Notes: Global Marketing meeting 7 April 2021

If you are reading these notes on a website other than the Make WordPress Marketing blog, please contact us on the #marketing channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. or via the team’s blog as we may not be aware of comments you add on other sites to be able to reply or help involve you. 

1. Welcome, introduction, new contributors

  1. These summary notes focus on key items and actions from the meeting and to assist with an asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads after the meeting and send your updates. 
    1. The meeting discussions on the Marketing team on Slack can be found at this Slack thread
    2. Meeting led by: @nalininonstopnewsuk, @oglekler, @webcommsat 
    3. Meeting notes and follow-up actions: @lmurillom, @meher, @webcommsat, @oglekler
  2. Attendees Slack Thread
  3. Welcoming new contributors – New Attendees Welcome Thread

@nalininonstopnewsuk has been supporting members and reviewing systems in this area. If anyone has an accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) issue or needs some help with using one of the contributor tools, please let us know or include her (@Nalini on Slack) in your message.

Get involved – starter tasks for new and returning contributors, and those who have pledged to support the team and need assistance to get started

2. Meeting Notes

A big thanks to @meher, @oglekler and @lmurillom, for contributing to drafting, follow ups and actions from last week’s meeting notes. Note: Please review and add comments in suggestion mode – link in the Slack. These notes will be updated as appropriate.

A reminder to check the draft notes is circulated at the meeting every week. Please review and check your WordPress.org ID is listed on collaborations that you have actively contributed too. We rely on this to update the final notes and to put into our charts to show where we need extra contributors, and how we are having an input and impact onto the work assigned / requested from other teams. 

Rota for drafting notes:

Actions:

You can volunteer to contribute to notes for future meetings. Please note that the initial draft is needed by Friday 17.00 UTC each week to help with actions and follow-ups that might be needed. We are excited to continue to expand our contributors who are helping draft the notes!

3. Tasks, Working Groups, and Team Celebration

Task Updates

People of WordPress

Update via: @webcommsat

Actions

  • Everyone has been allocated a group to start work on for at least one feature. We need first initial drafts and any issues back in two weeks (21 April 2021). Let us know if you could not make this first draft deadline. @meher and and @nalininonstopnewsuk will be circulating the documents for where you can work on the first drafts
  • If anyone with a significant editorial background who volunteered was unable to join the meeting, please reach out to @nalininonstopnewsuk, @meher or @webcommsat and we can let you know the next update and catch you up.

Social Media Promotions: FSE, #OnlineWPMeetup, #LearnWP

Update via: @lmurillom  

  • A big thank you to everyone working on this cycle of promotions and planning
  • Thank you to those who are amplifying the most recent FSE Call for Testing, and Online Meetups on social.  

Actions

  • We are still short of help on graphics works for this. We have had a number of volunteers who have not been able to give time at present due to the pandemic. This is now urgent. Thanks to @megphillips91 who has offered to create process actions in Photoshop to assist.  
  • Please share and participate in the most recent FSE Call for Testing on LinkedIn and those published on Twitter. Look for the #FullSiteEditing hashtag too.
  • Please share the the weekly #OnlineWPMeetup roundup on LinkedIn and the Meetups shared on the @wordpressevents Twitter feed.

Contributor Onboarding Guides 

Update via: @oglekler and @marks99

  • @herculespekkas did the translation and checked it with @ifrountas as GTEGeneral Translation Editor General Translation Editor – One of the polyglots team leads in a geographic region https://make.wordpress.org/polyglots/teams/. Further information at https://make.wordpress.org/polyglots/handbook/glossary/#general-translation-editor..
  • @makarand did the translation in Marathi and he also was GTE.
  • @sippis found a volunteer for the Finnish version and is still seeking a volunteer for Swedish. 
  • Captions have been translated. 
  • We are following up with Patrick Edgett who has volunteered to help.
  • Contributing Team of WCEU 2021 lead @webcommsat is working on Onboarding videos as well. 
  • We are very pleased to welcome many of our WCEU organizers to work alongside the marketing team on onboarding video and other contributor events/ getting started communications.

Actions: 

  • We are looking for help with the contributor orientation tool. Could you take part with a small task group? We especially want to involve new contributors in this. Let @oglekler and @webcommsat know if you have time to give to this in the next two months. 
  • If you speak Portuguese (Brazil) and can help with the onboarding video for this locale, please reach out to @oglekler.
  • If you speak Persian and can help with the onboarding video for this locale, please reach out to @oglekler.
  • If you can help with a language that is not in this playlist, contact @oglekler to find out how to get started contributing in your own language.

Translation Day mini events planning

Update via: @nalininonstopnewsuk, @webcommsat and @meher

  • Thanks to everyone who filled in the form on potential mini translation day events or interest. 
  • The consensus was to do a promotion to coincide with WCEU potentially in June and focus energies on mini events all being in the week of International Translation Day at the end of September. 
  • We had 48 responses on this question on the form, which reinforces the previous comments and the ongoing demands and effect of the pandemic. 
  • @nao confirmed she is available to collaborate on this in early June, but later on may be too busy for her with WC Japan (June 20-26) and the Japanese translation workshop.

Actions: 

  • We will liaise with @evarlese and others on these dates and the feedback on the form that has been running since the last translation days in October, and work with @nao around her availability. 

    DevChat
  • Update from @nalininonstopnewsuk – we have a group who attend weekly and if any of the marketing team are around and wanted to shadow, let me know. One of the devs in our team can help you get started.

4. Collaborations and Planning

Topic: Flow chart for gathering information on Releases

Task: Document the current information flow when a WordPress version is released, and then suggest an improved flow to aid in Q&As, marketing materials, linking with Learn WordPress regarding releases and more.

Topic: Content Series Brainstorm

Task:  We are brainstorming potential content series for wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org//news. These should be meaningful, engaging, relevant to our audience and be produced through sustainable and repeatable processes.  

Actions:

5. Forthcoming Diary Dates

If you need accessibility or language support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel on Slack. We are keen to continue to try and help and promote inclusion and diversity in the team.

Upcoming Diary Dates are in this dedicated post

A reminder about our Google Calendar with meetings, collaborations and social activities

6. AOB and Further Action Items

  • 5.7 release Q and As: has anyone moved this document? It is not in our shared folder. If you have edited it and may have moved it accidentally, please let @meher know.
  • Focus on FSE: we have continued to collaborate with other teams, and Josepha has shared some thoughts on the importance of showing the WordPress community and wider about the many benefits. Please continue to help us share the FSE collaborations with @annezazu and improve the understanding of it for non tech users in the team, which we can then share with the FSE for any wider use they may have for it.
  • Month in WordPress in April 2021: we are now onto April’s newsletter supporting @harishanker and the community team. Do you have anything else that needs to go in this edition? We will also be working with them in the future on some ideas for making the newsletter easier to read and more visual. We are gathering volunteers for this and will be talking with the design and metaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. team. Working document link in Slack.
  • The 2020 Annual Meetup Organizer Survey has been published. If you are a MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. organizer, please answer it and share it with your co-organizers!
  • Month in WordPress for March 2021 is out!
  • WCEU 2021 has opened their call for speakers. Deadline is 24 April 2021. Remember the Marketing team will be present at Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. and a few of our contributors are actively involved in the organisation of the event – make sure you attend!
  • If you are facilitating a starter task, please let us know what updates are needed for our starter task page and any extra contributors needed in our Monday update on the channel.
  • We have a weekly, relaxed coffee break and a drop-in session where you can just come along. Thanks to all those who have volunteered to run relaxation type content at these sessions. .

Global meeting times

Following feedback and surveys, we are changing the Global Marketing meeting time to accommodate as many people as possible.

  • 6 January 2021 to 24 March 2021 inclusive, 15:00 UTC
  • 31 March 2021 until 31st October 2021 inclusive, 14:00 UTC
  • 3 November 2021 until Daylight Saving Time change in Europe, 15:00 UTC

Next Marketing meeting

Wednesday 14 April 2021, 14:00 UTC – Global Marketing Team meeting in the #marketing channel on Slack.

Does your task need some time in a future agenda? Contact @lmurillom on #marketing channel on Slack.

➤ How to get started?

If you were in the Marketing Team meeting and would like some extra help to get started to contribute to the project, contact @maedahbatool for information on future Contributors Onboarding events.

Get Involved – starter tasks

Have you pledged to contribute to the Marketing team? Whether you’re new to the channel or are a returning contributor, there are so many ways for you to get involved.

Available tasks to help new and returning contributors

We are updating rotas and tasks, and and as we promote inclusivity we publish items to list slackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. to help contributors and others get involved more easily.

Easy first tasks

1) Collate a spreadsheet list of WordCamps running contributor events

What to include:

  • Published WordCamps which will be running a contributor event in the next six months from December going into 2021;
  • Language-based WordCamps. For each please include the dates (year-month-date), link to the website info, contact for the contributor event, language of the event. Please also add columns for ‘marketing table’, ‘contributors supporting’ and ‘extra info’, as well as any others you will think will be useful.
  • For reference, a link to this information will be added to the TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. card to help you find it in the future.
  • There is a Google sheet to get you started.
  • Schedule from WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.: https://central.wordcamp.org/schedule/

Once complete, this will be merged with other data being collected and added to GitHubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/.

More details: https://wordpress.slack.com/archives/C0GKJ7TFA/p1606748733271400

2) Create a Resources file to showcase WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. promotions and help smaller camps and teams with ideas for images, logos and visuals

There is a Trello card for reference, and the Google Drive to store items is linked in the card.

Who might like to do this task:

  • First easy task for an individual or a small group. There is help available for drafting a post later on in the task.
  • Also good for someone with an interest in design or in creating structures and resources. Specialist design experience not necessary.
  • Could be done async to suit your timezone and work patterns

Useful source links:

More details: https://wordpress.slack.com/archives/C0GKJ7TFA/p1606749787280300

Deadline for resources phase 1: 8 January 2020

3) How to get started with WordPress as a developer and links to resources on WordPress.org, WordPress.TV and Learn WordPress

This task is being updated to create content as part of the release, Learn WordPress, Training Team and dev chat promotions.

What is needed:

  • A person or a small group with a dev background to take this task forward
  • A previous outline is on the Trello card.
  • This would work alongside the questions and answers for developers and be supported by the group working on that too
  • Promoting the resources that are available and being developed for Learn WordPress, #Training Team, WordPress.tv (prioritizing the list of videos which market WordPress as a platform), and help show a longer term journey to show developers how they can keep up to date and get involved with the release, add tracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub.https://core.trac.wordpress.org/. tickets and attend dev chats.

More details: https://wordpress.slack.com/archives/C0GKJ7TFA/p1606752598292600

4) WordPress Resolutions for 2021

What is needed:

Two to three people to work on updating this and creating a draft post for the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/..

Who might like to do this task:

Much work has already been done on this so it would be a good first task for someone to join.

5) Google Sheets help / tips doc, screenshots and screen recording

What is needed:

A guide for us and for the Contributor Events onboarding guide on GitHub (which is shared with WordCamps and other teams).

Who might like to do this task:

New contributors or those who have pledged to get started.

What you need:

  • Working knowledge of Google Sheets, how to add / delete columns, wrap text, freeze rows, add basic filters. If you have experience of adding automations and formulas, this would be an added bonus, but not essential to contribute to this task
  • Can be done async to fit your own time zone
  • Help is available. If you would like to do part of this task, eg the documentation and screenshots, but like some help with the screen recording, let us know. Facilitator for taking this task forward will be @meher.
  • We can put you into contact with those updating our various Google Sheets to help produce.

More details: https://wordpress.slack.com/archives/C0GKJ7TFA/p1606754449307500

Deadline: 1 February 2021

How you can get involved

These are just some of the tasks available for those new to the channel, returning contributors and those who have pledged time to the team.

If you would like any help, the team reps are: @yvettesonneveld , @webcommsat, @mikerbg, @harryjackson1221, @maedahbatool, @meher. We also have members on leave at the moment.

In addition, @lmurillom and @OGlekler are part of our actions group and also able to help.

We meet on Wednesdays at 14:00 UTC in the marketing channel (the time is currently being reviewed for January).

The next induction session helping new contributors get on board is scheduled for Tuesday, January 19th, 2021, at 11:00 am UTC. We would truly appreciate all the participants to sign up for the session.

Sign up: https://docs.google.com/forms/d/e/1FAIpQLSdHA3b_n0GTRRuqPdpeRl8RLE2-MUv_cdv743DssMeYQ0Ly2w/viewform

#marketing-team

Forthcoming diary dates

Updates are also published in our weekly agendas and meeting notes.

If you need accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) or language support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. We are keen to try and help and promote inclusion and diversity in the team.

April

Wednesday 14 April 2021, 14:00 UTC – Global Marketing Team meeting in the #marketing channel on Slack.

Wednesday 14 April 2021, 05:00 UTC and 20:00 UTC – Dev Chat in the #core channel on Slack.

Thursday 15 April 2021, 20:00 UTC – Marketing Coffee Break- everybody welcome! Zoom link will be shared on the #marketing channel on Slack.

Wednesday 21 April 2021, 14:00 UTC – Global Marketing Team meeting in the #marketing channel on Slack.

Wednesday 21 April 2021, 05:00 UTC and 20:00 UTC – Dev Chat in the #core channel on Slack.

Thursday 22 April 2021, 20:00 UTC – Marketing Coffee Break- everybody welcome! Zoom link will be shared on the #marketing channel on Slack.

Wednesday 28 April 2021, 14:00 UTC – Global Marketing Team meeting in the #marketing channel on Slack.

Wednesday 28 April 2021, 05:00 UTC and 20:00 UTC – Dev Chat in the #core channel on Slack.

Thursday 29 April 2021, 20:00 UTC – Marketing Coffee Break- everybody welcome! Zoom link will be shared on the #marketing channel on Slack.

Change in Global Marketing meeting times

Following feedback and surveys, we are changing the Global Marketing meeting time to accommodate as many people as possible. 

  • 6 January 2021 to 24 March 2021 inclusive, 15:00 UTC
  • 31 March 2021 until 31st October 2021 inclusive, 14:00 UTC 
  • 3 November 2021 until Daylight Saving Time change in Europe, 15:00 UTC

#marketing, #marketing-agenda, #marketing-team, #marketing-team-diary

Contributor support: Our 2021 Contributing Made Fun &and Easy Training Series

To support both (relatively) new and seasoned contributors in having a rewarding contributing experience, we continue to run ‘Contributing Made Fun and Easy’ training sessions.

If you have pledged to support the marketing team on the Five for the Future and don’t know where to start, these sessions are a great way to begin contributing.

The Global WordPress Marketing team focuses on marketing WordPress and its community to the world. We aim to be an inclusive team, working hard to make everyone feel welcome and finding ways to support their contribution. 

Join us and discover how to best contribute your talents, get to know the tools we use, and adopt good practices for working remotely and asynchronously.

Topics will include (but are not limited to):

  • creating and optimizing a WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ profile
  • using Google Meet
  • using Google Drive
  • using SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.
  • using Google Docs collaboratively

Schedule

  • 16 February 2021 at 14:00 UTC: Using Google Meet
    Please sign up for this session by filling out the Session 2 signup form
  • 16 March 2021 at 14:00 UTC: Using Slack
  • 21 April 2021 at 14:00m UTC: Using Google Docs, Sheets & Forms collaboratively

Further help

If you have any questions, do not hesitate to reach out to the following team members through the WordPress Slack Marketing channel: @maedahbatool and @yvettesonneveld

Also, a huge thanks to our amazing team members @meher, @webcommsat, @OGlekler, @nalininonstopnewsuk, @mark99, and @lmurillom who have been helping us and supporting contributors throughout this process. 

#contributing, #contributor-onboarding, #new-contributor

Notes: Global Marketing meeting 25 November 2020

Introduction

These summary notes focus on key items and actions from the meeting and to assist with an asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

Attendees SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. Thread: https://wordpress.slack.com/archives/C0GKJ7TFA/p1606313106112800

Continue reading

Latest from the Global Marketing Team

#marketing-team

Help us promote Learn WordPress

It is live! Come and discover Learn WordPress – it’s here, free to users and contributors, and growing every week. We will be publishing materials to help contributors, Meetups, WordCamps and more promote the Learn WordPress platform. We will also be making available social media posts and graphics which you can use throughout the campaign.

You can discover more in the Learn WordPress launch post. In the clip below, WordPress co-founder Matt Mullenweg introduced this new resource during the State of the WordState of the Word This is the annual report given by Matt Mullenweg, founder of WordPress at WordCamp US. It looks at what we’ve done, what we’re doing, and the future of WordPress. https://wordpress.tv/tag/state-of-the-word/. 2020 event.

There are so many ways you can use this free resource. You can attend a Learn WordPress workshop and follow it up with a discussion group in your local Meetup. Or you can schedule an online learning party, perhaps based on a workshop theme, and then run a short discussion.

In addition, you can apply to organize workshops or facilitate discussion groups directly on the online resource.

Share the Learn WordPress resource

If you would like to help with promoting or featuring this new on-demand WordPress training platform, let us know in the Marketing channel on the Make WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/.. You can also like, share and show your support for all the contributors through the social channels below.

WordCamp on Twitter

WordCamp on Facebook

WordPress Events on Twitter

WordPress Events on Facebook

Make WordPress Marketing Team on LinkedIn

You can listen to the stories of those who have been involved in creating and developing Learn WordPress on its playlist at the WordPress Marketing Team’s channel on YouTube

Help make #LearnWP better together!

#learn-wordpress

Notes: Global Marketing meeting 23 December 2020

Introduction

These summary notes focus on key items and actions from the meeting and to assist with an asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

Attendees Slack Thread

Continue reading

#5-6-release, #learn-wordpress, #learnwp, #marketing, #onlinewpmeetup, #wpdiversity, #wprelease

Notes: Global Marketing meeting 16 December 2020

Introduction

These summary notes focus on key items and actions from the meeting and to assist with an asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

Attendees Slack Thread

Continue reading

#learn-wordpress, #learnwp, #marketing, #onlinewpmeetup, #wprelease

Notes: Global Marketing meeting 2 December 2020

Introduction

These summary notes focus on key items and actions from the meeting and to assist with an asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

Attendees Slack Thread

Continue reading

#marketing, #onlinewpmeetup, #training, #wprelease