What is a Team RepTeam RepA Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts.?
Within the WordPress project, each contributor team should have a minimum of two team representatives, but three or four are recommended. Often abbreviated to “team reps,” these people represent the team across the project, share key updates across all contributor teams, and generally help to support the team as a whole. You can read more about the team rep definition and expectations on the Team Reps page. Currently, the Sustainability team has no formal representatives.
Expectations for team reps can vary from team to team. In general, Sustainability team reps help to:
prepare for and run the sustainability team’s weekly chats
providing as-required updates to other contributor groups
generally representing the sustainability team across the project, or in the occasional chat
maintain a high-level perspective and awareness on current team projects
Team reps should expect to dedicate, at least, 1 to 2 hours per week to these activities. Any active sustainability contributor can be a team rep, and we can have more than two team reps.
Opening nominations
Any active Sustainability person can be a team rep, and anyone can nominate a team rep. Self-nominations are also accepted. Everyone is welcome to give some thought as to who is a good fit for this role and nominate them in the comments of this post.
Nominations for Sustainability team reps will be open until September 29th, 2023 11.00 UTC.
After the nominations close, if there are enough nominees, we need to make a selection. The nominees will be published at make.wordpress.orgWordPress.orgThe community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org//sustainability and during the Sustainability meeting on October 6th. We’re still deciding about the most suitable voting system here. Please, check the post and give your opinion. Voting will start on October 6th, 2023 and will remain open until October 13th, 2023 11.00 UTC. Keep in mind that whoever is nominated as a team rep will need to accept the role to become a candidate to be voted. So if someone nominates you, and you aren’t available or interested, don’t worry – just let us know!
Those selected as team reps will take over these responsibilities starting 15th of October 2023 and would be in this position until December 2024.
If you have any questions about the team rep role, want to learn more, or any other doubts, please share them here in the comments.
Team RepTeam RepA Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. nominations. In this meeting we’ll list the nominees and prepare the vote.
Roles, processes and structure of the team. Continue to develop the way to properly manage the team using GitHub, Slack and P2, mainly. We should take into account the resources provided by @gusa:
EU Open SourceOpen SourceOpen Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. Policy. Is this our are of responsibility as the Sustainability Team? You have more information about this in the following links (topic brought by @meeware):
You can check the initial agenda here. We finally discuss about:
Team RepTeam RepA Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. voting tool. poll.fm was finally the tool chosen for the current Team Rep voting process. We’ll hopefully work on a better process for next time.
Encouraging more sustainable traveling to WCEU Torino. We talked of, first of all, gathering resources and tools that help attendees to travel in a more sustainable way, and also developing strategies that motivate them to do so from other points of view such as networking or socializing with other attendees. And secondly, to shape the content in collaboration with the WCEU organizing team.
Establishing timezone friendly meetings. Waiting for discussing this.
GitHubGitHubGitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ as a team managing system. GitHub will be one of the tools for managing the team in addition to P2P2P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. (decisions), Slack (discussions) and, maybe, Google Docs. Still open to comments and suggestions. Anyway, our GitHub repository has to be properly setting up.
Team Roles. Call for contributors for some specific tasks.
Attendance
You can find the attendance thread here: https://wordpress.slack.com/archives/C03JNV77Y57/p1695380447069559
Next meeting
We look forward to seeing you next 29-09-2023 11:00 UTC. If you have any suggestions for the next meeting agenda, please, drop them on the Sustainability channel or leave a comment on this post.
Team RepTeam RepA Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. voting tool. In this meeting we have to finally decide which tool we’ll use to vote for the nominees. The decision will be made based on the comments left on the linked post.
Encouraging more sustainable traveling to WCEU Torino. We should decide the best content for building the travelling page. Some suggestion had been shared in this thread.
GitHubGitHubGitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ as a team managing system. Start to give steps for moving forward on this. Suggested by @littlebigthing
Establishing timezone friendly meetings. The time and the one(s) who will run the agenda should be decided. It is understood that this will be decided asynchronously by the interested parties.
You can check the initial agenda here. We finally discuss about:
Team RepTeam RepA Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. election process. We discussed about the best system to conduct the voting. Three options were considered:
GitHubGitHubGitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/. The one more familiar to the WordPress processes and it allows synchronization with P2P2P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/.. The system is not in place yet and there’s no documentation for doing it. We’d need time and someone with the knowledge to carry it out.
Poll.fm. The one the hosting team used in their Team Rep voting process. It’s an external tool developed by Automattic.
Slack. This option was discarded due to accessibilityAccessibilityAccessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) and transparency issues.
You can check the different opinions shared during the meeting here. The decision will be made based on the comments left on this same post.
Establishing timezone friendly meetings.
Encouraging train traveling to WCEU.
Issues with Sustainability Blog and Team section. All fixed.
A few weeks ago, a new edition of the WordPress Community Summit took place, after some years (last one was held in 2017 in Paris). And two of the four Sustainability Team temporary Reps were lucky enough to be chosen to attend: Nahuai Badiola (@nahuai) and myself, Nora Ferreirós (@noradriana). This post is intended to be a summary of our experience there.
What is the WordPress Community Summit?
The WordPress Community Summit is an event that brings together contributors from across the WordPress project with the aim of discussing about how to move it forward. It’s a chance to share and listen to the concerns and thoughts the community has, in a closer and more dynamic way. No decisions are made there: the goal is to spark the conversation and then continue it on Make WordPress Blog. All the sessions and topics that were discussed can be checked in the schedule.
It took place in National Harbor, close to Washington DC, just before the WordCampWordCampWordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. US, and people from (almost) all around the world came to participate. Nahuai and I could make it thanks to the Community Summit travel fund.
Sustainability in the Community Summit
As (rookie) representatives of a new team, our objective was listening what other contributors had to say about the role of sustainability in the WordPress project and team management, and share the learnings of our experience so far.
All the things said during the sessions were anonymously registered by the notetakers (thank you for your great work!). The notes are public and they will be linked and explained further down in this post, but we wanted to bring a summary of our impressions first.
Good feelings about Sustainability Team. We received a lot of positive comments and high interest in our team. The contributors we had the chance to talk with (or to listen to) agreed with the need of take care of the WordPress project’s sustainability.
What Sustainability Team exactly does? This is probably the question people asked us the most. Contributors agree that a Sustainability Team is needed, but there’s many things that can be understood as sustainability in tech, depending of the point of view. So, confusion is still there, but we are actively working on clarifying our role and scope, and to finally provide an answer to this question.
Diversity, Equity, Inclusion, and Belonging (DEIB). We had a whole session to learn more about all the work that lies ahead on this topic from people that really knows about it. During some of our meetings, there have been conversations about whether or not DEIB should be carried by our team or needs a separated one. As this is something that has to be decided jointly, we will share our own thoughts on this when the moment arrives. But we invite everyone in the team to check this session’s notes in order to reflect about it.
Improving team management. A lot was said about how to manage WordPress teams in general, and how the Sustainability Team has been managed so far. In summary, we learned that it’s not easy or clear for anybody (there are no guidelines about it yet), and there’s quite a lot of room for improvement also for us.
Notes taken during the sessions and some other
As it has been already said, there are public notes that anyone can check and comment. The following list includes the sessions where sustainability, as a team or as a topic, was mentioned (as far as we know). We invite you to check them and share your opinion.
There’s also a lot of valuable information in other sessions about team collaboration and being Team RepTeam RepA Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. that can be really useful for those elected in the vote. We can talk about them when the time comes..
WordPress Briefing
Josepha Haden Chomphosy (@chanthaboune) shared her takeaways from this Community Summit in the last WordPress Briefing episode. You can listen it fully if you are curious about all the event, or you can go directly to 00:06:16 for checking what she has said about sustainability.
If you know any additional content anyone in the community has created about this topic, please drop it in a comment.
A final note
Not all the sustainability areas were mentioned during the sessions but, as we see it, this doesn’t means that they are not important or shouldn’t took into account. We felt the Community Summit as an opportunity to reflect, learn and connect with contributors from other teams, not as a place where decisions where made. The team role should be shaped by its members and everyone who wants to contribute.
Sustainability in WCUS
We have to give a big thank you to @coachbirgit, who lead the Sustainability table at the WCUS Contributor DayContributor DayContributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.. As soon as she have them, she’ll share with the team the notes of the session. I’ll do my best to update this post with them.
Some people shared with us the intention of talking about sustainability during WordCamp US. We didn’t have time to watch all the talks so we can’t give you a list of the ones in which sustainability was present. But we invite anybody who attended (in-person or by streaming) to facilitate any interesting information they gathered from the event.
Conclusion
This Community Summit was definitely a positive experience for us. There’s so much to say and so much to learn about sustainability in WordPress. But the main conclusion is that, although there is much room for improvement, this team has the support of the WordPress Community.
So, thank you to everyone that makes this team possible and let’s make WordPress more sustainable together.
Team RepTeam RepA Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. election process. Ideally, we should publish the post to announce the vote and call for nominations. We have to clearly define the process and fix the post draft in order to include it. We can use the hosting team voting process as a reference.
Establishing timezone friendly meetings. Date, time and hosts have to be decided. This a topic that will be opened in this meeting, as it’s the official one for now, but that should be discussed in a different time by those who are interested in join in. The ‘timezone friendly meetings’ is a concept taken from the deib-working-group. You can check their discussion about this topic as a reference.
Encouraging train traveling to WCEU. Moving forward in the preparation of information to be posted on the web page. Suggested by @ramon-fincken.
Issues with Sustainability Blog and Team section. Just some technical questions. Suggested by @noradriana.
Ideas or suggestions
Anything else? Please leave a comment if you want some topic to be discussed at the meeting that is not listed above.
Decision making process. People joining asynchronous cannot share their opinion prior to making decisions as they are made during meetings that not everyone can attend live due to time zone issues.
Team RepTeam RepA Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. election process. You can check The WordPress Sustainability Team rep call post draft.
