1. Last Form Notification Email
When the student complete the last feedback form of the course, the Airtable automation “Feedback form3 GRADUATE” gets triggered:
- It updates the “Status” to “Pending Graduation” in the Airtable “Students” table (this also triggers the automation “Update status and start/end date”, that changes the status in the “Student Reports” table for that student too).
- It sends an email to education@wordpressfoundation.org with the subject “Student pending graduation”.
- The admin team share the next steps as schedule here.
2. Review Student and Approve Certificate
After receiving that email:
- We review that every task in the student’s report table is correctly completed.
- We consult with their mentor if something is not clear.
- If everything is ok, we approve their quiz in Sensei so they can get their Certificate following this path:
- Go to Sensei > Gradings
- Insert the name of the course (WordPress Credits) and the name of the lesson (Get your Certificate)
- Find the name of the student in the list.
- Click on the blue button for that student.
- Apply 1 as grading.
- Save.
3. Update Student Status and Notify
After the previous step:
- Find the student in the “Students” table.
- Change their status to “Graduate”.
- The automation “Certificate notice after graduation” is triggered:
- It sends an email to the student, the mentor, and the tutor to let them know the Certificate is ready to download.
- If the tutor email was not provided by the student, the automation “Assign institution email to tutor email if tutor email field empty” will do that: Assign the institution email as tutor email when tutor email field empty, so the institution contact email will be the one to receive the graduate notification.
- The automation “Update status and start/end date” is triggered:
- It changes the status in the “Student Reports” table for that student.
