Simple Venue Agreement Template

Due to the COVID-19 pandemic, WordPress events are online. Please refer to our online events handbook.

For communities COVID-19 has been more effectively contained, returning to hosting an in-person meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. event is possible, with caution, using the resources provided. If you plan to move forward with an in-person meetup, you must use the provided checklist.

Sometimes WordCamps are held at art galleries, union halls, and other places that don’t regularly rent out their space. If you need to provide a venue agreement to the space you plan to rent, you can use this template:

LETTER OF UNDERSTANDING REGARDING FACILITY USAGE

In order to prevent misunderstanding or confusion between entities, WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a subsidiary of WordPress Foundation. It is created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program., PBC (venue guest) agrees to the following stipulations as part of their understanding regarding the use of facilities owned/leased by __________________________________ (venue host).

  1. Facility Usage Term (including permitted times):
  2. Premises Location:
  3. Condition of Premises:

The premises are provided “as is and with all faults” with the user accepting all defects, if any; and the provider makes no warranty of any kind, expressed or implied, with respect to the premises.

  1. Facility Usage Rate:

DEPOSIT (refundable less damages) $_____________________

Receipt of Deposit Guarantees Date: _____________________

FACILITY FEE – $_____________________

  1. Acceptable Usage:

User agrees to conduct its activity at the facility so as not to endanger any person or property on the facility campus.

 

Venue Host:                                         WordPress Community Support, PBC:

______________________           ________________________

Authorized Signature and date             Authorized Signature and date

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