WordCamp Europe 2017: The recap

WordCamp Europe (next to WC US) is THE place to be for WordPress fans from all over the world. The yearly event this time happened in Paris on June 15 to 17. It started with a Contributor Day, followed by two days full of great talks.

About 500 people attended Contributor Day and one of the tables was reserved for WordPress.tv. A team of 8 spent most of the day together: @dartiss @foliovision @sanelakurtek @lesleymolecke1 @mazzomaz @stk_jj @mgelves and myself (@casiepa). After a short introduction on where the WPTV team kicks in, some practical sessions and then also discussions were held.

A summary of the day:

  • Some received videos were reviewed, edited and prepared for upload (add intro, compress)
  • Existing tools for video editing were discussed: Handbrake, iMovie, Sony Vegas and FCPX
  • A discussion was tabled on the reach out for new WordCamps: Reach out to organizers before, explain what WPTV does and can do, make sure they link to the WPTV event from their website afterwards.
  • Another great discussion was held on how to recover ‘orphan’ WordCamps, e.g. existing in YouTube but not in WordPress.tv or where no videos were found at all. The team started with Nashik WordCamp and during Contributor Day, the first videos were already uploaded.
  • Some extra thoughts that came up and should be elaborated:
    • Add video links in the handbook to have more visual. For some written texts in the handbook, some videos already exist, so make sure to link them.
    • Get camera kits in Asia and India. To be discussed further if this is feasible.
    • Find a way to add ‘Click here to help WordPress.tv’ below any video. How to improve the way of getting videos and contributors? Both on WordPress.tv as on YouTube.

Mauricio and myself had a great time talking with the rest of the table and are already checking where to stay in Belgrade for the next WordCamp Europe in June 2018!


Community Interview Series

I wanted to let the team know how everything is going with the WordPress Community Interview Series since we are starting a new year.

There have been 35 interviews published since the first 2 on June 16th, 2016. The first few weeks, I was trying to publish 2 interviews per week but it was recommended that I cut back to 1 per week. I quickly agreed because it was very evident that it was going to be difficult to keep that schedule up.

I have been able to have 2 or 3 interviews scheduled in advance and at least 1 video interview in reserve in case anything unexpected happens. For the most part the selection for people to be interviewed has been random. I take a look at recent WordCamps, speakers or organizers, Twitter comments, etc. It has worked fairly well.

One thing that I want to mention, 2 of the published videos were actually a compilation of short Skype calls that I did during Global WordPress Translation Day 2 on November 12th.

Of the 35 interviews, 18 are non US. The map below shows the locations.


As far as my setup, it is very simple and easy to use. I use a MacBook Air with either a Audio Technica AR 2100 or a Blue Snowball. Also, I use earbuds to reduce speaker noise back into the mic. I use the Ecamm application with Skype to record the calls.

For processing the videos I use Screenflow. This app is not very expensive and fairly easy to use. I had a voiceover done using Fiverr which has worked out great. I can insert text, lower thirds, effects, etc.

The Skype calls ‘usually’ last about 15 minutes or so. We talk for a few minutes before I do an introduction just so I get over some nervousness. I am trying to concentrate on cutting out the ummms and ahhhs. The average length is about 10 minutes, although a few have gone almost 20 minutes.

I try to follow a loose format of an introduction, talk about WordCamps, the WordPress Community, anything special the guest might be involved in and then wrap up. This has worked well so far.

That is pretty much it. If anybody has suggestions, please feel free to comment!

Tags on Youtube

Now that we are starting to move videos onto our official WordPress YouTube channel, how should we handle tags? Tags in YT have much more use as navigation that you see in a WordPress site typically, like WPTV.

Edit: Tags may have more use in YT than on WP

To keep this manageable for mods it would need to be a short list, but we do have a few “big buckets” that our videos fall into, such as:

  • Videos targeted at users
  • Vides targeted at core developers
  • Plugin development
  • Theme development
  • Content Marketing/SEO
  • Website Design

Those are a few off of the top of my head. What say you, if you could set a list of tags for this channel, how would you go about it? What kind of naming conventions would you use for consistency. I have no firm ideas here, so I’d love to hear your thoughts and ideas in the comments. And to keep the list reasonable, try to limit yourself to 10 or less “big tags” we can use on YouTube.

WPTV Camera Kit Layout

Just so we are all up-to-date on the camera equipment. This is the current layout for the cases.

We have some kits that have cameras and equipment for two setups.

These cases look like this:


These cases have two containers (one with camera equipment and one with audio equipment), two tripods, gaffers tape and a misc equipment bag (red)

We also have single camera cases.


In each case are containers with pictures and names of the equipment inside.


This container has all the camera equipment.


and another container has all the audio equipment with names and pictures of the equipment.


And inside each case is a list with pictures and names of the misc equipment not listed in the other containers.

Each case has each piece of equipment, in that case, colored coded to make it easier to get the correct equipment back in the correct case.


Examples of color coded equipment.

We also have QR codes on the tripods, the handle mounts and the audio transmitter and receivers.

Scanning the QR code will show a short video for setting up and using each piece of equipment.
(Scan one and give it a try).


88W Wireless Mics


Sunpack Tripods


Mount Brackets


Travel Tripod

And we have instruction sheets for each of the cameras (with a link to the mfg manual at the bottom of each sheet).

Canon Vixia HF R600 Camera

Canon Vixia HF M400 Camera

Canon Vixia HF M300 Camera

We also have Livestream camera equipment but that’s for another post.



WPTV blog: Video highlights for devs from WCEU

For this week (Friday July 15th) our video wrap up post will be focused on recent videos that are of interest to new WordPress users.

As with last week, given that WCEU happened recently and is fresh in everyone’s mind, let’s focus on videos from that camp. There are plenty of sessions to choose from and all are great quality, so what is your favorite WCEU session targeted at developers? Let’s feature it on our blog!

WPTV Team Chat Notes 7/7/2016

We met in Community Slack last week to discuss how things are going on WordPress.tv and here is what we discussed:

  • Incoming WordCamp videos – Working on WC Asheville which will be ready for post production soon. None in the Pending Review
  • Post Production/Publishing – Videos from WC Antwerp are available for editing (claim one here) and WordCamp Asheville will be uploaded soon 30-40 raw video files that will need full editing
  • Outreach – All camps for July have been contacted
  • WPTV Blog – @jwparky and @jerrysarcastic have switched publishing days. John’s second video interview post was published last Friday but he will be switching to every other Tuesday. Also noted that we get a lot of traffic to the blog from the posts that appear in the WordPress Dashboard (Planet WordPress Feed)
  • Captions/Subtitles – New captions submitted by @rianrietveld and @jessicaestes, and it was pointed out we could use a style guide for captions. @jerrysarscastic will add a page for that to the WPTV Moderator Handbook.

Full transcript of the meeting here: https://wordpress.slack.com/archives/wptv/p1467910896001304

Want to join our meeting next week? See the blue box at the top of the page to see when our next meeting is!


WPTV Team Chat Notes: 6/30/2016

We met last Thursday to discuss the state of WPTV for another week. Here is what we talked about:

Incoming WordCamp videos – What is our current status, what are we expecting soon

WCEU and WC Antwerp are uploading to AWS.

Post Production/Publishing – What videos do we have that need post production work. Are there pending videos in WPTV that need out help in publishing? How can the team help?

Will have WC Asheville for post soon. WC Antwerp is trimmed but does not have intro/outro

Outreach – Camps we’ve heard from, camps we may want to reach out to

Camps for the month of July have been contacted

WPTV Blog – What have we posted recently, what are we planning to post*

@johnparkinson in publishing another interview post on Friday continuing a twice-monthly schedule

Subtitling/captioning – do we have new captions to approve this week? New videos that can be captioned?

This is a new weekly agenda item. Lots of interest post WCEU, which is great to see. @casiepa mentioned he is willing to work on a script to convert Youtube caption formats to work with WordPress.tv, and also @extraboy brought it up with the community team while at WCEU.

Starting out, we will ask captioners (captioneers?) to try and complete captions/subs for two videos this week, and report back about how that went, working toward making this a weekly update on the things we are adding captions to. If you only have time to work on captioning one video a week, even a short one, is fine too. Any help would be great!

Full transcript of the meeting here: https://wordpress.slack.com/archives/wptv/p1467306089000639

Want to join our meeting next week? See the blue box at the top of the page to see when our next meeting is!


WPTV Blog – Wrap up post suggestions (and a slight schedule change)

After talking with @jwparky, we decided to swap the days we post on, and the weekly video roundup post will be going out on Fridays now, and the John’s interview posts will be going out on Tuesdays (we’re switching) as this fits both our schedules better.

For this week (Friday July 8th) our video wrap up post will be focused on Recent videos that are of interest to new WordPress users.

Given that WCEU happened recently and is fresh in everyone’s mind, I thought it’d be cool to focus on new user WordCamp sessions from that camp, so with that in mind, what is your favorite WCEU session targeted at new users? Let’s feature it on our blog for everyone to see!

Contributor Day at WCEU 2016 – WordPress TV Team Recap

I was asked by Rocío Valdivia (@_dorsvenabili) to lead WordPress.tv team in the Contributor Day at WCEU this year. How could I say no? I contribute actively to WordPress.tv for exactly one year (since I visited WCEU 2015) and it was a nice occasion for celebrate 🎉

Below are some notes and stories that I collected with the help of various participants during the WCEU 2016 and the Contributor Day. Thank you all!

  • There were 14 people attending, from 19 signed up to the WPTV team through Contributor Day form.
  • I presented my slides, introducing our WPTV team and explained the workflow of producing and publishing videos for WordPress.tv to all the participants in the room.
Olegs Belousovs presenting the WordPress TV team at WordCamp Europe 2016 Contributor Day

Olegs Belousovs presenting the WordPress TV team at WordCamp Europe 2016 Contributor Day

  • We discussed the WordPress video hardware and how to be better on setting it up for WordCamp or WordPress Meetup sessions registration.
  • We discussed the complicated uploading process and it turned out that it discourages people to participate with contributions. I also discussed on this point with Andrew Ozz (@azaozz) during the second day of WordCamp Europe 2016, where I had pleasure to met him thanks to the introduction from Konstantin Kovshenin (@kovshenin). I discovered that Andrew was the developer of uploading functionality on “Submit a video” page some years ago, but actually he is not on this project anymore. He was really nice and available and said that if we need some sort of help on improvements we can ping him. Should we create some ticket maybe? 😛

WordPress TV team at WordCamp Europe 2016 Contributor Day

  • We discussed the responsive design of WordPress.tv, because questions from the people were raised (I know that we are a content management and editing team, but we need a better tools and people who want to visit WPTV form mobile should have a good user experience too!). The state of work and recent posts on this topic are here https://make.wordpress.org/tv/?s=redesign
  • I replied to some questions from Kyung Munneke on WordCamp video/audio management and on where to recruit people for this role. I said to ask for help in the local WordPress Community or local photo/video school and leave the hiring of a video firm as a last resort (this suggestion is also written in the WordCamp Planning Handbook).
  • Leo Tulipan asked questions about the audio equipment to use at Meetups and WordCamps and he and Florian Gottschall were also made some recommendations on an external microphone to attach to your mobile device like this RØDE smartLav+ lavalier microphone. My suggestion for a quality audio registration was to use an external recorder like the Zoom H4n or to attach your laptop directly to a mixer and recording inside Audacity open source software.

WordPress TV team at WordCamp Europe 2016 Contributor Day

  • Florian Gottschall (@floriang) illustrated his video editing plugin (wp-video-editor.com), but we can’t use it on WordPress.tv due the WP.com platform limitations on installing plugins. If you want to help our team with the video post-production and don’t have the right software, you could easily use this plugin for post-production of videos from WordCamps directly in your browser. You can upload a logo, add Intro/Outro and the Audio Mastering is done automatically. Afterwards you receive a ready branded video which you can upload to WordPress TV.
  • Some good guys from Germany (Sven Wagener, Sören Wrede and Florian Gottschall) shared their WordCamp setup experience, gently offered by German Joomla! association. In this blog post you can find all the setup details. I really enjoyed this story and was impressed on the quality and a speed of the WordCamp Nuremberg 2016 videos appeared on WordPress.tv in one week after the event (definitely at the level of a WCEU or WCUS). Really loved this type of collaboration between tech communities!

WordPress TV team at WordCamp Europe 2016 Contributor Day

  • Morten Rand-Hendriksen (@mor10) pointed out that the actual WordPress.tv structure is limiting the contributions to grow and maybe WPTV should be completely a community project? … and I agree! WordPress.tv is hosted on WordPress.com and using the VideoPress service for all the videos and it’s still an Automattic project. WordPress.tv theme was open sourced in meta-environment 9 months ago but still no changes were made. Morten will provide more info when he comes back from vacation and will join one of our meetings.
  • Some questions were made about why just not using only YouTube and embed videos directly in the content. This makes a lot of sense because now we are making a double work of cross-posting the same videos. Michael (@roseapplemedia) wrote something about this idea here but not exactly the same.
  • Lesley Molecke (@eckandgrumble) was interested in subtitling videos after seen the Rian Rietveld (@rianrietveld) talk on WordPress Accessibility team and this Tweet by @mor10 that made her show up to Contributor Day.
The state of subtitles on http://WordPress.tv could use some improvement.

The state of subtitles on http://WordPress.tv could use some improvement.

Source: Morten the Northman (@mor10) June 25, 2016

  • Annette Voelckner (@onthisearth) and another person asked about what types of post-production we happen to do and I explained that mainly are the simplest intro & outro placements and the second ones (more difficult) are with slides to cut-in.
  • Before the Contributor Day I had a discussion with @kovshenin on subtitles file formats and if we can use the YouTube formats (.sbv, .srt & .vtt) directly on WordPress.tv, without converting them to a .ttml through the actual complicated process involving Amara web service. At this point, we are also discouraging people to help due to the complicated workflow and for the lack of updated tools at our disposal. The solution? YouTube subtitling system of course!
  • I left the team before lunch, because I had to return to Torino by car… and the team continued to work on the project and created their versions of a mockups and also made some wireframes for WordPress.tv website redesign, which is not responsive yet. This will be a proposal for the WordPress.tv redesign. We had a lot off discussions on this topic in the past months in Slack and here on P2 and some work was already done. Actually, all the discussions are in freeze mode… some posts on this topic are here https://make.wordpress.org/tv/?s=redesign
A mockup proposal for WordPress.tv website created by the WPTV team at the WordCamp Europe 2016 Contributor Day

A mockup proposal for WordPress.tv website created by the WPTV team at the WordCamp Europe 2016 Contributor Day

Picture by Sven Wagener (@mahype)

  • Some general questions on Slack setup and w.org accounts where made and I pointed people to the right direction.

We have still some unresolved tickets for WordPress.tv project: https://meta.trac.wordpress.org/query?status=accepted&status=assigned&status=new&status=reopened&status=reviewing&component=WordPress.tv&col=id&col=summary&col=component&col=status&col=owner&col=type&col=priority&col=keywords&order=priority

Most of the pictures was taken from the video shooted by Florian Gottschall (@floriang) and his team during WCEU 2016.

I would like to say THANK YOU to the WordCamp Europe 2016 organizers, volunteers, sponsors, attendees and to all the people who showed up on Sunday at the WPTV room 😉
Thanks a lot to Rocío Valdivia (@_dorsvenabili) for pinged me and asked to lead the WordPress TV team at this Contributor Day and to Alex Kirk (@akirk) for tech support during the day.

I was sad that my team members could not come to this WCEU, 🙁 but I’ll try to be at WCUS 2016. 😉

Please, share your thoughts in the comments below and if something is missing from these notes or if I forgot to mention someone please write it.

#contributor-day, #wceu, #wordcamp, #wordcamp-europe

How far we’ve come, how far we have to go

In today’s modchat we talked about what we accomplished in the last year as a team. It’s been pretty amazing to see everyone come together, new faces and old friends alike, to really push this team forward, and boy have we done a lot! Over the last year we have:

  • created a post-processing workflow that helps WordCamps get video to us faster, as well as open up a completely new avenue to contribution that did not exist before
  • improved our outreach to WordCamps, proactively contacting them before and after the event, to offer any any assistance we can, help improve submission quality, and reduce organizer stress
  • increased our reach, by rescuing a forgotten Twitter account, and using it to announce all videos we publish, as well as started work on a YouTube channel to increase our reach and appeal even more.
  • Put a redesign of WPTV on the community’s radar, and gotten the ball rolling for a (greatly needed) new site for WordPress lovers and learners everywhere.

There are of course many other things we did along the way that does not get captured in the above “big 4” but in total, the efforts of this team helped WPTV to reach over 1000 videos published in 2015, an amazing feat!

To do all these things in a year is humbling, and could not happen without your help, so thank you to everyone who pitched in this year. Many hands make light work! 🙂

Where do we go from here?

Another big part of our chat today was talking about 2016, and some of the goals we want to work towards for the upcoming year. Here are some of the things we discussed:

  • Transcoding/storage: Increased usage of Elastic Transcode (Amazon) and S3 storage to make raw files smaller and easier to download/work on after download. We tested this last year, this year we put it into production.
  • Automating AWS – Look for a dev to help us with Amazon’s API for automating tasks like transcoding, and in the meantime find a contributor(s) willing to “own” increased usage of Amazon services for WPTV
  • Captioning – This has been a tough one for us to add to our limited resources, but also a huge need. Currently looking for another community team to “own” this in the short term, around some planned contributor drives early in the year.
  • YouTube – One big way we can help with captioning efforts is to finalize our work on pushing WPTV content to YouTube, which does some heavy lifting with automated captioning (which can later be edited for accuracy.)
  • WPTV contributor drive – Editors (post processing) is our biggest need, so our efforts will be focused on growing that side of our team with an upcoming contributor drive, date TBD. We will need to smooth out our onboading flow to take advantage of this, so a few handbook sprits are in the works!

That’s a pretty good list to get us going for 2016. Thanks again everyone! We have no more scheduled meetings for 2015 (due to the winter holidays) but I hope to see you all again on the first modchat of the year: Thursday January 7th at 17:00 UTC in the #wptv channel in Slack.

Interested in helping out? Why not join us wherever you are in the world. Details are in the blue box at the top of the site!

#goals, #goals-2016, #modchat_notes