Simple Venue Agreement Template

We are currently updating the names of our contributor roles throughout our resources. The new role names are Community Team Event SupporterEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. (formerly MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.), Community Team Program SupporterProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. (formerly DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.), and Program ManagerProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule. (formerly Super DeputyProgram Manager Program Managers (formerly Super Deputies) are Program Supporters who can perform extra tasks on WordCamp.org like creating new sites and publishing WordCamps to the schedule.). You can now use the new unified application to apply to become a contributor.

Sometimes WordCamps are held at art galleries, union halls, and other places that don’t regularly rent out their space. If you need to provide a venue agreement for the space you plan to rent, you can use this template.

Please, make sure that only the venue signs it, and then send it to support@wordcamp.org in one PDF document. A representative of WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a subsidiary of WordPress Foundation. It is created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program., PBC will sign it and send it back to you.

The agreement is necessary for the global insurance to cover the event, please make always sure that the venue signs the agreement even if they offer the space for free. You can edit the template as needed, if you have any doubts, please reach out to the community team in the #community-events SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel. This apply to all WordCamps, Next-Gen events, and other new event formats.

LETTER OF UNDERSTANDING REGARDING FACILITY USAGE

To: WordPress Community Support, PBC, 660 4th Street #119, San Francisco, CA 94107

In order to prevent misunderstanding or confusion between entities, WordPress Community Support, PBC (venue guest) agrees to the following stipulations as part of their understanding regarding the use of facilities owned/leased by __________________________________ (venue host).

  1. Facility Usage Term (including permitted times):
  2. Premises Location:
  3. Condition of Premises:

The premises are provided “as is and with all faults” with the user accepting all defects, if any; and the provider makes no warranty of any kind, expressed or implied, with respect to the premises.

  1. Facility Usage Rate:

DEPOSIT (refundable less damages) $_____________________

Receipt of Deposit Guarantees Date: _____________________

FACILITY FEE $_____________________

  1. Cancellation Policy:
  1. Acceptable Usage:

The user agrees to conduct its activity at the facility so as not to endanger any person or property on the facility campus.

Venue Host:
______________________  

Authorized Signature and date:
______________________  

WordPress Community Support, PBC:
______________________  

Authorized Signature and date:
______________________  

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