Notes: Global Marketing Team Meeting 2 September 2020


These summary notes focus on key items and actions from the meeting and to assist with an asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

Meeting notes

Each week we have a contributor who has been with us for a while draft notes supported by one of the working groups. This is then worked on further by the wider group by Saturday morning and used to plan follow-ups, report back to linked teams, give feedback, and plan actions by the Monday 11 am UTC meeting.

We now have a rota of volunteers to help with this initial draft. We are increasingly writing our updates for team meetings in such a way that they make it easier to be used in our new system of notes and actions and simply copied to the draft notes.

A big thanks to @maedahbatool for doing last week’s notes. 

How can I help?

You can volunteer to be a note-taker for one of the future meetings. We currently have a rota. Please note that the initial draft is needed by the end of Friday each week.

Welcoming New Contributors and Guests

New Attendees Welcome Thread

Tasks, Working Groups, and Team Celebration


It’s time to celebrate and thank everyone for all their efforts which they’ve done during the last week.

  • WordPress 5.5.1 was released yesterday. Thanks to everyone who was involved and for marketing members who have been taking part in the marcomms, wider marketing and other areas of the release.
  • The July Report for WP Diverse Speaker Workshops
    We’ve been working with #WPDiversity in promoting these workshops and continue to work on social media posts and discussing messaging with the Diverse Speaker Team.
    Follow the hashtag #WPDiversity on Twitter and Facebook and retweet the posts to your networks.
  • A big shout out to @Dijana Muzhdeka for her great work on marketing tasks at the Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of There are many teams that people can participate in, each with a different focus. at Yoast on Friday. It was a pleasure working with you Dijana. She focused on social media preparation for our WordPress Release promotion.
    If your WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more., MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on will help you find options in your area. or organization is planning a WordPress contributor event for staff, come and chat to us about marketing tasks we could plan for you.
  • Thank you to all meetup organizers who are joining and getting their questions answered about their events.
    If you are a meetup organiser please do fill survey form and help us support our efforts with promoting and marketing online meetup events.
  • A huge shoutout to @nalininonstopnewsuk for stepping up and getting the meeting started and going while @webcommsat was scrambling to wrap up helping out contributors.
  • Thanks to everyone who helped out with all the work done on ongoing projects.

Task Updates – deadlines in the next six weeks

HelpHub Recategorization

Update provided by @webcommsat 

Trello Card 

Final comments on the feedback document which @mikerbg has been helping take us through.

The discussion during the meeting was about the place and organization of the newly created Q&A for WordPress 5.5 release. Full discussion

Staying connected and events activities

Poetry Challenge

Slack thread on poetry

This activity raise an interest but most participants was out of time limit, therefore:

New deadline for the poetry / lyrics challenge 24 September 2020. Get your creative energy running. Lots of time now for everyone to take part. Well done again to all who get their poem in for the initial deadline and we will give them a special certificate.

Rules reminder:

  • Minimum two verses (stanzas), maximum four 
  • Can be song lyrics, poem or guzzle
  • Can be in another language accompanied by an English translation
  • Can work on an entry individually or with one other person
  • Fun event

➤ If you want to participate in the Poetry Challenge, please submit the form before 24 September 2020, 17:00 UTC.


Link on the Slack

Well done to everyone who has been contributing across the collaboration session and everyone who has been working for a few hours during the day to work on 5.5, HelpHub and many other tasks. 

➤ Are you an experienced marketer with social media?

If you have experience of researching or writing social media for organizations or brands, we have lots of tasks you can help with. Contact @webcommsat or @meher to get involved.

Next Meeting

Wednesday 9 September 2020, 14:00 UTC, in the Marketing Channel on Make WordPress SlackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at Please check the diary dates for the coming week.

Thank you everyone who has joined, attended, and updated the meeting, or contributed asynchronously in the last few days. 

➤ How to get started?

If you were in the Marketing Team meeting and still don’t know how to get started to contribute to the project, contact @webcommsat (@abhanonstopnewsuk on Slack) to get information about the next New Contributors Onboarding meeting.

Diary dates

Thursday 10 September 2020, 19:30 UTC – Virtual Coffee Break, on video conferencing and Slack for those unable to join on video. 

Thursday 17 September 2020, 17:00 UTC – Around the World quiz organized by @meher and promoting different cultures and countries in the WordPress community. Followed by a short virtual coffee break.

Thursday 24 September 2020, 17:00 UTC — Closing date for Poetry Challenge submission.

Topics on which Marketing Team continue to work

Onboarding video

We made voice over of “Set up a The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. and Slack account for the Make WordPress Channel” videl on Macedonian, Norvegian, Turkish, Russian, English UK, English US, Serbian, German, Spanish (EU), Spanish (LA), Dutch. In progress: Bulgarian voiceover, captions for voiceover in Bagla and Gujarati.

You can participate
If your language isn’t on this list, we need your voice! Let’s make the start of a new contributor’s journey easier. Contact @OGlekler and @marks99 to get involved.

Meetups Social Promotion

We’re promoting #WordPress Meetups that are helping improve understanding of how to use the platform, improve it further and participate in the community. If your Meetup has an event open to a global audience which you want to share, use the #MakeWordPress hashtag #OnlineWPMeetup.

Call for social media writers – Contact @lmurillom to get involved.
Call for a feedback from meetup organizers – If you are a meetup organizer, please fill the survey.

WP Diverse Speaker Workshops promotion

The big work already was done in collaboration between two teams.

Call for social media writers
If you are interested in writing to promote diversity and bring new speakers on the WordPress stage, contact @lmurillom to get involved.

WordPress 5.5 promotion

This task includes: 

  • Q&A for Developers and User for HelpHub
  • Social media campaign
  • Materials for Meetup organizers

Call for technical writers who is staying in a loopLoop The Loop is PHP code used by WordPress to display posts. Using The Loop, WordPress processes each post to be displayed on the current page, and formats it according to how it matches specified criteria within The Loop tags. Any HTML or PHP code in the Loop will be processed on each post. of WordPress development and SEO experience
Contact @webcommsat (@abhanonstopnewsuk on Slack) to get involved.

WPTranslation: International Translation Day 30 September 2020

Call for social media writers and translators
Contact @webcommsat (@abhanonstopnewsuk on Slack) to get involved.