Past week:

• wireframed speaker & schedule template; kept coding session and Day Of template
• sent out Guidelines Pain Points survey to WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers that missed the email the first time around
• posted about the guidelines survey on WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.
• posted about the meetup.com initiative roadmap on make/events
• posted on Meetups Best Practices on make/events
• worked up final draft for the Mentorships program proposal
• published 20 WordCamp videos
• discussed & started to draw up guidelines for non-WordCamp submissions to WordPress.tv
• approved for planning: 2 WordCamps
• approved budget & put on the schedule: 3 WordCamps

This week:

• form a group to create MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. guidelines
• bring the Mentorships program proposal to the Team Reps to review & approve
• bring the Multi-Event Sponsorship program proposal to the Team Reps to review & approve
• publish some Event Planning Training Materials at plan.wordcamp.org: GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples. vetting checklist, invoice and budget templates, and WordCamp milestones documents
• keep reviewing & publishing WordCamp videos
• continue responding to WordCamp applications and working with WordCamps in planning

#events

Last week:

• ordered stickers from Sticker Giant
• published WordCamps in 2012 post on Central
• gently nudged Events teams that were slow or stuck
• sent new volunteer intros for Events teams
• sent out Guidelines Pain Points survey to 166 WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. organizers
• WordCamp Base Theme Page Templates continued coding Day of Event and Session templates; added 3 new contributors
• posted another Meetup Best Practices post
• WordPress.tv Event Video Moderators reviewed and published 14 WordCamp videos; added 3 new contributors
• drafted a final draft of the Multi-Event Sponsorship Program for the team to look over one last time before it’s proposed to the Team Reps
• approved for planning: 2 WordCamps
• approved budget & put on the schedule: 4 WordCamps

This week:

• form a group to create MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. guidelines
• bring the Mentorships program proposal to the Team Reps to review & approve
• bring the Multi-Event Sponsorship program proposal to the Team Reps to review & approve
• publish some Event Planning Training Materials at plan.wordcamp.org: GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples. vetting checklist, invoice and budget templates, and WordCamp milestones documents
• wireframe speaker & schedule template; keep coding session and Day Of template
• keep reviewing & publishing WordCamp videos
• continue responding to WordCamp applications and working with WordCamps in planning

#events

Past Week(s):

• interviewed 4 WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. applicants
• approved 4 WordCamps for pre-planning
• approved the budgets and dates for 7 WordCamps and put them on the oficial schedule
• weathered/got sandbagged by Caputo/ThemeForest/GPLgate and talked to a lot of people asking questions about GPLGPL GPL is an acronym for GNU Public License. It is the standard license WordPress uses for Open Source licensing https://wordpress.org/about/license/. The GPL is a ‘copyleft’ license https://www.gnu.org/licenses/copyleft.en.html. This means that derivative work can only be distributed under the same license terms. This is in distinction to permissive free software licenses, of which the BSD license and the MIT License are widely used examples. & guidelines
• worked with 10 WordCamps in planning
• reminded subcommittees to post to the Events site
• WordPress.tv Event Video Moderators added 3 new volunteers and set a meeting schedule
• Review WordCamp Guidelines has created a survey for past and present WordCamp organizers to start zeroing in on pain points with the guidelines. They’re trying to start broad and then narrow down into more detailed conversations as their project progresses.
• Review WordCamp Guidelines also had a hangout with Matt about GPL issues and philosophy.
• WordCamp New Organizer Mentorship Program group has created & collectively reviewed a set of documents for the program, including expectations for mentors and mentees, a mentor application, and mentor/mentee feedback forms.
• Event Planning Training Materials group added a couple of volunteers, and is working to get back to a roadmap. I feel this will happen more quickly now that they have more people.
• WordCamp Base Theme Templates group also gained a few members and is working to code up a new sessions template and a “day of” WordCamp template.
• Multi-Event Sponsorship group is really stalled. They just need to find one more meeting time that works for everyone, but things keep falling apart. I’m going to give them one more week to get it together, and if they can’t, then re-form the group.
• Aaron did some Meeetup Best Practices posts that got a lot of participation, yay!
• Andrea ordered some basic stickers for WordCamp swag from Sticker Giant.
• Events groups were asked to move their meetings to #wordpress-events on freenode

Coming week:

• form a group to create MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. guidelines
• launch the Mentorship Program
• send out Guidelines Pain Points survey to WordCamp organizers
• continue coding Day of Event and Session templates
• make another Meetup Best Practices post
• review and publish videos from Phoenix, Nepal, and Vancouver
• publish some Event Planning Training Materials at plan.wordcamp.org: GPL vetting checklist, invoice and budget templates, and WordCamp milestones documents
• continue responding to WordCamp applications and working with WordCamps in planning

#events

Past week:

• Andrea to wrote a year-end post for WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.
• Andrea touched base with the remaining “stalled” subcommittees
• Andrea revisited WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. stickers with Sticker Giant, and shipped buttons to all events on the schedule that don’t already have them.
• WordCamp Victoria was last week
• SVN repository for the WordCamp Base theme has been set up
• WordCamps Birmingham, Calgary, and Orange County were approved for planning.
• WordCamp applicants in Richmond and Fayetteville were asked for a vetting interview.
• Andrea met with with the Review Guidelines, Page Templates, and Mentorship subcommittees.
• Andrea emailed 27 past organizers to get their permission to share contact info with Review Guidelines
• Review Guidelines: when they get their list of people to reach out to, they will send a short survey to a group of past organizers and then follow up with direct interviews once they have the inital data.
• Page Templates: Erick Hitter created a wireframe for a sessions template, and will start coding it up for next week or the week after. Brandon Dove will wireframe his Day Of template for next Tuesday.
• Mentorship: the group has created a list of responsibilities for mentors and mentees and will be working on a Mentor Application, as well as Mentor and Mentee Rating Polls for when the mentorship is complete. We’re still talking over the right environment for the mentorship conversations – private? public?
• wp.tv moderators, event training materials, and multi-event sponsorship have yet to meet in the new year, though the latter will meet next week to complete their project. The former two are ongoing, and probably just need a little new blood.
• WordCamps Phoenix, Paris, and Mexico happen this weekend.

Coming week:

• Andrea to continue working with subcommittees that are on-track, and to set the off-track ones to rights
• OMG order stickers already
• Andrea to interview Richmond VA and Fayetteville WordCamp applicants
• Get Aaron introduced to all the subcommittees
• Review Guidelines will send a short survey to a group of past organizers
• Page Templates will wireframe a Day Of template for next Tuesday
• Mentorship will be working on a Mentor Application, as well as Mentor and Mentee Rating Polls
• Multi-Events Sponsorships will reconvene and create a final proposal

#events

It’s been a seriously long time since my last update; sorry! Mea culpa maxima, for sure.

Past weeks:

• Approved the following WordCamps for planning: Minneapolis, Chicago, Nicaragua, Hamilton, and Nashville
• Approved the budgets for and put the following WordCamps on the schedule: Atlanta, Miami, Melbourne, North Canton, Windsor, and Columbus
• Worked with the following WordCamps on planning: Ottawa, Seattle, Winnipeg, Cluj-Napoca, Pune, Baroda, Jerusalem, Bologna, and Norway
• Published 26 WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. videos
• All subcommittees are fully kicked off; most stalled or paused during the holidays.
• Event Training Materials has a great list of documents that they’re working on collecting or asking organizers to write. I’m working with them to prioritize the list. Andy McIlwain had to resign from this group due to work pressures.
• Multi-Event Sponsorships is almost ready to propose a program; they took a break for the holidays and should be back at it next week.
• The New Organizer Mentorship Program is homing in on a functioning program, which we’ll add as a page on plan.wordcamp.org. In the next two weeks I expect to be able to have a comprehensive plan to have approved by the Team Reps.
• WordCamp Base Theme Page Templates got stuck over the holidays too, but as of this week they’re wireframing Speaker and Session profile templates and a Day Of WordCamp template and should have those ready to review when they meet on Tuesday. This team was hit particularly hard by the holidays, but I’m hoping people will drift back soon; if not, I’ll make another call for volunteers.
• Review WordCamp Guidelines is having a hard time getting a handle on their scope, but is almost ready to start reaching out to past WordCamp organizers for input on the guidelines. I expect that data-gathering phase to start next week.
• WordPress.tv Event Video moderators have a working P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. that they use quite effectively, and though things slowed down over the holidays, they’ve already bounced back and are interested in doing some planning for 2013. They’re really doing a great job.

Coming week:

• Andrea to write a year-end post for WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each.
• Andrea to touch base with the remaining “stalled” subcommittees and help them come up with some target dates for completion
• Andrea to revisit WordCamp stickers and ship buttons to all events on the schedule that don’t already have them.
• WordCamp Victoria is tomorrow, the first on the calendar for 2013, and Phoenix is next weekend. It’s starting again!
• Get WordCamp Base Theme tracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub.https://core.trac.wordpress.org/. opened up for contributors.

A side note: We have a #wordcamp room on irc.freenode.net now – I’m still trying to figure out how to best use this resource so I haven’t publicized it yet. Should we just let people know about it so they can ask WordCamp questions of other WordCamp enthusiasts? Maybe a weekly open forum for organizers to get together to share and commiserate? Or none of the above? 🙂 I’m open to suggestions!

Another side note: The Events group is not listed in the drop-down menu under Get Involved. I can’t remember if this is on purpose or an oversight.

#events

Past week:

• WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Orlando, the last of the year(!), was held on 12/1. They sold out with about 300 attendees and the dev track was very well attended. Anecdotal reports say attendance was about 50/50 gender split, despite the 100% male speaker list.
• The following Events subcommittees were published: New Organizer Mentorship Program, Review WordCamp Guidelines, and WordCamp Base Theme Page Templates.
• Recruited a betaBeta A pre-release of software that is given out to a large group of users to trial under real conditions. Beta versions have gone through alpha testing in-house and are generally fairly close in look, feel and function to the final product; however, design changes often occur as part of the process. tester to design their WordCamp site using TwentyTwelve/Eleven/Ten and test the new wc-post-types pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party: San Diego
• The following groups met for the first time: Review WordCamp Guidelines, WordCamp Base Theme Page Templates, and Multi-event Sponsorship Program
• The following groups scheduled a meeting: New Organizer Mentorship Program
• The WordPress.tv event video management subcommittee published 14 WordCamp videos and approved 18 comments. They also created a Best Practices Wish List on their team P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. as a place to put ideas for improvements that arise when reviewing WordCamp videos.
• WordCamp CentralWordCamp Central Website for all WordCamp activities globally. https://central.wordcamp.org includes a list of upcoming and past camp with links to each. replied to seven new applications: 1 was approved (Milwaukee), 2 were asked for more information, and 4 were asked to start a meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area..

Coming week:

• Hold elections for Team RepTeam Rep A Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. positions.
• Respond to incoming WordCamp organizer applications.
• Order some basic (for now) WordPress stickers printed up and arrange a system for shipping them to WordCamps/Meetups.
• Andrea to crunch some 2012 numbers for the Multi-Event Sponsorship subcommittee to help them create their recommended sponsorship programs.
• Follow up with all 6 active subcommittees and create a schedule for their weekly update posts to the Events site.
• Email all upcoming camps for banner images, etc for their WordCamp Central pages
• Review budgets for Sydney, San Diego, and Seattle (alliteration purely coincidental).

#events