Creating Meeting Notes

One of the ways to become involved in the Marketing Team is to take our weekly notes. Notes are a very import way we communicate with the team itself, the rest of the WordPress community and ultimately the whole world.

This is a great way for new folks to get involved contributing with immediate results and be on their way to earning their marketing badge.

Here’s what you need to know: Here’s what you need to know:

  • One of the Team Reps will post a link to the ongoing Google Doc for that year. It’s public and can be edited by anyone with the link.
  • In the weekly meeting, they will ask if anyone wants to take notes. This is where you can chime in. New people are encouraged to do this.
  • Be sure to include the SlackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at Timestamp at the top of the notes. The Team RepTeam Rep A Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. may have done this for you. The timestamp is light gray next to someone’s slack comment. Right click and it will open up a new window that will show the whole meeting!
  • Because we include the Slack Timestamp, notes do not need to be exhaustive. Hit the main points.
  • Include your The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. username in the bottom “Notes Taken by.”
  • Include the Slack Usernames of those who attended the meeting.
  • Most conversations will reference a TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the team uses for example: card, please provide the link to that card in the notes as part of the summary of that discussion.
  • PingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” one of the Team Reps to publish the notes when you’re finished.

And thank you very much.

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Formatting Formatting

Trello Card Name
Trello Card Link
Task Lead


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Example notes: Example notes:

Navigating TracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub. for New People

@mcdwayne: We are awaiting Design to come back with graphics than I can make.

Dot Org MetaMeta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. Descriptions Part 2

@bridgetwillard: I’ve accepted @jenblogs4u and @Joseph Dickson’s edits. The copy is frozen for now — Jen is going to do her final SEO Edit and then I will proofread. Then we turn it in.

For more examples you can read the blog posts and look for any post marked “Marketing Team Meeting.”

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