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We know recent changes announced by Automattic and its temporary reduction of contributor efforts have raised questions and concerns, and we want to reassure you that the Community Team remains committed to supporting you.
Since the announcement states that contributors from Automattic time will be greatly reduced and focused on other areas until further notice, this team needs to determine a path forward. Fortunately this team comprises dedicated individuals —independent contributors and those sponsored by other companies— who are doing their best to keep things running and will continue to do so.
We expect processes to be slower during this time, and we sincerely appreciate your patience and support as we navigate this situation. We also want to thank the contributors from Automattic who have been instrumental in building this program over the years, and we look forward to their return.
Our focus on helping every event and organizer worldwide remains unwavering. Together, with the invaluable support of the rest of program and event supporters, we’ll continue to maintain this incredible community.
We hope that, through this WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more., we may encourage important conversations within the WordPress community about the value of Indigenous perspectives and that result in practical initiatives to support Indigenous communities in engaging with WordPress. (from WordCamp Canada 2024’s Opening words and Land Acknowledgement)
The beginnings
I wasn’t supposed to get involved in the organization of the inaugural WordCamp Canada (WC-EH) – that was my husband, Paul Bearne’s thing. But we started batting around ideas as to possible themes for a truly Canadian conference. This ultimately led to a vision statement rooted in accessibilityAccessibilityAccessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility), inclusivity, and underrepresented communities in general. It seemed obvious that we needed to attempt to make Indigenous empowerment and perspectives a key part of this.
One of the things I have always loved about the WordPress community is its commitment to diversity, equity, inclusion, and belonging (DEIB). I may have missed things, but I have not been aware of specific efforts to connect with Indigenous peoples in North America or elsewhere around the world. It seemed to me that, particularly in the context of Canada’s recent commitment to work on Truth and Reconciliation, it was time to attempt to start what I believe to be an important conversation. This became something of a passion project!
I’ll be honest. I was nervous that we (I) didn’t have the capacity to do the necessary outreach to create connections and stimulate engagement with communities who, with good reason, may find it difficult to trust the motives of those who reach out to them. I knew I might ‘get it wrong’, that there might even be anger and confrontation (this didn’t happen). I was prepared to fail but determined at the very least to sow seeds.
What is meant by the term ‘Indigenous’?
In Canada, Indigenous refers to the original inhabitants of Turtle Island (what we know as North America) and their descendants. It is an umbrella term for First Nations (status and non-status), Métis and Inuit. Indigenous refers to all of these groups, either collectively or separately. It is the term used in international contexts, e.g., the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP).
Whilst Indigenous is used as a collective term, it is most appropriate to refer to Indigenous peoples by the proper names of their communities or nations, e.g. Algonquin, Haudenosaunee, Mississaugas.
Although my perspectives are as a Canadian, there are Indigenous peoples in many countries around the world. It is my hope that this becomes an international conversation within the WordPress community.
I was deeply moved by the words of one attendee from the US with Indigenous roots who said she ‘had to be here’, even though she was recovering from an illness and should have been resting up. It mattered that much to her.
That there were attendees working to assist Indigenous youth in learning fundamental web development skills was encouraging as was the genuine interest in our Indigenous focus. We received many questions about Land Acknowledgements and how to make these respectful and meaningful. For those coming from outside Canada, this was not necessarily a familiar concept.
Why is it important?
“In Canada, only 4.1% of the tech industry comprises Black and Indigenous representation. Indigenous tech workers earn significantly less than their non-Indigenous counterparts, and digital technologies often exacerbate issues of safety, privacy, and discrimination for marginalized populations.” (quoted from Indigenous Friends).
If the WordPress community is genuinely committed to DEIB, then concern about Indigenous underrepresentation and inclusion should be a given.
I also believe that creating real possibilities to listen to and truly ‘hear’ Indigenous voices has the potential to bring valuable new perspectives to WordPress, indeed to all of us. Whilst there are many, many different Indigenous nations, each with their own distinct culture and traditions, there is a perception of some degree of commonality of Indigenous Worldviews. In particular, there is an awareness of the interconnectedness of all things and an emphasis on working together for the common good.
As I have developed my own knowledge over the 15 years since I emigrated to Canada and, particularly, during the last year, I have been awed by the grounded way in which Indigenous values are being applied in modern contexts including science, healthcare, and technology. Examples of the latter include:
Design de Plume, the creative agency co-led by our keynote speaker, Meggan Van Harten. Meggan spoke of their commitment to designing with purpose in the final campfire chat at the conference.
Animikii, another strongly value based Indigenous company in the technology space. I was blown away by their 2022 Social Impact Report when I came on it during my research for the way in which it demonstrates trying to build the Anishinaabe Seven Grandfather Teachings into the approach they take to running their business.
Challenges
It is always challenging trying to support engagement with marginalized communities, particularly those who have very good reasons to be distrustful. A few of the challenges that I identified in trying to reach out to Indigenous communities include:
That fear of ‘getting it wrong’, causing offence, not having a good understanding of cultural traditions and protocols.
Not quite knowing how to make community connections, who to reach out to, what may be appropriate – this is where organizers with personal Indigenous roots would make a huge difference.
In Canada, the very fact that there is focus on Indigenous empowerment is resulting in huge demands on a small number of people. As a result, there is a sense that, when asking for help from Indigenous individuals, whether elders for ceremonial or language input, or people working within Indigenous tech companies, some kind of payment or sponsorship support is required. I have heard that this is also increasingly the case when working with other marginalized groups and for similar reasons.
Ensuring that, when financial support is offered, processes are simple and clear, and that payment is made in an effective and timely manner. There needs to be an awareness that some attendees may face real hardship if funds are not received as promised. And, if this is not handled appropriately, word gets around, potentially undermining the credibility of the WordPress community in its attempts to support Indigenous engagement.
Asking ‘what can I do for you?’ rather than assuming that you know and taking what is needed to people rather than expecting them to come to you; both literally and metaphorically meeting people where they are. It is important to be aware that there are many very remote Indigenous communities that add to these challenges.
Being mindful that people may not have access to their own computers or to high-speed internet.
Understanding that in many communities reading level may be reduced, not due to ignorance or stupidity but to lack of educational opportunity.
The sheer number of Indigenous languages (hundreds across North America!), many spoken fluently by only a few people.
Where do we go from here?
In conversations before and during WC-EH, the following suggestions were thrown into the mix:
MeetupMeetupMeetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups taking workshops out to Indigenous communities and colleges, (first making sure to ask what might be most helpful!), growing skills and community
Mentoring young Indigenous talent
VR, AI and Metaverse workshops as a way of reaching youth, teens and young adults especially those of marginalized, Indigenous communities
Gifting tickets to WordCamps to the local Indigenous community
Continued encouragement of Indigenous involvement in WordCamps, with support for speakers to attend. There is already some support available thanks to the new WP Community Collective program Incentivizing DEIB in WP
Making concerted efforts to recruit WordCamp organizers from Indigenous communities who can bring insights and connections that we lacked
Exploring whether Indigenous language support within WordPress is of value and, if so, how to focus effort on this given that there are more than fifty different languages in Canada alone.
We added a page Continuing the Indigenous conversation to the WordCamp Canada 2024 website in an attempt to encourage the sharing of ideas and turning these into actions.
Call to action
I think it is fair to say that we succeeded in our aim of starting a conversation about Indigenous representation and perspectives in WordPress at WC-EH.
The question is, how do we ensure that the conversation continues and results in positive actions?
Do you have any suggestions as to how the WordPress community might do this?
Are you already doing things that seem to work that you might share with others?
If so, please comment on this post!
Resources
Another page that we added to the WordCamp Canada website offers a selection of Indigenous Links.
Native Land Digital has mapped traditional territories and is a great starting point to find out about the place you call home. Their site “creates spaces where non-Indigenous people can be invited and challenged to learn more about the lands they inhabit, the history of those lands, and how to actively be part of a better future going forward together.”
FirstVoices is a collaborative platform where Indigenous communities manage, curate and share their languages.
WordCamp Canada 2024 Presentations
Keynote – Accessibility in Action: Indigenous Communities (sadly, this lacks the slides!)
Wrap-up Conversation – The Intersection between Indigenous Lenses and WordPress Open SourceOpen SourceOpen Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. Values
As part of the Community Team, we’ve crafted an agenda that’s not just about ticking boxes – it’s about inspiring innovation, fostering meaningful connections, and driving the future of WordPress events. This year, we focus on expanding our reach, enhancing our support systems, and tackling the challenges of a growing community.
Contributor DayContributor DayContributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. at WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Delhi 2024 is just around the corner, and we couldn’t be more excited to bring the WordPress community together for a day full of collaboration, learning, and contributions. Whether you’re a seasoned WordPress contributor or just starting your journey, Contributor Day is the perfect opportunity to give back to WordPress while connecting with others in the community.
Let’s break it down, Delhi-style. When and where:
Date: November 30th, 2024
Time: 10:00 AM to 4:00 PM
Location: NDMC Convention Centre, Connaught Place, New Delhi
This is your chance to experience the wonderful community spirit of WordPress, right in the heart of Delhi!
Think of Contributor Day as a jam session for WordPress enthusiasts—only instead of music, we’re creating the future of WordPress. Whether you’re a seasoned contributor or just dipping your toes, there’s a spot for you. Coding, translating, documenting, or brainstorming marketing strategies—it’s all about teamwork.
First-time contributor? No stress. Experienced contributors will guide you, like that helpful friend who knows where the best chhole bhature in Delhi is.
Schedule: When tea meets the contribution
Here’s how the day unfolds:
08:00 AM: Delhi ki mehmaan nawazi
Registration and networking time. Grab a chai, find your squad, and get the energy flowing!
09:00 AM: Kick-off
Welcome remarks, team introductions, and a roadmap of how you can make an impact.
Sumit Singh gives a quick lightning talk where you’ll learn how the Guide program works, why it’s so rewarding – both for the Guide and the new contributor – and why it might be just the thing you’ve been looking for to help you get more involved with the WordPress project.
Learn about giving back to the community, the Importance and Benefits of Contribution, Involvement in the WordPress community, Effective results after contribution, Happiness after reviews on plugins, and watching downloads.
04:00 PM: Closing ceremony followed by high tea
Closing remarks, team highlights, and of course, a group photo—because no Delhi event is complete without one!
How to Prepare?
To make the most of Contributor Day, here’s your checklist:
Register in Advance: Secure your spot at Contributor Day via the WordCamp Delhi website.
Bring Your Laptop: Contributions are hands-on, so don’t forget your gear.
Create a WordPress.orgWordPress.orgThe community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ Account: New to WordPress? Sign up at WordPress.org.
Join the SlackSlackSlack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. Workspace: Download Slack and join the WordPress.org workspace for smooth coordination.
Decide Your Team: Whether you’re drawn to marketing, design, or development, pick a team (or two!) to join.
Why Should You Join?
Contributor Day isn’t just a chance to give back—it’s your moment to shine.
New skills: Learn from the best minds in the WordPress community.
Networking Delhi style: Meet fellow contributors over chai and brainstorm sessions.
Impact: Your work will be part of the global WordPress ecosystem.
It’s like being part of a Delhi Metro project—what you do will keep WordPress running smoothly for millions worldwide.
The WordPress Spirit, Delhi-Style
Contributor Day at WordCamp Delhi is more than just a day; it’s a vibe. It’s about the WordPress community coming together, fueled by creativity, collaboration, and a sprinkle of Delhi’s unique charm.
So, bring your energy, ideas, and maybe a box of momos to share with your team. Let’s make WordPress even better—Delhi ki shaandaar tehzeeb ke saath!
For the full schedule of WordCamp Delhi 2024, check out this link.
The WordPress Latam Community Reactivation Project was launched nine months ago to revive and strengthen WordPress communities across Latin America. With a vision to foster collaboration, mutual learning, and active member participation, this initiative aims to empower individuals, build strategic alliances, and create consistent monthly events that engage, connect the community, and activate local leaders and communities in the region.
Key Achievements
The WP Latam team has driven the growth and reactivation of WordPress communities across Latin America, creating spaces for mentorship, teaching, and collaboration. Today, more people of all ages are connected and have access to technology in their language and time zone, strengthening this supportive regional network.
Key Results
Community Reactivation: We reactivated communities in:
Support at WordCamps: WP Latam provided support at events like WordCamp Bogotá and WordCamp Guatemala, managing social media, registration, and volunteers. It also led contributor tables in marketing, support, and community.
Regional Communication Channels: With Telegram (+150 members), social media, and email, we facilitated connection and learning throughout the region.
Regional Latin American Meetup: This monthly space connects communities, showcasing local achievements and specialized topics in WordPress, development, and marketing.
Impact on Communities in 2024
Continuous Mentorship: Local mentorsEvent SupporterEvent Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. support leaders in organizing events and developing strategies.
Regional Collaboration Network: Active exchange of best practices and resources between communities.
Structured Training: Monthly MeetupMeetupMeetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. sessions with high-value educational content.
Empowerment of New Leaders: New leaders have emerged, expanding communities and motivating others.
Expanding WordPress events in San José (Costa Rica), Buenos Aires (Argentina), Nicaragua, and other cities.
Podcast featuring inspiring stories from the community.
Virtual Contributor Latam event.
Series of events for training new WordPress Event and WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers.
The WP Latam mentorship team has significantly shifted collaboration and visibility for WordPress in Latin America. We’ve joined forces in a strong network that grows our community and fosters technology access for all!
Please share your feedback on a proposed update to our current WordPress Events/WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. budget guidelines:
“Some things that WordCamps very, very, *very* rarely include in their budgets: Most WordCamps are highly successful without spending money on the items below. While sometimes exceptions are made for unusual circumstances, you should plan not to include the following expenses in your budget, unless an experienced deputyProgram SupporterCommunity Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. approves the expense […]Advertising“
Proposed Change We propose updating the guideline to allow a variable or fixed amount of money in the WordPress event budget to be used specifically for marketing and advertising. Here’s a proposal:
“A portion of the WordCamp budget may be allocated for marketing and advertising, subject to the approval of a Program Manager during your budget review and funded by the Global Sponsorship grant. To ensure mindful use of program funds, we suggest a minimum amount of $50 and a maximum amount of $400, based on factors like experience of the organizers, cost of living, size of the local community, etc. The budget should be used mindfully and efficiently to maximize the event’s reach and impact.”
Remember that the best marketing strategy is word of mouth. How can you and other organizers spread the word? Attend other events in the area, email your contact lists, post on your social media channels, and share details at your places of work. NETWORK!
How to use the advertising funds Advertising funds should be used strategically to attract new attendees and raise awareness. Here are some suggestions in order of expected return on your effort and investment:
Event Directories: List on online calendars and tech forums.
Newsletter Listings: Feature in relevant newsletters and publications.
Influencer Partnerships: Collaborate with influencers of the targeted audience to promote the event.
Collaborations: Partner with local businesses for mutual promotion.
Physical Marketing: Distribute posters, flyers, and banners in strategic locations.
Social Media Ads*: Targeted campaigns on social media platforms like Facebook, Instagram, LinkedIn, etc.
Traditional Media*: Use local TV, radio ads, and newspaper placements.
Notes * The last two channels can be quite costly and should be considered when the prior five options have been explored because they can deplete a budget very quickly.
We recommend focusing on going to where potential WP users might be – such as existing associations/clubs/groups. For example, a small business association or a professional networking event for entrepreneurs.
Family-friendly content: Ensure marketing content is family-friendly and reviewed by your mentorEvent SupporterEvent Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues..
Code of ConductCode of Conduct“A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia: Ensure all advertising respects the WordPress Community Code of Conduct, promoting inclusivity and respect.
Seeking Community Input We’d love to hear your thoughts on this proposal. Please share:
Would this change benefit the WordPress Events Program?
Any suggestions for “how to” and “how not to” use the funds?
Any suggestions to help ensure we use our annual budget as efficiently as possible?
Please join the discussion before August 19, 2024, and help us ensure that WordPress Events reach even more people!! I’ll close the comments of the post and share a summary of them after that date.
In an effort to provide some real-time information for event organizers and the community alike, Central is sharing monthly financial summaries for all the events of the prior month + any events from prior months that had not paid all invoices or submitted transparency reports by the month following their event. Below are links to the prior reports that have been shared:
Updates on WordCamps Held Before March with Open Budgets
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Manila (November 11, 2023) Final Tickets Sold: 289 Approved Attendee Total: 230 Budget Notes*: Transparency Report reviewed and budget closed. Final cost 492,728 PHPPHPPHP (recursive acronym for PHP: Hypertext Preprocessor) is a widely-used open source general-purpose scripting language that is especially suited for web development and can be embedded into HTML. https://www.php.net/manual/en/preface.php./ $8,869 USD and cost per person/per day of 1,705 PHP/ $31 USD. Event closed with a contribution to Global Sponsorship funds of approximately 60,119 PHP/ $1,082 USD. Open Items – Finances: No open items
WordCamp Udaipur (December 2, 2023) Final Tickets Sold: 300 Approved Attendee Total: 350 Budget Notes*: Transparency Report reviewed and budget closed. Final cost 694,577 INR/ $8,335 USD and cost per person/per day of 2,315 INR/ $28 USD. Event closed with a contribution to Global Sponsorship funds of approximately 23,220 INR/ $279 USD. Open Items – Finances: The surplus funds were sent to WC Pune 2024 to assist with final payments for their event.
WordCamp Ahmedabad (December 9, 2023) Final Tickets Sold: 1051 Approved Attendee Total: 800 Budget Notes*: Transparency Report received, reviewed, and follow up questions sent. Open Items – Finances: Still awaiting answers from the organizers. A follow up check in was sent June 5, 2024. The last communication was April 17, 2024.
WordCamp Nepal (Jan 12 – 13) Final Tickets Sold: 859 Approved Attendee Total: 800 Budget Notes*: Transparency Report received and reviewed. All open questions answered. Final cost 4,090,902 NPR/ $30,682 USD and cost per person/per day of 2,381 INR/ $18 USD. Currently, the event reflects a contribution to Global Sponsorship funds of approximately 870,493 NPR/ $6,529 USD. Open Items – Finances: Still Awaiting final notes regarding the amount of 1 additional government subsidy in order to close the report.
WordCamp Zaragoza (Jan 19 – 20) Final Tickets Sold: 260 Approved Attendee Total: 225 Budget Notes*: Budget closed. Final cost 19,283 EUR/ $21,019 USD and cost per person/per day of 37 EUR/ $40 USD. Event closed with a contribution to Global Sponsorship funds of approximately 5,753 EUR/ $6,271 USD. Open Items – Finances: No open items
Kerala Photo Festival (Online) (Feb 3-10) Final Tickets Sold: N/A (333 tickets were claimed for participation) Approved Attendee Total: N/A Budget Notes*: Budget closed Final cost $1,125 USD Event closed with a contribution to Global Sponsorship funds of approximately $123 USD Open Items – Finances: No open items
WordCamp Kansai (Feb 23-24) Final Tickets Sold: 264 Approved Attendee Total: 260 Budget Notes*: Transparency Report reviewed and budget closed Final cost 2,441,951 JPY/ $15,873 USD and cost per person/ per day of 4,609 JPY/ $30 USD Event closed with a contribution to Global Sponsorship funds of approximately 126,963 JPY/ $825 USD Open Items – Finances: The surplus funds were returned to WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. for use in future events.
WordCamp and Events Held in March
Women’s WP Day, San José, Costa Rica (March 8) Final Tickets Sold: 147 Approved Attendee Total: 120 Budget Notes*: Budget closed Final cost $7,436 USD and cost per person/ per day of $50 USD Event closed on budget. Open Items – Finances: No open items
Switzerland Community Day (March 23) Final Tickets Sold: 55 Approved Attendee Total: 60 Budget Notes*: Budget closed Final cost 4,813 EUR/ $5,247 USD and cost per person/ per day of 87 EUR/ $94 USD Event closed with a contribution to Global Sponsorship funds of approximately 1,357 EUR/ $1,479 USD Open Items – Finances: No open items
WordCamp Torrelodones (March 23 – 24) Final Tickets Sold: 225 Approved Attendee Total: 250 Budget Notes*: Budget closed Final cost 28,234 EUR/ $30,763 USD and cost per person/ per day of 62 EUR/ $67 USD Event closed with additional Global Sponsorship funds used of approximately 2,811 EUR/ $3,052 USD Open Items – Finances: No open items
WordCamp and Events Held in April
WordCamp Vienna (April 5 – 6) Final Tickets Sold: 371 Approved Attendee Total: 355 Budget Notes*: Budget still open Open Items – Finances: Payments still to be made for Audio/Visual, Food & Beverage, Signage, Speaker Events, and Venue.
WordCamp Chiclana (April 5 – 6) Final Tickets Sold: 195 Approved Attendee Total: 200 Budget Notes*: Budget closed Final cost 21,544 EUR/ $23,477 USD and cost per person/ per day of 54 EUR/ $59 USD Event closed with additional Global Sponsorship funds used of approximately 1,566 EUR/ $1,701 USD Open Items – Finances: No open items
Masaka Education Showcase (April 6) Final Tickets Sold: 60 Approved Attendee Total: 100 Budget Notes*: Transparency Report reviewed and open questions were sent on May 15, 2024. Still awaiting a reply. Open Items – Finances: Still finalizing transparency report
WordCamp Gliwice (April 13 – 14) Final Tickets Sold: 212 Approved Attendee Total: 262B udget Notes*: Transparency report reviewed and budget closed Final cost 113,430 PLN/ $28,358 USD and cost per person/ per day of 232 PLN/ $58 USD Event closed with a contribution to Global Sponsorship funds of approximately 5,429 PLN/ $1,357 USD Open Items – Finances: No open items
WordCamp Bilbao (April 20 – 21) Final Tickets Sold: 182 Approved Attendee Total: 250 Budget Notes*: Budget closed Final cost 22,033 EUR/ $24,016 USD and cost per person/ per day of 59 EUR/ $65 USD Event closed with additional Global Sponsorship funds used of approximately 1,310 EUR/ $1,428 USD Open Items – Finances: No open items
WordCamp Leipzig (April 20) Final Tickets Sold: 65 Approved Attendee Total: 90 Budget Notes*: Budget still open Open Items – Finances: No expenses paid for this event yet. Awaiting requests for Audio/Visual, Food & Bev, Signage, and Venue.
YouthCamp Kozhikode (April 27 – 28) Final Tickets Sold: 123 Approved Attendee Total: 175 Budget Notes*: Still awaiting Transparency Report. Budget still open Open Items – Finances: An email was sent requesting the report on May 15, 2024. No response has been received yet.
Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any net income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCS) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report.
Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here. #community-team, #wordcamps, #events-of-the-month
In an effort to provide some real-time information for event organizers and the community alike, Central is sharing monthly financial summaries for all the events of the prior month + any events from prior months that had not paid all invoices or submitted transparency reports by the month following their event. Below are links to the prior reports that have been shared:
Updates on WordCamps Held Before February with Open Budgets
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Tokyo, Japan (Oct 20-22) Final Tickets Sold: 424 Approved Attendee Total: 400 Budget Notes*: Transparency Report reviewed and budget closed Final cost $40,926 USD/ 5,684,195 JPY and cost per person/ per day of $32 USD/ 4,469 JPY. Event closed with a contribution to Global Sponsorship funds of approximately $403 USD / 56,002 JPY.
Open Items – Finances: There was a surplus on hand with organizers totaling $6,634 USD/ 921,333 JPY that has since been returned to Central.
WordCamp Manila (November 11) Final Tickets Sold: 289 Approved Attendee Total: 230 Budget Notes*: Transparency Report reviewed but awaiting a few answers to open questions
Open Items – Finances: Open questions sent January 10, 2024, with the latest reply on March 8, 2024. Another request for answers was sent March 27, 2024.
WordCamp Udaipur (December 2) Final Tickets Sold: 300 Approved Attendee Total: 350 Budget Notes*: Transparency Report reviewed and a few open questions sent to organizers on March 18, 2024. Still awaiting a reply.
Open Items – Finances: Still awaiting answers to questions sent following the review of the transparency report.
WordCamp Ahmedabad (December 9) Final Tickets Sold: 1051 Approved Attendee Total: 800 Budget Notes*: Awaiting Final Numbers
Open Items – Finances: Still Awaiting final Transparency Report**. There has been communication with organizers on March 27, 2024, and the team has committed to providing the report by April 1, 2024.
WordCamp Nepal (Jan 12 – 13) Final Tickets Sold: 859 Approved Attendee Total: 800 Budget Notes*: Still awaiting Transparency Report submission and final numbers.
Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication as late as March 26, 2024, to say the information will be submitted as soon as possible.
WordCamp Zaragoza (Jan 19 – 20) Final Tickets Sold: 260 Approved Attendee Total: 225 Budget Notes*: The budget appears almost complete. The only remaining vendor to be paid appears to be the accessibilityAccessibilityAccessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) services.
Open Items – Finances: One more vendor to pay. The budget wranglerWranglerSomeone, usually a person part of event organizing team, who looks after certain things like budget or sponsors. and organizing team were emailed on March 21, 2024, to ask about this remaining invoice.
WordCamp and Events Held in February
Kerala Photo Festival (Online) (Feb 3-10) Final Tickets Sold: N/A (333 tickets were claimed for participation) Approved Attendee Total: N/A Budget Notes*: Prize winnings are still being paid to the winners of the event
Open Items – Finances: All expenses still not paid
WordCamp Phoenix (Feb 9-10) Final Tickets Sold: 224 Approved Attendee Total: 400 Budget Notes*: Final cost $30,350 USD and cost per person/ per day of $67 USD Event closed with a contribution to Global Sponsorship funds of approximately $8,784 USD
Open Items – Finances: No open items
WordCamp Pune (Feb 17) Final Tickets Sold: 232 Approved Attendee Total: 400 Budget Notes*: Transparency Report submitted and reviewed Final cost $6,075 USD/ 506,221 INR and cost per person/ per day of $26 USD/ 2,182 INR. Event closed with a contribution to Global Sponsorship funds of approximately $2,366 USD / 197,166 INR
Open Items – Finances: There are still reimbursements to be made to the organizers, but the costs have been reported in total, so total expenses will not be affected.
WordCamp Kansai (Feb 23-24) Final Tickets Sold: 199 Approved Attendee Total: 260 Budget Notes*: Still awaiting Transparency Report submission and final numbers.
Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication to say the information will be submitted by April 14th.
Budget Notes*: If an event was able to raise more sponsorship income or ticket income, or the expenses were less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any net income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report.
Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here.
In a continuing effort to provide some real-time information for event organizers and the community alike, below is a month-in-review post with recaps of the prior month’s events and how they fared financially, in terms of ticket sales and budget.
Updates on WordCamps Held Before January with Open Budgets
WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Tokyo, Japan (Oct 21) Final Tickets Sold: 424 Approved Attendee Total: 400 Budget Notes*: Transparency Report has been submitted and is in review. Open Items – Finances: still in review
WordCamp Manila (November 11) Final Tickets Sold: 289 Approved Attendee Total: 230 Budget Notes*: Transparency Report reviewed but awaiting a few answers to open questions Open Items – Finances: Open questions sent January 10, 2024 & follow up email sent February 19, 2024, with a deadline of February 26th for a reply
WordCamp Udaipur (December 2) Final Tickets Sold: 300 Approved Attendee Total: 350 Budget Notes*: Transparency Report has not been submitted Open Items – Finances: Email check in was sent January 11, 2024, and additional time was allowed for completion. A deadline of March 4th has been set for the final report submission
WordCamp Ahmedabad (December 9) Final Tickets Sold: 1051 Approved Attendee Total: 800 Budget Notes*: Transparency Report has not been submitted Open Items – Finances: Post event email check in was sent January 11, 2024, and an additional email was sent February 19, 2024, to request the report.
WordCamp and Events Held in January
Kolkata Career Camp (January 6) Final Tickets Sold: 158 Approved Attendee Total: 250 Budget Notes*: Transparency Report reviewed and budget closed Final cost $3,240 USD/ 270,013 INR and cost per person/day of $17 USD/ 1,709 INR. Event closed with additional Global Sponsorship funds used of approximately $450 USD / 37,825 INR. Open Items – Finances: There was a small balance on hand with the organizer after the event totaling 3,805 INR that was transferred to WC Pune to assist with some of their outstanding expenses.
WordCamp Nepal (Jan 12 – 13) Final Tickets Sold: 859 Approved Attendee Total: 800 Budget Notes*: Still awaiting Transparency Report submission and final numbers. Open Items – Finances: Still Awaiting final Transparency Report**, and the team has been in communication to say the information will be submitted as soon as possible.
WordCamp Zaragoza (Jan 19 – 20) Final Tickets Sold: 260 Approved Attendee Total: 225 Budget Notes*: The budget appears almost complete. The only remaining vendor to be paid appears to be for the accessibilityAccessibilityAccessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) services. Open Items – Finances: One more vendor to pay
Jakarta Web Challenge (January 27) Final Tickets Sold: 171 Approved Attendee Total: 130 Budget Notes*: Transparency Report reviewed and budget closed Final cost $3,090 USD/ 48,285,772 IDR and cost per person/day of $18 USD/ 282,320 IDR. Event closed with a contribution to Global Sponsorship funds of approximately $2,351 USD / 36,737,528 IDR. Open Items – Finances: There is a surplus with the local organizers totaling approx $633 USD / 9,902,372 IDR that will be returned to Central via PayPal.
Budget Notes*: An event closed on budget if the approved Global Sponsorship amount is what was utilized. If an event is able to raise more sponsorship income or ticket income, or the expenses are less than amounts listed in the approved budget, the additional funds are contributed back to the Global Sponsorship fund. If, on the other hand, an organizing team raises less sponsorship income or ticket income than planned, or expenses are higher than originally budgeted, the additional amount needed to cover all expenses is covered by the Global Sponsorship fund and will be stated as additional Global Sponsorship funds used. This amount represents funds in addition to the approved Global Sponsorship amount.
The goal of WordPress events is to provide a space where community members can come together and share knowledge, build relationships with other members and sponsors, and spread love for WordPress. The goal is never to make money. Because WordPress Community SupportWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. pays taxes on any income at year end, we strive to hold events where income is equal to expenses.
Transparency Report**: WordCamps that run funds through WordPress Community Support (WPCSWordPress Community SupportWordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program.) – meaning WPCS collects ticket income and sponsorship income, and pays vendors directly – are not required to submit a Transparency Report. Alternatively, organizing teams that run money locally collect all or some of the ticket income and sponsorship income directly. The team then uses the collected funds to pay expenses of the event. The organizing team is responsible for completing a transparency report after the event where they submit receipts/documentation for all expenses, support for ticket income collected, and support for sponsorship income collected. More info can be found here.
Several months ago, I received a very special invitation from @Isotta to embark on an equally extraordinary project: the Revival of WordPress Communities in Latin America. This call resonated deeply with me, awakening an unwavering enthusiasm and commitment to the revitalization of our WordPress ecosystem in the region.
In this post, we are delighted to present to you the progress and details of this significant project. From the initial planning to the concrete actions we have taken, we want to share with you the journey we have undertaken to revive and strengthen the WordPress communities in Latin America.
Main Objective
Reactivate and strengthen WordPress communities in Latin America to foster collaboration, mutual learning and active participation of members.
Specific Objectives
● Increase active participation ● Create monthly interaction events ● Create strategic and collaborative alliances
Propose activities
Form collaborative team to lead the project
Translate important handbook material into Spanish
Prepare material: Course to become an organizer
Organize monthly meetupMeetupMeetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. in LATAM time to teach the course and encourage other communities.
Offer individual or group mentoring to the different meetup groups.
We are excited to invite you to attend our upcoming Zoom Training Session scheduled as follows:
Title
Community Team Training #12: WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Budgeting Tips
How much money do I need to raise? How much is “normal”? How do I keep the budget review call from being a sleepless night? How do I get Central to pay suppliers as soon as possible? How do I know if everything is going according to plan or if we’re going to have problems in the last month? Why does everything need to balance?
Event organizers and community team members alike face event budgets with more questions than answers. In this session, we will try to answer many of these questions and look at ways to make life easier for all of us.
Juan Hernando @unintended8 has twice been a budget team leader at WordCamp Europe and collaborated in four editions of the local WordCamp in Pontevedra, as well as reviewed other event budgets I have mentored and have seen many things we can share to improve together. We welcome all your ideas and experiences as well!
RSVP
Please RSVP, so you will receive an invitation in your email that will include the Zoom link. If you have any questions, feel free to comment.