Agenda – Marketing Team Meeting 24 June 2020

This week’s meeting will take place at 14:00 UTC. This agenda has been shared on TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. and in the team. In future, we will also post a draft agenda on this P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. on Mondays.

All welcome to join the channel to be involved in the work of the Marketing Team. Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

  1. Welcome and attendance (please add your WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ IDs)
  2. Quick check-in our daily lives
  3. A special welcome to new attendees
  4. Celebration time (let’s celebrate our WordPress Marketing accomplishment!)
  5. Working group and collaboration updates
    1. Last week’s video collaborations follow-ups
    2. video marketing
    3. WordPress Meetups and survey promotion
    4. subtitling/ and WPTV meeting
  6. Outstanding items and follow-ups from WCEU
  7. Onboarding videos:
    1. Can anyone who is also a Polyglot help take forward any of the available language voiceovers and captioning?
  8. Staying Connected
    1. Virtual Coffee Break: Thursday 25 June 2020, 19:30 UTC
    2. Quiz date planning. Thanks to Yoast we will be running a WordPress quiz in the marketing team, provisionally planned for Thursday 2 July 2020 at 18:30 UTC based on times people can attend..
  9. Collaboration time
    1. Additions to glossary and jargon in WordPress eco-system
  10. After our weekly meeting on Slack
    1. 15:15 UTC (after the main marketing meeting) – video conferencing call on Zoom continuing work on a number of follow up tasks from the meeting.
  11. Any other business
  12. Date and times of next meeting and any sub groups

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Sustainability informal group update

Collaboration work continues on bringing together sustainability awareness for the project, particularly for WordPress events. Many of the planned items have not been able to happen due to the COVID-19 situation. Thanks to everyone continuing to work towards the various items and explore ways forward together.

Background

  • A sustainability working group / informal network came together in the project. This was facilitated by a number of WordCamps and Make Teams wanting to share resources and make it easier for organizers, and thanks to advice from the Community Team. This effort is co-ordinated by the marketing team in terms of internal communications and the WordCamps which have been able to give time to this area. It also works with the Community Team and the community-events channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..
  • Its focus has been to:
    • promote sustainability at events and raise awareness
    • collect good practice and examples to share
    • gather input from sponsors
    • encourage discussion and understanding of options for reducing the environmental impact of WordPress events
    • provide help and knowledge sharing through the assistance of contributors who had experience of implementing sustainability measures and setting up arrangements
    • run desk research and two surveys in 2019. Further surveys and interviews/ content were planned for 2020 including at a number of WordCamps and Meetups. This has had to be rearranged due to the restrictions during the global pandemic and a cancellation of a number of camps and contributor events
    • produce a toolkit initially for WordPress events, which contributors may also be able to adapt for their own working environments. Much work has been done on this with the input of the community team and identified gaps are being addressed. This includes getting more global input and exploration of how the word ‘sustainability’ can mean different things
    • be a cross-team informal way to help events globally share knowledge and learning in this area more effectively. The working group is co-ordinated out of marketing with the help of some WordCamps, and it works with community. A number of WordCamps have focused on this area and contributed to the sharing of knowledge and learning

Slack

A place to bring people together globally to be able to collaborate on this area has been raised at a number of WordCamps including London, Brighton, Bristol, Bordeaux, Zurich, Stuttgart and Rotterdam, and has been discussed at other camps before and since.

Interim measures included:

  • a place on Slack where people could share ideas, capture working models to use, ask questions and help build resources to help others. As an interim step, a slack channel was set up on the UK WP Slack, which other countries were able to join. It has contributors from other countries. It has been used to help the:
    • collation of examples of good practice from events
    • sharing ideas for reducing the carbon footprint in WordPress
    • exploring ways extra stock can be shared economically and environmentally with other camps in nearby locations
    • fostering of discussions about improving WordPress’ environmental sustainability through change requests as part of the release process
    • identifying what could be potentially needed to help people collaborate across the community
    • wider discussions on sustainability in general of WordPress events and reducing burnout/ stress on organizers

There have been previous requests to add a sustainability channel or an area on the Make WordPress channel. This or a dedicated meeting time on the global Slack could make it easier for interested contributors to collaborate more easily and cover the areas above across the whole community. This area would also make it easier to explore how WordPress as a platform and hosting services related to it could become more environmentally sustainable too. This would be particularly relevant in terms of feature requests through the release process.

The three main reasonings for this have been to:

  • help people to come together to work on sustainability change requests for the release cycle
  • improve collaboration. It is currently hard for individuals to work on this in isolation or small groups, and be able to get enough traction for bringing it into the release cycle
  • improve access and knowledge sharing. Earlier this year there were requests for sustainability working group meetings to take place in one of the Make Slack channels, for example, in coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress., and to welcome contributors from cross teams. This was further discussed by a number of contributors at WCEU‘s Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.. It was felt they would avoid the existing barriers from using a non global Slack, enable more people from different countries and experiences to take part, and reduce the loss of key learnings when the free Slack periodically deletes content

The use of the community-events channel on Make and the UK Slack have seen some positive results including:

  • gaining feedback (formal and informal) from camps and meetups
  • helping identify the challenges and issues on awareness / global differences
  • noting where there is other interest (eg working to improve sustainability of WP and encourage hosts and users) which has and continue to be reported back to community and other teams
  • discussions about whether there could be training videos created and how appropriate this would be. Also discussions on identifying potential WPTV videos on the theme of sustainability to encourage events and WordPress users

There is ongoing work on creating a sustainability guide (focused on environmental impact) for community which will update the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. handbook. With COVID and change to online events, this has been put on a lower priority, but work continues to complete this.

There have been informal briefings and talks on the topic of sustainability, reducing WordCamp waste at events, and wider ways of reducing the environmental impact associated with the use of WordPress/ websites. Meetups and WordCamps have also been encouraged to think about how they could learn from others who have put in sustainability measures.

In the work to promote online WordPress Meetups and gaining feedback from organizers, information on sustainability has been a regular comment or request.

If you would like to get involved with this area, help gather more examples of sustainability measures in WordPress events, or join the existing discussions, join the Sustainability channel in the UK WordPress Slack or add your comments below.

Virtual Coffee Breaks

July 6th Update: I have added new dates.
Please add the ones you’d like to attend to your calendar right away so that you won’t forget about them!

Come hang out with us virtually. We’re gathering for virtual coffee breaks a few times a week. Join us and:

  • Get to know your co-contributors better
  • Help each other find ways to get through this unprecedented time
  • Exchange tips to work from home more efficiently
  • Just have a good time
WordPress Marketing Team Virtual Coffee Breaks

Virtual Coffee Break Schedule

Virtual Coffee Breaks are informal 30-minute coffee break gatherings for contributors to the Global WordPress Marketing team. For the next weeks, we have planned the following Virtual Coffee Breaks:

A few minutes before the meeting is planned to start, we will post a link to the online meeting room in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

We are looking forward to hanging out with you! And we will continue to update this post with new dates every week.

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Global Marketing Team Meeting Notes 29 April 2020

Updates and response for volunteering queries

These notes have been updated from the version previously shared as the team focuses on preparing for WCEU Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/..

In response to enquiries, our notes and actions from these meetings can be found on the Make.WordPress.org website. We do not control the versions which appear on other sites. We do not receive any comments asking to join in the work which are posted on other sites. If you are reading these notes on other websites, please go to our website and add comments to either the relevant Marketing channel post or contact the team on the SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel. Thank you for your interest in the marketing team and we look forward to welcoming you to contributing.

Section links

Task updates and collaboration on WCEU Contributor Day preparation

Supporting members during the pandemic – coffee breaks

Introduction 

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion or add any updates to the threads and tasks on Slack and Trello after the meeting. The notes are taken 48 hours after the meeting to encourage async contributions.

We recognize it is a very difficult time for our members and community. We have included more informal, lighthearted items in our meetings coming from our Virtual Coffee Breaks as a way of supporting the community. In addition, we are providing more detailed notes and actions to help members who are working on or would like to participate in tasks. 

The meeting discussions on the Marketing team Slack can be found at: https://wordpress.slack.com/archives/C0GKJ7TFA/p1588168959168800

Participation

Meeting led by: @webcommsat

Meeting notes and follow-up actions: @chaion07, @webcommsat@yvettesonneveld

Attendance list: @maedahbatool, @harryjackson1221, @yvettesonneveld, @webcommsat, @oglekler, @michelleames, @simonasn, @chaion07, @mikerbg, @dhruvpandya, @antialiasfactory, @darls, @gkibria69, @mta1, @lmurillom

Task updates

WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ updates links

The previous Marketing Team post

WordPress.org project, Quarter 1, 2020 updates

Thanks to the Marketing team reps for working on these updates, and especially to @webcommsat and @yvettesonneveld.

Board project management updates

As part of the review of cards on TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing., we are bringing tasks which require wider action to the team meetings. Thanks to @webcommsat for work reviewing cards during the last few weeks and to task co-ordinators. Please can anyone who has not already replied about their tasks, update the cards in this coming two weeks. 

Blog research and post

Update provided by @harryjackson1221

Trello card: https://trello.com/c/dELGoIP8/317-content-the-open-source-approach-blog-post-holding-title

This task has previously had input from the Marketing Team and requires some further work for sometime now and requires some steps to reach completion. The information can be found in the Trello card. We need to start creating the content. The next step is to review all the background info and create an outline of the post followed by drafting it. We can help showcase how great the Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. community can be.

How can you help?

Comment in suggestion mode in the document. If you are interested in contributing to this project, contact @harryjackson1221

Upcoming Work Group Meetings

The group working on questions for those starting out with plugins and themes have continued to work on this week. Tim will send out a poll for meetings when he is back.

Contributor Events – WCEU 2020 Online Contributor Day

Update provided by @webcommsat

Trello card: https://trello.com/c/1KagUPpT

The Marketing Team has been working hard on the tasks we need to complete for WCEU 2020 Online ContributorDay. We now have a list of sessions for video and Slack onboarding for new contributors and those wanting a fresh look on the tools. You can find the dates here:

So far we have the following signed up to help with onboarding sessions: @webcommsat, @yvettesonneveld, @chaion07 , @timbb , @michelleames, @harryjackson1221, @oglekler, @antialiasfactory, @megphillips91, @maedahbatool, @meher. Update: @lmurillom 

Actions: please let us know if you have confirmed and are not listed above. Please complete the spreadsheet for the slots you will be available to help and the tools which you are familiar with.

Google docs onboarding

For Google docs onboarding for new contributors and existing members who are unfamiliar with the tools or need a refresher, the focus will be:

  • setting up a Google e account or connecting an existing one to Google docs
  • how to use Google docs (basic intro)
  • how to add comments in suggestions mode
  • ways to word suggestions for changes in text can be accepted more easily, can continue to be read by others and for basic accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility)

Google sheets onboarding will focus on the tasks we are working on for WCEU

For Slack

  • downloading and installing the Slack app on the type of device they will be using
  • Setting up your account
  • noting the email address it gives them
  • getting back into slack
  • finding the #marketing channel within the Making WordPress Workspace
  • adding messages to it, using threads
  • finding out if anyone has an accessibility issue for slack and what we will do differently to help them
  • knowing when to add (how to avoid adding general enquiries when a meeting is taking place)
  • Direct Messaging (DM)
  • finding someone on slack including the two or three team reps who will be helping
  • other channels (so that they can find the WCEU channel which will be up on the day)

Without new contributors being onboarded and comfortable with Slack, it will be difficult to get involved with the tasks on the day.

For WordPress.Org Account

  • setting up an account
  • understanding the difference between the main WordPress.org ID profile and the one for using in Support
  • adding info to the profile
  • adding a GravatarGravatar Is an acronym for Globally Recognized Avatar. It is the avatar system managed by WordPress.com, and used within the WordPress software. https://gravatar.com/.
  • logging-in to a WordPress.org account after its creation

For Zoom

  • how to use the Chat
  • how to connect audio and video if anyone is struggling
  • how to ask a question, raise hand function etc
  • how to add a virtual background if they wish to do so

How can you help?

We now urgently need to complete the list of volunteers who will be taking part in the onboarding support at these sessions and those who would be available to help with this at the event itself. We have to give information to WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe organizers this week and be really grateful for your responses. So please reach out to @webcommsat and @yvettesonneveld if you would like to assist in the pre-event onboarding sessions.

We need all your support to be able to be inclusive and effective at WordCamp Europe’s online contributor day. Please volunteer to help with the onboarding and thank you to everyone who has already. We will be holding a briefing for all those who will be helping with tasks on the contributor day itself nearer the time.

Virtual Coffee Breaks

Trello Card: https://trello.com/c/Ix7fNA05/334-virtual-coffee-breaks

Thanks to everyone who came along to the different coffee breaks in the last week. Thank you to those who are facilitating, providing video conferencing software or helped with tech queries and signposting.

Lighter things to help the team at this team include a cookery trail and photo montage. We are sharing them in these notes in case they inspire others or in case anyone from other teams would like to take part in these informal, friendly activities at this difficult time.

The session on Thurs 7 May 2020, 19:30 UTC will also focus on talking about WCEU and onboarding information for the marketing team.
The coffee breaks schedule.

Next Meeting

Wednesday 6 May 2020, 15:00 UTC, in the Marketing Channel on Make WordPress Slack.

Thank you everyone who has joined, attended and updated the meeting, or contributed asynchronously in the last few days.

Global Marketing Team Meeting Notes 22 April 2020

Section links

Task updates

Supporting members during the pandemic

Collaboration

Draft agenda for next meeting

Introduction

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

We recognize it is a very difficult time for our members and community. We have included more informal, lighthearted items in our meetings coming from our Virtual Coffee Breaks as a way of supporting the community. In addition, we are providing more detailed notes and actions to help members who are working on or would like to participate in tasks. 

The meeting discussions on the Marketing team SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. can be found at: https://wordpress.slack.com/archives/C0GKJ7TFA/p1587564032452100

Attended/Participated async

Meeting led by: @yvettesonneveld

Meeting notes and follow-up actions: thanks to @maedahbatool, @yvettesonneveld, @webcommsat

Attended: @maedahbatool, @harryjackson1221, @yvettesonneveld, @webcommsat, @timbb, @meher, @darls, @oglekler, @michelleames, @simonasn, @chaion07, @gkibria69, @antialiasfactory, @SatishPatel, @megphillips91, @lmurillom

Task updates

Contributor Events – WCEU 2020 Online Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.

Update provided by @webcommsat

TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. card: https://trello.com/c/1KagUPpT

The WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe team is all geared up working towards conducting the first-ever online Contributor Day for WordCamp Europe. Preparations are in full swing. This online contributor day will take place on 4 June 2020. 

@webcommsat and others have been updating the Trello board ready for WCEU. Please can you update your task to help us move items further or adapt them for use at WCEU. Marketing team members are also preparing onboarding sessions to support newer members. Everyone involved is working hard to help WCEU be another amazing contributor event and we appreciate it. Thank you!

How can you help?

  • Create a screencast: Make a screen capture video with voiceover showing how to join the Make WordPress on Slack. Any personal login details captured would need to be removed. If you individually or in a small group who can volunteer to help on this, please add a note to the Trello card.
    • Actions: @yvettesonneveld to review video made by a Spanish WordCamp for joining the locale Slack and start a draft text which could be used for joining Make Marketing and adapted by others in their own language.
    • @webcommsat with WCEU to share a sheet with Polyglots and other teams to capture any other locales which may have similar screen capture videos for joining i) locale Slack and/or ii) Make WordPress team
    • If you can help with this, contact @webcommsat or @yvettesonneveld 
  • Guide for Google Documents: We need volunteers to work on an added guide for using Google documents specific to Marketing. This would suit members who are used to working collaboratively in Google documents and using features, like comments, replace text etc. In addition, a screen capture video could be an added feature too and this could be done by another person. 
  • Onboarding new contributors: There is going to be a pre-event onboarding session. We need people who have some experience with onboarding new contributors. As it is an online event, we need to try and help contributors in sessions which will be advertised to attendees before the event.

WordPress Online Meetups

Update provided by: @webcommsat 

The ongoing COVID-19 outbreak has meant in-person events in most parts of the globe. This has led to many WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. groups are now meeting online. We’re helping with the ongoing promotion of these events, working alongside the Community Team. Thanks to @nullbyte, @meher, @michelleames, @simonasn and @chaion07 for their ongoing work on this.

@simonasn and others have started work on a survey. We will be working on expanding the marketing and communications questions on this. This will be shared at a future collaboration session in the Marketing meeting. 

How can you help?

  • Please help us share the hashtag #OnlineWPMeetup with your local WordPress Meetup. If you can add the name and link to the Meetup you have shared this with to the Trello card we can add it to our spreadsheet.
  • A number of Meetups which could be suitable for an international audience or follow-up with interview with the organizers will be identified each week and promoted. We are working on a ‘press kit’ type / expanding reach approach so that these promotions can be shared and adapted by team members in their local networks. Please also share the items which will be posted on the Make WordPress LinkedIn.

Update from meetings on this task:

  • Breann McDede will help lead this task
  • @webcommsat and @meher have started the different continent promotions starting in Asia. 

Lazy loading and fasterwp workspace

Trello link: https://trello.com/c/dELGoIP8 

Task Lead: @harryjackson1221

You may know that companies in the WordPress ecosystem often work together. Some businesses recently collaborated on creating a standard as to how resources are excluded from lazy loading. We’re planning to create a content piece describing this.

This task will explain how some companies in the WordPress ecosystem collaborated on creating a standard on how resources are excluded from lazy loading. This feature is hoped to be implemented in coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. soon. They have created a Slack workspace to have better contact and facilitate discussion.

How can you help?

The task deliverables will be outlined as milestones. If you’re interested, contact @harryjackson1221 to find out more about the fasterwp Slack channel which has the relevant communication regarding this task. 

Team support during the pandemic

Virtual Coffee Breaks

Thanks to everyone who came along to the different coffee breaks in the last week. Thank you to those who are facilitating, providing video conferencing software or helped with tech queries and signposting: @webcommsat, @yvettesonneveld, @nullbyte, @michelleames, @megphillips91, @mikerbg, @harryjackson1221, @macgraphic, @JillianSMaxell, @maedahbatool, @timbb.

Lighter things to help the team at this team include a cookery trail and photo montage. We are sharing them in these notes in case they inspire others or in case anyone from other teams would like to take part in these informal, friendly activities at this difficult time.

Check out the schedule and join us for our Virtual Coffee Breaks.

#WPRecipeShare

Update provided by @webcommsat

Trello card: https://trello.com/c/1KagUPpT

A regular topic in the Virtual Coffee Breaks is food, difficulty in obtaining certain ingredients and motivation for cooking. @webcommsat has created a global cooking trail as a fun way to connect people, promote sharing of cultures and wellbeing. If you would like to take part in this during the current restrictions, here’s how:

Share your favorite recipe (with a picture) for others to try. You can join in by:

  • share a photo and recipe of something that you have cooked for others to try. Pick recipes that could be adapted to match food availability or cultural reasons
  • cooking at least one recipe that is shared, adjusting it for your needs, and taking a picture (before you eat it!)
  • use the hashtag #WPRecipeShare in your post

Staying Connected Picture Mosaic

Trello link: https://trello.com/c/KNOyWADa

This is another fun challenge that came out of a Virtual Coffee Break. @michelleames will create ‘walls’ of 16 photos with messages from contributors at or around their work stations. The deadline for the first wall of photos is 30 April 2020.

The original concept was for a wall of pictures to highlight how contributors are still staying connected, reduce the sense of isolation and show that members are continuing to contribute to the global WordPress project. 

How can you help?

  • Create a picture of you at your work  station 
  • Optional: hold up a sign with a key message. More details on the Trello card.
  • Once we have a Marketing example, we will share that with other teams in case they want to join in so that they can  or create a similar ‘wall’.

Collaboration time

The team collaborated on two projects this week:

  1. Online WordPress Meetup
  2. Q&A

Online WordPress Meetups

Brainstorming Questions

  • What do you look for when you are exploring an online WordPress Meetup to attend? What keywords interest you in the text? (View all replies on Slack)
  • What information would help you decide about joining an Online Meetup in another part of the world or different city to where you live (for the duration of the current situation)? (View all replies on Slack)
  • What topics would you suggest work well for Online Meetups where an audience is wider than the immediate locality? (View all replies on Slack)
  • In the survey we are building, we will be asking Meetup organizers what channels they use to market their Online Meetups. Tell us what sources and channels you use to find WordPress Online Meetups that may be of interest to you? Please include any search terms you use. (View all replies on Slack)
  • Have you been to any Online WordPress Meetups that you thought had a good marketing approach that we could share in our guides? (View all replies on Slack)
  • What do you value the most about: WordPress Meetups (in-person) and WordPress Meetups (online)? Please do give any suggestions for benefits of the in-person events which could be carried over to the online events. (View al replies on Slack)

How can you help?

If you are new to the team, we would like to hear your input into the threads for each question. You can contribute to these within 48 hours after the meeting async. If you’ve missed last week’s collaboration time, don’t worry, you can be a part of this next week or contact the person who led it to add your suggestions.

Q&As

A working group is meeting weekly to collaboratively create an article that could help pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party developers with creating helpful FAQ sections and help new WordPress users, linked to WordPress.tv videos. This is linked to other cards we have been asked to support in the Marketing Team. To help more people in the team get involved, a collaboration has been planned. Participants shared suggestions based on the following questions and other team members were encouraged to add their suggestions during the week: Thanks for all the comments and to the working group. If you want to join this working group, please message @timbb. Thanks to @webcommsat for her work on this and the collaborations.

Brainstorming Questions

  • When you are choosing a plugin or theme, are there are particular keywords that you look for to help you know if it is suitable for:
    • you as a beginner to working with WordPress
    • you as an experienced developer

Please choose the option which applies to you. (View replies in the Slack thread)

  • Did your approach to asking support questions change as you became more experienced with plugins? (View replies in the Slack thread)
  • When you find plugins for a particular task on your site,  do you tend to install each one individually and see how it affects your site? Or have another approach? This question is aimed at non-developers. (View replies in the Slack thread)

Actions:

  • Contact @timbb if you would like to help further with this area.
  • If you would like to add further answers to the questions, please let Tim know with the link to the message.

Draft agenda for Wed 29 April 2020, 2pm UTC

  1. Opening
    • Welcome
    • Attendance
    • Quick peek into our daily lives
    • Celebrations
  2. Task updates
    • Contributor events
    • Virtual coffee breaks
    • Online WPMeetup Marketing
  3. Collaboration time
    • tba
  4. New business
  5. Upcoming workgroup meetings

#make-wordpress-marketing

Support for new contributors to marketing

WCEU 2020 logo
WCEU 2020

In the run up to WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. 2020, the Marketing Team will be running support and onboarding sessions. We’ve also made a video to help attendees sign-up for some of the tools ahead of the day.

The event for WordPress contributors at WCEU will take place on Thursday 4 June 2020. Tickets for the contributor event went live today on the WCEU 2020 website.

Onboarding support is a way for newer contributors to discover the open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. WordPress project and its Marketing Team, learn about the tools used and find ways to get involved. The support sessions will include help to:

  • create a WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ ID (video also available below)
  • set up SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/., update your profile and join the Make WordPress Marketing channel. Slack is an instant messaging and collaboration tool used by the teams that ‘make’ WordPress
  • set up a Google username you would like to use for contributing to the project
  • use Google Docs collaboratively

During every Marketing Team weekly meetings there is an opportunity to welcome new contributors and to help them get started. The global Marketing Team meets on Wednesdays at 14:00 UTC in #Slack. Attendees who would like to contribute to the marketing area at WordCamp Europe (WCEU) are also welcome to come along.

More resources to help you get started using the tools in the Marketing Team Handbook.

Come and meet the Marketing Team sessions

You can join these informal, onboarding support sessions on:

  • (Monday 11 May 2020, 19:30 UTC)
  • (Tuesday 12 May 2020, 15:00 UTC)
  • Monday 25 May 2020, 19:30 UTC
  • Tuesday 26 May 2020, 15:00 UTC
  • Wednesday 3 June 2020, 14:00 UTC – usual Marketing Team meeting held on Slack
    • this will focus on any remaining support needed to help WCEU Contributor Day attendees and final preparations With volunteers. Event attendees will be welcome to join too
  • Wednesday 3 June 2020, 15:00 – 15:30 UTC – online meeting for volunteers/ those supporting marketing team onboarding at WCEU. This will be held on Zoom.

Videos to help you set up WordPress.org and Slack ID

Who can come to these sessions?

These help sessions will be aimed at:

  • WCEU Contributor Day attendees who would like to contribute to the project’s Marketing Team
  • individuals who have recently joined the team – this is not limited to those who will be going to WCEU
  • longer term contributors who would like a refresher on the tools
  • more experienced contributors who want to help others who are new to the team

It will be a great way to come and meet team members.

There will be a sign-up list for each session to help us plan volunteer numbers and the use of video conferencing tools. This will also help us prepare assistance on particular tools.

As with all contributing events, we want to help make the WCEU Contributor Day experience positive and useful. We’re building on the set up we have used for other contributor events and feedback. This blog will be updated as the team has more details.

How do I offer to help with onboarding?

If you are an existing marketing contributor, please do connect with me or in the #marketing channel on Slack. As this year’s WCEU Contributor Day will run for five hours online, we will need to do more support on tools in advance. We’re keen to welcome even more team members to assist with this. You don’t need to be active on current tasks to help with onboarding, just experienced with helping others set up the tools we use.

Useful resources

We will add to this in the coming week.

Discover why contributing to WordPress benefits everyone

Contributor, WordPress Jargon glossary

Updates from the Marketing Team (22 April 2020)

How individuals contributed to the WordPress.org Marketing, WCEU 2019

Why your company should consider contributing to WordPress

#contributor-day #WCEU

#wceu-2020

X-post: WCEU Online 2020 Contributor Day update: times, registration, platforms and team video introductions

X-post from +make.wordpress.org/updates: WCEU Online 2020 Contributor Day update: times, registration, platforms and team video introductions