WordPress Training Team Contributor Day Process

In July, team training had a large discussion regarding Contributor Days and how we can ensure that there is access to team training volunteer opportunities on these days. This summary of the discussion (written July 21) never made it out of a Google Doc and onto the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/.:

The WordPress Training team has identified a need to be more consistently accessible for potential volunteers who attend contributor days.

On all contributor days, the SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel will be pinged with a reminder notification that the event is happening. We will keep a Google Calendar that is manually curated (though ideally would be automatically pulled from some other source) to keep track of contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. dates. Once a month (meeting TBD) we will review upcoming contributor days and see if any team members is either attending the event or can be available to participate through Slack.

There are three scenarios of how the training team might be represented at a contributor day:

  1. Someone from the team can attend the contributor day.
    • An automated introductory message will appear in the #training Slack channel (though attendees may not see it).
    • Team member introduces team and sets up contributors to make contributions.
  2. Someone from the team can monitor Slack on the contributor day.
    • An automated introductory message will appear in the #training Slack channel.
    • Team member can elect to do a video call with contributor day attendees to introduce the team and current needs for contributions.
    • Team member will be available throughout the day to answer questions and help attendees through Slack.
  3. No one from the team can attend or monitor Slack on the contributor day.
    • An automated introductory message will appear in the #training Slack channel.
    • An additional post on Slack will link to a list of ways to contribute to the training team without having edit access. This list will include instructions on how to make contributions and how to submit these contributions at the conclusion of the contributor day by contacting one or more of the team members on Slack

Initial list of ways people can contribute at contributor days (this list was later expanded in a P2 post):

  • Translating plans
  • Making plans to test plans
  • Writing new lesson plans
  • Checking to confirm that plans are still up to date after new WP releases
  • An ongoing list of little tasks (taking screenshots, e.g.)

Please add any updates to this summary or other thoughts in the comments!

Discussed at September 29, 2015 meeting

#contributor-days

Recap of September 8, 2015 Meeting

  1. Greetings
  2. Recap of last meeting
    1. Key points include that abandoned plans will be reviewed quarterly and our next review will be in November. Also we’ll start using categories and tags on the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. more consistently. New tags will be assigned during team meetings.
  3. Slides
    1. Please take a look at the slides post on the P2 and leave your thoughts in the comments. We need feedback from the team to move forward with this process. Specifically we are looking for ideas of what you think a slide solution NEEDS and DOESNT NEED and specifics if your idea is already there so that we know how to describe/implement the idea. We need a workable list of requirements by the WCUSA meeting in December.
  4. Lesson plans status and questions
    1. @courtneydawn is still working on the Local InstallLocal Install A local install of WordPress is a way to create a staging environment by installing a LAMP or LEMP stack on your local computer. lesson plan.
    2. @mikemueller is still working on the Managing Media lesson plan.
    3. The lesson plan tracking spreadsheet now has correct titles for all of the plans and also has links from the spreadsheet to the plans.
    4. @mikemueller compiled the reviews from lesson plans from the East Bay MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. and details are available in this Google doc: https://docs.google.com/document/d/11oxmPS9LGCLRd_SyjuydoJr0pvZt4Qo8yJw8Y6ZIcXA/edit?usp=sharing. We will review and discuss these items next meeting and make recommendations on what should be changed in the lesson plans.
  5. Testing status and questions
    1. @courtneydawn is testing the child themes lesson plan next week, but the include/enqueue issue needs to be updated. Does anyone have time to make this edit to this plan? Please DM @courtneydawn if you have time.
    2. @kdrewien completed feedback on the four lesson plans she’s tested.
  6. WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. Onboarding
      We want to review the intro language on the blue box to more fully describe the goals of team training.
    1. Our previous conversations regarding Contributor Day Onboarding are summarized here: https://docs.google.com/document/d/1AAjcvs_r2SO6dYc5T47Iok4BeGJ7ZIfALvQuBLvH3zE/edit

#contributor-days, #procedures, #testng

Agenda for September 8, 2015

  1. Greetings
  2. Recap of last meeting
    • Abandoned plans will be reviewed quarterly
    • Next review will be in November
  3. Slides discussion led by @courtneydawn
    • See and comment on the Slides post for progress
    • Pros and cons of several formats were considered.
  4. Lesson plans status and questions
  5. Testing status and questions
  6. WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. Onboarding
  7. Questions

#contributor-days, #slides

Recap of September 1 2015

Slack Log  (Requires SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. login to view. Set one up if you don’t have a Slack account)

  1. Greetings
  2. Recap of last meeting
    • Slides post – leave your comments on this for next week’s meeting
  3. Lesson plans status and questions
  4. Status of abandoned plans
    • Abandoned plans will be reviewed quarterly
    • Next review will be in November
  5. Testing status and questions
  6. Continue review of Getting Started page and Welcome to the WordPress training team box
    • @juliekuehl will review the intro paragraph in the blue box
  7. Lesson plan continuity with WordPress updates
    • Recap of ensuring accurate lesson plans
    • Lesson plans will be considered complete enough to track when they appear on Lesson Plans to Test
    • What will the process be for tracking lesson plans?
      • What can we do now?
        • Volunteers will be asked to provide a recap during team meetings of what lesson plans need to be updated when BetaBeta A pre-release of software that is given out to a large group of users to trial under real conditions. Beta versions have gone through alpha testing in-house and are generally fairly close in look, feel and function to the final product; however, design changes often occur as part of the process. is available, with a final review when the latest version ships.
          • Codex latest version (to be modified per each releaseRelease A release is the distribution of the final version of an application. A software release may be either public or private and generally constitutes the initial or new generation of a new or upgraded application. A release is preceded by the distribution of alpha and then beta versions of the software.)
          • WordPress Blog releases category
        • Updates will be made to the spreadsheet to flag lessons that need content to be updated
        • Contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. attendees can review plans that need to be updated for content
      • What is our ideal goal?  See Request for Content Audit Plugin
  8. Questions

 

#content-audit, #contributor-days

Recap of August 25, 2015

Slack Log  (Requires SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. login to view. Set one up if you don’t have a Slack account)

  1. Greetings
  2. Recap of last meeting
  3. Slides discussion led by @courtneydawn
    • See and comment on the Slides post for progress
    • Pros and cons of several formats were considered.
  4. Use of tags and categories on the P2P2 P2 or O2 is the term people use to refer to the Make WordPress blog. It can be found at https://make.wordpress.org/. are being implemented further. New tags will be assigned during team meetings.
  5. Lesson plans status and questions
    • Spreadsheet regarding claimed and abandoned lessons is current
  6. Testing status and questions
  7. WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. Onboarding
    • Team thoughts on Get Started and blue box on Training page continued from last week
    • Consideration to reword the introductory paragraph on the blue box to present the big picture of the Training team.
    • Tasks for contributors were reviewed
    • Scheduled posts on the P2 to help orient new contributors will be considered. See East Bay Meetup post.
  8. Questions

 

#contributor-days, #slides

Tasks for Team Training Contributors

The training team has recently discussed a number of ways that contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. volunteers can contribute to team training and in the process has started to review the content on the Getting Started page and in the blue box on the make.wordpress.org/training site. This has led to a general discussion with the aim of defining a list of tasks that volunteers can complete to contribute to the training team.

Initial ideas brainstormed at the August 18, 2015 meeting include:

  • create lesson plans
  • test lesson plans
  • audit content for accuracy with the current version of WordPress
  • proofreading
  • stringing plans together for workshops
  • fixing screenshots
  • slide related tasks (eventually)
  • adding time estimates to lessons

Please list any other ideas you have of ways folks could contribute to team training in the comments!

#contributor-days

Agenda for August 25, 2015

  1. Greetings
  2. Recap of last meeting
  3. Slides discussion led by @courtneydawn
    • We have agreed since the beginning of training that slides make sense as part of the lesson plan package.
    • We need slides to illustrate points.
    • We do not want to have to make slides and then update both slides and lesson plans each time.
    • We want slides to have these features:
      • accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility)
      • backwards compatibility
      • reuse
      • minimal learning curve
      • ability to use without internet
      • design consistency between different sets of slides
      • maintainability
      • ease of updates
      • ability to account for different aspect ratio displays
  4. Lesson plans status and questions
  5. Testing status and questions
  6. WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. Onboarding
  7. Questions

Please add any additional agenda items in the comments!

#contributor-days, #slides

Recap of August 4, 2015 Meeting

Slack Log  (Requires SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. login to view. Set one up if you don’t have a Slack account)

  1. Welcome and recap of last meeting
  2. Recap of Slides Meeting
  3. Lesson plans status and questions
  4. Testing status and questions
  5. Status of abandoned plans
    1. Notify @bethsoderberg or @abuango of lesson plans missing from spreadsheet or status of lesson plans assigned to you. Current lesson plans out reviewed by @abuango and confirmations sought.
    2. Discussion to be announced later on what lesson plans could be connected together to conduct workshops.
  6. WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Contributor Days onboarding
  7. Lesson Plan continuity with WordPress updates
    1. When do we start tracking?
      1. Concern about lesson plans not approved but being initially tested matching up with the current version of what instructors and students may be using
    2. How and who will do the updating of content?
    3. Review @juliekuehl’s request for content audit plugin.  Further discussion at August 18th meeting.
  8. Alternate weekly discussions between Slides and Content Audit

#content-audit, #contributor-days, #feedback, #procedures, #slides

Agenda for August 4, 2015

  1. Greetings
  2. Recap of last meeting
  3. Recap of slides meeting
  4. Lesson plans status and questions
  5. Testing status and questions
  6. Status of abandoned plans
  7. WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Contributor Days onboarding
    1. Get Started
  8. Lesson Plan continuity with WordPress updates
    1. When do we start tracking?
    2. How?
  9. Questions

Please add any additional agenda items in the comments!

#contributor-days

Recap of July 28, 2015 Meeting

Slack log (Requires SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. login to view. Set one up if you don’t have a Slack account)

  1. Welcome and recap of last meeting
  2. Lesson plan updates
  3. Testing updates
    • @stephs8919 is testing the WordPress Basics lesson tonight.
    • At the end of the meeting we talked about the possibility of soliciting student feedback when testing lesson plans. Though we generally agreed that student feedback would be useful, we also identified a number of challenges to getting such feedback (added complexity reducing overall feedback submission rates, challenges of automating something, possibility that it might be easier to get feedback from students than presenters)
  4. Slides
    • We decided to table the slides conversation and have a separate meeting to discuss slides this Friday, July 31, at 17:00 UTC.
  5. Review initial Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. process
    • @courtneyengle spoke with #outreach and there was a sense from that team that connecting participants to Slack and the larger “getting started” materials is happening at these contributor days already and that there is nothing extra that we should be doing to make sure that part happens.
    • We should use our Getting Started page to include anything we need for onboarding contributor day contributors.
    • We briefly reconsidered our initial brainstorm and decided that the general ideas behind it still apply, particularly the timed messages on Slack for contributor days.

#contributor-days, #testing