Global Marketing Team Meeting Notes 29 April 2020

Updates and response for volunteering queries

These notes have been updated from the version previously shared as the team focuses on preparing for WCEU Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/..

In response to enquiries, our notes and actions from these meetings can be found on the Make.WordPress.org website. We do not control the versions which appear on other sites. We do not receive any comments asking to join in the work which are posted on other sites. If you are reading these notes on other websites, please go to our website and add comments to either the relevant Marketing channel post or contact the team on the SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. channel. Thank you for your interest in the marketing team and we look forward to welcoming you to contributing.

Section links

Task updates and collaboration on WCEU Contributor Day preparation

Supporting members during the pandemic – coffee breaks

Introduction 

These summary notes focus on key items and actions from the meeting and to assist with asynchronous contribution to the Global Marketing Team. For those unable to attend a meeting due to timezone issues, please do join the discussion or add any updates to the threads and tasks on Slack and Trello after the meeting. The notes are taken 48 hours after the meeting to encourage async contributions.

We recognize it is a very difficult time for our members and community. We have included more informal, lighthearted items in our meetings coming from our Virtual Coffee Breaks as a way of supporting the community. In addition, we are providing more detailed notes and actions to help members who are working on or would like to participate in tasks. 

The meeting discussions on the Marketing team Slack can be found at: https://wordpress.slack.com/archives/C0GKJ7TFA/p1588168959168800

Participation

Meeting led by: @webcommsat

Meeting notes and follow-up actions: @chaion07, @webcommsat@yvettesonneveld

Attendance list: @maedahbatool, @harryjackson1221, @yvettesonneveld, @webcommsat, @oglekler, @michelleames, @simonasn, @chaion07, @mikerbg, @dhruvpandya, @antialiasfactory, @darls, @gkibria69, @mta1, @lmurillom

Task updates

WordPress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ updates links

The previous Marketing Team post

WordPress.org project, Quarter 1, 2020 updates

Thanks to the Marketing team reps for working on these updates, and especially to @webcommsat and @yvettesonneveld.

Board project management updates

As part of the review of cards on TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the make.wordpress.com/marketing team uses for example: https://trello.com/b/8UGHVBu8/wp-marketing., we are bringing tasks which require wider action to the team meetings. Thanks to @webcommsat for work reviewing cards during the last few weeks and to task co-ordinators. Please can anyone who has not already replied about their tasks, update the cards in this coming two weeks. 

Blog research and post

Update provided by @harryjackson1221

Trello card: https://trello.com/c/dELGoIP8/317-content-the-open-source-approach-blog-post-holding-title

This task has previously had input from the Marketing Team and requires some further work for sometime now and requires some steps to reach completion. The information can be found in the Trello card. We need to start creating the content. The next step is to review all the background info and create an outline of the post followed by drafting it. We can help showcase how great the Open SourceOpen Source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. community can be.

How can you help?

Comment in suggestion mode in the document. If you are interested in contributing to this project, contact @harryjackson1221

Upcoming Work Group Meetings

The group working on questions for those starting out with plugins and themes have continued to work on this week. Tim will send out a poll for meetings when he is back.

Contributor Events – WCEU 2020 Online Contributor Day

Update provided by @webcommsat

Trello card: https://trello.com/c/1KagUPpT

The Marketing Team has been working hard on the tasks we need to complete for WCEU 2020 Online ContributorDay. We now have a list of sessions for video and Slack onboarding for new contributors and those wanting a fresh look on the tools. You can find the dates here:

So far we have the following signed up to help with onboarding sessions: @webcommsat, @yvettesonneveld, @chaion07 , @timbb , @michelleames, @harryjackson1221, @oglekler, @antialiasfactory, @megphillips91, @maedahbatool, @meher. Update: @lmurillom 

Actions: please let us know if you have confirmed and are not listed above. Please complete the spreadsheet for the slots you will be available to help and the tools which you are familiar with.

Google docs onboarding

For Google docs onboarding for new contributors and existing members who are unfamiliar with the tools or need a refresher, the focus will be:

  • setting up a Google e account or connecting an existing one to Google docs
  • how to use Google docs (basic intro)
  • how to add comments in suggestions mode
  • ways to word suggestions for changes in text can be accepted more easily, can continue to be read by others and for basic accessibilityAccessibility Accessibility (commonly shortened to a11y) refers to the design of products, devices, services, or environments for people with disabilities. The concept of accessible design ensures both “direct access” (i.e. unassisted) and “indirect access” meaning compatibility with a person’s assistive technology (for example, computer screen readers). (https://en.wikipedia.org/wiki/Accessibility)

Google sheets onboarding will focus on the tasks we are working on for WCEU

For Slack

  • downloading and installing the Slack app on the type of device they will be using
  • Setting up your account
  • noting the email address it gives them
  • getting back into slack
  • finding the #marketing channel within the Making WordPress Workspace
  • adding messages to it, using threads
  • finding out if anyone has an accessibility issue for slack and what we will do differently to help them
  • knowing when to add (how to avoid adding general enquiries when a meeting is taking place)
  • Direct Messaging (DM)
  • finding someone on slack including the two or three team reps who will be helping
  • other channels (so that they can find the WCEU channel which will be up on the day)

Without new contributors being onboarded and comfortable with Slack, it will be difficult to get involved with the tasks on the day.

For WordPress.Org Account

  • setting up an account
  • understanding the difference between the main WordPress.org ID profile and the one for using in Support
  • adding info to the profile
  • adding a GravatarGravatar Is an acronym for Globally Recognized Avatar. It is the avatar system managed by WordPress.com, and used within the WordPress software. https://gravatar.com/.
  • logging-in to a WordPress.org account after its creation

For Zoom

  • how to use the Chat
  • how to connect audio and video if anyone is struggling
  • how to ask a question, raise hand function etc
  • how to add a virtual background if they wish to do so

How can you help?

We now urgently need to complete the list of volunteers who will be taking part in the onboarding support at these sessions and those who would be available to help with this at the event itself. We have to give information to WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Europe organizers this week and be really grateful for your responses. So please reach out to @webcommsat and @yvettesonneveld if you would like to assist in the pre-event onboarding sessions.

We need all your support to be able to be inclusive and effective at WordCamp Europe’s online contributor day. Please volunteer to help with the onboarding and thank you to everyone who has already. We will be holding a briefing for all those who will be helping with tasks on the contributor day itself nearer the time.

Virtual Coffee Breaks

Trello Card: https://trello.com/c/Ix7fNA05/334-virtual-coffee-breaks

Thanks to everyone who came along to the different coffee breaks in the last week. Thank you to those who are facilitating, providing video conferencing software or helped with tech queries and signposting.

Lighter things to help the team at this team include a cookery trail and photo montage. We are sharing them in these notes in case they inspire others or in case anyone from other teams would like to take part in these informal, friendly activities at this difficult time.

The session on Thurs 7 May 2020, 19:30 UTC will also focus on talking about WCEU and onboarding information for the marketing team.
The coffee breaks schedule.

Next Meeting

Wednesday 6 May 2020, 15:00 UTC, in the Marketing Channel on Make WordPress Slack.

Thank you everyone who has joined, attended and updated the meeting, or contributed asynchronously in the last few days.