Weekly meeting notes

The following people rotate each week to take notes.

  • @adampickering
  • @nrqsnchz
  • @estelaris
  • @joshuawold
  • @hedgefield

Rota for note taking happens in the order listed above, if someone taking notes is unable to make a week they can swap with someone else.


It’s a good idea before you step into taking notes to both have the agenda to hand and a Google doc ready. Google is suggested as it can be shared with everyone, really the document application is your choice but be sure to have a shareable format outside of your summary post.

Taking notes Taking notes

Here are some tips when taking notes:

  • Right at the start take a link to the opening as this will be reported in your notes: “Read the meeting transcript in the Slack archives. *(A Slack account is required*”
  • Don’t worry about keeping up, you can always scroll back through the conversation.
  • If there is anything shared you would like clarification on for notes, mention in meeting.
  • Don’t try and take every single comment, your notes are a summary not a transcript.

Top ↑

Writing the note summary post Writing the note summary post

Once you have the notes, it’s now time to write up those in a summary post. There is a range of examples you can follow.

  • Think about the structure of the meeting, your post should flow using headings to focus.
  • At the start link to the agenda and the archive if possible from Slack.
  • Create the post in make.wordpress.org/design and save as draft.
  • Before you post make sure all usernames linked are correct to profiles.
  • Make sure to tag your post with #meeting-notes.
  • Before you post, share with someone else that takes notes as a check.
  • If possible post your notes within 24 hours of the meeting.