Agenda – Global Marketing Team Meeting, 12 August 2020

Diary dates and forward planning as at w/c 12 August 2020.

Next meeting

The next meeting will take place on Wednesday 12 August 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

If you are reading this agenda on another website and not the make.wordpress.org, please note that we may not be aware of any responses or offers to contribute you make on other sites. 

If you are reading this from promotion in other Make Teams or are not yet active in the Marketing Team, there are details below of how you can involved.

Agenda

Introductions and review of notes

  1. Welcome
  2. Attendance
    We encourage asynchronous contributions in Slack for the 48 hours after a meeting (until 14:00 UTC on Fridays) to help with different timezones.
  3. A special welcome to new attendees
  4. Link to notes (including a review of draft summaries and actions in the Google document – thanks to @meher for working on last week’s).
  5. Quick peek in our daily lives

Task, working groups and team celebration

6. Celebration time – let’s celebrate our WordPress Marketing accomplishments! 

This is where we also include highlights from what team members have been doing related to marketing in the WordPress community.

Updates on tasks with deadlines in the next six weeks

7. Onboarding videos 

These videos are being added to the WordPress Contributor Day Handbook on GitHub.

Update from co-ordination team member: @OGlekler

Get involved:
– if you have a strong presenting voice and can help with doing voiceovers and liaise with your local GTEGeneral Translation Editor General Translation Editor – One of the polyglots team leads in a geographic region https://make.wordpress.org/polyglots/teams/. Further information at https://make.wordpress.org/polyglots/handbook/glossary/#general-translation-editor. on translated captions for these screen recording videos, please contact @webcommsat@OGlekler or @marks99
– find examples of the video guides we are working on to help new contributors set up accounts on WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ and Make WordPress Slack.

7. MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. marketing updates

Update from co-ordination team member: @meher and @lmurillom

Get involved: If you are a Meetup organizer, please fill in our survey to help us help you in your marketing. Can you promote this to organizers in your network or locale?

8. Marketing team feedback on the Help Hub recategorization

Update from co-ordinating: @mikerbg
Trello card

9. Diverse speaker training working group promotions for August and September 2020

Update from co-ordinating team member: @webcommsat, @nalininonstopnewsuk

Get involved: Can you help amplify the social media promotions? Search #WPDiversity on the WordCamp on TwitterWordCamp Facebook and Make WordPress Marketing Team on LinkedIn, and share the messages.

10. WordPress 5.5 Q&As and marketing resources

NOTE: more detailed collaboration meeting will take place at 15:15 UTC, 12 August 2020.

Update from co-ordinating team members: @webcommsat , @vimes1984

Get involved: can you assist in this work? Contact @webcommsat and @oglekler

11. Staying Connected events and activities – latest diary dates

New shared calendar update: from @webcommsat and @oglekler

Updates on socials from: @meher and @nalininonstopnewsuk

Collaborations

12. Collaboration time

  • Diverse Speaker Training Workshop – let’s write some social media messaging
  • Video conferencing call for those supporting the Q&A tasks (from
    15:15 UTC
    )
    Will be tasks lead @webcommsatsat – we will use Google Meet with live captioning if needed, Slack, Make WordPress.org coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. and tracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub.https://core.trac.wordpress.org/., GitHubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ and Google Docs
    More on our Questions and Answers work to help promote WordPress Releases

Any other business/ awareness of other related Make WordPress tasks

13. AOB 
You can also suggest to one of the team reps the day before the meeting if you have an idea for inclusion at a future meeting.

The meeting will be formally closed at the end of the collaborations session. 

Diary dates

If you need accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) or language support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel. We are keen to try and help and promote inclusion and diversity in the team.

Thursday 13 August 2020, 19:30 UTC – Virtual Coffee Break on video conferencing. If you need live captioning to participate, please let @webcommsat or @marks99 know and we will use an appropriate tool.

Monday 17 August 2020
– 6.15pm/ 18:15 UTC- – Marketing Q&As and social media for WordPress 5.5.

Wednesday 19 August 2020, 14:00 UTC Global Marketing Team Meeting. 
This will be followed by 15:15 UTC meeting on video continuing collaborations relating to the Q&As and Meetup resources.

Thursday 20 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video. 

Thursday 27 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video.

Staying Connected – advance event dates

Poetry competition now open

  • Entries now open 
  • Closing date 31 August 2020, 17:00 UTC
  • Minimum two verses (stanzas), maximum four 
  • Can be song lyrics, poem or guzzle
  • Can be in another language accompanied by an English translation
  • Can work on an entry individually or with one other person
  • Fun event

Wednesday 26 August 2020, 15:30 UTC – fun social quiz for the team, organized by @majaloncar

Thursday 17 September 2020, 17:00 UTC – Around the World quiz organized by @meher and promoting different cultures and countries in the WordPress community. Followed by a short virtual coffee break.

Useful resourcesThanks

#marketing-team

Agenda Global Marketing Meeting – 5 August 2020

Diary dates and forward planning as at w/c 3 August 2020.

The next meeting will take place on Wednesday 5 August 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

If you are reading this agenda on another website and not the make.wordpress.org, please note that we may not be aware of any responses or offers to contribute you make on other sites. 

If you are reading this from other Make Teams or are not yet active in the Marketing Team, we have included ways you can get involved in the agenda below.

Agenda

  1. Welcome, attendance, notes (including a review of draft summaries and actions in the Google document).
    We encourage asynchronous contributions in Slack for the 48 hours after a meeting (until 14:00 UTC on Fridays) to help with different timezones.
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Task, working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment! 
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

Summaries of tasks from the last week 

5. Onboarding videos 
These videos are being added to the WordPress Contributor Day Handbook on GitHub.

Get involved: If you can have a strong presenting voice and can help with doing voiceovers and liaise with your local GTEGeneral Translation Editor General Translation Editor – One of the polyglots team leads in a geographic region https://make.wordpress.org/polyglots/teams/. Further information at https://make.wordpress.org/polyglots/handbook/glossary/#general-translation-editor. on translated captions for these screen recording videos, please contact @webcommsat@OGlekler or @marks99
Examples of the step-by-step video guides to help new contributors set up accounts on WordPress.org and Make WordPress Slack.

6. MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. survey promotions and updates 
Get involved: If you are a Meetup organizer, please fill in our survey to help us help you in your marketing. Can you promote this to organizers in your network or locale?

7. Diverse speaker training working group promotions for August 2020.
Get involved: Can you help amplify the social media promotions? Search #WPDiversity on the WordCamp on TwitterWordCamp Facebook and Make WordPress Marketing Team on LinkedIn, and share the messages.

8. WordPress 5.5 Q&As (collaboration meeting 15:15, 5 August 2020)
Get involved: can you assist in this work? Contact @webcommsat and @oglekler

9. Staying Connected events and activities – latest diary dates

Collaborations

10. Collaboration time

  • Marketing team feedback on the Help Hub recategorization will be led by @mikerbg. We intend to use Google Meet with live captioning, Slack and Google Docs. Trello card.
  • Video conferencing call for those supporting the Q&A tasks (from
    15:15 UTC
    )
    Will be tasks lead @webcommsatsat – we will use Google Meet with live captioning if needed, Slack, Make WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. and tracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub.https://core.trac.wordpress.org/., GitHubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ and Google Docs
    More on our Questions and Answers work to help promote WordPress Releases

Any other business/ awareness of other related Make WordPress tasks

10. AOB 
You can also suggest to one of the team reps the day before the meeting if you have an idea for inclusion at a future meeting.

Planning for the week

11. Sub meetings in the forthcoming week.

The meeting will be formally closed at the end of the collaborations session. 

Diary dates

If you need accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) or language support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel. We are keen to try and help and promote inclusion and diversity in the team.

Thursday 6 August 2020, 19:30 UTC – Virtual Coffee Break on video conferencing. If you need live captioning to participate, please let @webcommsat or @marks99 know and we will use an appropriate tool.

Friday 7 August 2020
– 10am/ 10.00 UTC – Q&As for developers/ Meetups for WordPress 5.5
– 6.15pm/ 18:15 UTC- Second follow-up meeting to accommodate timezones
If you are involved in these tasks, please confirm which meeting you will be attending by Thursday 09.00 UTC to help us plan. Thanks.

Monday 10 August 2020 – Planning meetings (times tbc)

Wednesday 12 August 2020, 14:00 UTC Global Marketing Team Meeting. 
This will be followed by 15:15 UTC meeting on video continuing collaborations relating to the Q&As and Meetup resources.

Thursday 13 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video. 

Monday 10 August 2020, (Time tbc) – Q&As and related WordPress 5.5 releaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software..

Thursday 13 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video.

Staying Connected – advance event dates

Poetry competition now open

  • Entries now open 
  • Closing date 31 August 2020, 17:00 UTC
  • Minimum two verses (stanzas), maximum four 
  • Can be song lyrics, poem or guzzle
  • Can be in another language accompanied by an English translation
  • Can work on an entry individually or with one other person
  • Fun event

Wednesday 26 August 2020, 15:30 UTC – fun social quiz for the team, organized by @majaloncar

Thursday 17 September 2020, 17:00 UTC – Around the World quiz organized by @meher and promoting different cultures and countries in the WordPress community. Followed by a short virtual coffee break.

Useful resourcesThanks

#marketing-team

#marketing-agenda, #marketing-diary

Agenda Global Marketing Team meeting – 29 July 2020

Diary dates for the w/c 29 July 2020.

The next meeting will take place on Wednesday 29 July 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

Thank you to the Team Reps group and members for their contributions towards this document. If you are reading this on another website and not the make.wordpress.org, please note that we may not be aware of any responses or offers to contribute you make on other sites.

Agenda

  1. Welcome, attendance, notes (including a review of draft summaries and actions in the Google document).
    We encourage asynchronous contributions in Slack for the 48 hours after a meeting (until 14:00 UTC on Fridays) to help with different timezones.
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Task, working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment! 
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

Summaries of tasks from the last week

5. Onboarding videos 
These are added to the WordPress Contributor Day Handbook on GitHub when complete. If you can help with these, please contact @webcommsat, @OGlekler or @marks99.
Examples of the video step-by-step guides to set up WordPress.org and Make WordPress Slack accounts.

6. MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. survey promotions and updates
If you are a Meetup organizer, please fill in our survey to help us help you in your marketing.

7. Diverse speaker training working group event promotions
You can help amplify the social media promotions – search using #WPDiversity on the WordCamp on Twitter, WordCamp Facebook and Make WordPress Marketing Team on LinkedIn.

8. WordPress 5 Marketing and HelpHub update

9. Staying Connected events and activities

Collaborations

10. Collaboration time

  • Marketing the Tide Team – the third session of this collaboration which will be led by @mikerbg and with a member of the Tide Team. We intend to use Google Meet with live captioning, Slack and Google Docs.
  • Video conferencing call for those supporting the Q&A tasks
    15:30 UTC
     (later start than usual for this week only).
    More on our Questions and Answers work to help promote WordPress Releases

Any other business/ awareness of other related Make WordPress tasks

11. AOB
You can also suggest to one of the team reps the day before the meeting if you have an idea for inclusion at a future meeting.

Planning for the week

12. Sub meetings in the forthcoming week.

The meeting will be formally closed at the end of the collaborations session.

Diary dates

If you need accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel, and we are keen to try and help.

Tuesday 28 July 2020 – 14:00 UTC – gathering comments on HelpHub recategorization relating to Q&A and ‘how to’ marketing / communications information. @estelaris from the design team will be with us. Trello card.

Wednesday 29 July 2020, 14:00 UTC – Global WordPress Marketing Team including the third session collaborating on the Tide team promotion.

Wednesday 29 July 2020, 15.30 UTC – meeting for those supporting the 5.5 ReleaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software. Q&A

Thursday 30 July 2020, 19:30 UTC – Virtual Coffee Break on video conferencing

Monday 3 August 2020 – Planning meetings (times tbc)

Monday 3 August 2020 – 14:00-14:30 UTC – Q&As for developers/ Meetups for WordPress 5.5. Second follow-up meeting, if needed for Q&A and action group: 18:15 UTC.

Wednesday 5 August 2020, 14:00 UTC Global Marketing Team Meeting.
This will be followed by 15:15 UTC meeting on video continuing collaborations relating to the Q&As. 

Thursday 6 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video.

Monday 10 August 2020, (Time tbc) – Q&As and related WordPress 5.5 release.

Wednesday 12 August 2020, 14:00 UTC Global Marketing Team Meeting 
This will be followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

Thursday 13 August 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video.

Staying Connected – advance event dates

Poetry competition now open

  • Entries now open
  • Closing date 31 August 2020, 17:00 UTC
  • Minimum two verses (stanzas), maximum four
  • Can be song lyrics, poem or guzzle
  • Can be in another language accompanied by an English translation
  • Can work on an entry individually or with one other person
  • Fun event

Wednesday 26 August 2020, 15:30 UTC – fun social quiz for the team, organized by @majaloncar

Thursday 17 September 2020, 17:00 UTC – Around the World quiz organized by @meher and promoting different cultures and countries in the WordPress community. Followed by a short virtual coffee break.

Useful resources

#marketing-team

#5-5, #new-contributors, #tide

Global WordPress Marketing Team meeting – 22 July 2020

For diary dates for the coming week, please view section at the end of this post.

The next meeting will take place on Wednesday 22 July 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

  1. Welcome, attendance, notes (including a review of draft summaries and actions in the Google document)
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Agenda

Task, working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment! 
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

Summaries of tasks from the last week (Make WordPress Marketing Slack)

5. Onboarding videos 

6. Staying Connected events and activities

Collaborations

7. Collaboration time

  • Marketing the Tide Team – ongoing collaboration from last week which will be led by @mikerbg. Next week, we will also be collaborating on this area during the meeting. We will be using Google Meet with live captioning, Slack and Google Docs.
  • After our weekly meeting on Slack
    15:15 UTC
     (after the main part of the marketing meeting)
    This will be video conferencing call to continue work on a number of follow up tasks from the meetings and contributing events.

Diary dates

If you need an accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel, and we are keen to try and help.

Monday 20 July 2020, 10:00 UTC (changed time for this week) Planning meeting

Tuesday 28 July 2020 – 13:00 UTC – follow ups on diversity working group event marketing and Q&As relating to 5.5 releaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software..

Tuesday 28 July 2020 – 14:00 UTC – gathering comments on HelpHub recategorization relating to Q&A and ‘how to’ marketing / communications information

Wednesday 29 July 2020, 14:00 UTC Global Marketing Team Meeting 
with the third session collaborating on the Tide team.
This will be followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

Thursday 30 July 2020, 19:30 UTC – Virtual Coffee Break on video conferencing

Date TBC Q&As for developers/ Meetups for WordPress 5.5

Useful resources

#marketing-team

Global Make WordPress Marketing Meeting Agenda – 15 July 2020

Diary dates for the coming week

Marketing Team update – 14 July 2020
Marketing Team update – 2 June 2020

The next meeting will take place on Wednesday 15 July 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

  1. Welcome, attendance, notes (including a review of draft summaries and actions in the Google document)
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Task and working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment!
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

5. Onboarding videos

6. Staying Connected events and activities

Collaborations

7. Collaboration time

  • Ideas to promote contributing to Tide
  • After our weekly meeting on Slack
    15:15 UTC
    (after the main part of the marketing meeting)
    This will be video conferencing call to continue work on a number of follow up tasks from the meetings and contributing events.

Diary dates

Monday 13 July 2020, 11:00 UTC Planning meeting

Tuesday 14 July 2020 – planning meetings follow-on from Monday

Tuesday 14 July 2020, 18:30 UTC Meeting with WPDiversity group on social media messaging for the July events. Followed by working group debrief.

Wednesday 15 July 2020, 14:00 UTC Global Marketing Team Meeting
This is followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

Thursday 16 July 2020, 19:30 UTC – Virtual Coffee Break on Zoom

Thursday 16 July 2020, 08:00 UTC FAQs for developers/ Meetups brainstorm for 5.5 [UPDATED DATE]

Wednesday 22 July 2020, 14:00 UTC Global Marketing Team Meeting
This is followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

In addition there will be sub-meetings on supporting the diversity speakers training group’s next workshop, contributing events, WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. marketing and more. Dates and times will be shared on this page and in the channel when confirmed.

#marketing-team

Agenda Global Marketing Team – 8 July 2020

Diary dates for the coming week

This will take place on Wednesday 8 July 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

  1. Welcome, attendance, notes
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Task and working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment!
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

5. Onboarding videos

6. Staying Connected events and activities

Collaborations

7. Collaboration time – on Zoom and Slack.
AccessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) note: please let us know if you need captions on the video conferencing platform and we will use Google Meet for this part of the meeting.
a) Working on onboarding materials and video planning
b) Social media promotions to help promote the next group of Online WordPress Meetups

After our weekly meeting on Slack
15:15 UTC (after the main part of the marketing meeting)
This will be video conferencing call to continue work on a number of follow up tasks from the meetings and contributing events.

Diary dates

Monday 6 July 2020 and Thursday 9 July 2020 – training on social media for WordPress use

Tuesday 7 July 2020, ongoing meetings to support WordPress releaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software. 5.5

Wednesday 8 July 2020, 14:00 UTC Global Marketing Team Meeting
This is followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

Wednesday 8 July 2020, Team Reps to meet on contributing task.

Thursday 9 July 2020, 19:30 UTC – Virtual Coffee Break on Zoom

NEW – Tuesday 14 July 2020, 12:00 UTC – onboarding familiarization and refresher on collaborative working in the Marketing Team. This is for both newer and team members who have been in the team for a longer time but who have not found a way to contribute as yet.
Please use this Google Form to let us know if you will be coming or if you can help others. This is open to newer contributors and those who have been in the team longer but would like more help to get involved with contributing to documents. Please note, these sessions will only run if take up is sufficient.

Wednesday 15 July 2020, 14:00 UTC Global Marketing Team Meeting
This is followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

In addition there will be sub-meetings on supporting the diversity speakers training group’s next workshop, contributing events, WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. marketing and more. Dates and times will be shared on this page and in the channel when confirmed.

#marketing-team

Agenda for meeting 1 July 2020

Diary dates for the coming week

This will take place at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

  1. Welcome and attendance
  2. Quick peek in our daily lives
  3. A special welcome to new attendees

Task and working groups and team celebration

4. Celebration time – let’s celebrate our WordPress Marketing accomplishment!
This will be combined with highlights from last week’s collaborations to allow us more time for collaboration work.

5. Onboarding videos

6. Staying Connected events and activities

Collaborations

7. Collaboration time – on Zoom and Slack
Come and write social media promotions to help promote Online WordPress Meetups

After our weekly meeting on Slack
15:15 UTC (after the main marketing meeting)
This will be video conferencing call to continue work on a number of follow up tasks from the meetings and contributing events.

Diary dates

2 July 2020, 18:30 UTC – Social in the marketing channel
This will be followed by a shorter Virtual Coffee Break at 19:30 UTC

2 July 2020, 14:00 UTC – Marketing working meeting on developer-related tasks and feedback on excitement about 5.5

6 July 2020, 12:00 UTC – group working on social media tweets for Diversity Speaker Training events.

6 July 2020, 19:00 UTC – onboarding/ familiarization with collaborative working in the Marketing Team.
Please use this Google Form to let us know if you will be coming or if you can help others. This is open to newer contributors and those who have been in the team longer but would like more help to get involved with contributing to documents.

8 July 2020, 14:00 UTC Global Marketing Team Meeting
This is followed by 15:15 UTC meeting on video continuing collaborations/ sub meetings.

8 July 2020, Team Reps to meet on contributing task.

In addition there will be sub-meetings on supporting the diversity speakers’ training next workshop, contributing events, WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. marketing and more. Dates and times will be shared on this page in the channel when confirmed.

Agenda – Marketing Team Meeting 24 June 2020

This week’s meeting will take place at 14:00 UTC. This agenda has been shared on TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. and in the team. In future, we will also post a draft agenda on this P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. on Mondays.

All welcome to join the channel to be involved in the work of the Marketing Team. Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #marketing channel.

  1. Welcome and attendance (please add your WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ IDs)
  2. Quick check-in our daily lives
  3. A special welcome to new attendees
  4. Celebration time (let’s celebrate our WordPress Marketing accomplishment!)
  5. Working group and collaboration updates
    1. Last week’s video collaborations follow-ups
    2. video marketing
    3. WordPress Meetups and survey promotion
    4. subtitling/ and WPTV meeting
  6. Outstanding items and follow-ups from WCEU
  7. Onboarding videos:
    1. Can anyone who is also a Polyglot help take forward any of the available language voiceovers and captioning?
  8. Staying Connected
    1. Virtual Coffee Break: Thursday 25 June 2020, 19:30 UTC
    2. Quiz date planning. Thanks to Yoast we will be running a WordPress quiz in the marketing team, provisionally planned for Thursday 2 July 2020 at 18:30 UTC based on times people can attend..
  9. Collaboration time
    1. Additions to glossary and jargon in WordPress eco-system
  10. After our weekly meeting on Slack
    1. 15:15 UTC (after the main marketing meeting) – video conferencing call on Zoom continuing work on a number of follow up tasks from the meeting.
  11. Any other business
  12. Date and times of next meeting and any sub groups

Global Marketing Team Meeting Notes 29 April 2020

Updates and response for volunteering queries

These notes have been updated from the version previously shared as the team focuses on preparing for WCEU Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/..

In response to enquiries, our notes and actions from these meetings can be found on the Make.WordPress.org website. We do not control the versions which appear on other sites. We do not receive any comments asking to join in the work which are posted on other sites. If you are reading these notes on other websites, please go to our website and add comments to either the relevant Marketing channel post or contact the team on the SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel. Thank you for your interest in the marketing team and we look forward to welcoming you to contributing.

Section links

Task updates and collaboration on WCEU Contributor Day preparation

Supporting members during the pandemic – coffee breaks

Introduction 

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion or add any updates to the threads and tasks on Slack and Trello after the meeting. The notes are taken 48 hours after the meeting to encourage async contributions.

We recognize it is a very difficult time for our members and community. We have included more informal, lighthearted items in our meetings coming from our Virtual Coffee Breaks as a way of supporting the community. In addition, we are providing more detailed notes and actions to help members who are working on or would like to participate in tasks. 

The meeting discussions on the Marketing team Slack can be found at: https://wordpress.slack.com/archives/C0GKJ7TFA/p1588168959168800

Participation

Meeting led by: @webcommsat

Meeting notes and follow-up actions: @chaion07, @webcommsat@yvettesonneveld

Attendance list: @maedahbatool, @harryjackson1221, @yvettesonneveld, @webcommsat, @oglekler, @michelleames, @simonasn, @chaion07, @mikerbg, @dhruvpandya, @antialiasfactory, @darls, @gkibria69, @mta1, @lmurillom

Task updates

WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ updates links

The previous Marketing Team post

WordPress.org project, Quarter 1, 2020 updates

Thanks to the Marketing team reps for working on these updates, and especially to @webcommsat and @yvettesonneveld.

Board project management updates

As part of the review of cards on TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing., we are bringing tasks which require wider action to the team meetings. Thanks to @webcommsat for work reviewing cards during the last few weeks and to task co-ordinators. Please can anyone who has not already replied about their tasks, update the cards in this coming two weeks. 

Blog research and post

Update provided by @harryjackson1221

Trello card: https://trello.com/c/dELGoIP8/317-content-the-open-source-approach-blog-post-holding-title

This task has previously had input from the Marketing Team and requires some further work for sometime now and requires some steps to reach completion. The information can be found in the Trello card. We need to start creating the content. The next step is to review all the background info and create an outline of the post followed by drafting it. We can help showcase how great the Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. community can be.

How can you help?

Comment in suggestion mode in the document. If you are interested in contributing to this project, contact @harryjackson1221

Upcoming Work Group Meetings

The group working on questions for those starting out with plugins and themes have continued to work on this week. Tim will send out a poll for meetings when he is back.

Contributor Events – WCEU 2020 Online Contributor Day

Update provided by @webcommsat

Trello card: https://trello.com/c/1KagUPpT

The Marketing Team has been working hard on the tasks we need to complete for WCEU 2020 Online ContributorDay. We now have a list of sessions for video and Slack onboarding for new contributors and those wanting a fresh look on the tools. You can find the dates here:

So far we have the following signed up to help with onboarding sessions: @webcommsat, @yvettesonneveld, @chaion07 , @timbb , @michelleames, @harryjackson1221, @oglekler, @antialiasfactory, @megphillips91, @maedahbatool, @meher. Update: @lmurillom 

Actions: please let us know if you have confirmed and are not listed above. Please complete the spreadsheet for the slots you will be available to help and the tools which you are familiar with.

Google docs onboarding

For Google docs onboarding for new contributors and existing members who are unfamiliar with the tools or need a refresher, the focus will be:

  • setting up a Google e account or connecting an existing one to Google docs
  • how to use Google docs (basic intro)
  • how to add comments in suggestions mode
  • ways to word suggestions for changes in text can be accepted more easily, can continue to be read by others and for basic accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility)

Google sheets onboarding will focus on the tasks we are working on for WCEU

For Slack

  • downloading and installing the Slack app on the type of device they will be using
  • Setting up your account
  • noting the email address it gives them
  • getting back into slack
  • finding the #marketing channel within the Making WordPress Workspace
  • adding messages to it, using threads
  • finding out if anyone has an accessibility issue for slack and what we will do differently to help them
  • knowing when to add (how to avoid adding general enquiries when a meeting is taking place)
  • Direct Messaging (DM)
  • finding someone on slack including the two or three team reps who will be helping
  • other channels (so that they can find the WCEU channel which will be up on the day)

Without new contributors being onboarded and comfortable with Slack, it will be difficult to get involved with the tasks on the day.

For WordPress.Org Account

  • setting up an account
  • understanding the difference between the main WordPress.org ID profile and the one for using in Support
  • adding info to the profile
  • adding a GravatarGravatar Is an acronym for Globally Recognized Avatar. It is the avatar system managed by WordPress.com, and used within the WordPress software. https://gravatar.com/.
  • logging-in to a WordPress.org account after its creation

For Zoom

  • how to use the Chat
  • how to connect audio and video if anyone is struggling
  • how to ask a question, raise hand function etc
  • how to add a virtual background if they wish to do so

How can you help?

We now urgently need to complete the list of volunteers who will be taking part in the onboarding support at these sessions and those who would be available to help with this at the event itself. We have to give information to WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe organizers this week and be really grateful for your responses. So please reach out to @webcommsat and @yvettesonneveld if you would like to assist in the pre-event onboarding sessions.

We need all your support to be able to be inclusive and effective at WordCamp Europe’s online contributor day. Please volunteer to help with the onboarding and thank you to everyone who has already. We will be holding a briefing for all those who will be helping with tasks on the contributor day itself nearer the time.

Virtual Coffee Breaks

Trello Card: https://trello.com/c/Ix7fNA05/334-virtual-coffee-breaks

Thanks to everyone who came along to the different coffee breaks in the last week. Thank you to those who are facilitating, providing video conferencing software or helped with tech queries and signposting.

Lighter things to help the team at this team include a cookery trail and photo montage. We are sharing them in these notes in case they inspire others or in case anyone from other teams would like to take part in these informal, friendly activities at this difficult time.

The session on Thurs 7 May 2020, 19:30 UTC will also focus on talking about WCEU and onboarding information for the marketing team.
The coffee breaks schedule.

Next Meeting

Wednesday 6 May 2020, 15:00 UTC, in the Marketing Channel on Make WordPress Slack.

Thank you everyone who has joined, attended and updated the meeting, or contributed asynchronously in the last few days.

Global Marketing Team Meeting Notes – March 18th, 2020

Introduction 

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates.

Find the original meeting discussions on the Global WordPress Slack in the #marketing channel starting at this timestamp.

Attended/Participated Asynch

Meeting led by: @yvettesonneveld
Meeting notes: @yvettesonneveld, @webcommsat

Attended: @mikerbg, @carike, @chaion07, @timbb, @antialiasfactory, @oglekler, @webcommsat, @nullbyte, @megphillips91, @lmurillom, @Gtarafdarr, @mta1, @darls, @abdulwahab610, @maedahbatool, @harryjackson1221, @sharaz, @gkibria69 

@maedahbatool, @harryjackson1221, @darls, @megphillips91, @webcommsat, @yvettesonneveld, @antialiasfactory, @passoniate, @chaion07, @fayazgabol, @kashifgabol, @JillianSMaxwell, @oglekler, @nullbyte, @pmbaldha, @sharaz, @gkibria69, @abdulwahab610, @artisticasad, @larrisa

WordPress Celebrations/Successes of Past Week in the Marketing Team 

General

Update provided by: @webcommsat

Updates

  • Lot of informal, positive work by people to help their local communities during the current global situation.

Coronavirus/ COVID-19 Related Updates

Promotion of key public health info

Update provided by: @webcommsat

@webcommsat asked for input on how the marketing team can help the WordPress community during the coronavirus (COVID-19) outbreak. Some ideas were:

  • posting daily motivational / mental healthcare-related tweets
  • focusing on what will not be affected by COVID-19
  • posting regular content and information that can connect with the community
  • inviting motivational speakers, mental healthcare providers and business coaches for online meetups to share ideas and best practices for mindset, mental health and keeping your business healthy
  • curating and sharing (on social) playlists of WordPress.tv videos: on work-life balance, staying healthy, mindfulness, improving your blog;
  • hosting weekly Twitter chats with a special hashtag – we could get a lot of engagement that way
  • collecting and sharing tips and experience of companies with remote workers and useful tools
  • sharing fun things/ innovative ways of working from home with a campaign hashtag
  • avoiding the accidental spread of fear by what we produce by focusing on positive things and solutions
  • reminding people they are part of a global community to reduce feeling alone if they are restricted from going out or if they’re unwell
  • organizing a meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. where a cross-functional group of community members can help people who have been hurt financially by covid-19 create or improve their digital marketing and/or create a digital revenue stream.
  • some hashtag suggestions were: #RemoteWorkMotivation, #StayAtHomeChallenge, #WPStayatHomeChallenge
    sharing a series of info and tips on ways to keep the Meetup momentum going but now online
  • creating and publishing short videos or words from local organizers to share their stories on how they are working and contributing through the stay at home advice period

Virtual coffee break

Update provided by: @webcommsat

There seems a strong interest in regular virtual coffee breaks during the week to help counter some of the change in working environments or isolation being faced by many of our team members globally due to the coronavirus outbreak. 

Ideas: have one or two regular time slots which members could join in the SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel or to an audio link and be able to share conversations with others. @webcommsat thanked everyone for sharing ideas , both in the channel, in other channels and by sending private messages. It was felt to be vital to protect people’s privacy/ work confidential backgrounds etc, and a group of contributors will continue to gather feedback and run some initial sessions before rolling out a set of dates.

How can you help?

If you’re able to help facilitate this and have availability for a slot or can provide a pro account video link, contact @webcommsat. To save bandwidth, attendees can decide to just use audio.

Some contributor generated ideas included:

  • scheduling two slots a week to cover different time zones. 
  • recruiting contributors to host these meetups.
  • find contributors who are willing to use Zoom Pro account to host longer meetups. For shorter coffee breaks the standard 40 minutes would do.
  • schedule meetups focused on particular marketing topics.
  • recommend people with lower bandwidths and people who would prefer to not have video displayed to sign in using audio only. 
  • Both Zoom, a video conferencing tool and Discord, an app for text messaging, voice and video chat were mentioned as viable options

Contributor events and onboarding documents

The Community Team continues to do an inspiring job of supporting WordCamps with all the follow-ups involved. Also, they have published an overview of the latest changes to WordCamps. Our thoughts go out to the WordPress events which are having to postpone or cancel.

Thank you to everyone who has helped, volunteered to do more or offered their contributor story for WCEU. We will continue to work with and support the WCEU team. Also, WCEU contributors alongside marketing team members are working on next steps for documentation to help onboard new contributors.

Lastly, WCEU contributors and marketing team contributors will work on publishing the contributor stories that resulted from the Call for Contributor Stories as published on the WCEU website

How can you help?

  • We’re in need of contributors with a journalistic background who can help with editing and publishing these contributor stories. Contact @webcomsat (@abhanonstopnewsuk on Slack) if you’re interested in helping out.

Collaboration

Task: Crisis communication for pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party and theme developers

Update provided by: @webcommsat

A team is working on this and will be organizing a meeting to look at scenarios later this week. The purpose is to to prepare a document explaining types of scenarios developers may need to consider in terms of communications with their audiences

How can you help?

If you’re interested in working on this and able to take part in a zoom meeting, please reach out to @webcommsat (@abhanonstopnewsuk on Slack) if you haven’t done so yet, and you will receive a Doodle Poll link to help schedule a meeting.

What else can you do to help the Global WordPress Marketing Team

We are lucky to have a lot of interest in contributing to marketing from both team members and other teams. We do want to encourage active and long term contributing to the team. If you are unsure of how to get started or want the next task to get involved with, please reach out to the team reps or ask in our new contributors’ thread in our weekly meetings. It would be wonderful to increase the number of active contributors and continue to develop opportunities for team collaboration. We particularly need help with a number of tasks. Here are a few:

  • our video marketing resources
  • subtitling of key videos
  • contributor story interviewers and write-ups
  • showcase
  • content marketing proposal
  • language buddies
  • onboarding documents

Come and get involved. Let’s make the WordPress, open-source project even more amazing.

Proposed agenda next meeting 

Our next Global WordPress Marketing Team chat will take place in the Global WordPress Slack #Marketing channel on Wednesday March 25th at 15:00 UTC

  1. Opening
    • Welcome
    • Attendance
    • Quick peek into our daily lives
    • Celebrations
  2. Task updates
    • Contributor events
    • Virtual coffee breaks
    • Online WPMeetup Marketing
  3. Collaboration time
    • tba
  4. New business
  5. Upcoming workgroup meetings