I was asked to post some of the comments I received after I started reaching out to WordCamps concerning the camera kits they will get a few days before their event. Sorry for the length of this post but I wanted to include the majority of responses. Contact was made using the contact page of the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. website, direct email or SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..

I started off each contact with the following:

“Good morning ####, I am a volunteer with WordPress TV. We recently started an outreach program to contact upcoming WordCamps to see if they needed any documentation or advice for the camera kits that will be shipped a few days prior to your event. If we can be of service, please reach out to me or leave a message on the #wptv channel and someone will reply.”

Listed below are some of the response:

####
Great, thanks for letting me know! I’ll pass this on to our AV guy and see what he says.

johnparkinson [12:30 PM]
Thanks ####! If you want to pass this link along: https://plan.wordcamp.org/video/

[12:31 PM]

Will to, thanks!

[2:21 PM]

Hey John, I think we’re good, we are using the same outside contractor as last year.

johnparkinson [2:21 PM]
Thanks Mikel, I thought WCNYC used an outside agency but wanted to offer just incase.

[2:22 PM]

sure glad to know you’ve got our back… 🙂

Hi ####, I am a volunteer with WordPress TV. We recently started to reach out to upcoming WordCamp to see if they needed any help with the camera kits that will be shipped a few days before the event. We have documents and videos available, if needed.

[4:00 PM]

Thanks John! I think we’re okay with the usage (I scored a volunteer who’s great with a/v) :simple_smile:

The main concern is that the camera kits show up with all parts intact. We had one show up last year missing a component and had to forgo filming one of the tracks.

[4:00 PM]

Should I coordinate with you for how many kits we need, where to ship, etc?

johnparkinson [4:03 PM]
For camera kits you need to contact @roseapplemedia. He has been taking care of the camera kits for a few months for US & Canada WordCamps (I think). He is top notch and will help any way he can.

[4:33 PM]

Sweet. Thank you!

johnparkinson [4:55 PM]
Also, if you need video info, there are some docs on plan.wordcamp.org

[5:00 PM]

Awesome – thank you!

[4:24 PM]

Thanks for reaching out! I think we’re good for now on video operations. I’ll pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” you with any questions :simple_smile:

johnparkinson [5:00 PM]
Thanks ####! You can ping me or the #wptv channel and someone will get back with you.

Hi John,

Thanks for reaching out to us.

I do have some questions about videos for WordCamp, can we arrange a call?

Regards…#####

Hi John,
Thank You so much for reaching out! I will reach out to ###### who has volunteered to record again for us this year and have him contact you with any questions. We really appreciate the info. Thanks again!

#outreach, #reach-out, #wptv-connect