Agenda: Global Marketing Team Meeting 23 September 2020

Diary dates and forward planning as at w/c 21 September 2020. This will be updated after the meeting on 23 September.

Next meeting

The next meeting will take place on Wednesday 23 September 2020 at 14:00 UTC in the Global WordPress SlackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at #marketing channel.

If you are reading this agenda on another website and not the, please note that we may not be aware of any responses or offers to contribute you make on other sites. 

If you are reading this from promotion in other Make Teams or are not yet active in the Marketing Team, there are details below of how you can get involved.


In response to feedback, testing and in trying to continue to make contributing more inclusive, we now include:

  • how you can get involved with particular tasks within the agenda on the Marketing blog
  • this and our other measures are aimed at helping people contribute async due to their timezone or other schedules, and for accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). ( during the meeting
  • enable us to cover even more items during the weekly meeting and collaborations
  • provide a clear sign-post for new contributors and those coming back to the team after a break, and highlight the wide range of activities
  • enables other teams to get involved with, support and request help more easily
  • Thanks for all the feedback. Abha

Introductions and review of notes

  1. Welcome
  2. Attendance
    We encourage asynchronous contributions in Slack for the 48 hours after a meeting (until 14:00 UTC on Fridays) to help with different timezones.
  3. A special welcome to new attendees
  4. Link to notes (including a review of draft summaries and actions in the Google document – thanks to @chaion07 and @lmurillom for working on last week’s notes and the actions group for the follow-ups). 
  5. Quick peek in our daily lives

Task, working groups and team celebration

6. Celebration time – let’s celebrate our WordPress Marketing accomplishments! 

This is where we also include highlights from what team members have been doing related to marketing in the WordPress community.

Updates on tasks with deadlines in the next six weeks

7. Diverse speaker training working group promotions for September and October 2020

Update from team member: @nalininonstopnewsuk

Get involved: Can you help amplify the social media promotions? Search #WPDiversity on the WordCamp on TwitterWordCamp Facebook and Make WordPress Marketing Team on LinkedIn, and share the messages. 

8. WordPress Meetups promotions for September and October 2020

Update from team member: @lmurillom

Get involved: You can help amplify the social media promotions by retweeting/ sharing our posts which can be found on the WordPress Marketing Team’s LinkedIn page, and in other channels – search #OnlineWPMeetup . In the future, we will also be using the #OnlineWPMeetupNews to help MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on will help you find options in your area. organizers who have replied to our survey. We will be continuing to work with @HariShankar on this in the community team.

Can you help with this curation and writing task, contact @lmurillom on the main Marketing Slack channel.

9. Sustainability marketing/ promotion to WordCamps and Meetups update

10. WordPress Learn Platform update

11. WordPress releases marketing resources

Brief update on the 0embed and Facebook changes – via @yvettesonneveld

NOTE: more updates on release-related marketing will continue after the meeting at 15:30 UTC, 23 September 2020.

Get involved: do you understand the release process, can easily explain tracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub. tickets or are a developer with a strong interest in marketing and communications? Contact @webcommsat and @oglekler

12. International Day of Translation update

Plans can be found at:

Get involved: additional marketing and communications support is urgently needed to assist polyglots, reply in the Slack thread, below or initially contact @meher In the main marketing or polyglot-events channels.

13. Staying Connected events and activities – latest diary dates

Reminder of shared calendar and how to use it: from @oglekler

Updates on socials from: @meher 


14. Collaboration time

  1. HelpHub recategorization – final marketing feedback – update by @mikerbg
  2. Video conferencing call for those supporting tasks (from 15:15 UTC)
    We will use Google Meet with live captioning if needed, Slack, Make The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. coreCore Core is the set of software required to run WordPress. The Core Development Team builds WordPress. and trac, GitHubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. and Google Docs
    More on our Questions and Answers work to help promote WordPress Releases

Any other business/ awareness of other related Make WordPress tasks

15. AOB 

You can also suggest to one of the team reps by the Monday before the meeting if you have an idea for inclusion at a future meeting.

The meeting will be formally closed at the end of all the collaborations sessions on Wednesday. 

Diary dates

If you need accessibility or language support to participate in any of our work and meetings, please let one of the team reps know in the marketing channel. We are keen to try and help and promote inclusion and diversity in the team.
Monday 21 September 2020, 12pm UTC – Planning and actions meeting, with 10 minute coffee break drop-in for team members who are available.

Tuesday 22 September 2020, 19:00 UTC – WordPress Release 5.6 Marcomms planning meeting – let us (Mary, Yvette and Abha) know if you would like to suggest anything for this meeting of those co-ordinating the marketing.

Thursday 24 September 2020, 19:30 UTC – Virtual Coffee Break on video conferencing. If you need live captioning to participate, please let @oglekler or @marks99 know and we will use an appropriate tool.

Friday 25 September 2020, 12:00 UTC – Learn WordPress marcomms meeting

Friday 25 September 2020, times tbc Translation week update

Monday 28 September 2020, 19:15 UTC: Marketing releases and social media updates and drop-ins translation week marketing

Tuesday 29 September 2020, 19:00 UTC – WordPress Release 5.6 Marcomms planning co-ordinations meeting – let us (Mary, Yvette and Abha) know if you would like to suggest anything for this meeting of those co-ordinating the marketing.

Wednesday 30 September 2020, 14:00 UTC Global Marketing Team Meeting will be devoted to supporting the WordPress Translation week celebrations. Help is needed all day on Wednesday please and for part of the day on Sunday 4 October 2020.

Thursday 1 October 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video. We also hold short coffee breaks on Monday and Tuesday to be inclusive of other timezones when we have enough demand and a team repTeam Rep A Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. is available. These are posted on the marketing channel on Slack. Please feel free to come along. They normally are at the beginning of collaboration sessions.

Staying Connected – advance event dates

Poetry competition now open

  • Entries now open 
  • Closing date – extended to 30 September 2020, 17:00 UTC
  • Minimum two verses (stanzas), maximum four 
  • Can be song lyrics, poem or guzzle
  • Can be in another language accompanied by an English translation
  • Can work on an entry individually or with one other person
  • Fun event

Useful resources