On chats, video chats, recaps and decisions

During the last chat we discussed a number of possible changes to the group chats.
Here is my experience from the Community Chats over the past few years

Chats

Sometimes not a lot of people show up, but consistency is key.

Another tip: we shouldn’t assume everyone is familiar with what we do in any team so we start by making a short intro.
This is what we post, it fits what we do and how we do it.

Hello hello

We’re starting our bi-monthly Community Team chat now – react to this message with your flags so we can see where you’re all from!

For anyone who is joining for the first time (whether active or observing), this is a meeting where community deputies discuss issues that have come up, WordCamps/meetups they are working on, and generally keeping up to date on what is going on in this corner of the WordPress project.

Most contributors on this team are volunteers, but we do have a handful of people who are sponsored to do this work. Ask questions as you have them, but remember we are family-friendly around here.

We might discuss issues when meeting in person, but we make decisions on the community blog :slightly_smiling_face:

Video Chats

It was discussed to add a video call to the regular weekly chat.
The main doubt seems to be how to make the content of those chats available for posterity: Zoom has the option to record video calls and they can be posted on YouTube or WordPress.tv.
I will check if the Community Team has a paid account and will report back.

Chat recaps

Team reps should post chat recaps in the Updates blog.
For the Community Team I post them there (Admittedly quite late) and then post the link to the Updates post in the agenda post in the team blog. See example.
Another solution is cross posting.
Whatever we pick, it would be great to see the hosting-community chat recaps show up in Updates 🙂

Discussions and decisions

The Community Team is operating in full transparency, which means that we discuss in our blog all the issues that come to mind.

We are refining the procedure, also by trying to use titles that make it clear from the start what you are about to read. If it’s a proposal the title will be “Proposal: …”, if it’s an announcement “Announcement:…”, if we need to put a team together for a specific purpose or need help with a task “Volunteers needed:…”, you get the gist.

If action is needed, we set a deadline at the end of the post and mark it as “To Do” through the native O2 functionality. See example.

Finally, when you want to wrap things up – even to say “We couldn’t come to a conclusion but we exhausted the conversation – you can use the “Top Comment” function.
When you click to edit a comment you will see “Edit, Delete, Top Comment”.
This last item will

  • Color the background of the comment in green
  • Show it as a sticky comment on top of the others

This is a great visual way to see where you’re at, when scrolling through the blog. You can also mark the post as “Done” if you want to make super-mega sure that everyone sees it 🙂 See example.
If you don’t see this in the blog, you need to ask Meta to activate it.