X-post: Meetup Organizer Newsletter: August 2020

X-post from +make.wordpress.org/community: Meetup Organizer Newsletter: August 2020

Agenda – Global Marketing Team Meeting, 12 August 2020

Diary dates and forward planning as at w/c 12 August 2020.

Next meeting

The next meeting will take place on Wednesday 12 August 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

If you are reading this agenda on another website and not the make.wordpress.org, please note that we may not be aware of any responses or offers to contribute you make on other sites. 

If you are reading this from promotion in other Make Teams or are not yet active in the Marketing Team, there are details below of how you can involved.

Agenda

Introductions and review of notes

  1. Welcome
  2. Attendance
    We encourage asynchronous contributions in Slack for the 48 hours after a meeting (until 14:00 UTC on Fridays) to help with different timezones.
  3. A special welcome to new attendees
  4. Link to notes (including a review of draft summaries and actions in the Google document – thanks to @meher for working on last week’s).
  5. Quick peek in our daily lives

Task, working groups and team celebration

6. Celebration time – let’s celebrate our WordPress Marketing accomplishments! 

This is where we also include highlights from what team members have been doing related to marketing in the WordPress community.

Updates on tasks with deadlines in the next six weeks

7. Onboarding videos 

These videos are being added to the WordPress Contributor Day Handbook on GitHub.

Update from co-ordination team member: @OGlekler

Get involved:
– if you have a strong presenting voice and can help with doing voiceovers and liaise with your local GTEGeneral Translation Editor General Translation Editor – One of the polyglots team leads in a geographic region https://make.wordpress.org/polyglots/teams/. Further information at https://make.wordpress.org/polyglots/handbook/glossary/#general-translation-editor. on translated captions for these screen recording videos, please contact @webcommsat@OGlekler or @marks99
– find examples of the video guides we are working on to help new contributors set up accounts on WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ and Make WordPress Slack.

7. MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. marketing updates

Update from co-ordination team member: @meher and @lmurillom

Get involved: If you are a Meetup organizer, please fill in our survey to help us help you in your marketing. Can you promote this to organizers in your network or locale?

8. Marketing team feedback on the Help Hub recategorization

Update from co-ordinating: @mikerbg
Trello card

9. Diverse speaker training working group promotions for August and September 2020

Update from co-ordinating team member: @webcommsat, @nalininonstopnewsuk

Get involved: Can you help amplify the social media promotions? Search #WPDiversity on the WordCamp on TwitterWordCamp Facebook and Make WordPress Marketing Team on LinkedIn, and share the messages.

10. WordPress 5.5 Q&As and marketing resources

NOTE: more detailed collaboration meeting will take place at 15:15 UTC, 12 August 2020.

Update from co-ordinating team members: @webcommsat , @vimes1984

Get involved: can you assist in this work? Contact @webcommsat and @oglekler

11. Staying Connected events and activities – latest diary dates

New shared calendar update: from @webcommsat and @oglekler

Updates on socials from: @meher and @nalininonstopnewsuk

Collaborations

12. Collaboration time

  • Diverse Speaker Training Workshop – let’s write some social media messaging
  • Video conferencing call for those supporting the Q&A tasks (from
    15:15 UTC
    )
    Will be tasks lead @webcommsatsat – we will use Google Meet with live captioning if needed, Slack, Make WordPress.org coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. and tracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub.https://core.trac.wordpress.org/., GitHubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ and Google Docs
    More on our Questions and Answers work to help promote WordPress Releases

Any other business/ awareness of other related Make WordPress tasks

13. AOB 
You can also suggest to one of the team reps the day before the meeting if you have an idea for inclusion at a future meeting.

The meeting will be formally closed at the end of the collaborations session. 

Diary dates

If you need accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) or language support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel. We are keen to try and help and promote inclusion and diversity in the team.

Thursday 13 August 2020, 19:30 UTC – Virtual Coffee Break on video conferencing. If you need live captioning to participate, please let @webcommsat or @marks99 know and we will use an appropriate tool.

Monday 17 August 2020
– 6.15pm/ 18:15 UTC- – Marketing Q&As and social media for WordPress 5.5.

Wednesday 19 August 2020, 14:00 UTC Global Marketing Team Meeting. 
This will be followed by 15:15 UTC meeting on video continuing collaborations relating to the Q&As and Meetup resources.

Thursday 20 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video. 

Thursday 27 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video.

Staying Connected – advance event dates

Poetry competition now open

  • Entries now open 
  • Closing date 31 August 2020, 17:00 UTC
  • Minimum two verses (stanzas), maximum four 
  • Can be song lyrics, poem or guzzle
  • Can be in another language accompanied by an English translation
  • Can work on an entry individually or with one other person
  • Fun event

Wednesday 26 August 2020, 15:30 UTC – fun social quiz for the team, organized by @majaloncar

Thursday 17 September 2020, 17:00 UTC – Around the World quiz organized by @meher and promoting different cultures and countries in the WordPress community. Followed by a short virtual coffee break.

Useful resourcesThanks

#marketing-team

Notes – Global Marketing Team Meeting, 5 August 2020

Published for @meher and @lmurillom

Introduction

These summary notes focus on key items and actions from the meeting and to assist with an asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

@mikerbg, @OGlekler, @lmurillom, @swetabhsuman8, @nalininonstopnewsuk, @maedahbatool, @webcommsat, @nullbyte, @antialiasfactory, @MegPhillips91, @harryjackson1221, @Yashwardhanrana

Meeting notes

An opportunity was given for review of the previous week’s notes in the Google document. Once any suggestions are made, the notes are then added to the Marketing blog.

How can I help?

You can volunteer to be a note taker for one of further meetings. Please note that the initial draft is needed by the end of Friday each week.

Welcoming New Contributors 

New Attendees Welcome Thread: https://wordpress.slack.com/archives/C0GKJ7TFA/p1596636610307600 

We have new people on our channel and are happy to welcome @Aditi Sarker, @YashwardhanRana, @TJ Zastrow, @Justinas Kundrotas, @tremidkhar and @joshuase

Tasks, Working Groups, and Team Celebration

1. Celebrations

Let’s give a huge shout out to the following folks for all their efforts and time which they have invested in getting the work of the team done.

  • Thanks to @Nalini @webcommsat @meher and Laura! for organising the Online Scavenger Hunt, that took place on 1st August 2020, and thanks to @majaloncar for allowing us to use the Zoom account for the Scavenger Hunt and some of our meetings.
  • Congratulations to the winners of the Online Scavenger Hunt: @aditisarker and @majaloncar 
  • A big round of applause to @webcommsatfor being awarded fellowship of the international CIPR for outstanding contribution to communications, public relations and the profession as a whole, strategic and innovation work, bridging between organizations/ tech and communications and taking into account her work with Make WordPress. Please join us in giving her a shoutout here and on Twitter!

2. Onboarding Videos 

Update provided by @oglekler

TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. Card: https://trello.com/c/JAIWjXWO/637-onboarding-videos-github 

The editing and synchronising work for these videos is tremendous and a big star of the week goes to @OGlekler for her patience, good spirits, and endurance with getting these to the finish line. These videos are being added to the WordPress Contributor Day Handbook on GitHubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/.

Waiting to be published:

  • Norweigan@Martin Owren we are waiting from GTEGeneral Translation Editor General Translation Editor – One of the polyglots team leads in a geographic region https://make.wordpress.org/polyglots/teams/. Further information at https://make.wordpress.org/polyglots/handbook/glossary/#general-translation-editor. to approve
  • European Spanish@vimes1984 & @lmurillom ready to publish
  • Bangla — reassigned to @technocrews to make captions
  • Brazilian Portuguese@felipeloureirosantos in progress
  • Italian — in progress
  • Bulgarian — in progress
  • Urdu and Hindi – update needed @rahuldsarker. @swetabhsuman8 will help with Hindi captions

How can I help?

If you can have a strong presenting voice and can help with doing voiceovers and liaise with your local GTE on translated captions for these screen recording videos, please contact @webcommsat, @OGlekler or @marks99

Examples of the step-by-step video guides to help new contributors set up accounts on WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ and Make WordPress Slack are here: https://www.youtube.com/playlist?list=PLCVEqsAbLffcS1Rx-COZ5CZBOmXZJEe6k 

3. Online Meetups and Marketing Survey

Update provided by @meher  

Trello Card:  https://trello.com/c/oP3Sj8N1 

  • With the focus on 5.5 release, we have asked for space in September’s MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. newsletter and Month in WordPress for another promotion of the survey. 
  • We have gathered a lot of informal feedback too and some useful trends. We will pass any non-marketing information to the Community team. 
  • We continue to highlight the survey in a variety of channels. 

How can I help?

4. Online WordPress Meetup social promos

Update provided by @lmurillom on #OnlineWPMeetup

Trello Card: https://trello.com/c/JAIWjXWO/637-onboarding-videos-github 

Thank you to @lmurillom for keeping the social promos updated up to 13 August 2020 so that these are available for team members to use.

Encouraging @chaion07 @MegPhillips91 @Michelle Frechette (she/her) @rahuldsarker @technocrews @Swetabh to help in the coming week as they have expressed an interest in this task.

How can I help?

  • If you can help with writing social media posts, please do reach out to @lmurillom.
  • If you don’t have much time or feel you aren’t ready to get involved with other tasks, please collaborate with keeping the Meetup marketing sheet updated. If you have any questions, please reach out to @lmurillom.

Diverse Speakers Workshops

Update provided by @webcommsat 

Trello card: https://trello.com/c/eNghs0YZ 

@webcommsat and @nalininonstopnewsuk have worked with @jillbinder and the Diverse Speaker Training Group on a marketing plan to promote the support available across the year. We have been working on the materials needed to put the plan into action.

  • We will be focusing on getting the Marketing team wider members to utilize the social media packs. 
  • We are measuring how effective the marketing team is able to be in amplifying and targeting messages.

How can I help?

If you have a strong interest in promoting diversity, please join this working group’s next meeting in Slack. Additionally, please use the social media pack for these events because we need wider take-up for promotions from the marketing team. 

You can help amplify social media promotions. Search #WPDiversity on the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. on Twitter, WordCamp Facebook, and Make WordPress Marketing Team on LinkedIn, and share the messages.

Are you experienced at writing social media messages for organizations or campaigns? And keen to support diversity in the WordPress community? Come and join the group working on the next batch of social media draft posts that need to start going out from early next week. If you can help contact @webcommsat  (@abhanonstopnewsuk on Slack) or @lmurillom

Updates from the 5.5 Q&As pilot

Update provided by @webcommsat

Trello Card: https://trello.com/c/v5cveanV 

We are currently working on a pilot project to support the WordPress 5.5 Release. We have been bringing together questions from developer feedback and answering them in a document for each significant feature to be introduced in the forthcoming WordPress 5.5 release.

  • The initial drafts and research are being reviewed/fact-checked 
  • We have had discussions with other teams to help further this planning  
  • @oglekler, @lmurillom, @collinsmbaka have also been working on researching Q&As for non-technical end-users. @MegPhillips91 to help with the dev review
  • @YashwardhanRana volunteered to help – to attend induction

How can I help?

If you would like to get involved and are familiar with WordPress releases or a Dev who could help with this, please reply to this thread on Slack:  https://wordpress.slack.com/archives/C0GKJ7TFA/p1596638259338800 

Please be aware that there has already been significant work into the documents in a tight timescale, and we might not be able to include your ideas at this stage. So please reach out first before you put work into these topics.

Staying Connected events and activities

  1. Entries for the Poetry Challenge are now open. Closing date 31 August 2020, 17:00 UTC. 
  2. We have a Coffee Break on Thursday 13 August 2020, 19:30 UTC.
  3. Fun social quiz on Wednesday 26 August 2020, 15:30 UTC organized by @majaloncar 
  4. Other dates in the agenda are at https://wp.me/p72A3H-HX 

How can I participate?

  • To find out more about our social activities join the Marketing Channel on Make WordPress Slack.

Collaboration on HelpHub

Presenter: @mikerbg (@miker on Slack)

Trello Card: https://trello.com/c/4jA1zpyB 

Participants: @OGlekler, @webcommsat, @nalininonstopnewsuk, @MegPhilips91, @mikerbg, @YashwardhanRana, @Joshua Selser, @lmurillom

Task: Documentation is being moved from the old Codex and the categorization of articles that worked 5 or 10 years ago are not necessarily the same that work now. In order to continue with the design of documentation, the Docs team needs to define a new structure that is clear and fulfills the user’s needs. They would like input from Marketing regarding the re-categorisation of content and the audience segmentation.

The working draft of the Categories spreadsheet for the Marketing feedback.  https://docs.google.com/spreadsheets/d/1efg9QAi2MrjTAJC5KHQLYGrjyPMXqonKkSP8SHs3F4k/edit#gid=1014980048 

How can I help?

You can familiarize yourself with the background for this task by reading the following resources: 

You are welcome to ask questions on Marketing Team Channel on the Make WordPress Slack. You can join work on this project asynchronously, please reach out to @webcommsat (@abhanonstopnewsuk on Slack), @lmurillom or @mikerbg (@miker on Slack). 

Collaboration on 5.5 Q&As 

Presenter: @webcommsat

Trello Card: https://trello.com/c/v5cveanV  

Participants: @OGlekler, @MegPhilips91, @lmurillom, @YashwardhanRana, @collinsmbaka, @webcommsat, @Nalini, Laura, @swetabhsuman8

This collaboration continued later in the day.

Task: We are working on a pilot project to support the WordPress 5.5 Release. We have brought together questions from developer feedback and answered them in a document.

How can I help?

We are in a review/fact checking phase right now, so please reach out directly to @OGlekler, @webcommsat or @vimes1984 if you would like to participate. 

Next meeting

Wednesday 12 August  2020, 2pm UTC, in the Marketing Channel on Make WordPress Slack. Please check the diary dates for the coming week.

Thank you everyone who has joined, attended, and updated the meeting, or contributed asynchronously in the last few days. 

If you are new or returning to the Marketing channel and want help to get started, contact @maedahbatool. She will also be able to add you to the list for the next New Marketing Contributors Onboarding event.

X-post: Learn WordPress: Project Details and Roadmap

X-post from +make.wordpress.org/community: Learn WordPress: Project Details and Roadmap

Agenda Global Marketing Meeting – 5 August 2020

Diary dates and forward planning as at w/c 3 August 2020.

The next meeting will take place on Wednesday 5 August 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

If you are reading this agenda on another website and not the make.wordpress.org, please note that we may not be aware of any responses or offers to contribute you make on other sites. 

If you are reading this from other Make Teams or are not yet active in the Marketing Team, we have included ways you can get involved in the agenda below.

Agenda

  1. Welcome, attendance, notes (including a review of draft summaries and actions in the Google document).
    We encourage asynchronous contributions in Slack for the 48 hours after a meeting (until 14:00 UTC on Fridays) to help with different timezones.
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Task, working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment! 
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

Summaries of tasks from the last week 

5. Onboarding videos 
These videos are being added to the WordPress Contributor Day Handbook on GitHub.

Get involved: If you can have a strong presenting voice and can help with doing voiceovers and liaise with your local GTEGeneral Translation Editor General Translation Editor – One of the polyglots team leads in a geographic region https://make.wordpress.org/polyglots/teams/. Further information at https://make.wordpress.org/polyglots/handbook/glossary/#general-translation-editor. on translated captions for these screen recording videos, please contact @webcommsat@OGlekler or @marks99
Examples of the step-by-step video guides to help new contributors set up accounts on WordPress.org and Make WordPress Slack.

6. MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. survey promotions and updates 
Get involved: If you are a Meetup organizer, please fill in our survey to help us help you in your marketing. Can you promote this to organizers in your network or locale?

7. Diverse speaker training working group promotions for August 2020.
Get involved: Can you help amplify the social media promotions? Search #WPDiversity on the WordCamp on TwitterWordCamp Facebook and Make WordPress Marketing Team on LinkedIn, and share the messages.

8. WordPress 5.5 Q&As (collaboration meeting 15:15, 5 August 2020)
Get involved: can you assist in this work? Contact @webcommsat and @oglekler

9. Staying Connected events and activities – latest diary dates

Collaborations

10. Collaboration time

  • Marketing team feedback on the Help Hub recategorization will be led by @mikerbg. We intend to use Google Meet with live captioning, Slack and Google Docs. Trello card.
  • Video conferencing call for those supporting the Q&A tasks (from
    15:15 UTC
    )
    Will be tasks lead @webcommsatsat – we will use Google Meet with live captioning if needed, Slack, Make WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. and tracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub.https://core.trac.wordpress.org/., GitHubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ and Google Docs
    More on our Questions and Answers work to help promote WordPress Releases

Any other business/ awareness of other related Make WordPress tasks

10. AOB 
You can also suggest to one of the team reps the day before the meeting if you have an idea for inclusion at a future meeting.

Planning for the week

11. Sub meetings in the forthcoming week.

The meeting will be formally closed at the end of the collaborations session. 

Diary dates

If you need accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) or language support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel. We are keen to try and help and promote inclusion and diversity in the team.

Thursday 6 August 2020, 19:30 UTC – Virtual Coffee Break on video conferencing. If you need live captioning to participate, please let @webcommsat or @marks99 know and we will use an appropriate tool.

Friday 7 August 2020
– 10am/ 10.00 UTC – Q&As for developers/ Meetups for WordPress 5.5
– 6.15pm/ 18:15 UTC- Second follow-up meeting to accommodate timezones
If you are involved in these tasks, please confirm which meeting you will be attending by Thursday 09.00 UTC to help us plan. Thanks.

Monday 10 August 2020 – Planning meetings (times tbc)

Wednesday 12 August 2020, 14:00 UTC Global Marketing Team Meeting. 
This will be followed by 15:15 UTC meeting on video continuing collaborations relating to the Q&As and Meetup resources.

Thursday 13 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video. 

Monday 10 August 2020, (Time tbc) – Q&As and related WordPress 5.5 release.

Thursday 13 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video.

Staying Connected – advance event dates

Poetry competition now open

  • Entries now open 
  • Closing date 31 August 2020, 17:00 UTC
  • Minimum two verses (stanzas), maximum four 
  • Can be song lyrics, poem or guzzle
  • Can be in another language accompanied by an English translation
  • Can work on an entry individually or with one other person
  • Fun event

Wednesday 26 August 2020, 15:30 UTC – fun social quiz for the team, organized by @majaloncar

Thursday 17 September 2020, 17:00 UTC – Around the World quiz organized by @meher and promoting different cultures and countries in the WordPress community. Followed by a short virtual coffee break.

Useful resourcesThanks

#marketing-team

#marketing-agenda, #marketing-diary

Notes – Global Marketing Team Meeting, 29 July 2020

Published for: @lmurillom and notes group

Introduction

These summary notes focus on key items and actions from the meeting and to assist with an asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks after the meeting and send your updates. 

@webcommsat, @maedahbatool, @technocrews, @oglekler, @mikerbg, @meher, @elizabethanu, @lmurillom@nullbyte, @harryjackson1221, @nalininonstopnewsuk @vimes1984 @collinsmbaka @yashwardhanrana, @swetabhsuman8, @yvettesonneveld (preparation for this meeting and async), @antialiasfactory

Meeting notes

Each week we have a contributor who has been with us for a while draft notes supported by one of the working group. This is then worked on further by the wider group by Saturday morning and used to plan follow-ups, report back to linked teams, give feedback and plan actions by the Monday 11am UTC meeting.

We now have a rota of volunteers to help with this initial draft. We are increasingly writing our updates for team meetings in such a way that they make it easier to be used in our new system of notes and actions, and help with async contribution to be more inclusive of other timezones and working / family timings.

The meeting was asked to review the notes from the previous week in the Google doc.

How can I help?

You can volunteer to be a note taker for one of further meetings. Please note that the initial draft is needed by the end of Friday each week.

Welcoming New Contributors 

New Attendees Welcome Thread: https://wordpress.slack.com/archives/C0GKJ7TFA/p1596032055088400 

We have new people on our channel and are happy to welcome @collinsmbaka @khushbu1983 fromocumentation and @alexmedick, @ElizabethAnu and @yui.

And welcome to our visitors who are working with us on WordPress version 5.5 including @annezazu, @Milana_cap, @ziontrooper and @estelaris

Tasks, Working Groups, and Team Celebration

Celebrations

Led by: @lmurillom and @yvettesonneveld

Let’s give a huge shout out to the following folks for all their efforts and time which they have invested in getting the work of the team done.

  • Thanks to @lmurillom @meher and @OGlekler for helping @webcommsat with the meeting flow and preparations.
  • Thanks to @OGlekler for supporting many of the tasks and actions for this meeting.
  • Thanks to @webcommsat for giving her ongoing project management background to helping us restructure the board and to @nalininonstopnewsuk, @OGlekler, @meher and @lmurillom who will be working further with her on the systems.
  • Thanks to @vimes1984, @lmurillom and @webcommsat for notes from the task meetings during the week.
  • Thanks to @maedahbatool, @collinsmbaka and @lmurillom for their contributions drafting the notes and actions this week.
  • Ongoing thanks to @NaliniNonStopNewsUK for working on some of our accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) areas

Onboarding Videos 

Update provided by @oglekler
TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. card: https://trello.com/c/JAIWjXWO/637-onboarding-videos-github 

The editing and synchronising work for these videos is tremendous and a big star of the week goes to @OGlekler for her patience, good spirits and endurance with getting these to the finish line. Thanks also to @webcommstat and @marks99 for their work editing these.

Published this week on YouTube and will be added to the GitHubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ WordPress Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. Handbook. Thanks to contributors for recording voiceovers and to @OGlekler for editing and synchronizing the videos.

How can I help?

If you are experienced at translating from English into your native language and have presentation skills, we would like your help. We are particularly looking for volunteers for Japanese and Mandarin (Standard Chinese), contact @oglekler, @lmurillom or @marks99 (@macgraphic on Slack) for details. 

Online Meetups and Marketing Survey

Update provided by @meher  
Trello card:  https://trello.com/c/oP3Sj8N1

WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizers could use a hand with organizing, facilitating and promoting online gatherings. A team of contributors created a survey, and we’d love your help getting it out to these organisers.  

  • Thanks to @webcommsat for sharing the survey at the Italian mini-WordPress Translation Day, and planning with the community team on including it in their promotions.
  • Thanks to @lmurillom for keeping the Meetup marketing spreadsheet updated. We do have a few marketing team members who have volunteered in the past to help keep the sheet updated and it would be so helpful if you continue to be involved with the task. 

How can I help?

Diverse Speaker Training  Workshops

Update provided by: @webcommsat 
Trello card: https://trello.com/c/eNghs0YZ 

We’ve been working on an ongoing marketing plan that can be put in place and creating the materials needed to put the plan into action.

@webcommsat has included promotions for this week’s workshop on the WordCamp Twitter and Facebook, and the Make WordPress Marketing LinkedIn. Please promote these to your networks. Some examples from the social media pack are above.

We’re monitoring the use of the social media pack for these events, and want to encourage a wider take-up for promotions from the marketing team.

Thanks to everyone who came along to the meeting and worked on drafts for the posts including @lmurillom, @meher, @OGlekler, @afshanadiya , @SwetabhSuman8 , @MegPhillips91

@jillbinder, who leads the diverse speaker training group based in Community, said they have had a lot more sign-ups for the workshops since the WordCamp and other targeted marketing promotions. From our analysis, the majority of the success has come from the WordCamp promotions @webcommsat gave thanks to @angelasjin for her help in enabling this and to the targeting of communities and influencers (thanks to @Nalini and @meher for their considerable efforts here too).

We will be focusing on getting wider members of the Marketing team to make greater use of the social media packs. The packs are also available to the Diverse Speaker Training team to use.

@webcommsat, @Nalininonstopnewsuk and @lmurillom will be exploring the search terms more and some of the queries we have had back from community members.  

How can I help?

If you have a strong interest in promoting diversity, please join this working group’s next meeting in Slack. Additionally, please use the social media pack for these events to help increase the take-up for promotions from the marketing team. This will help to amplify the social media promotion.

All you need to do is search using #WPDiversity on the WordCamp on Twitter, WordCamp Facebook and Make WordPress Marketing Team on LinkedIn, and retweet and like. You can also target the information to Meetups and potential speakers who would benefit from the training.

Updates on the WordPress 5.5 Q&As pilot

Update provided by @webcommsat, @vimes1984 and @nullbyte
Trello card: https://trello.com/c/v5cveanV 

We are currently working on a pilot project to support the WordPress 5.5 Release. We have been bringing together questions from developer feedback and answering them in a document for each significant feature to be introduced in the forthcoming WordPress 5.5 release.

  • The initial drafts and research are being reviewed.
  • We have had discussions with other teams to help further this planning  
  • There has been ongoing project management for delivery and planning of how people can get involved, led by @webcommsat.
  • There was a meeting with the Docs team on planning inclusion in the HelpHub. Thank you to @milana_cap and @estelaris.
  • A big thank you to all who have been working with @webcommsat on this and to @marybaum for her encouragement.

How can I help?

If you would like to get involved and are familiar with WordPress releases or a Dev who could help with this, please reply to this thread on Slack: https://wordpress.slack.com/archives/C0GKJ7TFA/p1596033363112600 

Please be aware that there has already been significant work into the documents in a tight timescale, and we might not be able to include your ideas at this stage. That’s why it’s important to reach out first before you put work into these topics.

HelpHub – Marketing 

Update provided by @webcommsat
Trello card: https://trello.com/c/4jA1zpyB 

Documentation is maintained manually by contributors and is being moved from the old Codex. The structure is 17 years old and the categories that worked 5 or 10 years ago are not necessarily the same that work now. In order to continue with the design of documentation, the Docs team needs to define a new structure that is clear and fulfills the user’s needs. They would like input from Marketing regarding the re-categorization of content and the audience segmentation.

  • This is the task that we will collaborate on during this meeting 
  • Thanks to everyone who attended the meetings and to @estelaris for sharing how we can give ideas

How can I help?

Please reach out to @mikerbg (@miker on Slack) or @lmurillom if you would like to participate in this task.

WordPress Translation Day mini-events

Update provided by @webcommsat
Trello card:  https://trello.com/c/MMAIaiOo 

Celebrating WordPress in Italian, the WPTranslation mini event ran from 9am to 1pm CEST (7am to 11am UTC) on Saturday 25 July 2020. It was run using Zoom and the Italian WordPress Slack. This was the third mini-event under the banner of #WPTranslationDay in 2020.

  • Well done to the Italian Polyglots for a wonderful event.
  • A big shout out to @darkavenger who we have adopted into the marketing team.
  • Thanks too to all the GTEs for their sharing and enthusiasm to work with Marketing and the WordPress Translation Day Team.
  • The social posts shared by the Marketing team members can be found on the WordPress Translation Day social channels.
    • Twitter: TranslateWP
    • Facebook and LinkedIn: WordPress Translation Day
  • Request made for an Italian polyglot in the Marketing team to be involved in marketing from the event and post event stories.
  • The briefing notes will be saved in the ‘Be a Translator’ subfolder in our Contributor Day folder to support future events.

How can I help?

The Italian mini-event has now taken place, but you can always help #WPTranslationDay mini events by following the briefing shared in the Marketing Slack and  retweeting  to your relevant networks or sharing with potential attendees.   

Staying Connected events and activities

  1. Fun video idea by @nalininonstopnewsuk showing the different countries team members are based or come from to promote diversity and cross-cultural sharing.
  2. Online Scavenger Hunt on Saturday 1 August 2020,1.30pm UTC. Thanks to @nalininonstopnewsuk, Laura and @meher for organizing it and  @Majaloncar for allowing us to use her Zoom account.
  3. Next Virtual Coffee Break on Thursday 30 July 2020, 19:30 UTC. 
  4. Other diary dates can be found in this week’s agenda at: https://wp.me/p72A3H-Hx 

How can I participate?

  • Let @meher know as soon as possible if you would like to book a place onthe Online Scavenger Hunt.
  • To find out more about our social activities join Marketing Channel on Make WordPress Slack.

Collaboration on HelpHub

Presenter: @mikerbg (@miker on Slack)
Trello card: https://trello.com/c/4jA1zpyB 

Originally we were going to be discussing our collaboration with the Tide team, but we will be rescheduling that conversation to accommodate the Tide team members. Today, we are discussing the HelpHub task. 

Task: Documentation is being moved from the old Codex and the categorization of articles that worked 5 or 10 years ago are not necessarily the same that work now. In order to continue with the design of documentation, the Docs team needs to define a new structure that is clear and fulfills the user’s needs. They’d like input from Marketing regarding the re-categorization of content and the audience segmentation.

The links to Google docs and sheets can be found in the Slack meeting itself or through Trello.

How can I help?

Get familiar with the background for this task by checking the following resources.

You are welcome to ask questions on Marketing Team Channel on Make WordPress Slack. You can join work on this project asynchronously, please reach out to @lmurillom or @mikerpbg (@miker on Slack). 

Additional items discussed after the main meeting

  • WP Marketing Videos
    • @webcommsat reported that this task has a lower priority compared to other tasks which have more pressing deadlines, namely ones related to the releases and contributor events. 
    • @OGlekler and @SwetabhSuman8 together with our regular contributors to this task are working on marketing reviews of particular videos which will be featured in content in the next few months. 
    • @OGlekler is creating subtitles for videos which have been prioritised for promotion – contact her to take part. 
    • We need more volunteers to review videos and create drafts for content according to the content plan. 
    • A video instruction session will take place, likely in September, from @PascalCasier in the WordPress.tv team. This will focus on creating subtitles in semi automatic mode to improve our efforts.
      We need volunteers to create the machine generated TTML files for our subtitling work with WPTV.  https://wordpress.slack.com/archives/C0GKJ7TFA/p1594853731012900

If you don’t see your task on these notes, please jump in and let us have an update in the Slack. 

Next meeting

Wednesday 5 August  2020, 2pm UTC, in the Marketing Channel on Make WordPress Slack. Please check the diary dates for the coming week.

Thank you everyone who has joined, attended, and updated the meeting, or contributed asynchronously in the last few days. 

If you want some help getting started in contributing to the marketing team and to add your name to the list for the next New Contributors Onboarding meeting, contact @maedahbatool.

Agenda Global Marketing Team meeting – 29 July 2020

Diary dates for the w/c 29 July 2020.

The next meeting will take place on Wednesday 29 July 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

Thank you to the Team Reps group and members for their contributions towards this document. If you are reading this on another website and not the make.wordpress.org, please note that we may not be aware of any responses or offers to contribute you make on other sites.

Agenda

  1. Welcome, attendance, notes (including a review of draft summaries and actions in the Google document).
    We encourage asynchronous contributions in Slack for the 48 hours after a meeting (until 14:00 UTC on Fridays) to help with different timezones.
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Task, working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment! 
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

Summaries of tasks from the last week

5. Onboarding videos 
These are added to the WordPress Contributor Day Handbook on GitHub when complete. If you can help with these, please contact @webcommsat, @OGlekler or @marks99.
Examples of the video step-by-step guides to set up WordPress.org and Make WordPress Slack accounts.

6. MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. survey promotions and updates
If you are a Meetup organizer, please fill in our survey to help us help you in your marketing.

7. Diverse speaker training working group event promotions
You can help amplify the social media promotions – search using #WPDiversity on the WordCamp on Twitter, WordCamp Facebook and Make WordPress Marketing Team on LinkedIn.

8. WordPress 5 Marketing and HelpHub update

9. Staying Connected events and activities

Collaborations

10. Collaboration time

  • Marketing the Tide Team – the third session of this collaboration which will be led by @mikerbg and with a member of the Tide Team. We intend to use Google Meet with live captioning, Slack and Google Docs.
  • Video conferencing call for those supporting the Q&A tasks
    15:30 UTC
     (later start than usual for this week only).
    More on our Questions and Answers work to help promote WordPress Releases

Any other business/ awareness of other related Make WordPress tasks

11. AOB
You can also suggest to one of the team reps the day before the meeting if you have an idea for inclusion at a future meeting.

Planning for the week

12. Sub meetings in the forthcoming week.

The meeting will be formally closed at the end of the collaborations session.

Diary dates

If you need accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel, and we are keen to try and help.

Tuesday 28 July 2020 – 14:00 UTC – gathering comments on HelpHub recategorization relating to Q&A and ‘how to’ marketing / communications information. @estelaris from the design team will be with us. Trello card.

Wednesday 29 July 2020, 14:00 UTC – Global WordPress Marketing Team including the third session collaborating on the Tide team promotion.

Wednesday 29 July 2020, 15.30 UTC – meeting for those supporting the 5.5 Release Q&A

Thursday 30 July 2020, 19:30 UTC – Virtual Coffee Break on video conferencing

Monday 3 August 2020 – Planning meetings (times tbc)

Monday 3 August 2020 – 14:00-14:30 UTC – Q&As for developers/ Meetups for WordPress 5.5. Second follow-up meeting, if needed for Q&A and action group: 18:15 UTC.

Wednesday 5 August 2020, 14:00 UTC Global Marketing Team Meeting.
This will be followed by 15:15 UTC meeting on video continuing collaborations relating to the Q&As. 

Thursday 6 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video.

Monday 10 August 2020, (Time tbc) – Q&As and related WordPress 5.5 release.

Wednesday 12 August 2020, 14:00 UTC Global Marketing Team Meeting 
This will be followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

Thursday 13 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video.

Staying Connected – advance event dates

Poetry competition now open

  • Entries now open
  • Closing date 31 August 2020, 17:00 UTC
  • Minimum two verses (stanzas), maximum four
  • Can be song lyrics, poem or guzzle
  • Can be in another language accompanied by an English translation
  • Can work on an entry individually or with one other person
  • Fun event

Wednesday 26 August 2020, 15:30 UTC – fun social quiz for the team, organized by @majaloncar

Thursday 17 September 2020, 17:00 UTC – Around the World quiz organized by @meher and promoting different cultures and countries in the WordPress community. Followed by a short virtual coffee break.

Useful resources

#marketing-team

#5-5, #new-contributors, #tide

Q&As to help promote 5.5

The Global Marketing Team is currently working on a project to support the upcoming WordPress 5.5 Release. We have been bringing together questions from developer feedback and answering them in a document for each significant feature to be introduced in the forthcoming WordPress 5.5 release.

With a group of developers and communications people in the team, we are answering questions to the following changes in WordPress 5.5, based on the available information:

  • Lazy loading
  • Auto-update for plugins and themes 
  • jQuery
  • Image editor
  • XML sitemaps
  • GutenbergGutenberg The Gutenberg project is the new Editor Interface for WordPress. The editor improves the process and experience of creating new content, making writing rich content much simpler. It uses ‘blocks’ to add richness rather than shortcodes, custom HTML etc. https://wordpress.org/gutenberg/ update
  • BlockBlock Block is the abstract term used to describe units of markup that, composed together, form the content or layout of a webpage using the WordPress editor. The idea combines concepts of what in the past may have achieved with shortcodes, custom HTML, and embed discovery into a single consistent API and user experience. directory repository

If you want to help with these topics or want to contribute, join the #marketing channel or reach out directly to the following people in the Make WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.: @nullbyte, @vimes1984, @abhanonstopnewsuk

Please be aware that there has already been significant work into the documents in a tight timescale, and we might not be able to include your ideas at this stage. Reach out to us first before you put work into these topics.

The final documents will be handed over to the documentation team to publish them on the developer hub.

We will be working on a end-user centred Q&A after the developer one, incorporating typical questions as users start to use the latest release and its features.

#5-5

Global WordPress Marketing Team meeting – 22 July 2020

For diary dates for the coming week, please view section at the end of this post.

The next meeting will take place on Wednesday 22 July 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

  1. Welcome, attendance, notes (including a review of draft summaries and actions in the Google document)
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Agenda

Task, working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment! 
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

Summaries of tasks from the last week (Make WordPress Marketing Slack)

5. Onboarding videos 

6. Staying Connected events and activities

Collaborations

7. Collaboration time

  • Marketing the Tide Team – ongoing collaboration from last week which will be led by @mikerbg. Next week, we will also be collaborating on this area during the meeting. We will be using Google Meet with live captioning, Slack and Google Docs.
  • After our weekly meeting on Slack
    15:15 UTC
     (after the main part of the marketing meeting)
    This will be video conferencing call to continue work on a number of follow up tasks from the meetings and contributing events.

Diary dates

If you need an accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel, and we are keen to try and help.

Monday 20 July 2020, 10:00 UTC (changed time for this week) Planning meeting

Tuesday 28 July 2020 – 13:00 UTC – follow ups on diversity working group event marketing and Q&As relating to 5.5 release.

Tuesday 28 July 2020 – 14:00 UTC – gathering comments on HelpHub recategorization relating to Q&A and ‘how to’ marketing / communications information

Wednesday 29 July 2020, 14:00 UTC Global Marketing Team Meeting 
with the third session collaborating on the Tide team.
This will be followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

Thursday 30 July 2020, 19:30 UTC – Virtual Coffee Break on video conferencing

Date TBC Q&As for developers/ Meetups for WordPress 5.5

Useful resources

#marketing-team

Global Make WordPress Marketing Meeting Agenda – 15 July 2020

Diary dates for the coming week

Marketing Team update – 14 July 2020
Marketing Team update – 2 June 2020

The next meeting will take place on Wednesday 15 July 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

  1. Welcome, attendance, notes (including a review of draft summaries and actions in the Google document)
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Task and working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment!
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

5. Onboarding videos

6. Staying Connected events and activities

Collaborations

7. Collaboration time

  • Ideas to promote contributing to Tide
  • After our weekly meeting on Slack
    15:15 UTC
    (after the main part of the marketing meeting)
    This will be video conferencing call to continue work on a number of follow up tasks from the meetings and contributing events.

Diary dates

Monday 13 July 2020, 11:00 UTC Planning meeting

Tuesday 14 July 2020 – planning meetings follow-on from Monday

Tuesday 14 July 2020, 18:30 UTC Meeting with WPDiversity group on social media messaging for the July events. Followed by working group debrief.

Wednesday 15 July 2020, 14:00 UTC Global Marketing Team Meeting
This is followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

Thursday 16 July 2020, 19:30 UTC – Virtual Coffee Break on Zoom

Thursday 16 July 2020, 08:00 UTC FAQs for developers/ Meetups brainstorm for 5.5 [UPDATED DATE]

Wednesday 22 July 2020, 14:00 UTC Global Marketing Team Meeting
This is followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

In addition there will be sub-meetings on supporting the diversity speakers training group’s next workshop, contributing events, WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. marketing and more. Dates and times will be shared on this page and in the channel when confirmed.

#marketing-team