Scheduling an Online Workshop

Hosting an online workshop is a lot of fun! There are some things to remember before you host your very first one. Let’s get started!

Get Access: Apply to be an online workshop Facilitator. Once approved, you can create your first meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area. group!

Create your event on Meetup.com

  1. Use this button to create your Meetup Event:
Note that since this screenshot was taken, the group has been renamed to “Learn WordPress Online Workshops”
  1. Give it a compelling, but descriptive title — you want to make sure you’re reading the audience who will most benefit, so make sure the title is clear enough that interested people will sign up.
  2. Pick a date and time; by default, it’s set to Pacific Standard Time. Please note that if you plan to use a Zoom account to host your online workshop, whatever time zone your Zoom settings are in will be reflected in the sign up.
  3. Pick the duration. These online workshops can last anywhere from half an hour to two hours, but most people generally expect ~45minutes to an hour.
  4. Add a featured imageFeatured image A featured image is the main image used on your blog archive page and is pulled when the post or page is shared on social media. The image can be used to display in widget areas on your site or in a summary list of posts. if possible.
  5. Add a description explaining what the event is about and what people will learn.
  6. Select ‘Make this an Online Event’
  7. Add relevant details, such as a Zoom link, or another online tool you will use to facilitate your event.
  8. Click the red ‘Publish’ button once you’re ready. Don’t forget to click the button to announce your event – this will appear after have hit publish.

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Add your event to the Learn WordPress calendar

All online workshops are also posted on the calendar directly available on Learn WordPress itself: https://learn.wordpress.org/online-workshops/ – after creating your event on Meetup.com you will need to add it to this calendar as well. This requires Editor access to add new events in the Learn WordPress dashboard, so if you can see this page then you have the correct access already. If you cannot see that page then please ask in the #training channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. for assistance.

  1. Click the ‘add new’ button to create a new event.
  2. When adding the event, you only need to fill in the following fields – leave everything else blank:
    • Title – the same as the title on Meetup.com
    • Start Date – this is the date the event is taking place in UTC time (note that this may be different to your local date for the event depending on your UTC offset)
    • Time – the event time in UTC
    • Link – the URLURL A specific web address of a website or web page on the Internet, such as a website’s URL www.wordpress.org of the event on Meetup.com
  3. Leave everything else blank and click ‘Publish’.

Important Note: Make sure not to set the End Date field, as this will cause the meeting not to show up on the calendar.

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