Weekly meeting agenda

Each weekly meeting needs a schedule posted. The agenda post should be published at least a day before to give time for those in different timezones to comment. The goal of an agenda post is to structure the meeting but also collect topics to add.

Preparation Preparation

Before writing any agenda post, check with other team reps to confirm what this week’s meeting will have as the focus. There is an agenda doc and they should have added to that. Once you have that, it’s time to post.

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Posting the agenda Posting the agenda

  • The following suggested format is useful to copy:

Design meeting agenda for Wednesday <date>

This week’s meeting will be at 19:00 UTC tomorrow in Slack #design.

Here are the suggested topics:

– Housekeeping.

– Updates.

– Calls for help.

– Main topics.

– Open floor.

If there is anything you would like to see added to the agenda, please leave a comment.


  • Make sure to preview before posting.
  • Ensure you also have the #meeting-agenda tag.
  • Post the agenda and make sure before the meeting if you are not facilitating, the person that does knows any agenda items added.