Title: Volunteer for a Team Meeting Author: WordPress.org Published: May 8, 2026 Last modified: June 11, 2026 --- # Volunteer for a Team Meeting ## In this article * [Steps](https://make.wordpress.org/handbook/pathways/organize/volunteer-for-a-team-meeting/?output_format=md#steps) * [Contribution checklist](https://make.wordpress.org/handbook/pathways/organize/volunteer-for-a-team-meeting/?output_format=md#contribution-checklist) * [What happens next](https://make.wordpress.org/handbook/pathways/organize/volunteer-for-a-team-meeting/?output_format=md#what-happens-next) * [Help](https://make.wordpress.org/handbook/pathways/organize/volunteer-for-a-team-meeting/?output_format=md#help) [↑ Back to top](https://make.wordpress.org/handbook/pathways/organize/volunteer-for-a-team-meeting/?output_format=md#wp--skip-link--target) Help keep your Make WordPress team running by volunteering to facilitate a meeting or take notes. Most teams need volunteers for these roles every week, and it’s one of the most direct ways to contribute once you’ve joined a team. * **Prerequisite:** Already joined a Make WordPress team and attended at least one of their meetings * **Reference:** [Community Meeting Etiquette](https://learn.wordpress.org/course/community-meeting-etiquette/)— Learn WordPress course * **Connect:** Join the SlackSlack Slack is a Collaborative Group Chat Platform [https://slack.com/](https://slack.com/). The WordPress community has its own Slack Channel at [https://make.wordpress.org/chat/](https://make.wordpress.org/chat/) channel for your Make team. The [Make WordPress teams page](https://make.wordpress.org/) lists each team’s channel and their next scheduled meeting time ## 󠀁[Steps](https://make.wordpress.org/handbook/pathways/organize/volunteer-for-a-team-meeting/?output_format=md#steps)󠁿 1. **Attend a meeting as a participant.** Get a feel for the format, the agenda structure, and how the facilitator and note-taker work together. Read a few published meeting notes on your team’s blog to understand what the output looks like. 2. **Volunteer when the call goes out.** Most teams ask for volunteers to take notes or facilitate at some point during the meeting. Offer to help with whichever role you’re comfortable with. Note-taking is a good first step if you’re new to the team. 3. **Confirm the process with your team.** Each team handles meetings differently. Check with a team repTeam Rep A Team Rep is a person who represents the Make WordPress team to the rest of the project, make sure issues are raised and addressed as needed, and coordinates cross-team efforts. about how they publish agendas and notes. Some teams want a blog post on their Make site, others have different formats. If your team uses Slack Huddles, the auto-generated notes can be a useful starting point, but they should always be reviewed for accuracy. 4. **Publish the agenda or notes.** Depending on your role, publish the agenda before the meeting or the notes after it on your team’s Make blog. If you don’t have blog access, ask a team rep to help. ## 󠀁[Contribution checklist](https://make.wordpress.org/handbook/pathways/organize/volunteer-for-a-team-meeting/?output_format=md#contribution-checklist)󠁿 * Attended at least one meeting and read published meeting notes for your team * Volunteered to take notes or facilitate * Agenda or meeting notes published in the format your team uses ## 󠀁[What happens next](https://make.wordpress.org/handbook/pathways/organize/volunteer-for-a-team-meeting/?output_format=md#what-happens-next)󠁿 Most teams need facilitators and note-takers every week, so there’s always an opportunity to do it again. As you take on these roles more often, you’ll build a deeper understanding of your team’s projects and priorities. Some teams rotate the role regularly; others rely on whoever volunteers. ## 󠀁[Help](https://make.wordpress.org/handbook/pathways/organize/volunteer-for-a-team-meeting/?output_format=md#help)󠁿 Stuck? Check the [getting help guide](https://make.wordpress.org/handbook/pathways/before-you-begin/#getting-help), then ask in your team’s Slack channel. **Further reading:** – [Make WordPress meetings calendar](https://make.wordpress.org/meetings/)— meeting times across all teams – [Facilitating weekly meetings (Docs team)](https://make.wordpress.org/docs/handbook/workflows/facilitating-weekly-meetings/)— detailed example of how one team handles facilitation and notes – [Hosting Training Team Meetings](https://make.wordpress.org/training/handbook/training-team-how-to-guides/hosting-training-team-meetings/)— covers both team meetings and coffee hours – [How to Write Meeting Agendas and Recap Posts](https://make.wordpress.org/training/handbook/training-team-how-to-guides/how-to-write-a-meeting-agenda-or-recap/)– [Writing in the WordPress Voice](https://learn.wordpress.org/course/writing-in-the-wordpress-voice/)— for writing clear meeting notes Organize Intermediate task New here? 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