SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. for attributing tasks, as far as I remember.

@jillbinder
That is great! We’ll see how that works in our work flow. It might be useful.

Trello is also very flexible to make it whatever we want it to be. So this formatting I chose is a first guess. I’m sure that feedback will come as folks start using it.

@sheilagomes and @simo70 I’m looking forward to seeing your progress in your column. Hopefully it’ll be easier to do that now.

For example, Simona could create a new card for the Italian translation.

One of the main goals of this is to make our work more transparent to the rest of the team so we all know what we are doing. Should help with folks knowing the bigger picture, and cheering each other on and/or helping when we are stuck.

@simo70
Done!

@jillbinder
@simo70 I haven’t checked if you did this, but you have the option to use the Card Template if you’d like:

https://trello.com/c/FFof7NXE/3-card-template

@sheilagomes
Yes, we can upload files too, should I do it with the file I’m delivering today? It’s just a small text file

@jillbinder
@sheilagomes Good question. Team, should we keep things in direct messages on Slack or start sharing on Trello?

I’ll give that a think, and let others give that a think too. For now, either way is fine with me.

Things we decided in our Train the Trainers call on the weekend to try out

Train the Trainers had a call to start ironing out our processes. It wound up being our first call of two, as we had a lot of ground to cover!

Here are some of the things that we decided:

  1. I did up a prettier version of the Meetups Life Cycle in a mind mapping tool so that we can all look at the process, smooth it out, and @jamieschmid could create a Domain Map based on it.
https://www.mindmeister.com/1215137447?t=YWzQsjLPqb

It includes some of the new decisions that we made about our process.

As always, please give me feedback on anything so that it’s the most usable for us.

It’s also available to be edited directly, if you request access from me.

  1. Some changes to our HelpScout process. HelpScout is where we answer the emails that come in from the Meetups.

In order for each trainer to manage the emails from their own scheduled training, but not have those emails disappear from the rest of the team, we are trying out giving those emails a tag with that trainer’s name and a note as to why we are tagging them.

That is something I’m communicating with @cguntur as she is the first responder.

We still need to come up with a plan for what to do with the emails that are not tagged and are asking questions that would lead to signing up for another training.

On that note, someone asked if we could have a morning UTC training. @angelasjin @miriamgoldman @laryswan ?

@miriamgoldman
Potentially yes @jillbinder. I’ll have to check timezones and look at my availability

@angelasjin
Same here

@jillbinder

  1. We are looking more closely at event management tools to help meetups be more likely to attend and to reduce our workload. @angelasjin and I are taking a look at Calendly Pro today to start exploring if it’ll work for us.

@angelasjin
I’m optimistic that it will

@jillbinder
Until we have an event management tool in place, we are adding checkboxes to the sign up form where they indicate their possible interested times. I’m asking @cguntur if she can then tag their message with those trainers’ names.

And even if we have the tool in place, we might keep the checklist up as well. We shall see! Or find another way to integrate the event tool in seamlessly.

@angelasjin I added our event management tool wish list to the Trello card. (Hooray for details like that no longer getting lost!) Let’s look at that in our meeting today.

https://trello.com/c/Z6V2f2BX/25-event-management-tool

And those were the big decisions so far!

We have quite a list to get through for more items. We were thinking of using calendly to test out creating a time for the next meeting.

Helping you run the workshop in your own city – questions? obstacles?

I think that those who have shown up today are all folks who have already done it or are already in the works of doing it soon.

So this is more of a reminder to the rest of the folks on the team, as well as a reminder that if your city ran it last year, it still takes planning to do it again this year.

I myself have started the planning process for Vancouver. Even though my project work is now a few steps away from the workshop, it’s a good idea for me to stay close with the actual workshop.

@miriamgoldman
We’ve just submitted the application to Central for Ottawa, so once approved, I’ll hopefully be kickstarting planning for Ottawa in mid-March to early April. Fingers crossed.

Helping a newbie meetup

Fred Prasuhn
Greetings all. I am calling on the help of the community for the Meetup I facilitate. The group began and continues to be WP newbies. YEA!!!

I enjoy helping others learn; it is the educator in me. What I need help with is Meetup topics and game plan. I would like to come up with several months of topics so I can study up as needed, recruit others to lead the discussion/teaching, and secure resources to share. Basically, the group members do not know what they do not know.

I appreciate any links, guidance, wisdom.

#newbies #WordPressbeginners

@jillbinder
Your questions are somewhat related to our meeting about diverse speakers at WordPress events, so we can give some tips from our point of view.

@angelasjin
You can also ask in the #community-events channel. There are a lot of organizers there who can share ideas for Meetup topics and event formats!

@jillbinder
Being a newbie group, I would encourage them to have some talks about what they are learning as they are learning. How they created their first …. , mistakes they made when they …., etc.

And you can also learn about topics yourself, have them learn about topics and deliver on them, reach out to other experienced presenters, or even have WordPress.tv nights where you all watch one of the thousands of great talks that have been recorded at WordCamps together and discuss them.

On the first point of developing your local speakers,
we have a workshop!

You can read more about it, get the link to the workshop, let us know if you’re planning to run it, and request training if you wish at:
https://tiny.cc/wpwomenspeak

Meetup Newsletter

I’m especially proud of the meetup newsletter article I submitted this month.

In addition to letting folks know what we do, I also did a call out for them to fill out our email questionnaire, AND I did our second “feature”, and this one is really great. Her story shows the power of our work and her quote perfectly encapsulates exactly how we help folks overcome their Impostor Syndrome and be ready and motivated to speak:

This month’s feature: Kirsten in Vancouver, BC

Diverse public speaking changes lives and local communities. Kirsten took the workshop, spoke for the first time at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Vancouver, got spotted by a local agency, became their first female developer, quickly became the senior developer and team lead, is still in this role three years later, and even brought on another female developer!

“It had never occurred to me before that I had anything worthwhile to offer the WordPress community. Through the workshop, I saw that I had been underestimating my experience and perspective, and I became comfortable and confident about speaking on a topic I felt would be of interest to others.” – Kirsten

Do you know an individual or a Meetup/WordCamp who have benefited from the workshop? Please contact @jillbinder on the WordPress Slack.

And with that inspiring and uplifting reminder that our efforts make a big difference, I shall close today’s meeting.

Thanks for attending, and thanks for all the great work you are doing!

End: https://wordpress.slack.com/archives/C037W5S7X/p1550080748099900

Next Actions:

  1. @jillbinder talks to #training team to find out where Translations should live – tomorrow
  2. @miriamgoldman reads through the message in Helpscout and checks if she can hold a Training at the time and on a day that she needs. (Jill tag Miriam.)
  3. Team, feedback on our Trello? https://trello.com/b/xnIFkJo0/diversity-outreach-speaking-training-project-tracker
  4. Team, should we keep documents in direct messages on Slack or start sharing on Trello?
  5. Team, feedback on our Meetups Life Cycle mind map? https://www.mindmeister.com/1215137447?t=YWzQsjLPqb
  6. @jillbinder and @cguntur chat about new Helpscout tagging process
  7. @jillbinder and @angelasjinela look at the event management tools wish list https://trello.com/c/Z6V2f2BX/25-event-management-tool

#WPWomenSpeak

#wpdiversity

Slack notifications for WordCamp and Meetup application updates


In the WordPress project, multiple teams (#meta, #core, #polyglots, etc.) make use of SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. notifications to surface new, interesting changes in their team’s respective channel. This includes notifications on new commits, tracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub.https://core.trac.wordpress.org/. issue updates, new translation strings availability, etc.

(Screenshot of a commit notification)
(Screenshot of a commit notification)


These notifications serve at least two purposes:

1. People interested in following these teams have a very convenient way to look at recent and ongoing activities.

2. It provides a way to acknowledge contributors.

In the WordPress community channels, we don’t currently use this tool, but there may be some cases where having these notifications would add lot of value for us.

These include:

  1. Someone sends a new application for a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more.
  2. Someone sends a new application for a WordPress chapter meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area.
  3. A new WordCamp is set to Scheduled status
  4. A new WordPress meetup group is now active in the chapter
  5. A WordCamp application is declined
  6. A Meetup application is declined

For reference, you can see status of some active WordCamp applications here.

These notifications could include whether the event is a WordPress or a Meetup, city and country of the event, description of the update, and WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ usernames of people who were involved in vetting the event application.

I have written some initial code for this, and it could look like:

(screenshot for when a new WordCamp application is submitted)
(screenshot for when a new WordCamp application is submitted)


(screenshot for when WordCamp is scheduled)
(screenshot when a WordCamp application is scheduled)


(screenshot for when a WordCamp application is declined)
(screenshot when a WordCamp application is declined)


A few more things to note and discuss here:

  1. We can perhaps send these notifications to #community-events,  #community-team, or both of these channels.
  2. The props section will include usernames of everyone who added notes to the application listing and/or changed the listing’s status.
  3. We would also want to send notifications when an application is declined, and not just when it is received or scheduled, in order to credit the deputies who nevertheless did the  work to vet and respond to it. It could normalize the process of declining the application, because it is not uncommon for subsequent applications to be approved.

What do you think? Should we have these notifications? If we have them, then should they be more granular, or less granular? What changes in language or overall appearance would you suggest? Leave your thoughts in a comment on this post!

#community, #slack

Recap of the community team efforts at WordCamp Europe Contributor day.

A brief recap of our efforts at #WCEU contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.:

  1. The Diversity Outreach Speaker Training group wrote some documentation and worked on videos with the TV team
  2. We welcomed two new WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. mentors 😉
  3. There was a meeting of the WordCamp Nordic group. If you want to get involved in WordCamp Nordic, please join us in the #community-events channel on WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.
  4. After a first round of online round tables for meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organisers, we started work on putting together a second round.
  5. The team spent time working on documentation that are incomplete or don’t already exist.
  6. We had initial conversations with potential new meetup groups
  7. Thanks to some new community team members, we started working on diagrams for our many processes