Reviewing Facilitator Applications

When someone applies to be an Online Workshop facilitator they do so from the form on and their application goes into Help Scout. When reviewing online workshop facilitator applications, you need to review the content they would like to facilitate, as well as the person who is applying.

For the vetting process of the individual, follow the same guide as for Faculty Members, except for the requirement of first having a Training Contributor badge. (That is, they do not need the team badge to become a facilitator.) If the applicant has been vetted and approved by the Training Team in the past year, you can refer to the previous vetting notes to approve them, which should save you some time!

For vetting the topic, the only real criteria are:

  1. The content is about WordPress
  2. It is facilitated online

If an application requires more information, reply to them using the “Online Workshop: Request more information” saved reply and modify it to be as specific as you need for the situation. TagTag Tag is one of the pre-defined taxonomies in WordPress. Users can add tags to their WordPress posts along with categories. However, while a category may cover a broad range of topics, tags are smaller in scope and focused to specific topics. Think of them as keywords used for topics discussed in a particular post. the Help Scout ticket with more-info-requested.

If an application must be declined, reply to them using the “Online Workshop: Declined” saved reply and edit it to explain the reason. Tag the Help Scout ticket with ow-declined.

If an application is successful:

  • Tag the Help Scout ticket with ow-accepted.
  • Add a note to the Help Scout ticket with your vetting notes.
  • Add the approved applicant to the Learn WordPress MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on will help you find options in your area. Group as an Event Organizer.
  • Add their information to the Vetted Content Creators spreadsheet.
  • Reply using the “Online Workshop: Accepted” saved reply and provide more information about aspects you particularly liked in their application.

Identifying spam applications

Spam applications typically include text that does not appropriately answer the given questions, lack a valid The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. profile, and/or an invalid email address. When an application vetter comes across a spam application, we recommend tagging the message as spam and closing it out. Also, go to the Feedback page on the Learn WordPress site and mark the response as Spam. If the vetter is unsure of whether or not it is a spam application, don’t hesitate to reach out to a Training Team Representative or Faculty Member for guidance.

If you need any assistance with this process please ask in the #training channel on SlackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at

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