Recap for Training Team Meeting November 2, 2021

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The agenda for the meeting can be found here

Introductions and Welcome

In attendance: @rkohilakis @arasae @courane01 @azhiyadev @alexstine @onealtr @tantienhime @femkreations @alexstine @amandahdm @peteringersoll @Shanta @kemmy99,

Welcoming the newcomers joining the team (Slack usernames): @gblessylva @phil_webs @docpop @eschiola @Brian Gardner @Sam Toohey @Mohd Umar @Ken Crockett

News

  1. Welcome and Help Scout Wranglers – Notice how I just asked @Hauwa Abashiya to behind the scenes help Kemmy get the recap post started?  Any similar tasks, like providing access to folks even while meetings are running is really helpful.  If you’d like to assist with this work and have been with us for a few meetings now, please do volunteer.
  2. Meeting Note Takers – We ask at most meetings for this help. It is an amazing chance to start learning how to use the team site, connect with other teams, etc.  I love how #marketing plans their note takers in advance. I’d love to see us reach that point as well.
  3. Documentation with Automattic for Faculty Program – From @Hugh Lashbrooke: We need to make some real progress on documenting all of the great work that this team does. I have put together a sheet for tracking which docs we need and what their current status is: https://docs.google.com/spreadsheets/d/1XicSs4YWogmptQgqd1raZSVTQQZ8KTfswfPDKiZwN2A/edit In order to really kickstart this process, we’re going to hold a focused documentation sprint from 10 – 12 November 2021.

   So – what are we currently doing to document all our progress?

 The training team uses monthly sprints to organize what we are working on and what we’ve accomplished. We keep content that we are tracking with checklists of the lifecycle of the process in Trello. (See Ideas and Next Up columns mainly)

You can find an overview of the journey for each content type at:

4. Nominations for Training Team Reps 2022

Each team has one or more representatives (reps). Team reps are responsible for communicating on behalf of their team to other contributor teams. They represent the team, collaborate with other teams, raise, manage and address any issues. This role averages two to five hours per week in team organizational duties.

As a team, we’ve been in a rebuilding phase for the past year significantly. There’s a lot of moving pieces with the team, and we’d love more help. Ideally – the way the team repTeam Rep A Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. rotation works is that one additional person should be in a season of training with the hopes of handing over team rep duties in a rotation.  But also – Covid has done quite a number across all teams for regular contributors.

Interested in learning more? Comment on the post

Meeting Time Changes – EMEA and Americas will meet at 5 PM UTC.

APAC (@hlashbrooke to confirm) Remember next week more time zone changes.  Hauwa is in transition, waiting for the rest of us to change clocks, as she already did. North America: we will resume at the same time next week – meaning… if we started at 12pm today, we start at 12pm next week. After this meeting ends, I’ll go through all the places we show our meeting times and modify them.

Sprint

For those of you that are new here, we are using the Sprint methodology to track our work on a monthly basis.

November Sprint

          Our tasks for November have now been published. This is based on our discussions last week and during this meeting. If there is anything else you need me to add or feel we need to remove, please let me know.

One of the things we want to focus on this month is prepping for 5.9 updates

As well as Preparing Learn content for future WordPress updates

We hit feature freeze for 5.9 in about 1.5 weeks, and will have a more clear picture at that time, and can begin revising content then for 5.9

Important Task for November

The other area that is key this month is reviewing unpublished brand-specific lesson plans against newly published brand guidelines.

So for the branded content on Learn. I’ve broken them down into the following groups.

So for the branded content on Learn. I’ve broken them down into the following groups.

Other Discussions

We do now have a VideoPress hosting plan that affords us to put videos directly into Learn’s Media Library but we don’t have subtitles available for that

Updates and response

Video press Update: Our upload limit is 1Mb right now, which is, ah, putting a damper on actually uploading videos.

@arasaeI’m working on getting that unstuck.

@courane01Noting we have a current #accessibility team rep in the meeting with us – @alexstine

Reminder

A reminder about brands being mentioned: https://learn.wordpress.org/meta/handbook/brand-usage-guidelines/

For things like Popular Plugins – it’s an overview of a few plugins that show up on the popular section at https://wordpress.org/plugins

Also – we were asked as a team to reach out to the companies mentioned to gain approval when these guidelines lived as a post on our team site (during the comments period)

During next week’s documentation process, we need to include how the team does that logistical process

Checks –in

  1. What did you commit to last week?
  2. What did you do?
  3. Any blockers?
  4. What will you do next week?

@arasae:  Re: Courses — I’ve been working out considerations for accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility) and writing those types of things down. That’s in progress.

I can definitely take responsibility for courses. I’m a little unclear on what that looks like, but I can

  1. Finishing my course videos to get this launched.
  2. And they’re finished! …But they’re not uploaded because of the upload limit. I’m going to work to get that fixed. I also made an accidental workshop I might publish on the basics of the media library with common pitfalls.
  3. Upload limit on media files.
  4. This course requires a posts vs. pages workshop. So, this week I am basing on this lesson plan, but focusing on brevity — I am also planning out the QueryLoop lesson plan to vault into a workshop, but that will likely stay a draft through next week. Definitely do that! :slightly_smiling_face:

@courane01 I spent last Friday beginning the work on simultaneously auditing content for future updates and documenting what content we need to revise for 5.9.

https://docs.google.com/spreadsheets/d/1fzRIkGoqYRWNWNLwrKvpX26g1axPDjCIoE3_VV4L5RQ/edit?usp=sharing is where I’m storing what should be updated for now. I’m only 1/3 through lesson plans and haven’t yet touched workshops or courses.

  1. Assisting WP Engine’s contrib day
  2. assisted
  3. Contrib days take off time to do other work, but increases contributors so it’s okay?
  4. blocked Nov 10 – 12 on my calendar to be fully present on Learn for 3 days

@azhiyadev

 Reformatting our Sprint, Get a better handle on GitHubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ issues

  1. Done
  2. Didn’t have time to fully devote to GitHub issues but I’m blocking time out for that
  3. Blocked time for Documentation Sprint and GitHub

@rkohilakis: Working on an outline for a user-based FSE course this week

Open Discussions

@azhiyadev: We’ve had some comments from #marketing regarding our workshop videos https://github.com/wpmarketingteam/Marcomms-Learn-WP/issues/6

@courane01: Those would be good to likely review on the Nov 10-12 sessions too

@azhiyadev:  I’ll add it to our Sprint, in the meantime please feel free to review and comment.

Peteringersoll Let me know if I’m way off base, but with everything on the list, it seems that all of the “What is [specific pluginPlugin A plugin is a piece of software containing a group of functions that can be added to a WordPress website. They can extend functionality or add new features to your WordPress websites. WordPress plugins are written in the PHP programming language and integrate seamlessly with WordPress. These can be free in the WordPress.org Plugin Directory https://wordpress.org/plugins/ or can be cost-based plugin from a third-party]” content could/should be removed.

Response: @azhiyadev: @peteringersoll These plans are basically done and need a review. They were created by the team a while back. Curious why you think they could/should be removed?

@peteringersoll: It just seems full of pitfalls (why “a” and not “b, c, d, e…”) – it feels like recommendations (many of which I personally wouldn’t make). I probably don’t understand what’s already been done, so I’ll take a look.

Response: Courtney  Ah, I can appreciate that.

These are the smallest popular common things

Ex: WordPress doesn’t have a contact form natively

but if we want to do a basic 5-page website, we need to just pick one

Each one is very different, so we went for simplistic in that case

These topics were picked and drafted in 2015 initially

We could pick a different plugin completely if you’re up for re-writing that lesson

@kemmy99::The branded content on Learn that needs vetting, how do you go about it?

Reply: @azhiyadev

:  Check it against the:


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