Project Thread: Retiring the Faculty Program

Project objective

After discussion, the Training team has decided to go forward with retiring the Faculty Program, in order to streamline processes, help the team run more efficiently, and free up people’s time to focus on higher-impact areas. 

Project members

Project lead: @zoonini

Members: the team reps – @piyopiyofox, @digitalchild, @lada7042

Project timeline

Start: July 18, 2024

End: September 12, 2024


The Faculty Program consisted of a group of Training team members who helped establish team processes, catch up on a backlog of tasks, and set up the team for future success. With the team evolving over time, it became evident that many Faculty members were no longer active on the team, many roles were under-used and difficult to recruit for, and the program required time-consuming administrative overhead. In addition, needing to apply to be part of the Faculty program could be seen by contributors as a barrier to doing certain types of work on the team. In addition, the now-established Guide Program serves as a welcoming path for people to get more involved with the team’s activities.


The plan includes:

  • Adding a new area in the handbook, outlining the history of and the Training team. This section will include the names of past team reps and Faculty members, so that folks’ contributions are visible and recognized in the context of the Training team’s history.
  • Shifting the work done by the current Faculty Admin group to a smaller group of administrators, starting with the team reps. Additional admins will be added over time, while the current admin needs of the team are reassessed. We will likely look for Training team members who have made consistent contributions over the last 6-12 months.
  • Updating the handbook to remove the Faculty Program section.

Below is a detailed schedule outlining the tasks to be performed and target completion dates.

If there are any questions about this process, please feel free to drop them in the comments.

Once again, a big thank you to everyone who has been a part of the Faculty Program over the years. Your invaluable help has made the Training team stronger than ever.

2024-07-18Access updates– Update access as needed, including Canvas with login info
– Let people know if any access has been changed
2024-08-08Research & write new handbook page compiling a history of the Training team– Collect names of all past & current team reps and Faculty program members
– Include a general history section 
– Draft page
– Share page with Training team for feedback
– Make revisionsRevisions The WordPress revisions system stores a record of each saved draft or published update. The revision system allows you to see what changes were made in each revision by dragging a slider (or using the Next/Previous buttons). The display indicates what has changed in each revision. as needed
– Publish page
2024-08-15SlackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at updates– Determine what Slack changes are needed
– Archive current Faculty channel
– Review and update Slack bookmarks and pinned channel items in #training and related channels
2024-08-29Process updates– Go through all team processes and make a list of what will need updating, in collaboration with team reps
2024-09-12Handbook updates– Update old handbook pages as needed, based on discovery above. 
– Unpublish pages related to the Faculty Program
– Keep a log of which pages were unpublished, to be included in final project update
2024-09-12Help Scout updates– Go through all Help Scout Saved Replies and update as needed