Recap of the Diversity Outreach Speaker Training meeting on Sept 12, 2018

Attending: @jillbinder @miriamgoldman @dianewallace @angelasjin @simo70 @cguntur

Start: https://wordpress.slack.com/archives/C037W5S7X/p1536771695000100

Agenda

  1. Reports from you
  2. Reports from me
  3. Status of our Speaker Roster essay
  4. Doing trainings
  5. Anything else / open discussion

1. Reports from you

@jillbinder: First I’d like to hear about what you’ve been working on, any promotions you’ve done or are planning to do, any trainings you’ve run or are planning on running, anything else related to our team.

@miriamgoldman: I’m getting ready to run a train the trainers session with Larry at the end of the month. I’m also going to be promoting the training, and our group, at WCLAX next week.

Once my workload decreases at the day job, I’m going to run an actual in-person training session here in Ottawa. I have a friend who wants to do it, and there might be other interest.

@jillbinder: Have I or @lswanson shown you the script yet? If not, I’ll send that to you after the meeting.
It makes it easier, as @angelasjin can attest. 😉

@miriamgoldman: Not yet @jillbinder, so sending it along would be great!

@jillbinder: nods It’ll be up in public on the Training site soon, but is not quite yet as far as I know.

@angelasjin: Jill and I did a train the trainers session in late August, which went well! I’d love to do it again 🙂

@jillbinder: Yay @angelasjin! You did so great. In the Training section of this meeting today let’s talk about scheduling you for another one. 🙂

When we talk about the Training section, we can talk about how Angela and I did it. She lead while I watched and jumped in to fill in blanks as needed. Now she’s ready to do on her own (in my opinion……).

But there’s also the option to watch while someone else leads, too. Like @webrite recently did. 🙂 I believe she feels ready to start training too now.

@simo70: I’m organising WCMIL, and I did a “one to one workshop” 🙂

@jillbinder: That sounds great, @simo70 . What is a “one to one workshop” ?

@simo70: I did the workshop for a women that suffers “impostor syndrome”. After a call with me, she sent two applications 🙂

@jillbinder: Wow, @simo70 ! That is fantastic. Also thank you again for running it so many times for full groups, too. You’ve been a star with this.

@dianewallace: I have been talking to WordPress London about doing something, such as a workshop event, with the training – either stand alone or as part of a contributor dayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/.… I just need to do the training myself first!

@jillbinder: Fantastic, @dianewallace. Let’s talk in the Training section about getting you set up for getting trained. 🙂

Great work, everyone. We feel quite on track. I’m feeling pleased.

2. Reports from me

@jillbinder: Speaking of on track, my report starts with numbers. Wooooo numbers.

Our full number of folks who have expressed interest in some fashion: want training, have been trained, have run it with or without training: 45 !!

That actually includes the folks who have run it for more than one group: @sheilagomes and @simo70 in particular have added to that number.

The number who have been trained by us and/or who have felt ready to run it without our help: 32 !

A special mention goes to how many of those folks are members of our team: 14 !

I’m really pleased at our own team’s high participation. Particularly after my recent revelation that that was a priority for us. Also, when @kelliwise  ran a training, a number of those folk joined our team, so they added to our number as well.

The number of times it has been run for MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. or groups that are close enough to Meetups to count towards that number (I’m counting companies sometimes, or MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.-adjacent like WordCamps, BarCamps, etc.): 15
[number edited to reflect a Meetup popping in to the meeting letting us know that they ran one too]

That is the number that I am aware of, but it’s possible it has been run more times than that.

Our goal for the year is 27, so I’m very interested in finding out if there are others that we don’t currently know about and have tracked in our spreadsheet.

As a reminder, we track it in our spreadsheet here:

https://docs.google.com/spreadsheets/d/195OBnYAOIvZNeoOSmginTtwzY8yegWCQWWm4Jf31gik/edit?usp=sharing

Does anyone have ideas on how we could find out who else has run it?

None? I have a couple of ideas for how we could find out if anyone else has run it…. Wondering what your thoughts are on these.

  1. We could ask the Meetups in the next newsletter that goes out. We almost always have an article in it, so we could include it in our article.

(Along with the mention of the Sept 29 Train the Trainers that @miriamgoldman and @lswanson are running.)

2. We can look through all the titles of Meetups that have been run this year and see if any look like they could have been our speaker training…….

Thoughts on these? And/or do they jog other ideas?

@dianewallace: We could ask our local meet ups to tweet/message all their local communities?

@jillbinder: Sure!

For the second idea, looking through the titles of Meetups, would anyone be willing to spend 1-2 hours within the next couple of weeks, before our next meeting, to do this? @andreamiddleton can tell us how to view all the Meetups titles.

@andreamiddleton: It just does it in CSV form only :slightly_smiling_face: and it’s not publicly available yet — lemme know time periods and I can export a report.

Fun fact: between June 1 and Sept 1, our chapter had 1335 meetup events!

@cguntur: I can work on the meetup titles

@angelasjin: I can work with @andreamiddleton on that

@jillbinder: Thanks both! Maybe you can both split it up and do half each?

We can get it in the Meetup newsletter going out later in September, and we can ask our local meetups to tweet/message their local communities asking them. @dianewallace’s idea doubles as a way to promote what we’re doing, too. I like it.

3. Status of our Speaker Roster essay

@jillbinder: I’ve gotten some good feedback from some folks on our team and a group not on our team who found it useful. I just need to finish incorporating the feedback, and then it’s ready to show the larger WordPress community for their feedback.

My goal is to finish it today or tomorrow and post it on the Make Community blog with a deadline of our next meeting.

That way it’ll overlap with the Community meeting a week from tomorrow.
There tends to be more response after posts are announced in that meeting. 🙂

And then in 2 weeks I should be able to incorporate that feedback then and then get it on up in the handbooks.

And then we can announce to everyone everywhere that there is this great resource that they can use. ^_^ #smallgoals

Particularly to our WordPress folks, of course. Tweets, mentioning at WordCamps, putting it into one of the Meetups newsletters, etc.

4. Doing trainings

@jillbinder: I would like to know:

  1. Would you like to run a Train The Trainers coming up? By yourself, as the lead with someone who is trained being your support, or watching/being support while someone else leads?
  2. I’m also interested in: Having you run the workshop for your local community, or even remote communities online.

    Do you have what you need for that?

    Do you need training? (cc @dianewallace)

@dianewallace: If there are any coming up I will sit in, but I should be able to just go through the training on my own tbh. Just need to find the time!

@jillbinder: Sounds good, @dianewallace. You have the option of sitting in on one, or if I haven’t already, I can send you the recording and the script.

@dianewallace: @jillbinder that sounds good – it would be useful to have the recording and the script (I’ll check in case you have already sent it though

@jillbinder: We have one running Sept 29th at 9am Pacific time. That is within an hour of this meeting, so it might work out in your timezone….

(I forget where that time lands in daylight savings time.)
It’s a Saturday.

@jillbinder: I know @angelasjin is happy to run another, so let’s also talk about what would be good timing for that. How about sometime in September or October, Angela?

@angelasjin: I can run one the week of October 15th!

@angelasjin Great! You can either pick a day that works for you in 9am PT, or you can doodle poll the folks in Helpscout who want the training and see what would work for them.

@angelasjin: I’ll reach out to the folks in HS

@jillbinder: Is anyone else either ready to run the Training or the Train the Trainers, or have a question that will help them get set up to do it?

5. Anything else / open discussion

@jillbinder: In our last 2 min, anyone have other questions or items related to our team’s work that they’d like to bring up?

Wonderful. Thanks all for attending. If there is anything, you can always reach me here or in DM afterwards.

I feel great about how we’re doing. Thank you all!

End: https://wordpress.slack.com/archives/C037W5S7X/p1536775277000100

#wpwomenspeak



#wpdiversity

Recap of the Diversity Outreach Speaker Training meeting on Aug 22, 2018

Attending: @jillbinder @angelasjin @andreamiddleton @dianewallace @meher @webrite @cguntur

Start: https://wordpress.slack.com/archives/C037W5S7X/p1534957241000100

Agenda:

  • Reports on what folks are working on
  • Our Trainings coming up
  • MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. newsletter
  • Email follow-ups after workshops
  • Status of our Build a Diverse Speaker Roster doc
  • Workshop timeline
  • And! A new Diversity group is being formed. What that’s about and how we may be coordinating with them.
  • Running our workshop

Reports:

@angelasjin
Seattle held a diversity speaker training meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. about two weeks ago, and we’re planning on making them a more regular occurrence. Next Wednesday, I’ll be doing a train the trainers session with Jill.

@webrite
I’ll be joining you to @angelasjin

@jillbinder
Yay @angelasjin and @webrite! I’m looking forward to that. We have one Meetup signed up so far for that, and I’m expecting more to come in. That is the “Train The Trainers” training for Meetups to run our workshop.

@miriamgoldman
Spoke about our group in her talk at WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Montreal. It was really well received. People were surprised and pleased to learn about all the different ways they could get involved. Nobody asked about our group specifically, but Miriam did highlight it in the talk.

@cguntur
In addition to replying to our HelpScout queue every workday, Chandrika is also now reaching out to the Meetups who would like the training and is coordinating who is taking which training.

@jillbinder: It looks like we have 2 sign ups so far, I think. One for each — Sat the 25th and Wed the 29th.

@dianewallace
I still mean to go through the speaker training – then hopefully be able to help out.

@jillbinder
That would be wonderful, @dianewallace. Let us know if we can support you with that.

@dianewallace and @miriamgoldman
Are on hold on following up with groups after they have run the workshop, waiting for @jillbinder to finalize the goals and questions for that. I will talk about where that project is at in a bit.

Meetup newsletter

We are announcing our two August trainings in the newsletter, in addition to our regular “hey come get training with us” call-out.

@andreamiddleton is hoping to get it out this week, which would be great as it’ll be before our Saturday training.

@larryswanson and @miriamgoldman scheduled running a Sept training later in the month so that we’ll be able to be in the September newsletter for that as well.

Follow ups after Meetups have run our workshop

Currently it feels like we give them a lot of support up until they run it, and then no support after to check in how it went, giving them the chance to give us feedback, etc. Also there are some stats we’d like to collect for a report at the end of the year.

@dianewallace created a great draft, and when I showed it to @andreamiddleton I realized we need to put a lot more thought into the goals of what we are doing with this data.
After the initial convo with Andrea I have been giving it a lot of thought, and now together we are creating the next version of it.

I think it /might/ be close to done, and we’ll be able to start sending it out soon. Possibly! Depends a bit on my client schedule too, as I have been quite swamped this summer and that has delayed some things. It does look like I have some time opening up, so I hope to finish it.

I will keep everyone posted on the status of that.

Building A Diverse Speaker Roster

@tinat started working on a great draft for our “Building A Diverse Speaker Roster” document for the WordPress community at WCEUWCEU WordCamp Europe. The European flagship WordCamp event..
I have done the next draft of it recently, and now @andreamiddleton and I are working on the next version of that.

I think after a bit more work it’ll be ready for feedback from our team.

Workshop timeline

@anchen, one of our Train the Trainers participants, has taken the timeline that Vancouver used to run all 5 modules in 4 hours and has written it up in a format that anyone can use. I need to talk to the #training team to see where would be appropriate to put it in our training.

This timeline is ready for our team’s feedback. Please take a look and let me know any changes you think there should be:

https://slack-files.com/T024MFP4J-FCCJX90AC-50c40a4163

Big Announcement: Global Diversity Working Group

@Laura from Germany is creating and leading a new Global Diversity Working Group.

It’s very exciting stuff!

The concept and how our group will connect with it are still in discussion… But this is what they and I are thinking so far:

Their group is going to be to connect people around the world to work together on getting the WordPress events like the Meetups and WordCamp to be more diverse and inclusive. <3 <3

It’ll likely be an umbrella working group that all the Diversity groups and projects will fall under, such as the Community Code of ConductCode of Conduct “A code of conduct is a set of rules outlining the norms, rules, and responsibilities or proper practices of an individual party.” - Wikipedia and our Diversity Outreach Speaker Training team.

If it goes the way we are envisioning, there will likely be cross-over opportunities for people to work on the diversity topics they are currently passionate about at any time. That means that we’ll have access to more people to work on ours, and you’ll have more opportunity to contribute to the diversity of WordPress in many areas, if you wish!

And of course to continue to help further the diversity of speakers, always. 😉

I think this is going to really help forward our team as well as put a spotlight and solutions on some much needed issues.

It is still in discussion if this is the right way to get more people involved. There are a lot of diversity projects that are possible and we would love to see as many folks passionate about this topic, as we all are, working on them.

@andreamiddleton
It will be great to expand the resources available to community organizers as they work toward the goal the community team sets for all our people: to create welcoming, inclusive, and participatory events

@jillbinder

Currently they are working on their mission statement and self concept. There is no action to take yet and no changes to our group yet.

However if anyone would like to help them with these initial parts, reach out to @Laura.
Currently their meetings are at 6:30am PT / 9:30am ET / 14:30pm UTC on the same days as ours. I believe that will be changing.

Running Our Workshop

Last official item for today is to chat about folks in our group running the workshop in their own cities and/or online, and then for those who feel inspired, run more trainings for the Train The Trainers.

How are folks doing with setting them up in their own cities? I know a handful were thinking of doing one this Fall…

@angelasjin
With respect to setting up trainings in Seattle, we’ve talked about hosting more regular workshops, but summer is definitely keeping everyone busy. I’m hoping that we’ll have a more defined plan over the next couple of months.

@jillbinder
Yes, excellent. I know you just ran one, and it’ll be great to start having more throughout the year.

Ok, wrapping up for today. If anything else comes up, you can reach out here or reach out to me after.

Thanks again everyone for all the group work you’re doing and that we are going to keep doing.

End: https://wordpress.slack.com/archives/C037W5S7X/p1534960030000100

#wpwomenspeak

#wpdiversity

Recap of the Diversity Outreach Speaker Training meeting on Aug 8, 2018

Attending: @jillbinder @miriamgoldman @angelasjin @webrite @lswanson @dianewallace @cguntur @ncsumarit

Start: https://wordpress.slack.com/archives/C037W5S7X/p1533747634000032

Agenda:

  • I have some quick recaps
  • Check in who else has recaps
  • Running our next train the trainers

Jill’s Recaps:

Summer has been slow. I don’t think any more groups have run it since our last meeting, though I know that Seattle is running our training this evening. Hooray!

We’ve had a trickle of a few more folks being interested in running it coming in through our HelpScout queue
(via our form here: http://tiny.cc/wpwomenspeak )

A lady in Germany is very interested in promoting our work. One of her questions for me is if anyone in our team attends WordCamps in Europe, particularly wordcampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. nijmegen at start of september coming up.

@sheilagomes and @simo70 have been our most active Europe members so far, so I’m pinging them.

Though of course anyone in our group out in that area is welcome to respond.

Thanks to @kelliwise for promoting our group — we’ve had an influx of new members.

Miriam’s Recap:

Status quo here. Main thing is prepping for WordCamp Montreal this weekend. Our group is being featured in my talk.

I’ll be at WCLAX September 21-23 so will do outreach there as well.

@jillbinder: Wonderful! They are a hub of Women of WordPress out that way, so we might be able to leverage that to getting some to participate in the WordPress community along those same lines further and/or run these trainings themselves.

Melanie’s Recap:

I will be attending the September WordPress Toronto meeting where I will talk attendees about our group.

I will run the training for our group likely late September or early October.

Larry’s Recap:

I submitted our Train the Trainers lesson plan last week to the #training team. They haven’t accepted the pull request yet. If folks want to see the current draft, let me know.

I’ll be speaking at WC NYC Sept 15-16. Planning to do outreach there.

Chandrika’s Recap:

I have been working on the HelpScout.

Will have more time after the 15th. So, probably can do a bit more then.

Next Train The Trainers

@jillbinder: I’d like to talk about running our next Train the Trainers for the MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook.. We have gotten through a lot of our queue of meetups waiting to be trained and now we’re down to only around 10.

However, quite a few of those would like to run it this Fall, so I would like to see if we can get a training in in August.

I will be starting a school program in September, so I have a vested interest in getting more trainers on our team ready to be training. 😉

I propose:

  • Either folks watch Larry or I
  • Maybe even co-facilitate
  • If anyone wishes, they can even be the main facilitator and Larry or I can jump in as needed

A reminder that our current version is mostly hitting play on a recording, but there is a bit of speaking before, during, and after. We have that all scripted out!

The only “winging it” parts are the Q&A. But there you just answer what you can and let them know you’ll get back to them on anything you don’t know. If Larry or I are there, we can answer those ones.

@lswanson: I could do one Sat. 8/25.

+1 for co-facilitation – and for letting new folks lead with me or Jill as back-up.

@webrite: i would like to sit in on one, how do i make that happen

@jillbinder: @webrite That would be wonderful. We run them on Zoom, so you would be another “participant” on the Zoom call.

@webrite: I will be happy to join in and see this in action

@miriamgoldman: If you have it scripted out, I can do:

  • Labour Day weekend (September 1-2)
  • September 7-9
  • September 14-16
  • September 28-30

In terms of actually running the workshop, once I confirm my WordCamps for October, I’ll figure out when I can run it that month in Ottawa.

@angelasjin: I could do one during the last week of August
(although not on Monday the 27th)
I can do the weekend of September 8th as well.

@cguntur: How long is the training? 1hr? If it is 1 hr, then I can maybe do it on the 30th

@jillbinder: We leave up to 2 hours for it. The recording is 1h 20m, and there is time for talking before and after.

It is a good timeframe, and also we will probably look at shortening it in the future. @tinat found someone to shorten our video (I’m guessing it would shave 5-10 min), which I’m looking forward to finding out how that is going.

@jillbinder: I’ll be available to participate (and/or run) one of them. Looks like @lswanson will be able to do one as well. These all work for me except for Labour Day weekend. I’ll touch base with everyone else on their desired level of participation and work the trainings around that.

@ncsumarit: I’m hoping to run one with my colleagues in the Raleigh Meet-up in the fall and spring. I’m available to help run one in the future but should at least co-facilitate or attend one before then.

@jillbinder: Wonderful @ncsumarit! I forget if we have your info in our form yet so that we can follow up with you about this? http://tiny.cc/wpwomenspeak. Just to make sure we’re talking about the same thing, the ones that we are running right now are for training others in how to run it. Which is slightly different from just running it for a group. Though it would still be valuable to attend this if you wish.

@lswanson: To what @jillbinder just said about us all being on same page – if anyone has ideas about how to label our three activities – 1) local folks running the workshops, 2) community team folks training local organizers, 3) more experienced community folks training those trainers to run the trainings – I, for one, am all ears

@jillbinder: So far I am calling them Training and Train the Trainers. Other titles welcome.

@jillbinder: We will be using the calendar that @angelasjin set up for us last time to share with each other when the trainings are occurring.

@webrite: Where do I find the calendar.

@angelasjin: If you DM me your email address, I’ll add you to the calendar! Everyone who has access to the calendar should be able to add other folks to it as well.

@jillbinder: Thanks all for helping to move us all forward. I’m looking forward to the Fall when Meetups are in action and we are helping them diversify their speakers.

End: https://wordpress.slack.com/archives/C037W5S7X/p1533750137000481

#wpwomenspeak

#wpdiversity

Info For New Members To The Diversity Outreach Speaker Training Team

Creating this post to have everything in one easy link that I can share as we get new members.

Purpose of this team:

Call for Volunteers: Diversity Outreach Speaker Training

What we’ve done so far and where we’re going:

Diversity Speaker Outreach Training Group Onboarding / Summary

Current focus for main team members:

Run the workshop! In person or online. Let us know if you’d like training.

Please let us know if you run it. We keep track of where it’s been run for our own info, to report to the WordPress community, and for our annual stats.

Bi-weekly Meetings

We meet 2nd and 4th Wednesdays at 5pm UTC in the main WordPress SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/. #community-team channel. Usually it’s 30 min and we allow for up to 60 min as needed.

Hashtag

Out in the world and on the Community blog, for now we use the hashtag #WPWomenSpeak

Promoting our work

We send out this link to the world to explain to folks what we’re doing and have them express interest in running the workshop and/or receiving training from us. Please help spread the word!

http://tiny.cc/wpwomenspeak

#wpdiversity

Recap of the Diversity Outreach Speaker Training meeting on July 11, 2018

Attending: @jillbinder, @miriamgoldman

Start:

https://wordpress.slack.com/archives/C037W5S7X/p1531328514000512

@jillbinder

  • We had one or two new sign-ups to run our diversity speakers training workshop since our last meeting.
  • I don’t think any new groups have run it.
  • We get most of our signups from the monthly MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. newsletter. There have been fewer lately but usually at least one comes in. It’s been our best promotion so far so it’s worth always doing.
  • The other best way to get the word out so far is talking about it at WordCamps, so a reminder to please keep doing that.

@miriamgoldman

  • The schedule for WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Montreal has been released, so I can talk about my talk now.
  • I’ll be talking about the importance of community, and how to get involved. When I get to the “get involved” portion, I’ll be talking about our team, and the important work we are doing, and how it helps the WordPress community evolve.
  • I’m hoping that I can get a case study to include. It’s a full length talk, so our team will get a significant feature.

@jillbinder

  • Seattle is an excellent case study. They ran our workshop many times last year in different parts of Seattle, and between that and other efforts that they made, they had the highest number of women speakers at WordCamp Seattle 2017. 60%!
  • And quite a few of them joined *our* team because they benefited from it so much they wanted to give back.
  • It would be worth interviewing them to find out what other changes happened in their community as a result.

@miriamgoldman

  • Oh, yes. Open call then to anyone on the team! Please contact me if you don’t mind being interviewed and having some bullet points featured in a WordCamp talk!

@jillbinder

  • Montreal too. They’ve been doing amazing work with the workshop for years and have had amazing results in their community. @zoonini is the contact for that, of course.

@miriamgoldman

  • That would actually make sense to tie in…since I’m speaking in Montreal. OK, will pingPing The act of sending a very small amount of data to an end point. Ping is used in computer science to illicit a response from a target server to test it’s connection. Ping is also a term used by Slack users to @ someone or send them a direct message (DM). Users might say something along the lines of “Ping me when the meeting starts.” @zoonini later!

@jillbinder

  • Oh yeah, of course. Speaking in Montreal and talking about how this work affected *their* community.
  • It would be nice if we get new cities too… which brings me to my main agenda item for today.
  • We are close to being ready to start following up with MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. to find out how the workshop went for them, and to collect some more info as well.
  • @dianewallace and @miriamgoldman will be on this for us. I’m just in discussion right now with @andreamiddleton about some of the bigger picture items about it.
  • So we have a draft of questions to send to the Meetups, but Andrea and I are talking about the purpose behind it and given the purpose, how to let folks know how it’ll be used and if it should be long-form email questions or short-form likert questionnaire questions.
  • I’m currently partial to keeping it long-form and informal. Part of what I think the purpose is is to give folks support and care after they have run it. We help them all the way up and them boom, drop them. But we want to hear how it went, what can be improved, etc.
  • Also global WordPress is interested in hearing about what kinds of changes do different regions need to make, which can inform other global WordPress initiatives.
  • So this is the current draft, and it is subject to change:

Hello!

We’re thrilled that you recently ran a Diversity Outreach Speaker Training and we would love to get some feedback from you on what worked and what we could improve.

1. Did you run it for a specific underrepresented group or for your general community? If a group, which one?

2. What worked well in the material provided?

3. Is there anything we could do to improve the material?

4. Did you find the workshop relevant for your region in the world? Did you have to change anything to make it work?

5. Finally, please feel free to give us any other feedback or ideas you would like to share we us.

Kind Regards,

The Diversity Outreach Speaker Training Team

  • I’m interested to hear what you think the bigger purpose should be, if you have any thoughts on that, anyone here or who is reading later.
  • I’ll likely defer to what @andreamiddleton thinks it should be, but it doesn’t hurt for us to think about it too. I sent her a proposal of my own thoughts, but that was right before this meeting so we haven’t discussed that yet.
  • But I was thinking that:

#1 (which group and what did they change for their region)
and
#4 (change for their region)

could be published for all,

and the rest would just be for our own info.
For example I heard from 2 groups early this year that slides were needed, so I made slides.

@miriamgoldman

  • Agreed. Maybe #5 if there is anything that would be worth sharing publically.

@jillbinder

  • So kind of an ongoing changes as needed as they make sense situation.

@miriamgoldman

  • 2-3 would definitely help us evolve the material. Which should always be evolving over time!

@jillbinder

  • Yes it should! Always be evolving. I can’t tell you how much evolution it has already gone under since we started it in 2013!
  • Ohh, maybe something about letting us know changes to the community, too. Like if speakers step up to be organizers and leaders.

@miriamgoldman

  • Agreed on the changes to the community! I’m a perfect example of that, lol

@jillbinder

  • Yes! Sooo wonderful, @miriamgoldman!
  • I also want to follow up with people in our team about their plans for running it, and if anyone wants to start training, or sitting in on train the trainers that @lswanson and I run.
  • Which is best done after they’ve run it themselves, but doesn’t /have/ to wait for that.

@miriamgoldman

  • I’m hoping to get started on training later this summer/early fall.
  • As for taking on a trainer role, from the train the trainers training I did, that will be around the same time

My focus is currently on WCMTL

@jillbinder

  • Yes of course. That is a big focus! And will be a big benefit to our team, too.
  • I believe @lswanson is still working on getting our Train The Trainers version of the workshop up online.
  • As posted yesterday, our meetings are now on the 2nd and 4th Wednesdays! https://make.wordpress.org/community/2018/07/11/slight-change-to-diversity-outreach-speaker-training-meeting-schedule/

@miriamgoldman

  • I’ve updated my calendar accordingly so I can send out reminders as appropriate!

jillbinder

  • Thanks for the great work you who is here and the folks who aren’t here today, many of whom are pushing things forward for us — mostly as discussed in the last meeting.
  • Next meeting in 2 weeks, on the 4th Wednesday. 🙂

 

End:

https://wordpress.slack.com/archives/C037W5S7X/p1531330302000056

#wpwomenspeak

Slight change to Diversity Outreach Speaker Training meeting schedule

Currently the team’s meetings are every other Wednesday.

To make life easier for all, starting today/tomorrow (Wednesday, July 11th, 2018) it will be the 2nd and 4th Wednesdays a month.

Still at 5pm UTC in the #community-team channel on SlackSlack Slack is a Collaborative Group Chat Platform https://slack.com/. The WordPress community has its own Slack Channel at https://make.wordpress.org/chat/..

Thanks!

 

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on June 27, 2018

Start time stamp in Community-Team Slack https://wordpress.slack.com/archives/C037W5S7X/p1530118826000247

Attending: @jillbinder @miriamgoldman @dianewallace

 

Agenda:

Reports on what folks in the team are working on

 

Meeting:

@jillbinder

A theme for today: People in our team have been doing great things and some of the items are stalled because I have been in heavy client deadline land for the last few weeks.

 

@jillbinder‘s report:

@lswanson and @jillbinder have been focusing on getting our team trained up so that we can start running the workshop, training others to run the workshop, and make group decisions.

I thiiiiink everyone in our team who wanted training has gotten it? Let me know. Plus we always get new members and we’ll want to train them too. We’ll keep running them of course. For internal to our team and external to our team.

 

@lswanson‘s report:

@larryswanson ran a Train the Trainers session for our team on Saturday. He thinks it went well and says that @miriamgoldman @angelasjin and @Kelli Wise can let us know.

One of the things he’s working on is getting our Train the Trainers workshop up in the new #training Team’s GitHubGitHub GitHub is a website that offers online implementation of git repositories that can easily be shared, copied and modified by other developers. Public repositories are free to host, private repositories require a paid subscription. GitHub introduced the concept of the ‘pull request’ where code changes done in branches by contributors can be reviewed and discussed before being merged be the repository owner. https://github.com/ system. “I hit a glitch in my GitHub learning experience so the train-the-trainer training lesson plan isn’t up there yet. Hope to get to that by the end of the week.”

 

@miriamgoldman‘s report:

@miriamgoldman: I can confirm @larryswanson’s report. It was fantastic. I have my notes at home.
I participated in the Train the Trainers workshop. Very good. My next step is to review the initial training video, and get myself comfortable with the curriculum.

@jillbinder: Awesome. We also have a recording of the first module fully played out (and with additional teacher notes) so that is available for anyone who wants to understand further.

@miriamgoldman: After that, I will set my availability to train others – being on the east coast it will help to have options. I will also be running the workshop MYSELF, upon determination of WordCampWordCamp WordCamps are casual, locally-organized conferences covering everything related to WordPress. They're one of the places where the WordPress community comes together to teach one another what they’ve learned throughout the year and share the joy. Learn more. Ottawa’s dates.

I will be working with @dianewallace on following up with those who have held the workshop. We just have a few logistics to clear up before before that can commence.

The obvious, I’ve been doing the reminders for the meetings. And organically promoting our team where I go.
I will be at WordCamp Montreal, and will be promoting our group there.

I’ve applied to WCLAX and WCPhilly so hopefully I will get in and promote there too. Also applied to WCUSWCUS WordCamp US. The US flagship WordCamp event. too.

That’s it for our team. Since it’s a long weekend here, I plan to continue my community deputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. training as well.

@jillbinder: Hey, a favour — while you’re going through DeputyProgram Supporter Community Program Supporters (formerly Deputies) are a team of people worldwide who review WordCamp and Meetup applications, interview lead organizers, and keep things moving at WordCamp Central. Find more about program supporters in our Program Supporter Handbook. training, could you tell me if anything is relevant to our group? That is an item that @andreamiddleton thought might be helpful for me in our team but it’s a long training and it went to the bottom of my to do list…

Our group is sort of in a no person’s land in between ready-made WordPress group structures, so she and I have been pulling and guessing here and there as to what is useful.

@miriamgoldman: Of course!

 

What @dianewallace and @miriamgoldman are up to:

@dianewallace and @miriamgoldman are starting up the follow-ups with MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. who have run it. Diane has written a first draft of an email to send to them in HelpScout (and some are not in our HelpScout). I need to go through and do a second draft.

 

What @cguntur, @mariaojob, and @dianewallace are up to:

@cguntur has been doing a great job continuing to do our HelpScout queue every workday, even while she’s in India right now! She also wrote up some instructions to help folks write our Recap posts. (Which I still need to review.)

Next week Chandrika is traveling and wasn’t sure what her internet situation will be, so @mariaojob and @dianewallace will fill in her for her again like they did recently.

 

What @tinat has been doing:

@tinat was our representative at WCEUWCEU WordCamp Europe. The European flagship WordCamp event. Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. and in WCEU in general. She did a lot of promoting for our group and new Meetups and groups out there are interesting in our work.
On Contrib day she wrote a first draft for a “So you’re a WordCamp and you’re not getting diverse speakers applying, what can you do” (<– my unofficial name for it 😉 ) “Improving your diversity speaker roster” post. It’s waiting for me to do up a second draft.

She also got someone on the WordPress TV team to agree to edit our current train the trainers video down to tighten it up.

She might have done more, but that’s what I remember right now!

 

What @simo70 has been doing:

@simo70 has been continuing to run the workshop for WordPress and non-WordPress meetups in Italy. She ran one at a non-WordPress (I think?) in Milan recently. It went really well and she has very positive feedback from it!

 

@sheilagomes‘ report:

“One piece of news I have is that I discussed with our local group in our last meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. about starting a new meetup called Women in WordPress (Mulheres no WordPress, in portuguese, as we are a brazilian group), which would address topics on diversity and anything related to women’s issues and work related to WP. I’d appreciate it if you or others could point me to other similar initiatives.”

@jillbinder: Yes! You’ll want to talk to:

  • @bridgetwillard and @jenblogs4u have started up a Women Who WordPress group in OC and have been working to spread chapters globally. (https://womenwhowp.org/) (Best logo: https://pbs.twimg.com/profile_images/847511324963684353/M1CQyl7K_400x400.jpg)
  • @morgankay started up a WordPress Women series in Seattle. She’s a good resource too.
  • @cguntur attended that and may also be able to help from an attendee’s perspective?
  • @zoonini has done a lot of work for women in tech in general. I’m not sure if she has a specific women’s group but I do know she has collected a number of resources.

@miriamgoldman: That’s another of my lengthy to-dos. I’m considering launching a chapter here in Ottawa for our area, and obviously those from Montreal and Toronto who wish to join us can, if they are in town.

@jillbinder: That would be amazing, @miriamgoldman! Mayyyybe partnering with someone to co-create that so that there is a bit less on your to do plate for it? 😉

@miriamgoldman: Haha, yes @jillbinder. I’m talking with Christie Witt soon here.

 

Question from @angelasjin

@angelasjin just did the training with Larry and made a request for today’s meeting:

Can we discuss where all the latest materials and resources are currently housed?

@jillbinder: Answer:

We have 2 workshops in the #training team space:

The main thing that we are promoting, which is our Speaker Training and Diversity Outreach workshops. It is 5 modules, and the latest version is always at:

http://diversespeakers.info/

I made a handy link so I could easily point people to it when I’m public speaking about it.

And also it’s easy to share here, online, tell people about it, spread the word, etc. 🙂

The other is our Train The Trainers workshop. This is for: How do we teach people how to run our main workshops. I have a non-public version written out. Larry is hoping to have it up in the #training team’s new system within about a week. Once we have that link we can share it.

 

Wrap-up

@jillbinder: Thanks @miriamgoldman, @dianewallace, and interested lurkers. 😉

Everything’s going great, I will be available to work on things again soon, and I will talk to you all again soon.

 

End time stamp in Community-Team Slack https://wordpress.slack.com/archives/C037W5S7X/p1530120664000183

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on June 13, 2018

Attending: @jillbinder, @lswanson, @dianewallace, @miriamgoldman, @simo70, @angelasjin

Start:

https://wordpress.slack.com/archives/C037W5S7X/p1528909225000720

 

@jillbinder

First item is where has the workshop been run since our last meeting.

As far as I know, the place who has run the workshop since our last meeting was Montreal. Yay @zoonini! (Who was one of the key coordinators and contributors of our current incarnation of our workshop work.)

So now there have been 12 who have run it! Pretty much halfway to the goal of 27 for the year. If we have one or two more run it in June then we are exactly on track. 🙂

If anyone else has run it, please do let us know.

@miriamgoldman

I’m hoping that once I connect with Larry and get the training, I can run it here (Ottawa) in September. That’s my goal.

@jillbinder

Yay @miriamgoldman. That would be great.

I’m a stats fiend and I can’t stats without all the stats, so I want to know who has run it. Haha.

On that note:

We are training up our team internally to start running workshops themselves. I think most folk have received the training now or will soon with Larry before end of June?

Call out to anyone we are missing in our team who wants it? Let me know here or after the meeting.

I am highly encouraging our team members to run it if they can. It’s the best way to understand what we are doing in our team. Plus it’ll make a huge difference in your community.

Said workshop being Speaker Training which has optional Diversity Outreach components to it.

@jillbinder

A thank you to @dianewallace and @maryjob who are filling in for @cguntur while she is in transit on a plane for a few days: They’ve been answering our HelpScout queue (folks asking for workshop training) and filling out our spreadsheet.

Here is a big thing that is happening: WCEUWCEU WordCamp Europe. The European flagship WordCamp event. Contributor DayContributor Day Contributor Days are standalone days, frequently held before or after WordCamps but they can also happen at any time. They are events where people get together to work on various areas of https://make.wordpress.org/ There are many teams that people can participate in, each with a different focus. https://2017.us.wordcamp.org/contributor-day/ https://make.wordpress.org/support/handbook/getting-started/getting-started-at-a-contributor-day/. is tomorrow!

@tinat is going to be there and will lead items for our team.

In order of priority from highest to lowest, this is the list:

Likely asking for help from the WordPress TV Team:

  1.    Edit out the stumbles and pauses in our train the trainers video

Community Team:

  1.    For the Handbook- Write “How to build a diverse speaker roster”
  2.    Which MeetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. have run our Speaker Training? Looking through the MeetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. titles.

Training Team:

  1. Changing some of the workshop material with better methods I have learned since then
  2. Fixing some of the workshop material errors

It’s quite a bit, so I don’t expect all of it to get tackled. They’re all the options.

Any of these items that we don’t get to tomorrow will be available for anyone to pick up and do after. 🙂

I also have a little side project for anyone who has short amounts of ongoing availability for a small item that will have a huge impact:

It would be great if we could start following up with the folks who have run the workshop. Find out what worked, what didn’t, what they needed to change for their region in the world, what kind of support they would like next, and anything else they would like us to know.

Any volunteers who are here today?

@miriamgoldman

I’d love to tag-team with someone on that.

@dianewallace

I can help out following up.

@jillbinder

Ohh, great idea @miriamgoldman. It could be a multiple person thing. And I know you’re too busy to be solo on something like this, you go-getter you.

Yeah @dianewallace! Alright, I will speak with you both after. It could be up to 3 people, so any other volunteers now or who are reading this later are also welcome.

There are some Meetups who would like to get trained soon for their upcoming WordCamps. Like within a few weeks from now.

If anyone feels comfortable running the recording and answering questions (and send me the questions you can’t answer), please let me know.

And if not yet but you want to work up to it, you could always shadow when myself or when @lswanson runs it.

I’m thinking of possibly even @angelasjin, @MelanieMartin, @cguntur? 🙂  Shadowing?

@angelasjin

Yes please!

@jillbinder

Other folks are welcome too, I just named them because they have expressed interest in doing this in particular. 🙂

The rest of the time is open discussion.

Any other questions or comments? Anything around running the workshop yourselves? Anything else? 🙂

@jillbinder

Alright, I think this is a wrap.

Thank you all for all you bring, whether it’s doing things, bringing your energy, your ideas, etc.

I’m glad to have you here.

 

End:

https://wordpress.slack.com/archives/C037W5S7X/p1528910888000756

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on May 30th, 2018

https://wordpress.slack.com/archives/C037W5S7X/p1527699638000225

Attendees:

@jillbinder @sheilagomes @caroleo @Kelli Wise @lswanson

@jillbinder

Ok, first a report on speaker diversity workshops ran since our last meeting. Verona, Italy ran the workshop last week.

At least a couple more are scheduled in early June.

We haven’t run any trainings as I’ve been focused on the logistics of trainings for our team.

I’ve been having folks fill out a doodle poll. If you haven’t yet, please do!

https://doodle.com/poll/c2zwqbs8ym3ruy6s

This is for running a training just internal for our group, so that more of our own members can start running it themselves.

The best dates right now are Monday, June 4, Wednesday, June 6, and Wednesday, June 13.

June 13 has the highest but I feel like it’s far away. I’m thinking we should run one sooner.

The folks who can’t make it those 3 days have different availabilities from each other. I had been thinking I’d run a second one, but a third might be needed…..?

Also I haven’t asked him yet but it’s possible that @lswanson could run one on a weekend if that would be helpful for people.

Any thoughts from those here today on the current votes and if a weekend day would be useful?

Alright, well I’ll chat with folks about it.

So for the rest of the time I wanted to talk about obstacles you’re having to running the workshop.

As mentioned last week, we’re a microcosm of the larger community. Our obstacles reflect what we’ll be helping folks with.

@caroleo, I know you’ve been working through some issues for running it. Can you remind us what those were?

 

@caroleo

My obstacles are other projects and limited amount of time

I was and I am involved in the organisation of 3 different WordCamps in the past 8 months.

 

@jillbinder

I think you said you’d be able to do it later in the year, possibly?

Were you the one asking about venue sponsorships?

 

@caroleo

It’s getting better for me after WCEUWCEU WordCamp Europe. The European flagship WordCamp event..

Yes, that should be feasible.

Nope I don’t think so.

 

@lswanson

Yes, I can do a weekend training in June. June 2 and 23 best bets for me, but I can work with Doodle results.

 

@jillbinder

Great! Let’s PM about times on those days and I’ll add them.

If people want weekend dates. I’ll check.

 

@Kelli Wise

I think I could run it if there’s a meetupMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. that wants it.

 

@jillbinder

Alright! Nothing to figure out on this topic today. That’s ok!

Let’s wrap up in 10 min. Does anyone have any questions, concerns, comments, etc on this or anything else in our group’s work?

 

@caroleo

Not yet.

 

@Kelli Wise

No questions here.

 

@lswanson

Between Confab last week and long holiday weekend, I’m a little discombobulated – should be back on even keel by weekend.

 

@jillbinder

Thanks, @lswanson! We knew in advance that that was happening. Thanks again for the work you’re doing behind the scenes on the material for our two trainings: the main workshops and the training to teach people how to run the workshops! We’ll stay in touch on it, of course.

The Training team has asked me to give a report in tomorrow’s meeting about where our materials are at. You sound busy Larry so I’ll do up the report, but if you have the time to look it over before tomorrow at noon that would be helpful.

 

@lswanson

Will do.

Assuming the train-the-trainer lesson plan should still top my list?

 

@jillbinder

Yes. The other one is waiting for me to send you items. And it is lower priority.

 

@jillbinder

Action item list:

  1. Fill out the doodle poll for our internal trainings

https://doodle.com/poll/c2zwqbs8ym3ruy6s

  1. Let me know if you want weekend dates for our internal trainings. Larry is available June 2 and 23.
  2. Give me your thoughts on waiting until June 13 or doing one sooner, this coming week: June 4 or June 6
  3. The ones who can’t make those days have scattered availability. What should we do for that?

Alright. Thanks all for joining today. I feel that we’re in a great spot of forward motion and I’m looking forward to what we’re doing next, having more folks in the team run the workshop and then be more empowered to do more within the team!

 

/end meeting

https://wordpress.slack.com/archives/C037W5S7X/p1527701586000591

#wpwomenspeak

Recap of the Diversity Outreach Speaker Training meeting on May 16th, 2018

https://wordpress.slack.com/archives/C037W5S7X/p1526489997000731

Attendees:

@jillbinder @cguntur @meher @angelajin @simo70 @caroleo @sheilagomes @kelliwise @laryswan @zoonini

 

TL;DR: @jillbinder reiterated that our goal is to have 27 WordPress meetupsMeetup Meetup groups are locally-organized groups that get together for face-to-face events on a regular basis (commonly once a month). Learn more about Meetups in our Meetup Organizer Handbook. run the workshop in 2018 (so far, we are at 10). We discussed promoting #WPWomenSpeak and that the new focus is having members of the team start running the workshop themselves in their cities/towns or online. We discussed their roadblocks, particularly increasing financial support for workshops (as related to booking venues and printing materials) and getting trained to run it.

Continue reading

#wpdiversity