Log in to https://central.wordcamp.org/wp-admin. Go to the WordCamps section.

WordCamps listing screen

For a repeat WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more., I recommend doing a search on this screen for the last WC in that city and opening that screen in a new tab so you can copy over things like email address, hashtag, Twitter account, etc.

For a new WordCamp, just click on Add New. You will be taken to the Create New WordCamp screen.

CReate New WC screen

Fill in the name with “WordCamp [City]” first. You can leave the description and featured imageFeatured image A featured image is the main image used on your blog archive page and is pulled when the post or page is shared on social media. The image can be used to display in widget areas on your site or in a summary list of posts. blank — the organizer can add those later once they have better idea of their event and have someone to make an image.

Scrolling down, fill in the appropriate information.

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Chances are they don’t have a date yet, so leave that blank. If they got a head start and do know the date, go ahead and fill it in. One-day WordCamps have the same start date and end date.

Enter the city/state/country as appropriate.

Under URL, type in the address for their new WC site. It should follow the format of https://[city].wordcamp.org/[yyyy]. Check the box that says “create site in network” and the site will be automatically created when you save this listing, with the organizer pre-added as an admin.

Under email address, if it is a repeat WC, copy the address from last year. If it is a new one, you’ll need to ask Andrea, Cami, Jen, or Josepha to set up an address for you.

Scrolling down further…
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For a repeat WC, copy the Twitter username and hashtag from the previous listing. For a new one, ask the organizer if they have set one up yet. We recommend #wc[3-letter airport code] as a general rule, but if there is an abbreviation or nickname that locals use that they want to use that’s fine. Just be sure it doesn’t duplicate another city’s code.

Number of attendees is what we will use to send swag and lanyards. Usually this won’t be certain until a venue is locked down, but you can put in the organizer’s early estimate. Just make sure to update this if needed when the venue is finalized.

Enter the organizer’s name, wordpress.orgWordPress.org The community site where WordPress code is created and shared by the users. This is where you can download the source code for WordPress core, plugins and themes as well as the central location for community conversations and organization. https://wordpress.org/ username, and email address. This will add him to the site.

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If you have this information, go ahead and enter it, but you can leave it blank for now if they haven’t decided who will be handling various jobs on the organizing team. (Note that this screen will be changing to include more organizing team roles in the near future.) The shipping address will be given to sponsors in addition to being where swag get sent (at least for right now), so make sure it’s an address the organizer approves for this purpose.

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If a mentorEvent Supporter Event Supporter (formerly Mentor) is someone who has already organised a WordCamp and has time to meet with their assigned mentee every 2 weeks, they talk over where they should be in their timeline, help them to identify their issues, and also identify solutions for their issues. has been assigned, enter that information here. This is up in the air for right now, but hopefully we will get this straightened out soon.

The rest of the form is venue information, which you won’t have until their venue is confirmed.

Go back up to the top and Save as Draft, or Pending if it’s ready to go on the sidebarSidebar A sidebar in WordPress is referred to a widget-ready area used by WordPress themes to display information that is not a part of the main content. It is not always a vertical column on the side. It can be a horizontal rectangle below or above the content area, footer, header, or any where in the theme. on the Upcoming WordCamps page.

Let the orgnizer know the site is ready for their team to start working on it. Logged in, they’ll see instructions:
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Logged out, people will see a Coming Soon page where they can subscribe to the blog or contact the organizers about getting involved:
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The Coming Soon page can be customized with colors and a logo at Settings → Coming Soon.