Recap for Training Team Meeting October 30, 2020

Attendance: @courane01 @webtechpooja @evalese @kafleg @azhiyadev @onealtr @mukesh27 @webcommsat @nalininonstopnewsuk @meher @oglekler

Meeting led by @courane01

Slack timestamp

Introduction and welcome to new contributors and agenda walkthrough.

Team reps

Those currently listed are not active at this time due to the pandemic and career transitions. However, they are available to the team for historical insight and guidance. The team now needs new team reps who function as facilitators. These are not permanent positions, more information on team reps can be found on https://make.wordpress.org/updates/team-reps/

With @courane01 and @azhiyadev present for meetings, cross-team communication, and other work; a vote was cast on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. for them to be listed as team reps. Please cast your vote, results will be announced at the next meeting.

Additional roles

  1. Welcome committee
    • @webtechpooja has volunteered to take on this role, please let the team know if you would like to take on this role.
  2. Meeting note taker
    • @evalese and @onealtr volunteered to take notes. The role will be rotated to ensure that no individual is burdened, please let the team know if you would like to take on this role.
  3. Checking inboxes from forms on Training and Learn websites for new contributors
    • @onealtr and @webtechpooja have volunteered to take on this role, please let the team know if you would like to take on this role.
  4. APAC timezone facilitator
    • @onealtr has volunteered to take on the APAC facilitator role. Kick-off time to be discussed and circulated. Please let the team know if you would like to support this role.

Tracking volunteers and contributions

The current documented process relies heavily on GitHubGitHub GitHub is a website that offers online implementation of git repositories that can can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ PRs however, the long-term roadmap may or may not involve GitHub. At present, GitHub has been turned off.

The value that contributors make to all of .org is deeply valued and the Training team want to continue to recognise those who contribute. Over the next few meetings, the team will brainstorm ideas. 

Audit update

For the past few months, @courane01, @azhiyadev, @jillbinder and @webtechpooja have preliminarily audited all the lesson plans live on Learn.  These plans began in the training team handbook on Make, migrated to GitHub, and again migrated to Learn.

#marketing has put a call out for help. Small chunks of ways you can contribute:

  1. Screenshots contributors – fixing broken images
  2. Code snippets help – proofing and testing
  3. Remove templated post content that has moved to taxonomyTaxonomy A taxonomy is a way to group things together. In WordPress, some common taxonomies are category, link, tag, or post format. https://codex.wordpress.org/Taxonomies#Default_Taxonomies.

Please uncheck the box in the Edit flow when you have fixed any broken images and code snippets, see how to audit lesson plans.

Lesson plans nearly “done”

Medium chunks of ways you can contribute are to spend an hour or two on a single lesson plan to get it to a more complete position. We’ve been using Trello to track things and a few columns before the far right is an ‘Almost Ready’ column. The colour coding indicates what needs to be done.

Once a plan is audited, please move the relevant TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing. card to the correct board.

High-level organization and potentially larger areas of commitment for contribution

The team needs help thinking strategically and future-proofing where possible. One of the current pain points is keeping up with WP updates since leaving GitHub. The post editor tracking tools only work well for comparing past changes. Lesson plans will need to indicate what version of WP they are using eg. 5.4 or 5.5.  What will the workflow look like on revisionsRevisions The WordPress revisions system stores a record of each saved draft or published update. The revision system allows you to see what changes were made in each revision by dragging a slider (or using the Next/Previous buttons). The display indicates what has changed in each revision.? How do we assess the impact?

Slides, what is the best way to manage these moving forward. Videos are making their way to Learn, considerations to including them on lesson plans with means for instructor to download for offline use. Historically, all the material has been built for the Instructor. Lesson plans are their notes and guidance on what to cover, goals, etc. Slides are for people attending – historic links for the team’s decisions on these. Key posts relating to this topic:

  1. https://make.wordpress.org/training/2015/08/25/slides/
  2. https://make.wordpress.org/training/2018/05/10/recap-of-may-10-2018-meeting/#post-10773:~:text=Slides,-have
  3. https://trello.com/c/jpp5ob7t/192-slides
  4. https://make.wordpress.org/training/handbook/guidelines/slides-style-guide/

How does the content stay current, provide instructors and participants/attendees a means to followup to official documentation after the session? Should it be a link to post content or have a taxonomy? How does the team know when docs update and adjust accordingly?

All the topics above will be discussed in more detail at future team meetings. Please consider the implications and impact proposed solutions will have on presenters and participants.