11/21 and 11/28 Team Meetings Cancelled + Asynchronous Planning for WordCamp US Contributor Day

Hello team! Last week we decided in our weekly team meeting that we will not have any more formal meetings before WordCamp US. This means that our regularly scheduled meeting TODAY, 11/21, and next Tuesday, 11/28 at 19:00 UTC in the #training channel of the WordPress Slack will NOT happen.

We will adjust the meeting time after WordCamp US. Based on the results of our Doodle survey and multiple conversations over the course of recent team meetings, the weekly team meeting is likely to be rescheduled to Thursdays at 19:30 UTC after WordCamp US. Please post any last comments/thoughts/issues with the new meeting time on our post about the survey as soon possible.

We DO still need to finish planning for WordCamp US Contributor Day (in Nashville on December 3rd) as a team. This conversation should continue asynchronously in the #training channel and in the comment thread of our 2017 WordCamp US Contributor Day post. We will formalize an agenda in the next week and a half as WordCamp US approaches. If you are not available to attend WordCamp US in person and want to participate in a team check in at some point that day, please comment on the post with your interest and availability that day (please include time zones with all times or use UTC time!).

Please ask any questions you have as comments on this post or in Slack! I am looking forward to seeing many of you at WordCamp US and regrouping virtually with all of you in Slack.

Thanks team!

Recap of November 7, 2017 Meeting

@melindahelt: We’re going to have a quick meeting today. Please note @bethsoderberg Doodle and post on WCUS contributor day. They are at https://make.wordpress.org/training/2017/11/07/survey-for-new-meeting-times/ and https://make.wordpress.org/training/2017/11/07/wordcamp-us-2017-contributor-day-planning/.

Also please note the Doodle breaks into 30 minute segments instead of one hour. That’s to help anyone with availability.

If you are not attending WCUS, still keep an eye on that as we hope to have ways for people to be involved, at least for a little while, remotely in the past we’ve been able to schedule a brief hangout to involve all folks.

AND IF YOU’RE IN THE US: GO VOTE!

Recap of October 24, 2017 Meeting

General Updates
None given.

Meeting Times
@bethsoderberg:

Times have been suggested and there is a spreadsheet of conflicting times from other groups.

What I’m thinking is that we have this meeting as another time to throw out alternate times that DO work for your schedules out there.

And then reach out to the people who we know aren’t here bc this time is bad for them.

And get a set of times together to do a doodle on.

So that we can see what works for all of us.

I am hoping that folks with super flexible schedules are not super picky with their doodle selections so that we can account for the needs of people who don’t have as much flexibility.

Workflow

WordCamp US’s contributor day is in about a month and we should plan for this segment of our work to be the focus of that day for those of us who are able to be in Nashville. I feel like WCUS might be our opportunity to really organize and get unified on the plan for this so that we can go into 2018 with a spectacular plan.

We definitely need to come up with real activities for newer contributors who may not want to be part of this larger conversation.

Agenda for October 24, 2017 Meeting

Please join us later today at 19:00 UTC in the #training Slack channel for our weekly meeting! A brief agenda for today:

  1. Welcome
  2. General updates
  3. New meeting times? Please take a look at this thread and come with your calendars available!
  4. Team workflow updates
  5. Open announcement/discussion time

If you have any other items to add to the agenda, please list them in the comments. We’ll see you soon!

Agenda for October 3, 2017 Meeting

Please join us later today at 19:00 UTC in the #training Slack channel for our weekly meeting! A brief agenda for today:

  1. Welcome
  2. General updates
  3. Discussing next steps/creating a list of concrete action steps to move forward with adjusting our team workflow!

If you have any other items to add to the agenda, please list them in the comments. We’ll see you soon!

Agenda for September 26, 2017 Meeting

A brief agenda for today:

Welcome
General updates
Updates on auditing of our resources and process planning from the last few weeks.

If you have any other items to add to the agenda, please list them in the comments. We’ll see you soon!

Recap of September 19, 2017, Meeting

Meeting called off. Please take the time to review the draft content flow chart by @aimeegc (@gonza166) at https://make.wordpress.org/training/2017/09/12/content-flow-chart-draft/. Be prepared to offer comments on it next week.

Recap of September 12, 2017 Meeting

Flow Chart

@aimeegc intro to flow chart:
“Ok this is a liiiittle bit overwhelming to look at because it’s consolidated into one space. My goal was to capture the pieces everyone has offered and what I’ve heard, and create thematic spaces with subflows inside them (each space). Then, I wanted those to be situated inside a newcomer’s POV, with the two areas they can jump in to participate/help. All of this is architected on the premise that we’re going to try Github, and knowing/planning for that made this task IMMENSELY easier (aka I got unstuck way faster). I hope that’s a sign that using Github will make organizing this flow IRL immensely easier. Accountability will be a different story, but I am confident that improved visibility of workflow and tagging others will improve accountability.”

Discussion about how to use github for accountability for various tasks.

@pbarthmaier suggested using projects as part of the organization and accountability. He has used it for bug tracking and thinks it could be used for tasks. Unsure about it’s use with free version.

General enthusiasm over using github.

@aimeegc If anyone has comments or questions they can DM her or add comments to the post at https://make.wordpress.org/training/2017/09/12/content-flow-chart-draft/.

Next Steps

The Hows and the Whos:

1. Organize tested lesson plans and tag WP version under maintenance
2. Assumptions tied to “Become a Tester under “testing.”
3. Assumptions tied to “Test and create feedback” under testing.
4. Assumptions tied to “Move to Maintenance and tag” under testing
5. “May want to revisit support flow in Github context.”
6. Who writes and edits lesson plans?
7. Who on the team gives feedback and assigns an editor?
8. Who edits the plan per the style guide?

@aimeegc: Members of the group with more institutional history should look at the chart and share ideas.

@bethsoderberg “I feel like we’re at a point where we have a lot of questions to digest/things to think through from this conversation. The only concrete action step I can think of other than “ruminate” is “look more closely at Github – both in terms of its general capabilities and in terms of how the parts of the WP project that use it already are using it”

@bethsoderberg: @melindahelt and @juliekuehl and I are figuring out who will set up github.

@bethsoderberg responding to “noisy, but there” resources: We can create documentation to help people know how to do the tasks specifically associated with how we will use it.

@pbarthmaier will be on the point of shepherding the transition to github for users with a wiki or some type of documentation.

Agenda for September 12, 2017 Meeting

Please join us later today at 19:00 UTC in the #training Slack channel for our weekly meeting! A brief agenda for today:

  1. Welcome
  2. General updates
  3. Updates on auditing of our resources and process planning

If you have any other items to add to the agenda, please list them in the comments. We’ll see you soon!

Recap of August 5, 2017, meeting

Welcome
@melindahelt noted that @conradhallauthor has completed his inventory and provided the link. It will be added to P2 later.

Comments and personas should be added to the post “Who Are We Creating For? (Personas) by @juliekuehl. https://make.wordpress.org/training/2017/08/29/who-are-we-creating-for-personas/