Weekly meeting: taking notes

The following people rotate each week to take notes.

  • @chaion07
  • @kellychoffman
  • @estelaris
  • @ashiquzzaman
  • @hedgefield

Rota for note taking happens in the order listed above, if someone taking notes is unable to make a week they can swap with someone else.


It’s a good idea before you step into taking notes to both have the agenda to hand and a Google doc ready. Google is suggested as it can be shared with everyone, really the document application is your choice but be sure to have a shareable format outside of your summary post.

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Taking notes

Here are some tips when taking notes:

  • Right at the start take a link to the opening as this will be reported in your notes: “Read the meeting transcript in the SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. archives. *(A Slack account is required*”
  • Don’t worry about keeping up, you can always scroll back through the conversation.
  • If there is anything shared you would like clarification on for notes, mention in meeting.
  • Don’t try and take every single comment, your notes are a summary not a transcript.

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Writing the note summary post

Once you have the notes, it’s now time to write up those in a summary post. There is a range of examples you can follow.

  • Think about the structure of the meeting, your post should flow using headings to focus.
  • At the start link to the agenda and the archive if possible from Slack.
  • Create the post in make.wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org//design and save as draft.
  • Before you post make sure all usernames linked are correct to profiles.
  • Make sure to tag your post with #meeting-notes.
  • Before you post, share with someone else that takes notes as a check.
  • If possible post your notes within 24 hours of the meeting.

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