Design meeting notes for July 18, 2018

In this new format we introduced a week ago, we kick off with inbox triage. You can read the full transcript of this meeting on our Slackchannel


Triage inbox

We have one incoming on the TrelloTrello Project management system using the concepts of boards and cards to organize tasks in a sane way. This is what the team uses for example: Board: Create a style guide for future pages based on create a website and recent pages for example ‘Get WordPress’.

: It struck me with all the awesome work @cathibosco1 and others have been doing, we are creating a little design language.

This is really exciting but we haven’t documented it.

@hugobaeta  is willing to share his initial work on Sketch and @jayman is up for documenting this in the handbook, with @cathibosco and new contributor @ninjastar willing to help.

Topic of the week: onboarding

To recap, the idea of focusing on topics is we move projects on by focusing on something larger.

For a few weeks, a few people have been adding their feelings and feedback to a document. It’s not closing so don’t worry you can add even after this.

@karmatosed wants to take some time to discuss what is in the doc.

There are a lot of insights, and we agree on the fact that tracTrac Trac is the place where contributors create issues for bugs or feature requests much like GitHub. is a huge pain point for contributing. Besides, it’s compounded by fact that there are so many different outlets for discussion + work sharing (slackSlack Slack is a Collaborative Group Chat Platform The WordPress community has its own Slack Channel at, trello, make, trac, etc.)

Improving the handbook

The discussion continues and we say improving documentation in the handbook would help.

Therefore we need people to help and review/audit the current content. If you’re in for doing so, you can do so in the Google Spreadsheet we created for this. If you have questions, pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” @boemedia on Slack.

Next steps would be restructure, add new content and improve current information (not necessarily in that order).

Mentorship/buddy system

Besides good documentation we can refer to, the buddy system is still a strong wish, since the mentorship/mutual help is incredibly important. For starting, @karmatosed suggests putting up a mentor/mentee spreadsheet in Google and a handbook page to it for transparency. She also suggests some limits to the buddy system, that you can read about in our Slack meeting. There will be links to this sheet in the grey box as well in the front of the handbook.

Checking the buddy sheet will be part of the weekly design meeting agenda.

Open floor

Last five minutes are dedicated to the open floor. Anything people want to bring to attention? Anything someone need help on? What are people working on?

Cathi Bosco continues to work on the ‘Create a blog’ page and wants participants to understand she’s consolidating, since there are multiple cards on this topic on Trello. Therefore she mentions it again.

@karmatosed closes the meeting and @garusky thanks by saying these discussions about the onboarding gave him more context.

We’d like to thanks everyone participating in this lively meeting and hope to see you next week either at Monday’s ticket triage or at Wednesday’s weekly design chat.