Faculty Orientation Notes Template

You can use the below outline for general guidance for running a faculty orientation. Feel free to copy this outline to your own document in preparation for the orientation, and use it as a reference during the call.

  • Application: [Link to Help Scout ticket]
  • Intro
    • [Your Name]: working as a [Role Name] alongside the Training Team. My role is to [Brief Description of role].
  • An overview of Learn WordPress
    • The WordPress training team helps people learn to use, extend, and contribute to WordPress through synchronous and asynchronous learning as well as downloadable lesson plans for instructors to use in live environments, via learn.wordpress.org.
  • The purpose of the Faculty Program
  • The areas of responsibility in which you will be involved [Read them the short description of the specific role(s) that they will be contributing to].
    • Administrators perform the management and operations work involved in the Training Team and Learn WordPress. This involves things like task and project tracking, facilitating meetings, taking notes in meetings, vetting new applications, managing the Help Scout queue, and anything else that keeps the wheels turning.
    • Content creators are people who contribute new content to Learn WordPress. This can be in the form of lesson plans, tutorials, courses or online workshops. Content creators can write lesson plans, run online workshops, record tutorial videos, write tutorial scripts, edit tutorial videos, or perform any other task related to content creation.
    • Editors assist with editing content created by the content creators. This can mean testing content or editing for accuracy, grammar, instructional effectiveness, accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility), localizability, SEO, or anything else that helps to improve the content that is created.
    • Subject matter experts (SMEs) work with content creators and editors to provide expertise in their relevant subject area to ensure that the content is accurate and complete. Ideally, content creators would work with an SME from the very beginning of the creation process for any piece of new content.
  • Ask for confirmation of the Faculty Program agreement
  • How the Faculty Program interacts with Training Team contributors
    • Provide guidance and mentorship if needed
  • Next steps
    • Add them to all the places (see Action Items below)
    • SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. check-in in 3 weeks, activity monitor monthly, check in in January and July (every 6 months).

Action Items


  • Add to private #training-faculty channel
  • Add to GitHubGitHub WordPress Organization & Learn Content Triage Group
    • You can pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” the #MetaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. team in Slack for help with this.
  • https://make.wordpress.org/training – add as Editor

Content Creator, Editors, Administrators 


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