Marketing Team Notes — May 08th, 2019

Today’s Meeting

Meeting Attended By: @siobhanseija, @maedahbatool, @harryjackson1221, @makewebbetter, @abhanonstopnewsuk, @miker, @yvettesonneveld, @dhruvpandya.

Notes Taken By: @maedahbatool

Slack Timestamp

Celebration/Achievements in the Last Week

Task Lead Updates

Marketing Team Notes — May 01st, 2019

Today’s Meeting

Meeting Attended By: @siobhanseija, @maedahbatool, @hedgefield, @harryjackson1221, @yvettesonneveld, @miker, @abhanonstopnewsuk, @michelleames, @Ryan Bickett, @makewebbetter

Notes Taken By: @michelleames

Slack Timestamp

New Person Thread

Celebration/Achievements in the Last Week

  • @michelleames: The official WCUS site launched today: https://2019.us.wordcamp.org/
  • @harryjackson1221: We had a terrific meeting Monday for the Showcase, and (I believe) we have finalized the submit a site form!
  • @michelleames: I’m really excited about all the work we’ve done on that @harryjackson1221 and really appreciate your leadership on the project.
  • @yvettesonneveld: Apologies for not making that meeting. I’m having a week with lots and lots of curveballs.
  • @harryjackson1221: I love the wonderful work we are doing there – it’s really starting to come together! And no worries @yvettesonneveld – we missed you but carried on in your memory.
  • @abhanonstopnewsuk: Lots of work done on a number of cards. Thanks, everyone for your messages and input. We achieve amazing things working together.

Task Lead Updates

  • @hedgefield: Thanks! I had a lovely time dropping by on Monday to discuss the WordPress showcase plans. I’ve continued work on them afterward and would like to show you the next iteration. https://sketch.cloud/s/ZdYRG.
  • @harryjackson1221: This week, @makewebbetter did some great work on the Gutendev Case Study. I have promised to do an editorial pass, but have not gotten to it yet!  https://trello.com/c/xcoEwXFj/8-gutendev-case-study-submitted-by-gutendevcom. I have not forgotten, I will work on it throughout today as I get time. Definitely, appreciate the effort!
    • https://trello.com/invite/b/Ono8rTJK/2b1d38f86b07674bd2c554e7417e5b68/case-studies-showcase
    • This week at the Showcase Action Item meeting, @hedgefield stopped by to share the design he is working on and has updated to share today (Thanks x10000!). We also worked out the single post content format (tentatively) and identified some action items; We need a running style guide and get the wireframe updated (completed). Finally, we need to start adding new cards to rework the current published case studies into the new format and get some more screenshots. I am working on a draft for the card description for guidance when writing them, will share in the coming week for feedback.
    • One last thing, we need a checklist and process for outreach, so we can start recruiting more content and writers for this project
    • If you wish to meet with us this coming Monday to help out, we will be here at 10 AM EST! The TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. link is an invite, open invitation to all newcomers!! This is a great way to start getting involved.
  • @miker: https://trello.com/c/666KUIID/274-five-for-the-future-5ftf-landing-page-content
    • Trello
    • Five for the Future (5ftF) Landing Page Content on WP Marketing
    • Objective: Create copy for the 5 for the Future Landing page. Task Lead: Miker Done = Copy complete and accepted by the MetaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. and/or Design teams for the redesign.
  • @abhanonstopnewsuk: Update from me on https://trello.com/c/y60QTWFc WordPress Translation Day promotion materials have been written by @abhanonstopnewsuk and @zetaraffix and sent to @siobhanseija and @joostdevalk for reference and usage for his article for WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org//news.
  • The website for the event as a whole is at https://wptranslationday.org/ and on Twitter @TranslateWP.
  • The community has been promoting the event and it will feature again in this Month in WordPress.
  • @maedahbatool and five other marketing people (thank you all) have drafted sections of a blog to go on the Marketing blog this week. We are working on combining these items and finalizing the text with the WordPress Translation Day leads.
  • Trello WordPress Translation Day 4 Blog Post on WP Marketing
  • Aim: To write a promotional post on WordPress Translation Day 4 to appear on the Make WordPress Marketing blog. WPTD4 will be on 11 May 2019. [Note, not called ‘Global’ at the beginning]
  • 24 hr global event with local meetups and video presentations online, where we translate WordPress into more than 200 different languages
  • Maedahbatool: WordPress Translation Day 4 Blog Post → https://trello.com/c/y60QTWFc/261-wordpress-translation-day-4-blog-post
    • I worked with @saqibameen and got the post about GWTD4 ready.
    • Here’s the link to the draft. You folks can take a look and add your feedback. https://docs.google.com/document/d/174VoEMuZBy9hlPonTCAOKLukXeOSpysOz3rP-qNGCjk/edit
  • Miker: https://trello.com/c/666KUIID/274-five-for-the-future-5ftf-landing-page-content
  • @siobhanseija: I have some updates from Abha!
    • https://trello.com/c/5Y0pAgJM
    • Thanks to @Rubio for all the work on this card. @abhanonstopnewsuk has been working on taking it forward and we hope to have it ready and finalized with WPTV for use in June in time for WCEU. This will be very useful and support work from the WordPress.tv. Abha is to work with @Rubio , Mark Smallman on the answers to queries and iPad filming questions. This will also cross-promote and link to the video interviews campaign, which the three have been heavily involved with.
  • https://trello.com/c/DkVqaHCN
  • This is planned for publication as a blog on marketing in June 2019 with quotes/ visuals coming from WordCamps Rotterdam, London, and Bristol. Queries have been sent to Europe to see if there are additions or further examples. There may also be an opportunity for there to be a meeting of those interested in sustainability at WCEU.
  • The second part of this card is linked with the community. Work continues on this and there will be a subgroup meeting in the marketing channel to look at the survey questions. *Please reply to this thread if you would like to be involved* and we can make sure we send you details as well as posting in the channel.
  • https://trello.com/c/cTgoVoy4/251-what-to-do-when-the-worst-happens-crisis-communication-for-plugin-developers
  • Next Wednesday they’ll be trying to have a Zoom call, if people who indicated they have specialisms in this area and wanted to help, can they leave a note on the thread with their time zone.
  • And another one https://trello.com/c/L6zZr4FK
  • Subtitling is taking place and Abha will update more at a later time. Thanks to @swinterroth for stepping in and helping out!
  • @siobhanseija: So, a lot is happening and it’s looking great if you ask me.
  • @yvettesonneveld: It makes me so happy to see all those new contributors involved in these projects!
  • @siobhanseija: We also have another video blog that is nearly ready to publish, and Abha and I have been discussing how we can use the piece Ndidi wrote at WC London as it is a lovely story from a first-time contributor!

X-post: 5.0 Release Retrospective Wrap Up

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Marketing Team Notes — April 24th, 2019

Today’s Meeting

Meeting Attended By: @maedahbatool, @miker, @swinterroth, @dhruvpandya, @siobhanseija, @harryjackson1221, @ndidinkabu, @makewebbetter, @Ali-WPFiddlyBits, @yvettesonneveld, @immeet94

Notes Taken By: @maedahbatool

Slack Timestamp

New Person Thread

  • @Ali-WPFiddlyBits — Hi, it’s Alison from #WCLDN. @siobhanseija — It’s great that @Ali-WPFiddlyBits joined in today. At WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. London, she worked on one of the case studies. I haven’t looked into it yet so I’m not sure of its status right now. I think someone was checking it!

Celebration/Achievements in the Last Week

  • @siobhanseija — While catching up with what happened in the marketing channel earlier, I was very happy about the sub-meetings in the channel. I think those are great!
  • I “pitched” my first company in the wild on the WordPress showcase hopeful to get a submission from them shortly.

Task Lead Updates

  • @maedahbatool — I have started working on this card → https://trello.com/c/y60QTWFc/261-wordpress-translation-day-4-blog-post. Managed to get one of the Locale Manager for Translation @saqibameen on board. He’ll be working with me on this. Hopefully, we’ll be able to get the final draft ready by next week. Since we are approaching May 11th.
  • @siobhanseija — That’s great Maedah! I was asking @abhanonstopnewsuk how this was coming along as indeed, the date is getting closer.
  • @swinterroth — I’m still curious about this item, wasn’t sure if a status meeting was ever planned with @abhanonstopnewsuk: https://trello.com/c/cTgoVoy4.
  • @siobhanseija — I think @abhanonstopnewsuk is very happy that you’d like to join this project! She won’t be able to make today’s meeting as she’s out for a few days. I think she’ll be back this weekend. So maybe you could start by reading what’s already there and maybe writing up some of your thoughts? Then Abha can help you jump right in when she gets back.
  • @siobhanseija — (Sorry no TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. card, will make one right now) I did a quick read of @ndidinkabu’s blog post about WC London, which is a really nice overview of her experiences there. I think this is great for people that are hesitant about contributor days! I’d like to add a bit of text to introduce her story and explain what CD is and why we’re sharing her story. Then I’ll share it with @abhanonstopnewsuk for a final check and it’ll be ready to publish asap.
  • @harryjackson1221 — Submit a Site wireframe https://trello.com/c/RoESDCbZ/12-submit-a-site-wireframe. This week, we met Monday regarding the Showcase Action Plan. Since it was a Holiday, there was not many of us. We are closer to agreeing on the form content and should be able to wrap that up in the coming week. For anyone that wants to attend, it is in this channel on Monday, 2 PM UTC (10 AM EST)! This is a great way to get started contributing if you are new.
  • @siobhanseija — Here’s an update from @abhanonstopnewsuk who couldn’t attend today’s meeting: The next series of video interviews have been produced. The production of Video interviews with Sabrina Zeidan, Dan Maby and Gary Jones have been completed and were published on WordPress.TV earlier in the month. https://trello.com/c/L6zZr4FK. We are working on subtitling of these videos. If anyone would like to assist with subtitling these short videos or one of our longer interviews which are being finalized, please reply to this thread or contact @abhanonstopnewsuk or @siobhanseija on how to get started with Amara for subtitling. Thanks especially to @Rubio for his ongoing work on this series.
  • @harryjackson1221 — Gutendev Case Study https://trello.com/c/xcoEwXFj/8-gutendev-case-study-submitted-by-gutendevcom. @makewebbetter has begun working on this case study, so I am going to add you to the card as the task lead and move it into “In Progress”. If you need any assistance, feel free to message me, I am glad to help out! I will also email them in the coming week, to see if we can get more information from them on their project.

Marketing Team Notes — April 17th, 2019

Today’s Meeting

Meeting Attended By: @yvettesonneveld, @fike, @michelleames, @swinterroth, @abhanonstopnewsuk, @immeet94, @Kate Bolin, @ndidinkabu, @makewebbetter, @siobhanseija, @dhruvpandya, @miker, @Davide, @maedahbatool, @BreannMcDede

Notes Taken By: @fike

Slack Timestamp

New Person Thread

  • @Davide: Hi guys. I’m new here and I really need help on-boarding as this is my first time.

Celebration/Achievements in the Last Week

  • @michelleames: We had our grand opening yesterday.
  • @abhanonstopnewsuk: 10 more different language video suggestions from WordPress.tv for the marketing videos project. Including some in Japanese and Chinese. Thank you to all those who have contributed and spread awareness.

Task Lead Updates

  • @abhanonstopnewsuk: Sponsors document working with for community.
  • The two remaining questions from the community has been progressed at the Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. at WCLDN with the help of some of the community team members and sponsors present. In the next fortnight, we should be able to return this to the community to relook at, together with the survey questions suggested. A follow up with WCEU sponsors lead has come up from the latest review. Thanks again to everyone who has contributed.
  • @miker: We have talked for some time about improve the Five for the Future messaging from wp.org and at events. We are ready to start writing copy for the actual page. To this end, we have a meeting set up with @andreamiddleton at 3 PM EST on Friday.
  • The objective of this, in the short term, will be to write copy for the new page. The objective for the long term is to establish a communication channel, and process to better serve processes relating to 5ftF.
  • I haven’t actually confirmed a venue for this conversation on Friday, but my hope is that we can do it on this channel (to combat the proliferation of private limited use channels).
    There are a few 5ftF cards, but I have yet to create a card for this specific initiative.
  • I will have a card created and updated by the Friday meeting.

New Business

  • @abhanonstoponewsuk: Available to new people and existing team members.
  • Plugins: https://trello.com/c/cTgoVoy4
  • If you are interested/have knowledge of plugins to work on this card or already have your name down. We are trying to organize a meeting. We have not been able to get a date that has worked for everyone. To try and maximize availability and progress this, we will now have the majority of the meeting here on slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and use zoom if we need to share screens, as has been suggested, to better understood the issues for plugins and pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party developers.
  • If you are a plugin developer and in the marketing, team insight would be particularly appreciated.

X-post: The Get Involved table at WCEU 2019

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Marketing Team Notes — April 10th, 2019

Today’s Meeting

Meeting Attended By: @siobhanseija, @immeet94, @fike, @makewebbetter, @KateBolin, @maedahbatool, @miker, @harryjackson1221, @jonoalderson, @dhruvpandya, @yvettesonneveld, @ryanbickett

Notes Taken By: @immeet94

Slack Timestamp

Celebration/Achievements in the Last Week

  • @Kate Bolin: I can set up and take down a stand at a WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. in under 15 minutes.
  • @siobhanseija: A lot of great work was done at contribution events this weekend! At WordCamp London, we boarded a few new contributors. They did some great work and finished 3 case studies. Also, @Ndidi Nkabu and @domkawula worked on a roundup of the day. Dominik is editing a video and Didi has set up a blog post to accompany that.
  • @siobhanseija: Meanwhile, at WordCamp Torino, people teamed up with WPTV to do some video interviews as well. They’ve also collected information on what each table was working on, and will publish a blog post on the WordCamp Torino site. They’ll share the link in this channel. CC @GiuliaRobert
  • @Ndidi Nkabu: Hello! Thank you all for helping me get situated on my first Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.. I’ll get the blog post to you in the next couple of days. WordCamp was a revelation. Thoroughly enjoyed it!

Task Lead Updates

Marketing Team Notes — April 3rd, 2019

Today’s Meeting

Meeting Attended By: @siobhanseija, @immeet94, @fike, @makewebbetter, @harryjackson1221, @amandagorman, @reimark, @phil, @jonoalderson, @FahimMurshed, @yvettesonneveld, @maedahbatool, @ryanbickett

Notes Taken By: @michelleames

Slack Timestamp

New Person Thread

  • @fike: Hi! Nice to e-meet you all. I’m Fike from Indonesia, I’m working full time as a freelancer, but mostly working as Caldera Forms’ content manager. Already in the TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. board. Would love to take notes next week.

Celebration/Achievements in the Last Week

Task Lead Updates

  • @siobhanseija: This is actually @joostdevalk’s project but definitely worth mentioning: he got a sign off from #design for the new mobile page! TracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub.https://core.trac.wordpress.org/. ticket: https://meta.trac.wordpress.org/ticket/4096
  • @harryjackson1221: WordPress Showcase Redesign Organization and Requirements https://trello.com/c/SdIcVK6q/257-showcase-redesign-organization-and-requirements We have created the wireframe for the new form to be used for collecting info about possible showcase entries from the site. We also agreed upon a meeting time, which is 1500 UTC on Mondays (I think), or 10am EST. If you wish to be added, let us know and we can recreate the DM and share the macro goals.
  • The Showcase Trello Board https://trello.com/b/Ono8rTJK/case-studies-showcase.
  • We have been working on adding the case studies to this board. I wanted to talk with the rest of the team about reworking the previous case studies. Should they be moved to this board for the rework? That could be great work to be done during Contributor Days at upcoming camps.
  • @siobhanseija: Just checked the Trello board and I don’t think there is anything left that is urgent for now, especially as a lot of team members are busy preparing for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Torino and WordCamp London this weekend. And there may be other WordCamps taking place as well!

New Business

  • @siobhanseija: Well, I have an important PSA! As the clock has changed for part of the team, the meeting time changes after today! *We will meet an hour earlier than we did today.* For everyone unsure of the meeting time next week, check https://make.wordpress.org/marketing/ after today! It’ll show you the correct time in your own time zone.
  • @siobhanseija: Quite a few contributor days this week, so if you have any projects you could use some help on… pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” me! I’m trying to work out what there is to work on, for both London and Torino and maybe others that want to work on marketing.
  • @siobhanseija: Also, if you’re attending a WordCamp contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. in the near future and would like to work on marketing but don’t know how: let us know! We can help you find and/or prepare work. It’s probably time to start thinking a bit more about WCEU (WordCamp Europe) as well as June is approaching.


X-post: Weekly Digest | Week 13

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Marketing Team Notes – March 27th, 2019

Today’s Meeting

Meeting Attended By: @maedahbatool, @michelleames, @immeet94, @miker, @joostdevalk, @ryanB., @yvettesonneveld, @swinterroth, @harryjackson1221, @amandagorman, @dhruvpandya, @antialiasfactory

Notes Taken By: @amandagorman

Slack Timestamp

Celebration/Achievements in the Last Week

  • @siobhanseija — Met with @joostdevalk today to discuss some things we can work on next week, at WC London’s CD. Will work them into the TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. card at a later time @abhanonstopnewsuk! If you’ll be there and joining the marketing table, let me know!
  • @harryjackson1221 — We set up a running time for the Showcase Action Plan meeting – Mondays at 10am EST / 7am Pacific!
  • @michelleames — I was on two podcasts about WordPress in the last 12 days. Sharing the WP Love!
  • @harryjackson1221 — And we got alot of work done regarding outlining the form needed for submissions!
  • @michelleames — The Work for WCUS is WELL UNDERWAY, too!

Task Lead Updates

  • @siobhanseija — @abhanonstopnewsuk had already shared her updates just before this meeting started, which were a lot!
  • @harryjackson1221 — Showcase Action Plan: We met this Monday, at 10 am EST. We have decided to make that our weekly meeting time, so feel free to let me or one of the other team reps know if you want to join! We have outlined the necessary info needed for form submissions, and are fleshing out the paged form this coming week. We are also working on a copy to outline what is needed before going on to the form, to ensure that submitters can provide enough info.
  • @miker — I drafted a policy for the handbook on promoting 3rd party links through our contributor channels. I used the previous policy on external links from marketing pages as a guide.
  • @harryjackson1221 — Case Studies: We are going to start revamping the guidelines for these to fit the new format, so we can have some content to use when we do get the Showcase redesigned. This is going to be some exciting work, including gathering the currently published case studies and getting the screenshots together.  We will start organizing this work once the requirements have been completed, but there is plenty to work on in the meantime!
  • @siobhanseija — Which reminds me that we published this great post by @abhanonstopnewsuk and @Maziar since last meeting: https://make.wordpress.org/marketing/2019/03/20/why-contributing-to-wordpress-benefits-everyone/

New Business

  • @siobhanseija — We’re collecting things to work on at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. London next week, so if you’re just now thinking of something: please add it to this card. That way we’ll be able to prepare so we know what to do when the day comes.