Sustainability Chat Summary, June 21, 2024

The WordPress Sustainability Chat meeting took place on 21-06-2024 12:00 UTC on the Sustainability channel of Make WordPress Slack.

Attendance

You can find the attendance thread here.

Agenda

You can check the initial agenda here.

1. News

Update from WCEU and the Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/., including a post on our blog about sustainability at WCEU 2024:

  • WP Sustainability pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party feature overview and guidelines for educational purposes
  • Suggestions to improve the Sustainable Events Handbook section (added to our handbook) in issue #44
  • We finally have team badges, soon able to assign them to all contributors and members :tada:

Looking for feedback

2. Come and contribute

Looking for volunteers

3. Open discussions

Open topics discussed:

  • Reflections on the sustainability keynote by Joast and Juliette at WCEU and thoughts about the team structure and collaboration with other teams/projects
  • Collaboration with other open sourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. sustainability initiatives
  • Creating a template/pattern for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organisers to use (or start from) for a dedicated page about sustainability, see GitHub issue for more input/thoughts

Next meeting

Remember our meetings are biweekly now!

We look forward to seeing you next 05-07-2024 12:00 UTC. If you have any suggestions for the next meeting agenda, please, leave a comment on this post.

Sustainability Chat Summary, June 7, 2024

The WordPress Sustainability Chat meeting took place on 07-06-2024 12:00 UTC on the Sustainability channel of Make WordPress Slack.

Attendance

You can find the attendance thread here.

Agenda

You can check the initial agenda here.

1. News

Looking for feedback

2. Come and contribute

Looking for volunteers

3. Open discussions

Open topics discussed:

Next meeting

Remember our meetings are biweekly now!

We look forward to seeing you next 21-06-2024 12:00 UTC. If you have any suggestions for the next meeting agenda, please, leave a comment on this post.

May Project Health Hangouts Summary

Summary of Discussions, Ideas, and Feedback

Hangouts happened on May 28, 29, and 30, 2024. Created using Claude and ChatGPT with help from @peiraisotta and @courane01.

Table of Contents

Topics Discussed

  • Comprehensive Dashboards: The need for dashboards to track contributions across WordPress teams and projects, representing various types of contributions beyond code commits.
  • Sponsorship and Funding: Strategies for making a case for company sponsorships focusing on translating, support, documentation, and other non-code efforts.
  • Data and Metrics: The importance of having accurate data from teams to understand priorities and workstreams, and the challenges of relying on self-reported metrics.

Key Ideas

  • Equitable Representation: Ensuring that all types of contributions, including non-code efforts, are fairly represented in the tracking systems.
  • Data Integration: Utilizing tools like Python to extract data from WordPress APIs and process unstructured data sources for standardized reporting. (Proposal to use Google Data Studio)
  • Team vs. Individual Dashboards: Separating the goals of individual contributor dashboards from team/project dashboards, focusing on project roadblocks and resource gaps for teams.

Feedback

  • Activity Tracking: While tracking individual activities can provide valuable insights for roles focused on analysis, code review, and releases, there is a risk of inaccuracies in self-reported metrics.
  • Team/Project Focus: The initial focus should be creating dashboards showcasing team/project roadmaps and highlighting areas needing additional resources. This transparency can better inform companies’ sponsorship efforts.
  • Privacy and Data Access: Concerns about privacy and appropriate access to data were discussed, emphasizing the need for anonymized public data and carefully crafting the stories told with the data.
  • Outreach and Ecosystem Needs: Engaging with enterprise agencies and the broader ecosystem is crucial to understanding their needs for assessing project health and deciding sponsorship targets. An open, customized data integration solution drawing from WordPress’s diverse data sources was proposed as the ideal approach.

Additional Points

  • Sustainability Pillars: The sustainability team focuses on increasing diversity and well-being, reducing environmental impact, and finding ways to support contributions economically.
  • Manual Data Collection: Some contributors manually tally their work to back up sponsorship contracts, indicating a need for automated solutions.
  • Community Health Analytics: Leveraging insights from other open-source projects and tools, like those provided by the CHAOSS Community and Linux Foundation, to inform WordPress’s approach to metrics and dashboards.

Data Needs and Tools

  • Need for more granular data beyond current Five for the Future listings and release stats.
  • Importance of additional data to increase contributions to the WordPress project.
  • Overview of Bitergia: An open-source analytics platform connected to the WordPress GitHubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ organization.
  • Capabilities: Integrates data points from GitHub, mailing lists, IRC, Docker, SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/., and Twitter.
  • Tools like Bitergia and GrimoireLab for data collection.
  • CHAOSS Group’s tools and methodologies as potential resources.
  • Detailed quotes for tools like Bitergia.
  • Potential internal solutions to avoid external dependencies.
  • Evaluating tools based on cost, data access, and integration.
  • Challenges in tracking contributions not synced to GitHub.
  • Learning from the CHAOSS community’s metrics.
  • Evaluating tools for integration and longevity.
  • Challenges in tracking knowledge workers’ contributions.
  • Issues with inactive volunteers affect metrics.
  • Using CHAOSS Community’s definitions.

Contribution Tracking and Metrics

  • Need for track data: Track activity, contributions, mergers, and comments.
  • Event data importance: Event data across platforms.
  • Impact of contributions: Companies want to see the impact of their contributions.
  • Project health measurement: Identify struggling teams.
  • Challenges in tracking hours and activities accurately.
  • A balanced approach to data collection.
  • Different goals for the team and individual dashboards.
  • Individual and organizations contributing via Five for the Future could access their respective data when managing their listing.
  • Dashboards as tools for accountability and resource allocation.
  • Accurate data for stakeholders like project leadership and sponsors.
  • Adhering to GDPR standards.
  • Automating data collection and customization.
  • Different ways to display various contributions. See Drupal Contribution Credit as an option for knowledge workers with few metrics to show.
  • Ensuring quality data for pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party statistics, specifically when contributors submit contributions to plugins in the WP plugin repo.
  • Updating hours to reflect reality.
  • Organizations seek information such as “what can businesses show for it?” from their contributions. Easily identifiable outcomes are more explicit at persuading stakeholders than discussions about The Free Rider Problem or Tragedy of the Commons.
  • Is it time to define what active and inactive contributions mean in WordPress?

Recognition and Visibility

  • Current recognition methods are subjective and limited, with props and badges as the main focus. Props emphasize CoreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. contributions over other teams, while Badges can encourage churn in contributors.
  • Importance of recognizing hobbyist contributors who are not sponsored.
  • Core code contributions have the highest impact, but other contributions are undervalued.
  • Lack of guidance on acknowledging non-public work, especially for DEIB and security.
  • Acknowledging paid and non-paid contributors equally.
  • Contextual badges for contributions.
  • Dashboards to surface contributions and portray impact.
  • Honorary titles for contributors that have held positions such as Core Leads, but are no longer active.

Collaboration and Support

  • Representation of teams like sustainability that may not benefit from number-based systems.
  • Different teams use various tools (e.g., Figma, Learn’s website).
  • Coordinating content and support in multiple languages.
  • Accurate and timely support bots.
  • Community feedback loops.
  • Continuous improvement processes.
  • External collaborations and partnerships.
  • Shared goals and resource pooling.

Privacy and Data Management

  • Custom integrations to surface invisible contributions.
  • Managing privacy and data opt-out options.
  • Ensuring personal data is always opt-in, especially in Europe.
  • Balancing demographic data with privacy concerns.
  • Privacy and security best practices.
  • Legal requirements and compliance.
  • Addressing declining contributions and anonymizing public data.
  • Managing sensitive data visibility.
  • Extending GrimoireLab APIs.
  • Avoiding data overload and focusing on impact.

Funding and Sponsorship

  • More explicit and easier funding mechanisms in other projects like OpenJS Foundation (JavaScriptJavaScript JavaScript or JS is an object-oriented computer programming language commonly used to create interactive effects within web browsers. WordPress makes extensive use of JS for a better user experience. While PHP is executed on the server, JS executes within a user’s browser. https://www.javascript.com/.).
  • Justifying funding for contributors.
  • Equal treatment for sponsored and non-sponsored contributors.
  • Sponsorship history as a valuable asset.
  • Need for public data to show the impact of sponsored contributors.

Project Management

  • Authority for individuals with extensive project experience.
  • Designated lead developers for new features.
  • Providing useful data to facilitate changes.

Areas of Concern

  • Plugin directory active growth statistics sourced from WordPress MetaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. team were later omitted without public announcement because the data was misleading or false. We must ensure data gathering systems remain accurate and proactively communicate decisions.
  • Google Looker would be cumbersome to build out to do all that we want.
  • Adding WordPress revisionsRevisions The WordPress revisions system stores a record of each saved draft or published update. The revision system allows you to see what changes were made in each revision by dragging a slider (or using the Next/Previous buttons). The display indicates what has changed in each revision. to account for GatherPress, GlotPress & Rosetta and modifying sites within the WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ network would require Bitergia to develop them for us at a cost, or we could contribute them. The same is true for TracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub.https://core.trac.wordpress.org/., HelpScout, and Figma, which are essential for automating contribution metrics. If we, WordPress, contribute those resources, we will need to organize contributors to work on this.

Next Actions

  • Consult with data science and privacy experts on public data and opt-in/opt-out mechanisms.
  • Implement multiple kinds of data reporting for better recognition.
  • Create a pros-cons list of tools and gather feedback from the community
  • Create a list of questions for evaluating software tools.
  • Work on the Five for the Future initiative and learn from other open-source projects.
  • Organize teams for proper tracking and define the scope.
  • Contact inactive volunteers and clean up the list.
  • Scope the timeline for selecting appropriate tools and form a working group within Sustainability.

#project-health

Sustainability Chat Summary, May 24, 2024

The WordPress Sustainability Chat meeting took place on 24-05-2024 12:00 UTC on the Sustainability channel of Make WordPress Slack.

Agenda

You can check the initial agenda here.

News

Looking for feedback

  • Input for the handbook around sustainability. The work to accomplish the deadline of having, the first version, of the handbook ready for the WCEU it’s ongoing. There is now a final version document that it’s been polished, section by section, to add it to the Sustainability Handbook. It was decided to start migrating the content of the sections GithubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ once they are ready, to speed up the process.
  • Project Health Dashboards and Recognizing Contributions and Acknowledging Challenges.

Looking for volunteers

  • Contributors are welcome to help meet the deadline for the publication of the first version of the Handbook.
  • Create meeting agenda template  (you can also check the last proposal here). The new format for the meetings has been started to apply and the idea it’s to continue polishing it.
  • Input for and comments on the features for a sustainability plugin. It’s still needed to decide the approach to create the pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party (use performance metrics without relaying on 3rd party libraries of else), WCEU Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. was set as good place to move the discussion forward.

Open discussion

  • Some topics were suggested to be treated on WCEU Contributor Day. A summary of them would be:
    • Sustainability Team badges (create them with the Design Team collaboration)
    • Review on the Event’s Handbook (editing, correcting and collecting in situ feedback from organizers, sponsors, attendees, etc.).
    • Create a draft to collect information about the efforts made by the WCEU’s organizers in favor of environmental sustainability.
    • WordPress Sustainability plugin (decide how to move forward, engage with the Performance Team to seek collaboration). Get funding for the plugin developer?
    • Explore how we can enlarge the team and number of contributors joining us.
    • Explore team metrics that can help on the context of the Project Heath.
  • Some of the attendants confirmed assisting to some of the Project Health Hangouts and Working Group Kickoff.

Attendance

You can find the attendance thread here.

Next meeting

Remember our meetings are biweekly now!

We look forward to seeing you next 07-06-2024 12:00 UTC. If you have any suggestions for the next meeting agenda, please, leave a comment on this post.

Sustainability Chat Summary, May 10, 2024

The WordPress Sustainability Chat meeting took place on 10-05-2024 12:00 UTC on the Sustainability channel of Make WordPress Slack.

Agenda

You can check the initial agenda here.

News

Looking for feedback

  • Input for the handbook around sustainability. It has been made a proposal for taking the WCEU as the deadline for the publication of the first version of the handbook. It has been discussed the roadmap and the work has been distributed and assigned to the contributors who have volunteered for the task.

Looking for volunteers

  • Contributors are welcome to help meet the deadline for the publication of the first version of the Handbook.

Projects updates

  • Conversations with Performance Team have been initiated in order to find the best approach for the WP Sustainability plugin.

Open discussion

  • It has been point out the need to better define the sections of the meetings, but no changes or proposals have been made.
  • It has been discussed the need to find a formula to develop the social and economic areas of the team in collaboration with other teams and groups. Some proposals have been shared but we are still looking for a solution that can be implemented. Discussions with contributors from other teams and groups continue, pending further updates and proposals.

    Attendance

    You can find the attendance thread here.

    Next meeting

    Remember our meetings are biweekly now!

    We look forward to seeing you next 24-05-2024 12:00 UTC. If you have any suggestions for the next meeting agenda, please, leave a comment on this post.

    Sustainability Chat Summary, April 26, 2024

    The WordPress Sustainability Chat meeting took place on 26-04-2024 11:00 UTC on the Sustainability channel of Make WordPress Slack.

    Agenda

    You can check the initial agenda here.

    We have been working on the topics contributors prioritized in the last meetings:

    • Introduction of new meeting format and agenda: bi-weekly meetings from now on. Please share in the comments if you have remarks on this.
    • Onboarding experience for (new) contributors. The goal is to create clear guidelines for a smooth onboarding experience for all the tools —our blog, GitHub and Slack— we have available. Some pending or active issues about this topic:
    • WordCamp Handbook with sustainability ideas/guidelines. Learn how to contribute to this here and follow up on this project here. Some related topics:
      • Create a draft to collect information about the efforts made by the WCEU’s organizers in favor of environmental sustainability.
      • Having a first version by WCEU in June?
    • WordPress Sustainability PluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party supported by the WP Sustainability Team. Follow up on this project here.
      Share the advances made on Yoast Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/..
      For context, some issues were brought out from the previous meeting:
      • Narrow down the candidate of tools for measuring websites weight or carbon emissions. Check it in GH.
      • Discuss if we want to use any of the existing plugins as starting point or we want to create one from the scratch.
    • Finalize the meeting’s template as used by the Training Team: how will we choose (active) issues to discuss? Folks working on them can present them during the meeting.
    • Some thoughts on the Recap of the Contributor Working Group’s Mentorship are here.

    Attendance

    You can find the attendance thread here.

    Next meeting

    We look forward to seeing you next 10-05-2024 11:00 UTC. If you have any suggestions for the next meeting agenda, please, leave a comment on this post.

    Sustainability Chat Summary, April 19, 2024

    The WordPress Sustainability Chat meeting took place on 19-04-2024 11:00 UTC on the Sustainability channel of Make WordPress Slack.

    Agenda

    You can check the initial agenda here.

    We have working on the topics contributors prioritized in the last meetings:

    1. Creating a better overview of WP Sustainability issues to improve onboarding and contributing experience
    2. Create a draft to collect information about the efforts made by the WCEU’s organizers in favor of environment
    3. WordPress Sustainability Plugin supported by the WP Sustainability Team
    4. Define the Sustainability Team meeting’s template items taking the Training Team’s one as a reference
    5. Share the key takeaways from the Yoast Contributor Day
    6. Welcome to the new joiners
    7. Registration for WCEU’s Contributor Day

    Attendance

    You can find the attendance thread here.

    Next meeting

    We look forward to seeing you next 26-04-2024 11:00 UTC. If you have any suggestions for the next meeting agenda, please, leave a comment on this post.

    Sustainability Chat Summary, April 12, 2024

    The WordPress Sustainability Chat meeting took place on 12-04-2024 12:00 UTC on the Sustainability channel of Make WordPress Slack.

    Agenda

    You can check the initial agenda here.

    We have working on the topics contributors prioritized in the last meetings:

    1. Onboarding experience for (new) contributors.
    2. WordCamp Handbook with sustainability ideas/guidelines.
      • Proposal on the development of a protocol/process/form/template for asking all the WC organizers about their effort (if any) integrating sustainability (both logistical and thematic) into their events. WCEU could be the pilot event for this, once it is finished.
    3. WordPress Sustainability Plugin.
      • Further discussion about the best way to obtain the page weight and then calculate the CO2 emissions.
      • The pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party will be the main focus of Yoast’s Contributor Day next week.
    4. Talked about how to contribute to the social and economic part, including the collaboration with 5ftF project.
    5. Registration for WCEU’s Contributor Day.

    Attendance

    You can find the attendance thread here.

    Next meeting

    We look forward to seeing you next 19-04-2024 12:00 UTC. If you have any suggestions for the next meeting agenda, please, leave a comment on this post.

    Sustainability Chat Summary, April 5, 2024

    The WordPress Sustainability Chat meeting took place on 05-04-2024 12:00 UTC on the Sustainability channel of Make WordPress Slack.

    Agenda

    You can check the initial agenda here.

    We have working on the topics contributors prioritized in the last meetings:

    1. Onboarding experience for (new) contributors.
      • The Sustainability Team’s self-approval system has been included in the Handbook.
      • A “good first bug/issue” kind system has been proposed.
    2. WordCamp Handbook with sustainability ideas/guidelines.
      • Proposal on the development of a protocol/process/form/template for asking all the WC organizers about their effort (if any) integrating sustainability (both logistical and thematic) into their events. WCEU could be the pilot event for this, once it is finished.
    3. WordPress Sustainability Plugin.
      • The Must Haves & Nice to Haves list has been updated with more suggestions.
    4. Create a meeting’s template that resembles the Training Team one.
      • There is a concern about the workload that our team can take on compared to those with sponsored distributors (in terms of following their methodologies).
      • There is a consensus on the benefits of adapting the Training Team template to our possibilities and needs in order to facilitate the work of managing meetings.
      • Proposal to a different approach form meetings: conceive them as a moment to compile updates and share the work done during the week, rather than to move projects forward.
    5. WP Playground team new tool for editing Handbooks.
    6. Registration for WCEU’s Contributor Day.

    Attendance

    You can find the attendance thread here.

    Next meeting

    We look forward to seeing you next 12-04-2024 12:00 UTC. If you have any suggestions for the next meeting agenda, please, leave a comment on this post.

    Sustainability Chat Summary, March 29, 2024

    The WordPress Sustainability Chat meeting took place on 29-03-2024 12:00 UTC on the Sustainability channel of Make WordPress Slack.

    Agenda

    You can check the initial agenda here.

    We have working on the topics contributors prioritized in the last meetings:

    1. Onboarding experience for (new) contributors
    2. WordCamp Handbook with sustainability ideas/guidelines.
    3. WordPress Sustainability Plugin.

    Attendance

    You can find the attendance thread here.

    Next meeting

    We look forward to seeing you next 05-04-2024 12:00 UTC. If you have any suggestions for the next meeting agenda, please, leave a comment on this post.