Notes: Global Marketing Team Meeting 20 May 2020

(updated links for accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). ( and link updates)


These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion threads and tasks on Trello after the meeting and send your updates. 

The full meeting discussions on the Marketing team SlackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at

Attended/Participated async

Meeting led by: mikerbg

Meeting notes and follow-up actions: lmurillom, webcommsat 

Attended: mikerbg, michelleames, antialiasfactory, chaion07, yvettesonneveld, webcommsat, MegPhillips91, simonasn, darls, nullbyte, harryjackson1221, oglekler, meher, lmurillom, passoniate, mta1, gkibria69  

Welcoming new contributors

An extra warm welcome for those of you who joined the Marketing channel during the past few days: David Yarde, lunestudio, passoniate, Sagar, Shanae Ullman, Robert Rand, Ioana Rebeca.

Task updates

Onboarding for WCEU 2020  

Here is the onboarding video for both those helping others and for new contributors to go through with others. We also have a new drive where we can add final onboarding video versions. 

Update provided by webcommsat

TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the team uses for example: card:

  • Google Docs: we still need a section on using Docs on mobile, and a short section on using Sheets.  
  • chaion07 has submitted the first version of screen video and screenshots on basics of using Google Sheets and Google Docs collaboratively, and will share a subtitled version.
  • Onboarding videos:
    Russian video: well done to OGlekler for doing the translation into Russian
    Hindi & Gujarati: meher is working with @rahuldsarker to sync the Hindi and Gujarati voice overs with the video.  
    Thanks to marks99 for all he has done pulling this and the other items together, and stepping in to pick up extra work.  
  • Onboarding session volunteers: these sessions for WCEU Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of There are many teams that people can participate in, each with a different focus. attendees start next week. 

How can you help?

  • If you are able to do a voiceover and captions, please let meher and webcommsat know. If you can’t do it for WCEU that’s fine, we can put you on the list for another contributor event version.
  • If you have offered to help out with onboarding new contributors, and have not attended a training session for that yet, please tell yvettesonnenfeld who will then contact you to set up training. 
  • There is still time to add your name in as a volunteer to help with the onboarding sessions.  

Video Marketing task for WCEU 2020 Online Contributor Day

Update provided by webcommsat

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  • Introductions and Google Sheets training have been taking place during the last 10 days.
  • The allocation and rota sheet for this task is in the second tab

How can you help?

  • If you are listed on the Contributor Day allocation sheet for this area, please tell webcommsat if you have not attended one of these sessions or need extra time on the work.

OnlineWPMeetup task for WCEU 2020 Online Contributor Day

Update provided by @webcommsat

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  • Introduction and assistance sessions relating to OnlineWPMeetup tasks have been taking place during the last six weeks. Thanks to everyone who has been working on these or attended.
  • Thanks to @meher for creating the spreadsheet we will use at WCEU and the introductory sessions for drafting the social media posts for identified events.
  • On Contributor Day, we will also be collaborating on a survey associated with the campaign with the help of simonasn.  
  • drewwestcott will be focusing on identifying which Meetups would have a global appeal and could be highlighted by the marketing team, and will advise on explaining developer terminology in the social media posts. 

How can you help?

  • On Friday 22 May 2021, there will be two 40-minute working groups and introduction sessions held at 14:00 UTC and 19:15 UTC. If everyone can do one time, we will only run one session. Please reply here or let Meher know if you will be available as soon as you can.
  • Friday sessions will also be open to team members who have copy-editing experience for organizations including social media, journalism background, or social media experience representing an organization. If you have not already offered to help or be part of the team at WCEU Contributor Day, and this task within the campaign would be suitable for your skillset, let webcommsat know.  

Staying Connected Events and Activities

Update provided by: webcommsat 

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Virtual Coffee Breaks are informal 30-minute coffee break gatherings for contributors to the Global WordPress Marketing team.

  • On Thursday 19:30 UTC, join us for a Coffee Break where drewwestcott, bobbingwide and Terry from the MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on will help you find options in your area. Portsmouth team will be dropping in.   

Collaboration Time

Update provided by: mikerbg

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Request: We are going to be updating our Handbook to make it easier for new contributors to get started in Slack moving forward. We’ll be working out of this document. Ultimately, this will live in the handbook, and the overall goal is to make it easier to get up and running on Slack. While we are obviously focused on the marketing team, this isn’t specific to our group.In this document, we want to lay out the best practices and guidelines. This is especially important as we tackle questions of cross cultural communication and working async with a team.

How can you help?

  • Please jump in and add any perspective or help edit what is currently in the document.
  • If you still have questions about Slack, add them to the document, as you may not be the only one having that question.

Next Meeting

Wednesday 27 May 2020, 15:00 UTC, in the Marketing Channel on Make WordPress Slack. 

Thank you everyone who has joined, attended, and updated the meeting, or contributed asynchronously in the last few days.