For conversations that happened during the community team meetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. days after WCSF/summit 2014, notes can be posted here. As groups start work on projects identified in these discussions, please repost notes in a blog post and continue the original discussion so that people who were not at the meetup can weigh in before any decisions are made.
Topics
Community Hub on WordPress.org
Diversity
AfterParties (from Summit Day, not Meetup, but relevant)
Community Hub meeting notes
At the team meetup, a bunch of meetup / camp organisers came together to discuss the need for a community hub and their individual wish list. The following are notes that have been taken.
Jane Bloggs:
- What is near me?
- How do I get involved with my local group?
- What resources / support are out there?
Wish List:
- Map
- Calendar
- Integration with meetup api. ( iain)
- Jan can design the hub
- Ability to filter Filters are one of the two types of Hooks https://codex.wordpress.org/Plugin_API/Hooks. They provide a way for functions to modify data of other functions. They are the counterpart to Actions. Unlike Actions, filters are meant to work in an isolated manner, and should never have side effects such as affecting global variables and output. down next events near you.
- Each group to have a group site that they can use as their main site or as a landing page
- Problems
- new leadership – having a circle org team group with notifications
- rotating point person every 6 number of months.
- RSVP system for attendees to say if they are coming or not
- Waiting List
- Ability for waiting list to reallocate tickets when RSVP gets changed
- Camptix
- Better moderation tools
- Block Block is the abstract term used to describe units of markup that, composed together, form the content or layout of a webpage using the WordPress editor. The idea combines concepts of what in the past may have achieved with shortcodes, custom HTML, and embed discovery into a single consistent API and user experience. by IPs
- If you have been approved before, you can add events – otherwise you have to be approved if you have never ran an event before.
- Spam reporting
- Forums in theory works, but current use of meetup means that users don’t start a discussion on the forums, they do on the event comments.
- Ability to move a discussion to the forums – button.
- Links to twitter / linkd in/ facebook/ social / stuff
- The ability to make notes against other attendees you have met – personal to the person logged in.
- Check-in method – a way to take attendance so that you can see who actually turned up
- Frequency of show ups – rsvp stats
- Tag Tag is one of the pre-defined taxonomies in WordPress. Users can add tags to their WordPress posts along with categories. However, while a category may cover a broad range of topics, tags are smaller in scope and focused to specific topics. Think of them as keywords used for topics discussed in a particular post. the event topics
- Limit the amount of tags – category The 'category' taxonomy lets you group posts / content together that share a common bond. Categories are pre-defined and broad ranging.
- Live stream on air…
- Job board area :
- who’s hiring
- who’s looking.
- How to direct people from MeetUp to the moved locale.
- IRS rules.
- Book Clubs
- Ability to either join a group or follow a group.
- Join – you are an active part of this group
- Follow – for situations like when you are from out of town and want to be a fly on the wall of the group.
- Set radius per group so we know what is *local*
- Network admin stats
- How often a meetup is cancelled
- Members don’t rsvp.
- Members RSVP and then don’t turn up
- Automated emails.
- Hey, how is your group going?
- A list of session / presenters / slide links / mini word camp
- Ability to rate sessions / presenters ( Like Joind.in – maybe integrate with it )
- Ability to suggest topics to talk about or things to do
- Translation for any language to any language for static pages and/ or event listings.
- Discussions in local language
- Points from Japan
- No ticket system.
- Japanese external ticket system.
- Way to tag certain people as the *tumbler* / welcome wagon.
- People tags based on group and allow group to label
- Built in incident reporting system.
- First line incident report which is outside the group power structure.
- Need method to have method to be pushed up the chain.
- Topic wish list voting system
- Have the options between discussion board, comments,
- Built in forms for surveys and meet ups
- Select what topic they are gonna be interested in.
- Notifications settings for users
- Blast email
- Spam laws per country.
- Open rate
- Plurge members – for the group when emails when are being plunge.
- bounce back rate notice on members group page
- Featured events that are non traditional
- Anyone can join a group, don’t have to wait for approval
- Can ask new joiners questions.
- Send me any info of a Meet up X amount of miles away from Y position.
Meta Meta is a term that refers to the inside workings of a group. For us, this is the team that works on internal WordPress sites like WordCamp Central and Make WordPress. team wants a MVP "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia ( minimum viable product "A minimum viable product (MVP) is a product with just enough features to satisfy early customers, and to provide feedback for future product development." - WikiPedia) spec agreed upon by the community.
Roadmap
- Wish list
- Discuss with the general community what they consider important from the wish list
- Create a MVP spec.
- Community review MVP before giving to Meta team to review
- Check what features are available
- Build what features we don’t
- Beta A pre-release of software that is given out to a large group of users to trial under real conditions. Beta versions have gone through alpha testing in-house and are generally fairly close in look, feel and function to the final product; however, design changes often occur as part of the process. testing
- Start inviting everyone
Diversity Discussion
After Party:
- issue of diversity
- recovering acholohic
- sexual assault
- attacks
- religion
- age restrictions
- pregnancy
- after party organisers
- 2 people who don’t drink and sole responsibly of looking after people
- path to redemption
- one year not welcome
- deal with their stuff
- after the one year reviewed
- building a tool to reinforce
- sign in to buy their ticket
- are your attendees safe with x person there?
- can the person explain in their own words what happened and why it was inapproiate
- food at a afterparty is a must
- liability
- Happy Hour / Social Hour / Networking Hour instead of a after party
- Mocktails – attention and same money on the non alcoholic
Diversity
- diversity workshop kit
- speaking at a work camp talk at the meet up
- tech mix up
- ada intitaive at word camps sessions ally skills workshop
- speaker rota has to be reflective of the population
- be welcoming and inclusive as possible
- if you build it they will come.
- communication pre told them.
- live capturing
- cheaper than ASL by a third
- 122cm width for walkways
Code of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia
- reward good behaviour
- open source Open Source denotes software for which the original source code is made freely available and may be redistributed and modified. Open Source **must be** delivered via a licensing model, see GPL. bridge
- need a update
- community expectations:
- review all project COC
- get the best of
- 100 COC and then a FAQ style thing.
- maybe having a longer version
- incident report.
- report of what to do when someone reports to you ( public private)
- persn is comfortable and feel safe. don’t pressure them
- Find a cheparon
- talk to the org committee
- incident report form
- dos and don’t. list on the form
- if a person is a organiser, there is someone else to report to.
- on the COC page, there is a page.
- mention this is on the opening remark – wording is important
- opening remarks scripts
After Parties
Topic suggested by Dee Teal, on WCSF14 Summit Monday.
Dicussion notes as follows:
- Liability – Who is liable for what happens at the event?
- Cultural differences to consider
- responsibility
- Organisers set to creating the right atmosphere & setting the tone.
- How to deal with drunks/ inappropriate people
- Discuss on how to decide on the action to take before event with Org. team
- To encourage younger coders, we need to consider social events that are young coder friendly. If socializing is part of the event, and the event is meant to inclusive…
- how do we deal with this?
- age limit stops age restrictions
- Encourage events that have alcohol to not focus on that fact.
- Addressing issues as it happens
- how do you facilitate it
- follow through
- if someone gets removed, how do they redeem themselves?
- Speaker dinners, sponsor parties
- speakers getting drunk.
- unofficial after party – completely removed liability
- two drink tickets – limit liability
- Environments is key.
- get a space so that its less about alcohol and more about the event
- Pick locations which have ping The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” pong tables etc which help to divert the attention.
- Try and find a location which you can have a busy and a more chilled area. / breakout spaces.
- try different location like restaurants, workers offices, spaces. music playing that was low key.
- Things to do / fun committee.
- Bring in board games / electronic games which are simple to play and anyone can enjoy
- submit something artistic.
- lego table
- cake competition.
- intimate areas.
- shuffle board
- photo booths
- quizzes
- wordpress games
- wordpress type cards against wordpress.com An online implementation of WordPress code that lets you immediately access a new WordPress environment to publish your content. WordPress.com is a private company owned by Automattic that hosts the largest multisite in the world. This is arguably the best place to start blogging if you have never touched WordPress before. https://wordpress.com/
- Guitar Hero
- music jams
- after party
- Nidhogg
- Function Bingo
- Ping Pong
- Bowling
- Arcade Machines
- showing off talents thats are not to do with WordPress.
- education and being upfront explain what the expiation.
- speakers code of conduct
- remember you are representing the group.
- speaker dinner
- WC Sofia speakers are local people so there is less emphasis on networking
- WCEU WordCamp Europe. The European flagship WordCamp event. is completely different – it was a wild time.
- Organisers should be responsible
- Ends at a particular time.
- Legally who is in charge and when does it end?
- when the space time runs out
- when the bar tab ends
- Australia. – they need to attend a legal responsibility course.
- Ticketing system for drinks or have no drinks?
- have a open bar when you have lot of internationals people, complications of language barriers, and bar tender issues and annoying.
- be prepared of people abusing an open bar – but it didn’t happen
- Japan official party, there is some responsibility – official party ends at 10.
- Do you care if someone thinks your party is lame?
- culture of drink, therefore stops people from wanting to go
- Party doesn’t have to be a club/ alcohol establishment.
- After party does matter.
- Big conference, informal contact does make a difference to the experience of being an attendee.
- Needs to be nothing to do with sessions and the main event.
- If you are highlighting the area, communities are very different, culturally people are pre-disposed to help spread the word.
- Bar hopping helped to have fun – the focus was not drinking but rather interesting buildings and culture
- what are we doing wrong, right?
- Formal guidelines of the responsibility before when speakers are talking.
- Encourage moderation.
- How to deal with drunk speakers.
- dealing with the response to drunks.
- Make sure there is food available if you are giving away free alcohol.
- catered after party
- if you have a budget that you are giving away drinks then use some for the budget for the food.
- Rewrite the guidelines
- add stuff to consider if X happened
- FOLLOW THROUGH.
- Be visible as party police – sober
- able to deal with situations.
- Situation : Speaker over did it and unable to talk.
- do you rearrange or do you just say no?
- get a back up speaker, and drop if possible.
- otherwise you, might be able to rearrange.
- or put on a panel.
- Q&A ask anything panel.
- help to build your local community.
- open space.
- games
- no idea who is going to turn up.
- darts tournament
- so fluffy
- organiser being drunk / inappropriate
- people who are more visible need to be held to a higher responisbility
- it should be ok and expected that any organiser who breaks the code of conduct should forced to leave.
- how to make CoC “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia easily accessibly
- make it easier to adhere the code of conduct
- remind people of it