Once an online workshop has wrapped up, please go through the following post-event tasks.
Record attendance
Once you have completed an online workshop, please make sure to update this sheet with the event date, title, link, RSVP number, and actual attendance number. Keeping this up to date ensures that we are tracking accurate numbers of attendance over time.
Upload recording to WordPress.tv
If you have recorded the online workshop (not a requirement for every session) then please upload the video to WordPress.tv. Recordings on Zoom are available at zoom.us/recording if you are logged in to the correct account. From there you can download the video as well as the caption/subtitle file – you will need both of these for WordPress.tv. Please remember to delete the recording files from the cloud after you’ve downloaded them, as there is a limited amount of space available on the account.
Cloud recordings on the shared Zoom account will be automatically deleted after 30 days.
Upload video
You can follow step 1 of this guide for uploading the video to WordPress.tv: https://make.wordpress.org/training/handbook/tutorials/publishing-a-tutorial/#1-submit-your-video-to-wordpress-tv – the only additional item is to also select “Learn WordPress Online Workshops” as a video categoryCategory The ‘category’ taxonomy lets you group posts / content together that share a common bond. Categories are pre-defined and broad ranging..
Upload subtitles
Once the video has been approved you can upload the subtitles. You will need to convert the format from vtt to ttml and then upload the file to WordPress.tv. This guide (steps 5 & 6) will show you how to convert the file and upload it to the video: https://make.wordpress.org/training/handbook/tutorials/tutorial-subtitles-and-transcripts/#5-convert-the-srt-file
Optional: Submit feedback about the experience
How was the experience of facilitating an online workshop? Whether it was your first time, or your tenth time, we’d like to hear from you! Let us know what went well, and if there is anything we could do to make the experience better. We look forward to hearing from you!
