Notes: Global Marketing Team Meeting 19 August 2020

[Updated links]


These summary notes focus on key items and actions from the meeting and to assist with an asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

Meeting notes

Each week we have a contributor who has been with us for a while draft notes supported by one of the working groups. This is then worked on further by the wider group by Saturday morning and used to plan follow-ups, report back to linked teams, give feedback, and plan actions by the Monday 11am UTC meeting.

We now have a rota of volunteers to help with this initial draft. We are increasingly writing our updates for team meetings in such a way that they make it easier to be used in our new system of notes and actions and simply copied to the draft notes.

A big thanks to @lmurillom for doing last week’s notes. 

How can I help?

You can volunteer to be a notetaker for one of the future meetings and join the rota. Please note that the initial draft is needed by the end of Friday each week.

Welcoming New Contributors 

New Attendees Welcome Thread

Tasks, Working Groups, and Team Celebration


Let’s give a shout out to the following folks for all their efforts and time which they have invested in getting the work of the team done.

Task Updates – deadlines in the next six weeks

HelpHub Recategorization

Update provided by @mikerbg (@miker on Slack)

Trello Card

The past few weeks, we have been working on feedback for the Documentation team regarding this post for organizing HelpHub. After a few collaboration sessions, I have this draft document ready for review. 

How can I help?

  • Please review the final draft and leave any suggestions or comments in the doc as suggestions! (Link in Slack)

Online Meetups Marketing Survey and Social Promos

Update provided by @nalininonstopnewsuk

Trello Card 

Nalini has been going through the events for August and September. We urgently need people who are familiar with writing social media for organizations to help and we have some tight deadlines. Slack thread – for volunteers and those who are working on this.

How can I help?

  • If you can help with further promotions of the meetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on will help you find options in your area. survey, please let @meher know.
  • If you are a Meetup organizer, please fill in our survey to help us help you in your marketing
  • If you’re looking for a beginner task or one with a lower time commitment, please help keep the social promos sheet for Online WordPress Meetups updated.

Diverse Speakers Workshops

Update provided by @webcommsat & @lmurillom

Trello Card

@webcommsat, @nalininonstopnewsuk, @yvettesonneveld and @lmurillom have been drafting social media posts and discussing messaging with me and the Diverse Speaker Team. @jillbinder confirmed that the open practice sessions are truly open. Participants do not need to have participated in one of the workshops.

New dates for training and practice sessions can be found in this Google Sheet. Links to Eventbrite will follow.

How can I help?

  • If you have experience writing copy for social media on behalf of brands, please contact @webcommsat and help out.
  • Follow the WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. accounts on Facebook and Twitter. After that, like,comment and share the #WPDiversity posts regularly. Or Search #WPDiversity on the WordCamp on Twitter, WordCamp Facebook, and Make WordPress Marketing Team on LinkedIn, and share the messages.

WordPress 5.5 Release Q&As and Promos

Update provided by @webcommsat 

Trello Card 

Our Q&A working groups get to learn about a particular aspect of WordPress, read up in more detail about it, and take part with other teams on creating useful content for end users. If you have this experience and a corporate, NGO or software background, come and join us.

@yvettesonneveld recommends those involved plan to attend or follow the weekly Dev Chat in the Core channel to your schedule. This will greatly help understanding the project and the way releasing the software happens.

How can I help?

  • We need researchers, devs, marketers, communicators to collaborate on the 5.5 Q&As for nontech users. Please reach out to @webcommsat (@abhanonstopnewsuk on Slack) or @OGlekler if you would like to help.
  • The Meetup promotions regarding the 5.5 release include slides we have been asked for. If anyone else is able to help with this, please reach out to @webcommsat (@abhanonstopnewsuk on Slack) as soon as possible.

Staying Connected events and activities

Update provided by @meher

  • Virtual Coffee Break: Thursday 20 August 2020, 19:30 UTC
  • Poetry competition
    • Entries are now open. We are getting a lot of amazing  write ups from different people.
    • Closing date 31 August 2020, 17:00 UTC
    • Minimum two verses (stanzas), maximum four
    • Can be song lyrics, poem or guzzle
    • Can be in another language accompanied by an English translation
    • Can work on an entry individually or with one other person
    • Submit your entry in this Google Form
  • Fun Social quiz organized by @majaloncar – Wednesday 26 August 2020, 19:00 UTC. Register using this Google Form
  • Around the World quiz organized by @meher – Thursday 17 September 2020, 17:00 UTC, followed by a short virtual coffee break. Register using this Google Form


During the collaboration section of this meeting, participants collaborated on creating and editing social media posts related to the Diverse Speaker Workshops and WordPress 5.5 Q&A’s. Please scroll back up for the notes on these projects. 

Next Meeting

Wednesday 19 August  2020, 2pm UTC, in the Marketing Channel on Make WordPress Slack. Please check the diary dates for the coming week.

Thank you everyone who has joined, attended, and updated the meeting, or contributed asynchronously in the last few days. 

➤ If you were in the Marketing Team meeting and still don’t know how to get started to contribute to the project, contact @yvettesonneveld or @maedahbatool to get information about the next New Contributors Onboarding meeting.