Milana Cap 4:05 pm on November 4, 2025
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Summary of Docs Team meeting November 4, 2025

Housekeeping

Find the complete Transcript of the meeting on Slack.

Next meeting:

1. Meeting Time Confusion

  • The meeting began one hour later than planned due to daylight saving time changes.
  • Action:

2. Contributor Recognition Initiative

  • Discussion focused on improving recognition for contributions and clarifying the process for tracking them.
  • Reference post: Rethinking Contributor Recognition in Documentation Team.
  • A new contribution form was introduced to capture contributions not recorded anywhere else.
  • Proposal:
    • Contributors to submit their activities every week via the form.
    • Meeting leads will collect and announce the contributions during the meeting.
    • Weekly contributor badges will be issued and announced.
    • Contributions will be gamified: each submission earns points and titles, contributing to a leaderboard.
  • Action:
    • Contributors are asked to submit their contributions via the form.
    • @milana_cap to publish a detailed post explaining the recognition workflow and gamification proposal.

3. Regular vs. Release Contributions (led by @estelaris)

  • Continuing previous discussions around defining regular and release contributions.
  • Regular contributions include:
    • Attending meetings, writing up meeting notes, or leading meetings.
    • Attending contributor days (e.g., WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more., MeetupMeetup All local/regional gatherings that are officially a part of the WordPress world but are not WordCamps are organized through https://www.meetup.com/. A meetup is typically a chance for local WordPress users to get together and share new ideas and seek help from one another. Searching for ‘WordPress’ on meetup.com will help you find options in your area., external events).
    • Submitting issues to update documentation articles.
    • Note: Fixing typos is important but does not count as a regular meaningful contribution.
  • Release contributions refer to tasks related to specific WordPress version releases (e.g., the current 6.9 release). These contributions include:
    • Creating and managing project repositories (e.g., WP 6.9 documentation).
    • Updating articles, submitting new screenshots, reviewing documentation.
    • For developer docs, interacting with the release team, ensuring devnotes are documented (though not writing them).
    • Final tasks are done during the release party (see: Documentation process during a major version release).
  • Discussion around devnotes:
    • Currently, responsibilities for devnotes are unclear and need to be revisited after the 6.9 release.
  • Action: Clarify and document the specifics of release contributions after the 6.9 release.

    4. Conclusion & Next Steps

    • Action items:
      • All contributors should submit their contributions using the form on the Docs blog.
      • The team will review feedback and questions over the next week.
      • A follow-up discussion about contributions will take place in the next meeting.
    • Next Meeting:
      • Date: November 11, 2025
      • Time: 14:00 UTC (new time due to daylight saving time).

    #docs, #summary