2020 WordCamps stalled in pre-planning

In a normal year we see a number of events that stall in the pre-planning phase and just kind of fizzle out. The number of those events stuck in pre-planning seem higher than ever due to the COVID-19 outbreak.

Ask: Deputies will you please update this list of events in pre-planning that have been stalled long enough to require us to check in on their plans to to give us a better idea of which events are cancelled and which will be shifting to an online only event?

Some of these events may already have discussed cancelling or moving online and we’ve had conversations with them but haven’t received their final decision. Some of them may just not have been updated in Central.WordCamp.org. Either way let’s make sure we have the most up to date information so we have an accurate look at what could be coming in the next 6 months.

Through the end of the weekend please select events with which you have already worked and been in contact. After we’ve all had a chance to select events we’ve worked with we can divided up the remainder to reach out to starting Monday.

If you’re an organizer whose event has been stalled in preplanning, please feel free to update us on the status of your event.

The linked document should be viewable by everyone with the link and several deputies have already been granted access. If you require access please let me know in the comments.

Thanks so much!

#wordcamps #community-management #deputies

Event Cancellation Guidelines and Procedures

Given the unfortunate crisis we find ourselves in with COVID-19 (corona virus) we’ve seen as many WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. cancellations this month as we would ordinarily see in a full calendar year. Being mindful that the question of when to cancel, and what to do if cancellation is required, is on the minds of many organizers I’d like to start collecting some information on and common questions you might have around cancelling/postponing an event so we can add them to the WordCamp Organizers Handbook.

We have some existing documentation on procedures followed for WordPress Community Support which we’ll publish along with an FAQ and other guidelines.

I know @courtneypk and @sippis have a lot to add to this conversation, I invite everyone to chime in as well.

While ordinarily we would wait until a call for feedback has been completed to add an update like this, in this case I hope you all agree we should add this documentation as soon as possible and update as necessary.

Please share feedback and concerns in the comments!

#community-events #wordcamps

Scheduled WordCamps in need of feature image/description

We have 36 WordCamps currently on the schedule (yay) but 20 of those events don’t have featured images set so the default is showing on the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Schedule.

It would be great to have deputies pitch in and email each event to ask them for the updated image. Here’s a spreadsheet with camps in need of feature images and/or descriptions and email addresses to contact.

We have a saved reply ready to go in HelpScout named: WORDCAMP: Banner and “About” text request

If you have a few moments to send out a reminder please sign off on the spreadsheet so we don’t have duplicates sent out. Ideally all WordCamps should be notified by Wednesday, December 11, 2019 with the goal of having all images updated by the end of the year.

Once organizers respond with an image, deputies with admin access to Central.WordCamp.org can update the files.

Let me know if you have any questions!

#community-deputies #wordcamps

Program Wide Payment and Contract Intermission — December 21-29

With most of the Automattic sponsored staff members of the Global Community, who routinely handle WPCS banking, and many deputies offline to celebrate end of year holidays we’ll be pausing our payments programs Saturday December 21 through Sunday December 29.

During this time we’ll halt WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. vendor payments, reimbursements, sponsor invoicing, sponsor payment attribution, and contract review and approval. If you’ll need to pay for goods or services during that time please submit all requests no later than 9am Pacific Friday, December 20, 2019.

Payments submitted leading up to the payment intermission may have additional delays from year end postal, bank, and business closures so expect additional processing time.

Payment requests submitted after that time will not likely be processed until Monday, December 30, 2019. Sponsor invoices paid December 21-29 won’t be marked paid until after December 30. Contracts will not be reviewed and approved until the following week.

Some deputies, mentors, and community members will still be available by email at support@wordcamp.org or on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. in the #community-events channel but response times are expected to be slow.

Additional note: Our banking is done through US accounts and all US banks will be closed Wednesday, January 1, 2020. No payments will be processed that day.

Normal vendor payment and sponsorship attributions scheduled will resume Monday, December 30 2019 though it may take through the end of the week to get fully caught up.

If you have any concerns or question please let us know as soon as possible!

#payments #afk #wordcamps #meetups-2

Advisory for wire transfers to Canada

If you are organizing or mentoring a camp in Canada, please take the below advisory into consideration when submitting vendor payments or reimbursements:

For Canadian clients paying U.S. Dollar Wires to beneficiary bank Toronto Dominion Bank (TD Bank) , the only valid SWIFT BIC code for beneficiary bank is TDOMCATTTOR. Any other BIC will be rejected by TD Bank and the wire will need to be recalled less correspondent bank fees. Please call your payees to confirm beneficiary bank details to avoid delays.

If you have any questions about this, please contact the Global Community Team, or ask in the in the #community-events channel in the WordPress.org Slack.

Feedback needed:

Should this advisory be added to the organizer handbook, in the sections about Vendor Payments and Reimbursements?

#payments, #wordcamps

Program Payment Intermission — September 10-17

The Automattic sponsored staff members of the Global Community Team, who routinely handle WPCS banking, will be at a company offsite September 10-17. During this time we’ll halt WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. and MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. vendor payments, reimbursements, and sponsor payment attribution. If you’ll need to pay for goods or services in mid-September, please submit all requests no later than 9am Pacific Friday, September 6, 2019. Payment requests submitted after that time will not likely be processed until Wednesday, September 18, 2019. Sponsor invoices paid September 10-17 won’t be marked paid until September 18.

If you have an urgent payment request that must be handled that week, but did not submit your request prior to September 6, please reach out to @kcristiano. He can be found on slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. “kcristiano”.

Deputies, mentors, and community members will still be available by email at support@wordcamp.org or on Slack in the #community-events channel.

Normal vendor payment and sponsorship attributions scheduled will resume Wednesday, September 18, 2019 though it may take us a day or two to get fully caught up.

#payments #afk #wordcamps #meetups-2

WordCamps in 2018

This is a long overdue post to summarize the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. program for 2018. Thank you for your patience!

In 2018, over 35,000 WordPress enthusiasts came together at 143 different WordCamps to spend a day or three talking about WordPress, the free and open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. software that now powers 34% of the web!

WordCamps were held in 47 different countries in 2018, with events in 6 continents: Africa, Asia, Australia/Oceania, Europe, North America, and South America.

As you can see in the chart below, the number of WordCamps continues to steadily increase!

2018 2017 2016 2015
Total WordCamps 143 126 115 89
Total Registered Attendees 45,177 42,931 37,708 27,354
Unique Attendees 35,755 33,744 29,585 21,436
Total Organizers 1,395 1,061 815 600
Unique Organizers 1,342 1,017 797 583
Total Sessions 3,540 3,315 2,998 2,284
Total Speakers 3,479 3,265 2,965 2,376
Unique Speakers 2,634 2,459 2,284 1,762
Total Sponsors 2,650 2,478 2,312 1,672
Unique Sponsors 1,208 1,042 1,240 1,113

Notes on this report:

  • Data was gathered using the new reporting tools, so numbers may vary slightly from past years (which were gathered manually).
  • Added data on organizers (total and unique).
  • We are reporting on “total sessions”, rather than “unique sessions”. This is because determining unique sessions is subjective and therefore difficult to track.

Flagship WordCamps Data

  • WordCamp Europe tickets sold: 3,192 (includes 826 live stream tickets)
  • WordCamp US tickets sold: 4,071 (includes 2,260 live stream tickets)

Trends and Analysis

Average number of attendees per WordCamp = about 314. This is an continued increase from the past few years, most likely due to the increase in tickets sold for flagship events.

What else did the Community Team do in 2018?

Questions?

If there’s a figure above that you’d like to learn more about, or an observation you’d like to share based on the data here, please respond with a comment!

#report, #wordcamps

Proposal: clearer WordCamp and WordPress chapter meetup logo guidelines

There have always been some casual recommendations  for how the WordPress logo should be incorporated into logos for WordCamps and WordPress chapter meetups, but we’ve never really had an open discussion about it. Following, you’ll find a proposal from Mel Choyce, Kjell Reigstad, Sarah Semark, Mark Uraine, and Tammie Lister for how the WordPress logo should be used for official events of the WordPress open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. project. Please read through the guidelines, and share your feedback and concerns in a comment on this post.

The following pages provide some important context on the WordPress logo, logotype, and the WordPress trademarks

You don’t need to use the WordPress logo.

While you are free to include the WordPress logo, or reference the W, in your logo, you don’t need to do so.

Example:

The WordPress logo has two variants.

If you do use the WordPress logo, know that it comes in two variants: W Mark and Simplified

W Mark
W Mark
Simplified
Simplified

Here are some examples of the variants in use:

Say “No!” to the Fauxgo.

If you are using the WordPress logo in your WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. logo, please make sure you are using the correct WordPress logo. 

The correct logo has a higher cap height, and rounded serifs:

Don’t change the logo.

Do not:

  • Remove the ring around the logo.
  • Cut or splice the logo.
  • Skew, distort, or add 3d effects to the logo.

Don’t use the Dashicons logo icon.

The Dashicons logo icon is specifically designed for use at smaller sizes; do not use it for your WordCamp logo. Instead, use the official logo files.

Color

Ensure that the logo has sufficient contrast.

Your logo should have sufficient color contrast to pass AA guidelines for text. You can check your design using a tool like Stark (for Sketch) or Logo Rank.

Design your logo in black & white first.

Designing your logo first in black & white is a good way to ensure that your logo will communicate effectively without color. We recommend designing your logo first in black and white, and then adding color near the end of the process.

RGB vs. CMYK

When designing your logo for digital devices, it’s good practice to use the RGB (red, green, blue) color model. When preparing your logo for print, use CMYK (cyan, magenta, yellow, black). Screens differ from tangible paper products by emitting light instead of absorbing light. For this reason, RGB values work as additive colors for the screen and CMYK values work as subtractive colors for print.

Typography

Typography should be easily readable.

Your WordCamp name is one of the most important pieces of information, so make sure people can read it! Generally speaking, it’s best to use a relatively simple typeface without a lot of flourishes. This ensures that text is readable even at very small sizes, or when printed on a badge of which attendees may only catch a brief glimpse.

Avoid using Mrs Eaves.

Mrs Eaves is the WordPress brand typeface. It’s best to avoid using it for your WordCamp to avoid confusion with the WordPress brand.

Inclusion

Consider a range of users when designing.

When designing your logo, think about users who may have trouble reading or parsing your logo. Ensure your text is readable and color contrast is sufficient. It’s good practice to design your logo first in black and white, to ensure that those with color blindness are still able to understand your logo. (See also the color and typography sections.)

Ensure your logo is appropriate for all audiences.

A WordCamp is welcoming to everyone. Part of ensuring a safe, welcoming, and inclusive environment is ensuring that your logo (and other materials) are family-friendly. This means that logos should contain:

  • no sexually suggestive imagery
  • no profanity
  • nothing that would constitute implied or explicit exclusion of a group
  • no characterizations of a minority group in your area

Context and Formats

Ensure that your logo is recognizable in a wide range of contexts. 

WordCamp logos typically appear in many different places: on top of websites, on shirts and merchandise, stickers, in social media, signage, etc. Ensure that your logo is adaptable enough to be recognizable and readable in all of these contexts. Your logo should be flexible enough to work when it appears on a giant presentation screen, but also when it appears in a tiny social media icon.  

Provide the final logo in a variety of file formats for different uses.

The logo should be in a scalable vector format (Sketch, Figma, and Illustrator all produce vector graphics). The final file should also be available in the following formats:

  • .svg (preferred) or other open scalable graphics format (.eps)
  • .png (with a transparent background)

Provide the final logo in a variety of color formats.

To ensure maximum compatibility with different usage contexts, the recommended color formats for the logo are:

  • black & white
  • RGB (screen)
  • CMYK (print)
  • Pantone (print, optional)

Feedback?

Please share your thoughts on the proposed guidelines and how best to share them moving forward. 

#design, #meetups-2, #proposal, #wordcamps

WordCamp PWA : An update

This is an update about plans to enhance the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe website as a Progressive Web App for the 2019 Camp. Plans were first announced in this post in February 2019:
https://make.wordpress.org/community/2019/02/13/wordcamp-pwa-plugin-proposal-and-designs/


The organising teams from WordCamp Europe 2019 have been working on plans to enhance WordCamp websites by adopting Progressive Web App (PWA) features.

The plan is to provide contextual information for attendees that is served from and integrated with the main WordCamp website, and which can be stored locally on the user’s devices for offline access. This would allow attendees to access key event information in a more immediate and flexible way.

Initially, we had conceptualised this as an additional “layer” of content, which would load “over the top” of the existing Camp website for the duration of the event.

After sharing these original plans, we received a lot of feedback and suggestions from the community. Thank you!

There was much support for adding these progressive enhancements and contextual information for attendees. However, community members felt that progressive enhancements should be made to the existing site website and web pages themselves, rather than creating a separate and additional layer of content.

Based on your feedback, we now intend to take a more integrated approach to this project.

In practical terms, we will build on the great work of Weston Ruter and his Progressive Web App feature pluginFeature Plugin A plugin that was created with the intention of eventually being proposed for inclusion in WordPress Core. See Features as Plugins., which brings PWA capabilities – including service workers and the web app manifest – to WordPress. Rather than create a new and separate “layer” of context based information over the WordCamp website, we will instead enhance key pages of the existing WordCamp site – for instance, the Schedule and Speakers pages – to be stored locally on a user’s device for offline access.

In addition, we intend to create a new website homepage for the duration of the WordCamp event to display context based content on the Sessions that are “on now” and “up next”, alongside the latest Posts from the Camp website, to put this key information at the fingertips of attendees.

WordCamp Alerts & Announcements

There was initially some discussion of creating an alerts feed for important announcements at the Camp itself. During the feedback phase, a number of people felt this was unnecessary, overly complicated and could prove a barrier to wider adoption of the PWA functionality by other WordCamps.

As a result, a decision has been made to use the existing Posts functionality from the WordPress installation for the news and alerts feed during the Camp.

Visuals

Below are some visuals of how the home page of the website might appear during the Camp itself. Whilst these designs here are specific to WCEU 2019, the content would of course take on basic styles – fonts and colours – from its WordCamp site.

Plans for the WordCamp Europe 2019 website homepage (mobile version)
Plans for the WordCamp Europe 2019 website homepage (mobile version)

Plans for the WordCamp Europe 2019 website homepage (desktop version, screen 1)

Plans for the WordCamp Europe 2019 website homepage (desktop version, screen 2)

We intend to complete this work in time for WCEU 2019. Beyond that, we hope that this enhancement to WordCamp websites would be available to WordCamps around the globe.

#apps, #improving-wordcamp-org, #progressive-web-app, #pwa, #regional-wordcamps, #wordcamp, #wordcamp-sites, #wordcamps

WordCamp Incubator 2018-2019 Update Thread: March edition

Howdy Globlal Community Team!

Are you wondering how the last WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Incubator went last weekend?

You’re very lucky, because this is the time of our monthly update about the WordCamp incubator and WordCamp Kota Kinabalu (Malaysia) happened less than a week ago 😉

Pinging @adityakane and @bee for letting us how your Incubator went.

Thanks in advance! 🙂

#incubator #wordcamps #monthly-updates