Faculty orientation

Topics

After an application has been reviewed and approved, the next step is to schedule an orientation call. If you are unable to find a compatible time because of conflicting time zones, please reach out to your @faculty-admin teammates to assist.

The orientation call

Orientation calls are a short interview call with the applicant to welcome them and discuss next steps. You can use this template for orientation calls, but all calls should follow the flow outlined below:

  • Introduce yourself & ask the applicant to share a bit about how they got started in WordPress
  • Share an overview of Learn WordPress
  • Share the purpose of the Faculty Program
  • Note the areas of responsibility in which the applicant can be involved
  • Confirm the applicant has read the Faculty Program agreement
  • Share how the Faculty Program interacts with Training Team contributors
  • Share next steps (see “Action items after the call” below for action items)
    • Add member to private Faculty channel in SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. and relevant Faculty Slack group(s)
    • Add access to any sites needed for their role
    • Plus anything else discussed during the meeting

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Action items after the call

After the call, add the new member to the list of Faculty Members. Additional action items will depend on the role(s) they will be contributing to. Please pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” @faculty-admin in Slack if you need assistance with these action items.

All Roles

  • Add member to private #training-faculty channel in Slack.
  • Post a welcome thread in the #training-faculty channel to welcome the new Faculty member. You can follow the below template and tweak it as you like or as necessary. Check this Slack thread (link to private channel) to see the example in action.
Click here to see the template.

Please welcome [new member name] as our newest Faculty member! [New member name] joins us as [Faculty role]. [The new member’s experiences in the WordPress project]. Welcome, [new member name]!”

Under the welcome message, post a thread to remind the new member about these points:

  • Encourage the new member to feel free to ask any questions they have in mind.
  • We have a Faculty Member Getting Started Guide to help them get kicked off in their role, as well as the Faculty Role Guide to help guide them in their work. These are living documents, and we continue to add more information and update these pages as we get feedback from Faculty Members.
  • We have the role-specific onboarding pages (link to the onboarding path that is relevant to the new member’s role). Encourage them to familiarize themselves with this resource, since new contributors to the team will often look to existing Faculty members for guidance.
  • Share to the new member that we like to keep Faculty discussions public by default. For the most part, we communicate in #training . The #training-faculty private channel is generally used for confidential discussions and supporting our fellow Faculty members.
  • Add to role-specific Slack group for focused pings (please ping a Slack Admin in the #meta channel for assistance with this):
    • All faculty members – @faculty
    • Faculty admins – @faculty-admin
    • Content Creators – @faculty-content-creators
    • Editors – @faculty-editors
    • Subject Matter Experts – @faculty-smes
    • Developer squad – @faculty-dev-squad
    • Translation Coordinators – @faculty-translation-coordinators

Content Creator, Editors, Administrators, Translation Coordinators

  • Editor access on WordPress.tv for approving videos and subtitles

Content Creator, Editors, Administrators

Administrators

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