Summary for Docs Team Meeting: February 10, 2020


@leogermani, @valentinbora, @felipeloureirosantos, @milana_cap, @marcio-zebedeu, @tomf, @chrisvanpatten, @atachibana, @rahmohn, @estelaris, @nullbyte, @bph, @kulsumsiddique, @ibdz, @kartiks16, @passionate, @audrasjb, @themiked, @kenshino, @mkaz, @sukafia

Facilitator: @leogermani
Note taker: @valentinbora

Actionable points

  • @everyone to review and give feedback on the user survey by Feb 12th, 2020.
  • @valentinbora to post DevHub migrationMigration Moving the code, database and media files for a website site from one server to another. Most typically done when changing hosting companies. cross-check code to GitHubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. [update: done]
  • @milana_cap to update workflow for facilitating a meeting by including a step to review prior meeting notes
  • @milana_cap @kenshino to confirm usage of CrowdSignal or another service for hosting the survey
  • @atachibana to coordinate survey review before it goes live
  • @leogermani to review and update the Handbook and welcome box to attract new contributors
  • @leogermani to reach out to the #meta team to ask for stats to help highlight how important, popular and relevant docs are, as well as stats to support the survey (most viewed pages, devices used, referrals, searches etc.)

Next meeting

Monday, February 17, 2020, 15:00 UTC on SlackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at #docs (follow here)

Codex to DevHub migration

For context, please see the Codex to DevHub migration sheet.

@leogermani asked @atachibana about updated metrics regarding migration to DevHub

@valentinbora updated the team about a quick tool he’s written to cross-check migration status for Functions as he found quite a few pages out of sync in the Sheet vs. their actual live status. Before automated corrections there were 480/1069 Functions done (44.9%), after corrections we’ve won some and lost some, tallying to 374/1069 (35%)

@milana_cap (zzap) requested access to the code and @valentinbora promised to push it to GitHub. [update: done]

HelpHub (User Docs) Survey

Please check the survey and give feedback

everyone’s opinion matters

@leogermani reminded everyone that the purpose of the survey is to learn: “How complete is our documentation and how can we improve our user docs?”

@themiked considered the survey to be asking some questions that could be inferred by statistics instead

@mkaz asked whether the survey was to be taken from a user’s or a developer’s standpoint. @leogermani clarified that it’s both

@themiked mentioned that the question “How complete is our documentation” is a difficult one to answer for end-users but we could still give it a try

@leogermani encouraged feedback for the survey to go to the p2 post linked above in order to have it all in one place but would like to hear from @bph in terms of the roadmap for the survey, with WordCamp Asia in mind.

Comments for the survey should be added by February 12th in order to prepare the survey well enough in advance before WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Asia happening on February 21st, 2020.

@mkaz considers open ended questions to be difficult for end-users to answer and is wondering whether end-users get their answers from official documentation or elsewhere

@bph, @leogermani, @milana_cap discussed where to publish the survey, be it CrowdSignal or Pollbuddy vs. Google Forms. @kenshino should have something to say about that

@kenshino @milana_cap agreed to first focus on gathering the right questions to survey for before February 12th

@felipeloureirosantos suggested the open-source LimeSurvey as a tool

@milana_cap offered to review CrowdSignal as a tool for the survey per @kenshino‘s request

Docs presence at WordCamp Asia

@milana_cap and @atachibana will lead the Docs table at WordCamp Asia 2020

@leogermani would like to attract more people to contribute to Docs and wants to review the Welcome box on the handbook page and bring documentation up to date to make it easier for newcomers.

@atachibana mentioned @estelaris‘ suggestion to reorganize the documentation tree with categories and subcategories.

@valentinbora suggested reviewing barriers to entry alongside motivational efforts for new contributors

Docs contributor and team badges

@milana_cap shared her work in progress document for criteria on obtaining docs badges.

@kenshino suggested to simplify the docs badge tracking Sheet to just two tabs. Any project leads can add contributors and they’ll be awarded a badge without question. 

Open Floor

@valentinbora posted some tickets regarding DevHub and Explanation post types to help with Codex to DevHub migration (see more)

@leogermani @milana_cap mentioned @netweb was working on making it easier for setting up a local HelpHub environment for new code contributors to join in

@sukafia would like to know how to suggest edits to the HelpHub (user documentation) and @milana_cap suggested to ask in the #docs channel directly on Slack

@felipeloureirosantos posted an update regarding Brazilian Portuguese (pt_BR) docs. They have 5 new translated pages, 1 page in progress and a new contributor over the past week

@leogermani and @valentinbora conferred about the migration process, specifically that there’s little room for automation regarding redirection, but the redirect itself could be taken care of by an automated script once marked Ready for redirect