Project: Reactivation of WordPress Latam Communities

Several months ago, I received a very special invitation from @Isotta to embark on an equally extraordinary project: the Revival of WordPress Communities in Latin America. This call resonated deeply with me, awakening an unwavering enthusiasm and commitment to the revitalization of our WordPress ecosystem in the region.

In this post, we are delighted to present to you the progress and details of this significant project. From the initial planning to the concrete actions we have taken, we want to share with you the journey we have undertaken to revive and strengthen the WordPress communities in Latin America.

Main Objective

Reactivate and strengthen WordPress communities in Latin America to foster collaboration, mutual learning and active participation of members.

Specific Objectives

● Increase active participation
● Create monthly interaction events
● Create strategic and collaborative alliances

Propose activities

  • Form collaborative team to lead the project
  • Translate important handbook material into Spanish
  • Prepare material: Course to become an organizer
  • Organize monthly meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. in LATAM time to teach the course and encourage other communities.
  • Offer individual or group mentoring to the different meetup groups.
  • Have a support channel for organizers.

Project Stages

Stage 1

  • Months: February and March 2024
    • Activities to be carried out
    • Formation of the team
    • Material preparation

Stage 2

  • Months: April – June 2024
    • Activities to be carried out:
      • Course Calendar
      • Communication with the organizers and volunteers of the meetup groups.

We are convinced that together we can achieve great things and build a vibrant and thriving WordPress ecosystem throughout Latin America.

#community-management, #meetups-2, #wordcamps

Proposal: Pilot program to test GatherPress on the WordPress.org network as a Meetup alternative

Introduction

We propose a pilot program to test GatherPress, a community-developed pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party, within interested and active WordPress meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups. This initiative stems from our community’s need for an innovative event management tool tailored to the unique demands of WordPress event organizers and participants.

The pilot program would be held in real-world conditions with WordPress Meetup groups.

We have expressed commitments to a trial run from New Jersey and Nashville groups in the USA, French-speaking groups in Switzerland, and potential interest from groups in Spain, Japan as well as from learn.wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/.

Overview of GatherPress

GatherPress, led by @mauteri and @hrmervin, is a plugin designed with functionalities akin to Meetup.com, but specifically crafted for the WordPress community by members of the WordPress community. It is the result of the WordPress community’s desire for new event management tools that meet the diverse needs of event organizers and members. 

You can find more information on the website and on GitHub.

Documentation pages, including a demo video, are available on the website.

We welcome everyone to comment here, to test GatherPress (also for accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility)) or join the GatherPress weekly huddles, SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel or even the team.

Summary of Value Proposition

GatherPress

✅ Members and Attendance data lives on your website and database. Community Organizers define privacy policies, selectively publish attendees lists, gather additional data from attendees, etc.

✅ Democratized access to data and functionality, as WordPress is customizable

Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL.: free, and scaled with WordPress

Meetup and Commercial Apps

❌ Data Ownership, Data Integrity, Data Privacy

❌ Control of Roadmap, Enhancements, and Integrations

❌ Cost and Scale

❌ Control UXUX UX is an acronym for User Experience - the way the user uses the UI. Think ‘what they are doing’ and less about how they do it. and accessibility

Pilot Program Objectives

Real-World Testing

The pilot aims to test GatherPress in a live environment, providing practical insights into its functionality and user experience feedback.

Community engagement

Engage with the participating meetup groups from the international community. 

Feedback & Analysis

Collect feedback from both organizers and participants throughout the course of their use of GatherPress during the trial.

Analyse suggestions, feedback, and bug reports to refine the application into its next version(s).

Reports

Periodic summary posts on how the program is working for the whole community to know about it.

Future Planning

Following the completion of the trial, set the public roadmap of functionality and integrations to be released. Ultimately, the objective of GatherPress is to potentially replace Meetup.com as the centerpoint of the WordPress Community Events and Dashboard WidgetWidget A WordPress Widget is a small block that performs a specific function. You can add these widgets in sidebars also known as widget-ready areas on your web page. WordPress widgets were originally created to provide a simple and easy-to-use way of giving design and structure control of the WordPress theme to the user. source data. 

Benefits of the Proposal

1. Community-centric development

This pilot and this project, empowers the WordPress community by directly leading the development process of a tool designed by and for the community at large.

A major challenge of the community is influence over the roadmap of commercially available tools, to build features and functionality needed by organizers, participants, and users with accessibility needs. 

2. Enhanced Event Management

GatherPress promises to offer a more integrated and seamless event management experience within the WordPress ecosystem. Among our goals are to allow community organizers to gather data from attendees unique to each hosted event as needed. Additional capabilities are present for triggering additional reminders, customized waitlist workflows, and selectively publishing attendees lists. The GatherPress plugin is built to be extendable and configurable. Companion plugins will be able to seamlessly integrate with the coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. plugin. GatherPress will also be built to leverage features of other community-based plugins (like BuddyPress).

3. Cost-Effectiveness

This project has the potential to reduce the community’s reliance on external platforms like Meetup.com. The estimated cost savings of leveraging our own application is approx $ 215,000 USD per year, coupled with the full control over event management tools and ownership of our community’s data. WPCSWPCS The collection of PHP_CodeSniffer rules (sniffs) used to format and validate PHP code developed for WordPress according to the WordPress Coding Standards. May also be an acronym referring to the Accessibility, PHP, JavaScript, CSS, HTML, etc. coding standards as published in the WordPress Coding Standards Handbook. pays Meetup.com $24.50 per group per month (inclusive of a 30% discount). There were 734 groups as of October of 2023.

4. Use-Case Specific Testing

An example of how this testing can grant case-by-case capabilities includes Localization (translated language). By opening the pilot program to groups from various countries, we ensure that the tool is adaptable and functional in a multilingual context, essential for the diverse WordPress community. Furthermore, communities will benefit from the open source nature of the application, enabling customization of RSVP and onboarding workflows.

5. Data Liberation

The WordPress Open Source community is indeed large, and our data is valuable, as is the privacy. GatherPress hosted by WordPress community proper, will enable organizers and leadership to 1) own the community’s data, and 2) make it selectively available for analysis. Insights learned from our community at large, will inform growth opportunities and strategic initiatives into the future. Today, WordPress operates the Data Liberation project, enabling users of commercial tools to migrate into a WordPress experience. You can learn more about the Data Liberation project at: https://wordpress.org/data-liberation/.

6. Meetup.com Importer

One of the first companion plugins the GatherPress team is currently working on is the ability to import meetup.com data to a GatherPress-powered WordPress site. This will make the transition from meetup.com to GatherPress as seamless as possible and simplify managing both as a group transitions from one platform to another.

Next steps

The ideal setup for the pilot is to run GatherPress on a multisiteMultisite Multisite is a WordPress feature which allows users to create a network of sites on a single WordPress installation. Available since WordPress version 3.0, Multisite is a continuation of WPMU or WordPress Multiuser project. WordPress MultiUser project was discontinued and its features were included into WordPress core.https://codex.wordpress.org/Create_A_Network. within the wordpress.org network, in collaboration with # metaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress.-wordcampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more., # community-events, # meta, and # learn. This approach ensures seamless integration and alignment with the existing WordPress infrastructure, potentially allowing other meetup groups to join and already be in the definitive environment if the pilot program is successful. 

Alongside this trial, meetup groups should continue to leverage Meetup.com in parallel to GatherPress.

Timeframe

We are prepared to commence immediately and suggest a minimum of a 6 month duration to meet our pilot’s objectives.

Conclusion

This pilot program presents a unique opportunity to shape the future of event management in the WordPress community. By leveraging the collective knowledge and experience of our meetup groups, we can ensure that GatherPress evolves into a tool that truly resonates with the needs and expectations of our global community.


This proposal has been written by @patricia70 and @hrmervin and reviewed by @mauteri.

Suggestions, edition and additional information (thank you): @annebovelett, @devinmaeztri, @harishanker, @harmonyromo, @iandunn, @isvictorious, @javiercasares, @kcristiano, @nao, @peiraisotta, @unintended8, @_dorsvenabili

The draft was submitted for feedback to other community members as well, the above list only includes the persons who commented.

#meetups, #community-management, #community-events, #community-team, #learn, #meta, #meta-wordcamp

Vote for Community Team Rep 2024

The nomination for WordPress Community Team RepTeam Rep A Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. has been closed on 13th November 2023. 

We got some great names nominated to be the next Community Team Reps. Once nominations closed, we contacted all nominees and listed those who responded positively.

Nominees

A Team Rep is a person who represents the Make WordPress team to the rest of the project, makes sure issues are raised and addressed as needed, and coordinates cross-team efforts. 

The following new community team Reps are nominated for 2024.

Voting

Community team members are requested to vote to select 2 new community team reps by online poll using the following link: https://forms.gle/h43XbR4JtqEuHfbb6

The voting is open until 15th December 2023.

Results

Once voting is concluded, we will announce the results before the end of 2023.

How Team Reps will be Structured in 2024

To recap: in the post receiving this candidate, we had made a suggestion as to the duration and number of community Reps. Based on the input there, we are planning to operate with 4 people next year with 2 remaining from the 2023 Reps and 2 new Reps.

This is with the understanding that it will be okay if someone gets stuck for a period of time.

And the two new reps in 2024 will overlap into 2025 if possible. 

This can be reconsidered after a year of activity.


The two Team Reps who will remain from 2023 and be active in 2024 will be decided by discussion among the current three Reps ( @mysweetcate , @nukaga , @leogopal ) . The reason it is not a vote is that who remains will be determined based on an internal discussion of activity, history, and personal circumstances.

Request to Candidates

If you are a new Team Reps nominee, please share some information about yourself including why you would like to represent the Community Team in the comments. It will be helpful for the 2024 community team members to make their selection!

#community-management, #community-team, #team-reps

Update: APAC Meetup Reactivation Project

Last July, the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Reactivation Project was launched. We sought support from around the world as we believe local community leaders have the networks and experiences to help reactivate WordPress MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook..

Three updates on the Global Meetup Reactivation Project have been published: in September, November, and December. We have yet to share the next update this year.

In December 2022, the APAC Meetup Reactivation team met and decided to share stories from the APAC community to learn from and inspire each other. We also want to appreciate the dedication and enthusiasm of the APAC supporters for this project. Kudos to everyone!

APAC Meetup Reactivation Supporters

  1. Ricky Blacker from Australia @rickyblacker
  2. Wil Brown from Australia @developerwil
  3. Afshana Diya from Bangladesh @afshanadiya
  4. Ahmed Chaion from Bangladesh @chaion07
  5. Mainul Kabir Aion from Bangladesh @aion11
  6. Mizanur Rahaman Mizan from Bangladesh @technocrews
  7. Aditya Kane from India @adityakane
  8. Aditya Shah from India @ethicaladitya
  9. Abhishek Prabhu from India @abyshakes
  10. Pooja Derashri from India @webtechpooja
  11. Yogesh Londhe from India @yoga1103
  12. Kharis Sulistiyono from Indonesia @kharisblank
  13. Sinar Hadi Wijaya from Indonesia @sinarhadiwijaya
  14. Junko Nukaga from Japan @nukaga
  15. Naoko Takano from Japan @nao
  16. Shusei Toda from Japan @st810amaze
  17. Yam Chhetri from Nepal @yamchhetri
  18. JC Palmes from Philippines @khleomix
  19. Lax Mariappan from Philippines @lakshmananphp
  20. Oneal Rosero from Philippines @onealtr
  21. Muhammad Usman Khalid from Pakistan @usmankhalid 
  22. Shakir Ali from Pakistan @engrshakirali

APAC WordPress Meetups in Numbers (as of Feb 2023)

  • 95 chapters were dormant as of May 2022.
  • 1 chapter in Japan was closed/removed from the program.
  • 51 chapters were reactivated.
  • 43 chapters are still in progress.

The APAC Meetup Reactivation Stories

Ricky Blacker, Australia

WordPress meetups in Australia are slowly coming back online, we have seen a few already getting back on track, the Sydney meetup has led the charge not only in being among the first to have in-person meetups again but have kept the community informed and engaged during the worst of Covid with regular online meetups and presentations, much Kudos to Wil Brown for his tireless hard work here.

The Melbourne meetup also resumed in-person meetups but seems to have stagnated for now. We saw the welcome return of the Sunshine Coast meetup in January, with the plan to carry this on every month.

The Brisbane meetup is looking to resume in-person meetups in March with a focus on finding a long-term solution for a venue and how the community would like to see the meetups proceed in the future.

Generally, across all meetups in Australia, we are battling with trying to get the momentum going again, as well as trying to solve the problem of finding a suitable venue for meetups as many have lost their regular space during covid, but the community is keen to get back to having monthly in-person meetups again and I can envisage that by the end of this year, we should see most resume back to normal.

Mainul Kabir Aion, Bangladesh 

We had two big meetups in November 2022 in Dhaka. They covered more than 200 people and created the biggest buzz ever and bringing many WP veterans together. Bangladesh is all about diversity and it was amazing to witness individuals coming together to celebrate during meetups.

The Sylhet group was reactivated thanks to the supporters. They followed the footsteps of the mega meetups and organized their version of it. Folks from the Dhaka community went there as well and WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Sylhet was planned.

The Rangpur meetup chapter was also reactivated and continues their meetup after a long time. They have invited experienced developers as speakers. The most unique part is – they will treat everyone with tasty ducks and traditional pitas after the event!

Pooja Derashri, India

I am so happy to be a part of this Reactivation project because it has given me the opportunity to interact with other Meetup chapters in India. Overall, the project has been a mixed experience for me. Some groups have been very responsive, and we have been able to quickly schedule Meetups, while others have been less responsive. In some cases, they have assured me that they will organize a Meetup soon or next month, but when I follow up a month later, they are still saying they are in the planning stage. In my opinion, these groups may have limited bandwidth and are unable to run a Meetup, but they do not want to give up their role as organizers, so they are making false commitments. With perseverance and consistent efforts, we will be able to reactivate our fellow Meetup chapters.

Kharis Sulistiyono, Indonesia

I used the strategy of educating organizers and members about the importance of Meetups and the benefits of being part of the WordPress community. I also encouraged them to collaborate and share their experiences and ideas. This helped increase their motivation to revive the Meetups.

Here are key points I shared with the community:

  • Host a meetup on the home’s terrace: https://www.instagram.com/p/CiWFKvTv-Hn/
  • Host a meetup without an external speaker, instead be confident in leading the gathering format with a specific topic for discussion.
  • While choosing a meetup topic, avoid using generic wording and instead use persuasive language. For example, instead of a generic topic like “How to create a website with WordPress,” use an attractive topic such as “How to create an effective sales funnel with a landing page.”
  • Write a blog post about reactivating your dormant meetup strategy and share it with the community on social media channels: https://kharis.risbl.com/2022/08/03/5-strategi-sederhana-dalam-mengaktifkan-wordpress-meetup-tegal/

Junko Nukaga, Naoko Takano and Shusei Toda, Japan

In 2022, a total of 133 Meetups were held in Japan, both online and offline, in a style suited to each region. In addition to the regular Meetups, two Mega Meetups were held in Japan, where Meetup organizers from across the country came together.

Some groups returned to holding in-person events, others continued to hold online events, and some of them even introduced new styles of Meetup such as photo walks and inter-group collaboration.

Although one group was deactivated, a new group was started. Some regions were not able to hold meetups due to the pandemic, but some groups restarted through the Reactivation Project, and the Japanese community is still very active.

JC Palmes, Philippines

The WordPress Meetup Reactivation for Iloilo was a success due to the willingness of everyone involved. Despite a nearly three-year hiatus, the community had remained connected online

but not officially. This made it easier to get everyone together again and discuss plans for reactivating the group.

The coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. group had no issue with meeting right away and discussing our plans for WordCamp 2023 and other activities for the year. Everyone seemed eager to resume after such a long break, which made decision-making smooth and effortless.

This experience showed the strength of our community bond, even after such a long break, both in person or online. We are all willing and ready at any given moment if ever needed! The experience also served as motivation that despite everything else going on around us, we can still come together and work towards something bigger than ourselves!

Oneal Rosero, Philippines

In late 2022, after some prompting from the Meetup Reactivation team, the WordPress Manila meetup group held a hybrid meeting in October 2022, with about five attendees in person at the local Pantheon office and seven more over zoom. This helped create a nice balance of online and in-person participation. They held a translation workshop led by the Polyglots teamPolyglots Team Polyglots Team is a group of multilingual translators who work on translating plugins, themes, documentation, and front-facing marketing copy. https://make.wordpress.org/polyglots/teams/.. Four people got the badges for helping translate content into Tagalog. The last time the Manila Meetup group held an in-person meeting was in late 2019.

In January 2023, the Manila Meetup team organized an in-person meetup at the Pantheon office in BGC, there were 23 people in attendance. The talks ranged from site builders to security and I was able to talk briefly to invite people to contribute to the learn.WordPress.org teams.

Among the attendees of the Manila meetup in January 2023 were people who live in Cavite but work in Manila and they expressed interest in reactivating the Cavite Meetup with new and more experienced members.

In late 2022, the Meetup group in Baguio was also contacted, but they felt  like they didn’t have enough active members to run a WordCamp, but they are looking to restart Meetups early in 2023

I also got in touch with the Meetup group in Cebu. They held an in-person Meetup in December 2022. In February 2023, they will host WordCamp Cebu 2023 with local and international speakers.

If you are aware of an inactive WordPress Meetup group in your area and are keen to help reactivate it, please get in touch with us! You can become a co-organizer and play a role in bringing together WordPress enthusiasts in your area.

You can locate your nearest Meetup group by visiting this page. If there is no WordPress Meetup group in your area, you have the option to start one by joining the Meetup Chapter Program.

#meetups #reactivation #outreach #community-team #community-management #APAC

Proposal: [Experiment] Adopt Standardised Team-wide Project Management Tools – already utilised by other Make Teams for a Quarter.

This proposal is focused towards improving our project management and goal and progress tracking by using the same transparent tools that other Make Teams already utilise.

Background and Skeleton

Currently we have many spreadsheets, trelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. boards, slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. groups and many other disparate ways of working on our various ongoing projects outside of helpscout.

From my personal experience having returned as a Community DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. and now as Community Team RepTeam Rep A Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts., I believe that the first action – before further planning and goals discussions – is to standardise and fully utilize the power of the tools already available to us. We can benefit by learning from other teams that already consistently use these tools.

…and possibly this demo of a Make Community Team →

Benefits of adopting GithubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/:

GitHub is a powerful and widely-used platform for project management and issue tracking already in full use by @WordPress.

Adopting GitHub for these purposes within the Community Team would bring a number of benefits, including:

  1. Improved collaboration and communication: GitHub provides a central location for team members to access and work on project tasks and issues, as well as a built-in system for commenting, tracking progress, and assigning tasks. This makes it easy for team members to stay informed about the progress of a project and to contribute to it, even when working remotely.
  2. Increased transparency and accountability: With GitHub, team members can easily see the progress of tasks and issues, as well as who is responsible for them. This increased transparency helps to ensure that everyone is on the same page and that tasks and issues are not falling through the cracks.
  3. Better organization and prioritization: GitHub provides a number of tools for organizing and prioritizing tasks and issues, such as labels, milestones, and project boards. These tools make it easy for team members to understand what needs to be done and when, and to focus their efforts on the most important tasks.
  4. Standardisation: By adopting GitHub for project management and issue tracking, the Community Team will standardize our way of working, making it easier for new team members to get up to speed and enabling more effective cross-team collaboration. This standardization also makes it easier for Community Team members to track progress, identify issues and make data-driven decisions.

Overall, adopting GitHub for project management and issue tracking would bring improved collaboration, increased transparency, better organization, and standardization, ultimately leading to a more efficient and effective team.

Next Steps, the Experiment:

I propose we adopt these tooling methods similar to other make teams, and experiment with its usage for a month, having monthly meetings reviewing its success or not, and gathering data for more data-driven decision making

If after the first Quarter the consensus is that this does not suit our team, we will revert back to initial project and tracking practices and explore more.

Update: Other teams using github already were kind enough to share some of the resources they use and workflows which would be extremely beneficial should we move forward with this adoption standard.


Proposal Adoption Feedback Form

Please comment on this proposal!

What excites you about potential Community Team adoption of GitHub?

What concerns do you have?



Thanks to @mysweetcate @juliarosia @megabyterose @peiraisotta for their help editing, offering invaluable advice, and their support for this proposal by @leogopal

#community-management, #community-team, #github, #proposal, #team-goals, #team-projects

Update: Global Meetup Reactivation Project

The WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. Reactivation Project is well underway. Read on for an update!

Since last update post:
+7 new Meetup groups have joined the WordPress meetup chapter program
+12 dormant MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. have been reactivated
+2 dormant Meetup groups have been removed from the chapter program
+1 new Supporter joined the project

Is your meetup currently active? Tell the world by posting a photo on social media with the hashtag #WordPressMeetup

Background

Why meetup reactivation?

Many WordPress Meetups around the world have been dormant due to the COVID-19 pandemic and organizer burnout. Yet thriving Meetups are crucial for the health of the global WordPress community!

How does meetup reactivation work?

In July, the Global Community TeamGlobal Community Team A group of community organizers and contributors who collaborate on local events about WordPress — monthly WordPress meetups and/or annual conferences called WordCamps. published a Call for Supporters and launched the Meetup Reactivation Project. Since then, Meetup Reactivation Supporters started directly reaching out to the organizers of every dormant WordPress meetup to:

  • Check on the status of the meetup
  • Encourage reactivation
  • Ask how we can best support the organizers
  • Identify whether new organizers are needed

We define a dormant meetup as one that has not held an event in the past six months (virtual or in-person). There were more than 400 dormant WordPress meetups at the launch of this project — which means there is significant opportunity to reactivate our global community!

The numbers (so far)!

There are currently 771 WordPress chapter Meetups in 113 countries, with 498,669 members. Yet at the start of the reactivation project, we identified that 416 of these groups were dormant.

The project currently has 40 meetup reactivation supporters globally. These amazing volunteers are reaching out directly to the organizers of each dormant meetup group. 

As a result of their efforts:

  • 129 Meetup groups have reactivated or plan to reactivate in 2022 (🎉)!
  • 16 dormant Meetups were removed from the WordPress meetup chapter program, because the previous organizers were not available to reactivate the group and no member came forward to serve as organizer.

Next Steps

In the months ahead, Supporters will continue to reach out to organizers of dormant groups, share resources to help them reactivate, and help find new organizers when needed. We will continue to share updates here on the Community Team blog.

Thank you to our wonderful meetup reactivation supporters, the hundreds of meetup organizers who are reactivating their groups, and the energetic new organizers who have come forward to lead meetups!

Want to reactivate your local meetup group or form a new meetup?

Contact the Community Team at support@wordcamp.org. We’re here to help!

Need help to reengage your community, or assistance in finding new ideas for your Meetup events?

Reach out to the Meetup Support team at meetup-support@wordcamp.org!

Relevant posts:

#meetups, #outreach, #reactivation

#meetups, #community-management, #community-team

Celebrating APAC WPDiversity Network Building: Update on Our 10th Meeting

#WPDiversity team

Since 2017, the #WPDiversity team has been encouraging people from underrepresented and marginalized groups in WordPress to participate and speak at WordCamps and WP MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. in their local community and the ever-expanding global WP community. 

Most of the activities of the #WPDiversity team have been scheduled in the North American (AMER) time zones, sometimes in Europe, Middle East, and Africa (EMEA) as well. While there have been a few workshops held in India, Indonesia, Africa, and the Philippines, the regular meeting makes it difficult for those in the Asia-Pacific (APAC) region to participate. 

Demand for WordPress Group Activities Grows Steadily in the APAC Region

WordPress has been present in the APAC region for many years now. Over the last two years alone, there has been a sharp increase in the demand for WordPress events. For example, in 2019, there were already 127 WordPress MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. groups with 73,000 members in 23 countries in the Asia-Pacific region. During the pandemic that started in 2020, this number has only gone up.

In 2022, the number of Meetup groups in APAC has grown to 141, an 11% increase. What’s more, total Meetup membership and countries represented also increased to 120,000 members across 25 countries– an increase of 64% and 8% respectively. This is a significant increase even if most of their activities in the past 2 years have been primarily online, these meetup groups are now starting to hold face-to-face activities like meetups and even WordCamps.

This is timely, as the flagship event WordPress in Asia, WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Asia 2023 is fast approaching.

APAC #WPDiversity Network Building

To help meet the growing demand for in-person and online WordPress events in APAC, the APAC #WPDiversity Network Building meeting was started. Volunteers around the Asia-Pacific region voted on the most convenient schedule and we have held 9 meetings since May.

The main intention of this meeting for APAC is that we want to walk the talk. We want to make the WordPress community as diverse and inclusive as possible and we need you to be part of the journey!

The APAC region is host to some of the most diverse selection of WordPress users in the world, with differences in culture, language, life experiences, and knowledge. By encouraging more underrepresented individuals who are usually not as engaged in the tech community to participate in our meetings, we can help foster growth and collaboration among groups of people, who would not normally have the opportunity to work with one another if not for the global WordPress community. 

During these meetings, we report on activities that are relevant to the APAC region and encourage discussion about other concerns affecting the WordPress community. We also promote events like WordCamps in the region. Especially Call-for-Speakers, Call-for-Sponsors, and when tickets go on sale. This is another way for you to get people to see what is happening in your WordPress community and help get more people to participate. 

We also need your help to spread the word so more community members can join the meeting and so we can learn from each other about making the WordPress community in our region more diverse and inclusive.

Ideas on how to grow our APAC WPDiversity Network?

We would be honored if you would join us. 

This is for you if:

  1. You are based in Asia-Pacific
  2. You care about diversity and inclusion in WordPress, particularly in Asia-Pacific
  3. You are able to join most of the meetings (2 hours a month – 1 hour each meeting)

If you would like to participate in the activities held by the #WPDiversity team, please comment on this post with your WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. name to indicate that you are interested in joining the meetings with us. 

Meeting Schedule

This meeting happens on the 2nd and 4th Thursday of the month at 0300H-0400H UTC. We have a related meeting for AMER with a different agenda on the 2nd and 4th Wednesday of the month at 0500H-0600H UTC. 

Changes in the schedule are posted on the Community-team P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. blog and in the Slack channel. 

If you don’t have a WordPress Slack account yet, here is how to get set up: https://bit.ly/setupwp2slack

Thank you to @devinmaeztri, @onealtr, @jillbinder

#WPDiversity

#community-management, #community-team

Deputy / Organizer Training #2: Meetup/WordCamp Application Vetting

The Deputy / Organizer training is taking place every 3rd Thursday of the month via a live Zoom Call. The July training session will take place on 21st July 2022  2022/07/21 12:00 UTC.

The July 2022 session will focus on how to vet MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook./WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. applications. As face-to-face events are back, we expect more and more WordCamps to go in person. Knowing how to vet those applications will help any Community DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. to process fresh applications and move them to the next stage.

The following handbook pages can be handy to reference when you attend this session:

Meetup Application Review

Community Deputy Handbook: Reviewing WordCamp Application

Tracker: WordCamp Application Status

About the MentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues.: Rocio Valdivia (@_dorsvenabili)

Rocio is a Community Deputy of the Global WordPress Community Team since 2015. She’s sponsored by Automattic to work full-time supporting all official WordPress events around the globe. She’s been involved with the WordPress community since 2009, WordCamp Europe and Sevilla, WCEUWCEU WordCamp Europe. The European flagship WordCamp event. 2020 global lead, WCEU 2022, and WC Asia mentor and mentor of dozens of WordCamps and MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. around the globe in the last seven years.

#agenda, #community-management, #community-team, #meeting

Discussion: Pro/paid Zoom accounts for Online Meetups

In April 2020, WordPress Community SupportWordPress Community Support WordPress Community Support PBC is a Public Benefit Corporation, created specifically to be the financial and legal support for WordCamps, WordPress Meetup groups, and any additional “official” events organized within the WordPress Community Events program. (WPCSWPCS The collection of PHP_CodeSniffer rules (sniffs) used to format and validate PHP code developed for WordPress according to the WordPress Coding Standards. May also be an acronym referring to the Accessibility, PHP, JavaScript, CSS, HTML, etc. coding standards as published in the WordPress Coding Standards Handbook.) began offering the use of Pro accounts on Zoom for special events, such as the Diverse Speaker Training workshop, do_actiondo_action do_action hackathons are community-organised events that are focussed on using WordPress to give deserving charitable organisations their own online presence. Learn more on doaction.org. charity hackathons, or Contributor Days. These accounts are also offered to WordCamps that need them.

For regular chapter meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. events, the Community Team has been recommending the use of free tools, and still recommend the use of these free tools as much as possible. However, I would like to explore the idea of offering the use of these Pro Zoom accounts to WordPress chapter meetup organizers.

When I brought this topic up in the Community Team chat last week, it sparked a lot of discussion, and I’d like to continue that conversation here!

  • While the current process has been working fairly well with special events, it doesn’t seem like it will scale if it is opened up to all meetup groups. What parts of this process can be improved upon and automated?
    • @brandondove asked if we can leverage the Zoom dev APIs to make this a self-service process. What do the devs amongst us think?
  • When we previously discussed community Zoom accounts, a concern that came up was how to handle password management.
    • I have been trying out 1Password Teams for the past month, which I think it would work well for any trusted deputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. to be able to manage the passwords (and therefore not dependent on a small group of deputiesProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook.). 1Password has offered us a non-profit discount after the free trial.
  • @tacoverdo asked a great question: Why do we need Zoom for this? Are there free/open alternatives that don’t require password sharing tools?

Let’s hear what you think!

Mentioning @sippis @jenniferswisher @kcristiano @camikaos as you all participated in the discussion in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. But this discussion is open for everyone’s feedback! 🙂

#meetups, #online-events, #community-management

Tuesday Trainings: How to be an excellent discussion group leader

The Community Team is exploring a new way of connecting the WordPress community through recorded workshops and live, online discussion groups. In fact, you may have seen posts on the Community Blog lately, calling for Learn WordPress workshop presenters, reviewers, and discussion group leaders. These are all important roles in helping the WordPress community connect and learn from each other.

Today, we want to focus on the crucial role of discussion group leaders, and how they help communities grow and learn from each other. Similar to being a meetup group organizer, anyone can be a discussion group leader! 

What do discussion group leaders do?

Discussion group leaders bring everyone together by scheduling synchronous discussion times. When it is time to meet, they introduce the topic, and help facilitate the discussion. Questions that can be used for starting off the discussion will have been provided by workshop presenters. If the discussion strays too far from the original topic, discussion group leaders refocus the conversation. When conversations stall, a discussion group leader can ask a question to restart the discussion. 

Another important role of the discussion group leaders is to make sure everyone gets an opportunity to be heard. They keep an eye out for quieter participants who may want to speak, and help them feel comfortable in doing so. Similarly, discussion group leaders remind all group members to be mindful of time, so that the discussion isn’t solely held by one or just a few voices. 

What resources are available to you?

Discussion group leaders have an advantage in that they get to select the workshops for discussion! Each workshop will come with learning objectives, which can help viewers quickly understand what the workshop is about, and what the workshop presenter hopes you will learn from watching the video. Workshops will also come with some comprehension questions created by the workshop presenter. These questions are a great way to start a discussion!

Another resource could be other members of your discussion group. Even if you come to your group prepared with lots of questions and points for discussion, another participant might also have some excellent questions and discussion topics related to the workshop. Multiple perspectives will help all discussion group participants better understand the workshop material. 

Discussion Group Formats

The goal of discussion groups is to add community and interactivity back into the experience of watching workshops online. We want to create a supportive, safe space where people can connect and learn together and from each other. Because of this, discussion groups can take many different forms, and we invite you to be creative! Here are a few ideas:

  • Use Ice breakers or activities to learn about each other & create a sense of community.
  • Use the comprehension questions as a way to guide your discussion.
  • Invite everyone to share what they learned from watching the workshop.
  • Invite everyone to share any follow up questions that came up. Then, everyone can help answer each other’s questions!
  • Invite people to share how they will apply their newfound knowledge from the workshop.

The format of your discussion group isn’t limited to just one style. Get creative! Depending on the size, make up, and preferences of your discussion group, you may provide a variety of formats to help engage all kinds of learners. Don’t forget to review this handbook page which includes helpful tips and suggestions for online event hosting tools. 

Let’s brainstorm some of those possible styles now. What ideas for discussion groups do you have? Please share them in the comments below, along with any other tips for discussion group leaders!

Want to become a discussion group leader? Great! You can either start one as an organizer of your meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. group, or apply here

#tuesdaytrainings
#community-management #learn-wordpress